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processes required to create a reservation (MB21)

SAP TECHNICAL
TUTORIALS
Requirement:
ABAP
DICTIONARY
create a reservation using transaction MB21 INTERNAL TABLES
ALV Reports
SAPSCRIPTS
Solution: SMARTFORMS
LSMW
BDC
Process description: ALE
IDOC
When a department requires USER EXITS
TRANSPORTING
items from Stores, a reservation ITS
for goods will be placed on the
system. This will inform Stores
of the department’s
requirements. Stores can then SAP
FUNCTIONAL
act upon the request and provide TUTORIALS
the goods to the requesting
department. The requesting FI (Financial)
department will need to CO (Controlling)
HR (Human
distinguish whether the goods Resource)
are for stock in their stores or LO (Logistics)
MM (Materials
for immediate use by entering in Management)
a movement code that tells the PP (Production
system which way to process Planning)
QM (Quality
the request. Also if the goods Management)
are for immediate use then the SD (Sales and
Distribution)
requesting department will need TR (Treasury and
to specify how the goods will be cash)
charged (i.e. by cost centre, or WM (Warehouse
Management)
statistical internal order code, PS (Project
project- out of scope?). Systems)
PM (Plant
Maintenance)
If the user orders Zero-rated CA (Cross
items then the end of the script Application)
will explain how to generate a
certificate to be forwarded to
Bulk Stores.
SAP INTERVIEW
QUESTIONS
Contents:
Architecture faqs
This document will take you BDC faqs
DATADICTIONARY
through the core processes faqs
required to create a reservation Logical Database
Faqs
by following steps 1.1 through Modularization
1.4. Faqs
Reports Faqs
Transactions Faqs
Step 1.5 provides details of
how to generate a zero-rated
VAT certificate
SAP
Section 2 provides a quick REFERENCES
reference guide to raising
reservations TRANSACTION
CODES
SYSTEM FIELDS
Section Contents: FUNCTION
MODULES
SAP TABLES
1.1 Required Fields CODE
OPTIMIZATION
1.2 Accessing the Create
Reservation screen
TOOLS
1.3 Entering information on
the ‘Create Reservation: Initial SQL Trace tool
Screen’ Runtime Analysis
LSMW
ABAP Query
1.4 Entering CTS
information on the ‘Create
Reservation: New Items’ screen

1.5 Generating zero-


rated VAT certificates

2.0 Quick reference guide


to raising reservations

2.1 Create a Reservation to


Bulk Stores for an item with
standard rate VAT

2.2 Display a Reservation


to Bulk Stores for an item with
standard rate VAT.

2.3 Change a Reservation


to Bulk Stores

2.4 Create a Reservation to


Bulk Stores for an item with
zero rate VAT

2.5 Print a zero- rate VAT


Certificate for Reservations to
Bulk Stores
1.1 Required Fields:

The fields that require an entry


for creating a reservation are:

Input - Required Field Value / Comments


Fields
Type of reservation transaction –
Movement type
201 consumption for cost centre from warehouse

202 consumption for cost centre from warehouse –


reversal

221 consumption for project from warehouse

222 consumption for project from warehouse – reversal

261 consumption for order from warehouse

262 consumption for order from warehouse – reversal


311 transfer posting (movement into departmental
stock)

312 transfer posting (movement into departmental


stock) – reversal

The above movement codes can be split into two


classifications – the ‘2’
immediate use and thus charging (consumption), and
the ‘3’ number range which are for transfer from Bulk
Stores into departmental stores.
between cost object (cost centre, project, order) will
have been explained during your
further information contact Central Finance.

Plant This is a code representing the university and is defined


at (UNIV).

Cost Object The code of the cost centre, project, order when a
consumption movement is applied

Recv. Sloc. The identifier of the receiving storage location when a


transfer movement is applied.

Material Material master record number

Quantity Quantity of the line item required


Sloc Issuing storage location (BULK – Bulk Stores)

Department Your departmental code

Reservation The number or range of reservation


number searched for zero-vat line items to be printed if known

Reservation date The date or range of dates for which reservation


numbers are to be searched for zero-vat line items to be
printed if known

1.2 Accessing the Create


Reservation screen:

To access the ‘Create


reservation’ screen, follow the
SAP standard menu path:
Logistics > Materials
Management> Inventory
Management> Reservation>
Create

Or use the transaction code


MB21

To print zero-rated VAT


certificates for reservations,
follow the menu path: Leicester
Finance Reports> MM
Reporting> Stores Reporting>
Reservations Report

Or use the transaction code


ZM06

1.3 On the screen “Create


Reservation: Initial Screen ”,
enter information as specified in
the table below:
Field Name Description R/O/C
Base date Date of reservation R
creation

Movement Type of reservation to R


type be made

This is a code
representing the
Plant
university and is
defined as (UNIV).

Enter the above data. Dependent


on the type of movement
code entered you will now
be taken to one of two
screen layouts. A
consumption movement type
will give you screen A
below. A transfer movement
type will give you screen B
below.

1.4 On the screens “Create


Reservation : New Items ”, enter
information as specified in the table
below:

Screen A

Tag Cloud
Screen B

Field Name Description R/O/C User Action and Values Comments

Cost Object This is the code of the payee R Dependent on the movement
type entered for consumption
this could be a code for a cost
centre, project or internal order.

Individual A code representing the person O The Individual code must be


to be assigned the goods entered to permit the stores to
produce an issues report to
accompany issues

Recv. Sloc. Receiving storage location R In the case of a transfer


movement type only

Material Material master record code R

Quantity Quantity of the material R


required

Sloc Issuing storage location R BULK for bulk stores

Enter the data as required. Remember that the line items you enter must relate to the
movement type entered and must be chargeable to the cost object or be deliverable
to the receiving storage location indicated in the header of the document.

Note: a separate reservation will be required for each movement type and charge
code/receiving store.

Click on the ‘Enter’ button to validate the screen and then click on the ‘Save’
button to save the reservation.

1.5 Generating VAT Certificates

If you place reservations for zero-rated VAT items, periodically you will need to generate
the Zero-VAT Certificates. To do this proceed as follows.

Follow the path or enter the transaction code for generating the certificates
as indicated under 1.2 above.

On the screen ‘ VAT Certificates for Reservations – Report Program’, enter information in the
fields as specified in the table below:
Field Name Description R/O/C User Action and Values Comments

Department Your departmental code O Key in the purchasing group


code for your department, in
upper case

Reservation The number or range of O Select/key in the relevant


Number reservation numbers to be selection criteria to limit the
searched for zero-vat line items scope as required
to be printed if known

Reservation The date or range of dates for O Select/key in the relevant


Date which reservation numbers are selection criteria to limit the
to be searched for zero-vat line scope as required
items to be printed if known

Enter in the data required as specified above and then click on the ‘Execute’ button to
generate the certificates.

The following “Print” pop-up box will appear


Ensure that the ‘Print immediately’ box is checked and then click on the
‘Print’ button to send the certificate to the printer.

There are serveral versions of the certificate,

· A Consumables Zero-VAT certificate, and

· A Equipment Zero VAT certificate.

The system will know which one to print by the suffix attached to the material
master record number, e.g.

· A suffix ‘XC’ for a Zero-VAT Consumable material, and

· A suffix ‘XE’ for a Zero-VAT Consumable material.

If a reservation contains a mix of both Consumable and Equipment materials the


system will print out two certificates splitting the relevant items between the two
types.

Click on the ‘Exit’ button to leave this area.

2.0 Quick reference guide to raising reservations

2.1 Create a reservation to Bulk Stores for an item with standard rate VAT

Path: Logistics> Materials Management> Inventory Management> Reservation>


Create

(Transaction MB21)

Select the required Movement Type. Enter.

Select the required account codes and individual.

Select the material and enter the quantity.


Enter a Unit of Measure of each.

Enter the Storage Location.

Save.

2.2 Display a Reservation to Bulk Stores for an item with standard rate VAT.

Path: Logistics> Materials Management> Inventory Management> Reservation>


Display

(Transaction MB23)

Enter the Reservation Document Number.

View the reservation details.

2.3 Change a Reservation to Bulk Stores

Path: Logistics> Materials Management> Inventory Management> Reservation>


Change

(Transaction MB22)

Enter the Reservation Document Number.

Change the quantity of items reserved.

Note: No other information on the reservation may be changed.

2.4 Create a Reservation to Bulk Stores for an item with zero rate VAT

Path: Logistics> Materials Management> Inventory Management> Reservation>


Create

(Transaction MB21)

Select the required Movement Type. Enter.

Select the required account codes and individual.

Select the material with the material code ending in ‘XC’ or ‘XE’. These codes
indicate that the material is either a consumables item or an equipment item that is
zero-rated for VAT.

Enter the quantity.

Enter a Unit of Measure of each.


Enter the Storage Location.

Save.

2.5 Print a zero- rate VAT Certificate for Reservations to Bulk Stores

To print zero-rated VAT certificates for reservations, follow the menu path:
Leicester Finance Reports> MM Reporting> Stores Reporting> Reservations
Report

(transaction ZM06)

Enter the Purchasing Group (in upper case) in the ‘Department’ field and/or
Reservation/s and or Reservation Date/s to default into the zero-rated VAT
certificate the required reservation items.

Execute.

The print box will appear with the default printer.

Indicate that Print immediately is required.

Print preview to check entries and then print

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