Format of Docs

Annexure 15.
MASTER DOCUMENT-I
A 92mm B 92mm C
Exporter 1 Invoice No. & Data 10 Exporter’s Ref. 11
8.5mm ´ 46mm 8.5mm ´ 46mm
Buyer’s Order No. & Data 12
25.5mm ´ 92mm 8.5mm ´ 92mm
Other Reference(s) 13
8.5mm ´ 92mm
Consignee 2 Buyer (if other than consignee) 14
25.5mm ´ 92mm
34mm ´ 92mm
102mm
Notify 3
Country of Origin of Goods 15 Country of Final Destination 16

25.5mm ´ 92mm 8.5mm ´ 46mm
8.5mm ´ 40mm
Terms of Delivery and Payment 17
Pre-carriage by 4 Place of Receipt by Pre-carrier 5

8.5mm ´ 46mm 8.5mm ´ 46mm
Vessel/Flight No. 6 Port of Loading 7 34mm ´ 92mm
8.5mm ´ 46mm 8.5mm ´ 46mm
Port of Discharge 8 Final Destination 9
8.5mm ´ 46mm 8.5mm ´ 46mm
B Marks & Nos./ 18 No. & Kind 19 Description of Goods 20 Quantity 21 Rate 22 Amount 23
Container No. of Pkgs.
105mm 115mm ´ 105mm 23mm ´ 105mm 23mm ´ 105mm 23mm ´ 105mm
C
Total 24
8.5mm ´ 23mm
73mm 73mm ´ 184mm
R.M. Joshi, International Marketing © Oxford University Press 2005

Annexure 15.2
MASTER DOCUMENT-II
A 96mm B 96mm C
Exporter 1 Invoice No. & Date 11 SB No. & Date 12
8.5mm ´ 48mm
17mm ´ 48mm
AR4/AR4A No. & Date 13
25.5mm ´ 96mm
8.5mm ´ 48mm
Q/Cert No. & Date 14 Import-Export Code No. 15
8.5mm ´ 48mm
Consignee 2 17mm ´ 48mm RBI Code No. 16
8.5mm ´ 48mm
25.5mm ´ 96mm Export Trade Control 17 If export under: 18
Deferred Credit [ ]
Joint Ventures [ ]
Custom House Agent LIC No. 3 Rupee Credit [ ] Others [ ]
RBI’s Approval/Cir. No. & Date
17mm ´ 96mm 51mm ´ 48mm 30mm ´ 48mm
Type of Shipment: 19
102mm Pre-Carriage by 4 Place of Receipt by Pre-Carrier 5 Outright Sale [ ]
8.5mm ´ 48mm 8.5mm ´ 48mm Consignment Export [ ]
6 Rotation No. Others (Specify) [ ]
Vessel/Flight No. 7
8.5mm ´ 48mm 21mm ´ 48mm
17mm ´ 48mm Port of Loading 8 Nature of Contract: CIF [ ] /CFR [ ] /FOB [ ] 20
8.5mm ´ 48mm Others (Specify) 8.5mm ´ 96mm [ ]
Port of Discharge 9 Country of Destination 10 Exchange Rate U/S 14 of CA 21 Currency of Invoice 22
B 8.5mm ´ 48mm 8.5mm ´ 48mm 8.5mm ´ 48mm 8.5mm ´ 48mm
S. Marks & Nos. 24 No. & Kind of Pkgs. 25 Statistical Code & Description of Goods 26 Quantity 27 Value FOB 28
NO. Container Nos.
23
95mm
86.mm ´ 146mm 86.5mm ´ 21mm 86.5mm ´ 25mm
Net Weight 29
8.5mm ´ 30mm
Gross Weight 30
8.5mm ´ 30mm
Total FOB Value in words 31 8.5mm ´ 192mm
C
Analysis of Export Value Currency Amount 32 Full export value OR where not ascertainable, the
value which exporter expects to receive on the sale 33
FOB Value
of goods.
Freight 40mm ´ 120mm Currency -----------------------------
Insurance Rate Amount -------------------------------
Commission
Discount
Other Deductions
Sl. No. Export Assessable 36 DUTY 37 CESS 38 Total Duty 39 Duty payment particulars 40
118mm
Value under
34 T a r i f f 35 Rate Amount Rate Amount
& Cess
No. Sec. 14 of CA
9mm 12mm 30mm 10mm 24mm 10mm 24mm 27mm 45mm ´ 46mm
Total Duty/Cess Amount in words: Rupees 41

8.5mm ´ 146mm Collection Stamp
42
D

Annexure 15.3
PROFORMA INVOICE
Exporter Pro. KW. No. & Date Exporter’s Ref.
Buyer’s Ref. No. & Date
Consignee
Country of Origin of Goods Country of Final Destination
Terms of Delivery and Payment
Carriage by: SEA OR AIR OR Place by Receipt by Pre-carrier

MULTI MODAL TRANSPORT
Port of Loading
Port of Discharge Final Destination
Marks & Nos./ No. & Kind of Pkgs. Description of Goods Quantity Rate Amount
Container No.
Amount Chargeable Total

(in words)
Signature & Date
Declaration:
We declae that this Proforma Invoice shows the actual price of the
goods described and that all particulars are true and correct.
IIFT Please Turnover for 1 Terms and Conditions

Annexure 15.4
INVOICE
Exporter 1 Invoice No. & Date 4 Exporter’s Ref. 4
Buyer’s Order No. & Date 4
Other Reference (s) 4
Consignee 2 Buyer (if other than consignee) 3
Country of Origin of Goods 5 Country of Final Destination 6
Terms of Delivery and Payment 7
Pre-Carriage by 8 Place by Receipt by Pre-carrier 9
Vessel/Flight No. 10 Port of Loading 11
Port of Discharge 12 Final Destination 13
Marks & Nos./ 14 No. & Kind of Pkgs. 15 Description of Goods 16 Quantity 17 Rate 18 Amount 18
Container No.
Amount Chargeable Total

(in words)
Signature & Date 19
Declaration:
We declare that this Invoice shows the actual price of the goods described and
that all particulars are true and correct.
IIFT

Annexure 15.5
PACKING LIST
Exporter Invoice No. & Date
Buyer’s Order No. & Date
Other Reference(s)
Consignee Buyer (if other than consignee)
Pre-Carriage by Place of Receipt by Pre-carrier
Vessel/Flight No. Port of Loading
Port of Discharge Place of Delivery
Marks & Nos./ No. & Kind of Pkgs. Description of Goods Quantity Remarks
Container No.
Signature & Date
IIFT

Annexure 15.6
BILL OF LADING FOR COMBINED TRANSPORT AND PORT TO PORT SHIPMENT

Shipper B/L No.
Consignee (if ‘order’ state Notify Party & Address)
NAME AND LOGO

OF
SHIPPING LINE/
Notify Party (leave blank if stated above)
COMBINED TRANSPORT OPERATOR
Vessel Port of Loading
Port of Discharge Place of Delivery (If On-Carriage)
Marks & Nos./ No. & Kind of pkgs. Description of Goods Gross Weight Cube(m3 )
Container No. Containers Seal No.
Total No. of Containers/Pkgs. (in words) Received in apparent good order and condition
............................................
Movement
............................................
Freight/Charge Indicator
Freight Payable at
Shipped on Board No. of Original Bs/L For the (name of the Shipping Line/CTO)
For the
Signature & Initials

as Agents only
Date Signature & Initials Date
IIFT

Annexure 15.7
MATES RECEIPT
Customs Ref. M/R No.
NAME AND LOGO

OF
SHIPPING LINE
Pre-Carriage by Place of Receipt
Vessel Voyage No. Port of Loading
Port of Discharge Place of Delivery (if On-Carriage)
Marks & Nos./ No. & Kind of Pkgs. Description of Goods Container Status Gross Weight Cube(m3 )
Container No. Containers Seal No. (Kg.)
Total No. of Containers/Packages (in words)

............................................
Received on board the above mentioned packages/containers in apparent good order and condition subject to
all the terms and conditions of the Company’s Bill of Lading.
S/B No. & Date
Fumigated By
Signature & Initials of Chief Officer ...............................................................
Date:
IIFT This receipt must be exchanged immediately for the company’s Bill of Lading duly signed.

Annexure 15.8
GSP FORM A
1. Goods consigned from (Exporter’s business name, address, country) Reference No.
GENERALISED SYSTEM OF PREFERENCES

CERTIFICATE OF ORIGIN
(Combined declaration and certification)
2. Goods consigned to (Consignee’s name, address, country)

FORM A
Issued in ..........................................................................
(country)
4. For official use

3. Means of transport and route (as far as known)
5. Item number 6. Marks and numbers 7. Number and kind of packages; description of goods 8. Origin criterion 9. Gross weight or 10. Number and
of packages (See Notes overleaf) other quantity date of invoices
11. Certification 12. Declaration by the exporter

It is hereby certified, on the basis of control carried out, that the declaration by the The undersigned hereby declares that the above details and statements are correct; that all the
exporter is correct. goods were
produced in ............................................................................................................................................
(country)
and that they comply with the origin requirements specified for those goods in the Generalised
System of Preferences for goods exported to
.................................................................................................................................................................
(importing country)
.................................................................................................................................................................
Place and date, signature of authorised signatory
..................................................................................................................
Place and date, signature and stamp of certifying authority

Annexure 15.9
APPLICATION FOR CERTIFICATE OF ORIGIN

Exporter Ref. No. Dated:
To
The Secretary
(Name and Address of
Consignee the Chamber of Commerce)
Dear Sir,
This is to request the favour of your issuing us Certificate of Origin (in .......................................
.............................................................................................................................................. ). In respect
of the consignment particulars of which are given herewith.
Yours Sincerely,
Encl. Signature of Exporter

Marks & Nos./ No. & Kind of Pkgs. Description of Goods Quantity Remarks
Container No.
Declaration by Explorer
We hereby declare that to the best of our knowledge and belief the above mentioned goods were produced/manufactured in India.
Signature & Date
IIFT

Annexure 15.10
CERTIFICATE OF ORIGIN
Exporter No.
Consignee
NAME AND LOGO

OF
CHAMBER OF COMMERCE
Marks & Nos./ No. & Kind of Pkgs. Description of Goods Quantity
Container No.
Certification
It is hereby certified that the best of our knowledge and belief the above mentioned goods are of Indian origin.
STAMP
OF
CHAMBER OF COMMERCE
Signature & Date
IIFT

Annexure 15.11
INTIMATION FOR INSPECTION

Exporter’s Name & Address Invoice No. & Date Exporter’s Ref.
To
The
Manufacturer’s Name & Address (Name & Address of the Inspection Authority)
Inspection required on
Please inspect the consignment and issue a Certificate of Inspection under the .............................
...................................................................... Act. A crossed cheque for Rs ...........................................
drawn on ..................................................... is enclosed as inspection fee/Please debit our Account
Pass Book No ............................................. enclosed.
Details of the Manufacturer’s Seal, if any

Date Signature of Exporter
Weekly Holiday Port of Loading Address where consignment is to be inspected
Vessel/Flight No. Probable Date of
Loading Date of Sailing/Flight
Marks & Nos./ No. & Kind of Pkgs. Description of Goods (*) Quantity FOB value
Technical requirements including specifications/approved samples with its characteristics as stipulated in the export contract.
Other Relevant Information
Declarations: Certified that the goods mentioned above have been manufactured/processed to satisfy the conditions relating to quality control/inspection applicable to them under
the ........................................................................................................................................................................................ Act and that consignment conforms to the specification
Certified that the goods have been inspected previously.
Certified that the goods have been offered previously for inspection vide intimation no ........................................................... dated ......................................................
and the defects as pointed out earlier have been duly rectified.
Certified that no additional technical or quality requirements other than mentioned above Signature & Date
have been stipulated by the overseas buyer.
IIFT (*) Description should include grade, size and brand, if any. @ As motor car spare parts, components and accessories are covered under statutory preshipment inspection, the exporter ***

Annexure 15.12
CERTIFICATE OF INSPECTION/IN-PROCESS QUALITY CONTROL

Exporter’s Name and Address Invoice No. & Date
Manufacturer’s Name & Address
NAME AND LOGO

OF
THE INSPECTION AUTHORITY
Details of the Manufacturer’s Seal, if any
Details of Seal of Inspection Authority, if any
CERTIFICATE NO. .........................................
Specification Reference
Marks & Nos./ No. & Kind of Pkgs. Description of Goods (*) (As Declared by Exporter)
Quantity FOB Value
Remarks, if any
** Certification Under Inspection System

It is hereby declared that the consignment as per details given above has been inspected as require under SEAL OF THE
the ........................................................................................................................................ Act. It satisfies the conditions as ISSUING AUTHORITY
applicable to it and is certified export worthy.
Date of Inspection ..............................................................

OR
Signature
**Certification Under In-Process Quality Control System
It is hereby certified, on the basis of controls carried out that the commodities as per details given herein are in Name
accordance with the standard specifications prescribed under the .......................................................................... Act.
Designation
Date
IIFT (*) Description should include grade, size and brand, if any. @ Refer to footnote on ‘Intimation for Inspection’. (**) Strike out whichever is not applicable.

Annexure 15.13
MARINE INSURANCE DECLARATION

Name and Address of the Subsidiary of the General FOR OFFICIAL USE
Insurance Corporation of India
LOGO
Accepted
Please Issue a marine certificate/policy in duplicate/triplicate/quadruplicate, in accordance with the following particulars.
For The
Authorised Signatory
Insured
Rate Premium
Marine
War
From S.R.C.C
Stamp Duty
Port of Discharge To Insured Value
Marks & Nos./ No. & Kind of Pkgs. Description of Goods Important
Container No. Containers
TERMS OF INSURANCE
Special Instructions, if any:
Declaration:
(a) We hereby declare that the insurance charges on the above shipment will be borne by us and that we are not making the payment on behalf of anyone outside India OR
(b) Although we are defraying the Insurance charges on the above shipment which should be borne by the overseas buyer of the goods, we undertake to recover the payment so made from the
buyer in an approved manner.
Name & Address of the Proposer
Signature & Date

Annexure 15.14
MARINE INSURANCE CERTIFICATE

Name and Address of the Subsidiary of the
General Insurance Corporation of India
LOGO
DUTY STAMP
Survey: In the event of loss or damage which may involve claim under this certificate, notice of loss or damage should be give to:
Claim Payable By:
Insured Certification No. and Date
Open Cover No. and Date
From CTD/BL/AWB No. and Date
Port of Discharge To Insured Value
Marks & Nos./ No. & Kind of Pkgs. Description of Goods Important
Container No. Containers
TERMS OF INSURANCE
This is to certify that insurance of the above mentioned goods has been effected with this company as per details specified in the Schedule herein above, subject to the terms and conditions of the
relative Open Cover.
For The
Authorised Signatory
IIFT

Annexure 15.15
SHIPMENT ADVICE
Exporter Invoice No. & Date Exporter’s Ref.
Document being negotiated/sent:

Commercial Invoice [ ]
Consignee
Packing List [ ]
Consular/Custom Invoice [ ]
Bill of Lading/Air Way Bill [ ]
Insurance Certificate/Policy [ ]
Notify Party Bill of Exchange [ ]
Certificate of Origin [ ]
GSP Certificate of Origin [ ]
Export Certificate [ ]
Pre-Carriage by Place of Receipt by Pre-carrier Inspection Certificate [ ]
Any Other Document [ ]

Vessel/Flight No. Port of Loading (Specify)
Container No.
Total
We have shipped the goods as per details given herein and are negotiating the above listed documents under Documentary
Credit of ....................................................................................................................................
(Name & Address of Bank)
OR
We are sending the above listed documents for collection through ..........................................................................................................
(Name & Address of Bank)
..............................................................................................................................................................................................................................
* We have also despatched the following documents through ...................................................................................................................
(Carrier)
Flt. No. ............................................................ Date ..............................................
Date
[ ] Certificate of Origin/GSP Certificate of Origin Signature & Date
[ ] Export Certificate
[ ] Invoice
[ ] Packing List

Annexure 15.16
EXCHANGE CONTROL DECLARATION (GR) FORM NO.

Duplicate
Exporter Invoice No. & Date SB No. & Date
AR4/AR4A No. & Date
Q/Cert No. & Date Importer-Exporter Code No.
Consignee
Export Trade Control If export under:
Deferred Credit [ ]
Joint Ventures [ ]
Rupee Credit [ ]
Others [ ]
Custom House Agent L/C. No.
Pre-Carriage by Place of Receipt Type of shipment:
By Pre-Carrier Outright sale [ ]
Consignment Export [ ]
Vessel/Flight No. Rotation No. Others [ ]
(Specify)
Port of Loading Nature of Contract:CIG [ ]/C&F [ ]/FOB [ ]
Other (Specify) [ ]
Port of Discharge Country of Destination Exchange Rate U/S 14 of CA Currency of invoice
S. NO Marks & No. & Kind of Pkgs. Statistical Code & Description of Goods Quantity Value FOB
Container Nos.
Net Weight
Gross Weight
Total FOB Value in words
Analysis of Export Value Currency Amount Full export value OR where not ascertainable, the value which
exporter expects to receive on the sale of goods.
FOB Value
Freight
Insurance Currency
Commission Rate
Discount Amount
Other Deductions

2.
EXCHANGE CONTROL DECLARATION (GR) FORM NO.
Is Export under L/C arrangements? Yes [ ] No [ ] For Customs
If yes, name of advising bank in India Customs Assessable value Rs.
(Rupees)
Bank through which payment is to be received
Export Value Verified
Customs Appraiser
Cargo shipped in full/part
Quantity
Value
Whether Payment is to be received through the Date of Shipment Customs Appraiser
ACU YES/NO
Declaration under Foreign Exchange Management Act, 1999: I/We hereby declare that I/We am/are the *SELLER/CONSIGNOR of the goods in respect of which this declaration is made
and that the particulars given above are true and that a)*the value as contracted with the buyer is the same as the full export value declared overleaf/(b)*the full export value of the goods is
not ascertainable at the time of export and that the value declared is that which I/We, having regard to the prevailing market-conditions, expect to receive on the sale of goods in the overseas
market.
I/We undertake that I/We will deliver to the bank named herein the foreign exchange representing the full export value of the goods on or before @ ..................................................... in the
manner specified in the Regulation made under the Act.
I/We further declare that I/We am/are resident in India and I/We have a place of business in India.
I/We* am/are OR am/are not in Caution List of the Reserve Bank of India.
............................................................................
Date .................................... (Signature of Exporter)
@ State appropriate date of delivery which must be within six months from the date of shipment, bur for exports to warehouses established outside India with the permission of the Reserve
Bank, the date of delivery must be within fifteen months.
*Strike out whichever is not applicable
FOR AUTHORISED DEALER’S USE
Uniform Code Number ......................................
*Indicate ( ) in the box applicable Date of* (I) negotiation (ii) receipt for collection. Bill No .........................
Type of Bill* (i) DA [ ]/ (ii) DP [ ]/ (iii) Others [ ] ............................. (Specify)
Type of shipment: *(i) Firm Sale Contract [ ]/ (ii) Consignment Basis [ ]/
(iii) Others [ ] .............................................. (Specify)
The GR Form was included in the Statement sent to the Reserve Bank with
the R Return for the fortnight ending ......................... sent on ..........................
We certify and confirm that we have received the total amount of ........................................................
(Currency) (amount)
as under being the proceeds of exports declared on this form.

3.
Date of receipt Currency Credit to Nostro Account in ------------------------ Debit to NR Rupee Account of a Bank Period of R return with
----------------------- Country in ------------------------------------------- Country which the realisation has
been reported to RBI
In our name In the name of* ------------ Held with Held with* --------------
------------------------------------ us ------------------------------
(1) (2) (3) (4) (5) (6) (7)
*(Write the name of the concerned Indian Authorised Dealer Branch.) Any other manner of receipt (Specify) ----------------------------------------------------------------------------------------------------------
......................................................................................
(Stamp & Signature of authorised dealer)
Date ..............................................
Address ........................................................................
......................................................................................
......................................................................................

Annexure 15.17
SDF
[SEE REGULATION 3(1)]
(In duplicate)
Shipping Bill No. Date:
Declaration under Foreign Exchange Management Act, 1999:
I/We hereby declare that I/We am/are the *Seller/Consignor of the goods in respect of which this declaration is made and that the particulars given in the
Shipping Bill No ....................... dated .......................... are true and that (a)* the value as contracted with the buyer is the same as the full export value
declared in the above shipping bill (b) * the full export value of the goods is not ascertainable at the time of export and that the value declared is that which
I/We, having regard to the prevailing market conditions, expect to receive on the same of goods in the overseas market.
I/We undertake that I/We will deliver to the bank named herein ..................................... . The foreign exchange representing the full export value of the
goods on or before @ .................................................................... in the manner specified in the Regulations made under the Foreign Exchange Management
Act, 1999. I/We further declare that I/We am/are resident in India and I/We have a place of business in India.
I/We* am/are OR am/are not in Caution List of the Reserve Bank of India.
....................................................
Date: ......................... (Signature of Exporter)
@ State appropriate date of delivery which must be the due date for payment or within six months from the date of shipment but for exports to
warehouses established outside India with permission of the Reserve Bank, the date of delivery must be within fifteen months.
* Strike out whichever is not applicable.
2.
FOR AUTHORISED DEALER’S USE
Uniform Code Number ...................................

* Indicate ( ) in the box applicable
Date of (i) Negotiation ....................................................................

(ii) Receipt for collection ...................................................
(iii) Bill No ............................................................................
*Type of Bill (i) DA (ii) DP (iii) Others (Specify)

*Type of shipment (i) Firm Sale Contract (ii) Consignment Basis Others ....................... (Specify)
The SDF Form was included in the Statement sent to Reserve Bank with the R Return for the fortnight ending ................. sent on
We certify and confirm that we have received the total amount of ..................... as under being the proceeds of exports declared on this form.
(Currency amount)
Date of receipt Currency Credit to Nostro Account in ------------------------ Debit to NR Rupee Account of a Bank Period of R return with
--------------------- (Country) in ----------------------------- (Country) which the realisation has
been reported to RBI
In our name In the name of* ------------ Held with Held with* --------------
------------------------------------ us ------------------------------
(1) (2) (3) (4) (5) (6) (7)
** Write the name of the concerned Indian Authorised Dealer Branch.

Annexure 15.18
FORM : PP
EXCHANGE CONTROL
(EXPORTERS DECLARATION)
ORIGINAL
Form Number:
(Please see ‘Notes to Exporters’ overleaf)
1. (a) Name of the Post Office ---------------------------------------------------------------------

(b) Number and date of Parcel Receipt ----------------------------------------------------------
2. Exporter’s Name ------------------------------------------------------------------------------ (for RBI
3. Importer/Exporter Code No. ------------------------------------------------------------ use)
4. Buyer’s Consignee’s Name and address ---------------------------------------------------------------------
--------------------------------------------------------------------------------------------------------------------------------
5. Country of destination ----------------------------------------------------------------------
6. Nature of contract*(i) CIF/ (ii)C&F/ (iii) FOB/ (iv) Others
Specify): ------------------------------------------------------------------------------
7. Date of despatch -----------------------------------------------------------
8. Type of shipment*(i) Outright Sale/ (ii) Consignment
export/ (iii) Others (Specify) -------------------------------------------------------------------------------------
9. Description of goods: --------------------------------------------------------------------------------------
10. Quantity of goods: Unit --------------------------------------- Quantity ----------------------------------------------
11. Currency of Invoice ---------------------------------------------------------------------------------
[ Tonne/Kilogram/Litre/Cubic Metre/ Sq. Metre/Metre/Number/Others (Specify)]
@ Where the full export 12. Analysis of export value:

value is not ascertainable, Particulars Currency Amount
value expected on sale of
goods in the overseas @ Full Export value
market may be shown
No application permission F.O.B. Value
for remittance/deduction
from the declared value on Freight
account of agency
commission and/or Insurance
discount will be
entertained by the Discount (Rate…)
Reserve Bank or
authorised dealer unless Agency Commission
these have been declared (Rate…)
on this form
(For Customs Use) 13. Customs Assessable Value

Export Value verified (Rupees) .......................................................................................................
(Customs Appraiser)

14. If the export is made under general permission of the Reserve Bank of India,
Number and date of its approval -----------------------------------------------------------------
15. If the export is made under L/C arrangements, name of
advising bank in India ---------------------------------------------------------------------------------
16. State if the payment is to be received through the Asian
Clearing Union: *Yes/No -----------------------------------------------------------------
17. Name & address of bank through whom payment is to be received ---------------------------------------------------------------------
I/We hereby declare that I/We am/are the *Seller/Consignor of the goods in respect of which the declaration is made and that the particulars given above are true and that *(a) the export value as contracted
with the buyer is the same as the full export value declared above /*(b) the full export value of goods is not ascertainable at the time of export and that the value declared is that which I/We, having regard
to the prevailing market conditions, expect to receive on the sale of goods in the overseas market.
I/We undertake that I/We will deliver to the bank named above the foreign exchange representing the full export value of the goods on or before ...........................................................................................
in the manner specified in the Regulations made under the Foreign Exchange Management Act, 1999. I/We further declare that I/We am/ are resident in India and I/We have a place of business in
India.
I/We* am/are not in the Caution List of the Reserve Bank of India.
State approximate date of delivery which must be within six months from the date of shipment.
* Strike out whichever is not applicable.
(For A.D.’s use)

(Signature of Exporter)
Date:
Stamp & Signature of Authorised dealer Address
Date ---------------------------------------
Bank’s Uniform Code No ----------------------------------------
Notes to Exporters
1. This form should not be pasted on the Parcel.
2. The PP form procedure applies to postal exports to all territories outside India excluding Nepal and Bhutan. The PP form should be completed in duplicate in all cases.
3. The Original should be submitted by the exporter to the Post Office after having it countersigned by an authorised dealer in foreign exchange. The Post Office through which the goods have
been despatched will forward the Original to the nearest office of Reserve Bank of India.
4. All documents relating to export of goods from India must be passed through the medium of an authorised dealer in foreign exchange in India within 21 days of the date of shipment of
the goods.
5. The amount representing the full export value of goods must be realised within six months from the date of shipment.
Note: Government of India/Indian financial institutions may conclude from time to time Special Trade Agreements with other countries providing for settlement of certain payments from the
countries in a specified manner or for exports to be financed from Government to Government Credits. Reserve Bank will advise authorised dealers of such arrangements by issue of circulars.
Methods of payment specified in the individual arrangements will have to be followed in such cases.
SPACE FOR USE BY RESERVE BANK OF INDIA

Annexure 15.19
EXCHANGE CONTROL
SOFTWARE EXPORT DECLARATION (SOFTEX) FORM
(For declaration of Software Exports through data-communication links
and receipt of Royalty on the Software Packages/Products exported)
FORM NO: AB ORIGINAL

1. Name and address of the exporter
2. STPI Centre within whose
jurisdiction the unit is situated
3. Import-Export Code Number
4. Category of exporter : STP/EHTP/EPZ/SEZ/100% EOU/DTA unit
5. Buyer’s name and address including
country and their relationship with
exporting unit (if any)
6. Date and Number of Invoice
7. (a) Whether export contract/purchase
order already registered with STPI.
(If ‘No’, please attach copy of the
contract/purchase order) Yes No
(b) Does contract stipulate payment

of royalty
Yes No
SECTION-A
(For exports through data communication link)
8. Name of authorised datacom STPI/VSNL/DOT/Internet/Others

service provider (Please specify)
9. Type of software exported (Please mark ‘4’ on the appropriate box on the left side)
(a) Computer Software RBI Code
Date Entry jobs and Conversion 9 0 6

Software Date Processing
Software Development 9 0 7
Software Product, Packages 9 0 8
Others (Please specify) 9 0 9
(b) Other Software
Video/TV Software 9 1 0
Others (Please specify) 9 1 1
10. Analysis of Export Value Currency Amount

(a) Full export value of which:–
(i) Net value of exports without transmission
charges
(ii) Transmission charges included in invoice
(b) Transmission charges (if payable separately by
the overseas client)
(c) Deduct: Agency commission, at the
rate of ........... %
(d) Any other deductions as permitted by RBI
(Please specify)
(e) Amount to be realised [(a + b) – (c + d)]

11. How export value will be realised (mode of realisation)
Please mark ‘4’ on the appropriate box
(a) Under L/C (a) Name and address of ____________________________
Authorised Dealer
(b) Authorised Dealer Code No.
(b) Bank Guarantee (a) Name and address of ____________________________
Authorised Dealer
(b) Authorised Dealer Code No. _____________________
(c) Any other arrangement (a) Name and address of ____________________________
e.g. advance payment, etc. Authorised Dealer
including transfer/remittance (b) Authorised Dealer Code No. _____________________
to bank account maintained
overseas (Please specify)
SECTION-B
(For receipt of Royalty on Software Packages/Products exported)
12. Details of Software Packages(s)/Products(s) exported

(a) Date of export ___________________________________________________
(b) GR/SDF/PP/SOFTEX Form No. on ___________________________________________________
which exports were declared
(c) Royalty agreement details
%age and amount of royalty ___________________________________________________
Period or royalty agreement

(Enclose copy of Royalty agreement, ___________________________________________________
if not already registered)
13. How royalty value will be realised
(as defined in Royalty agreement) ___________________________________________________
14. Calculation of royalty amount
(Enclose copy of communication ___________________________________________________
from the foreign customer)
15. Name and address of designated Authorised ___________________________________________________
Dealer in India through whom payment has
been received/to be received A.D. Code No. _____________________________________

SECTION-C
16. Declaration by exporter
I/We hereby declare that I/We am/are the seller of the software in respect of which this declaration is made and that the particulars given above are true
and that the value to be received from the buyer represents the export value contracted and declared above. I/We also declare that the software has been
developed and exported by using authorised and legitimate datacom links.
I/We undertake that I/We will deliver to the bank named above the foreign exchange representing the full value of the software exported as above on or
before ................................ (i.e. within six months from the date of invoice/date of last invoice raised during a month), in the manner specified in the
Regulations made under the Foreign Exchange Management Act, 1999.
Place: Signature of the Exporter

Stamp Name: _______________________________
Date: Designation: __________________________
Enclosure:
(1) Copy of Export Contract [7(a)]
(2) Copy of Royalty Agreement [12(c)]
(3) Copy of communication from foreign customer [14]
Space for use of the competent authority (i.e. STPI/EPZ/SEZ) on behalf of

Ministry of Information Technology
Certified that the software described above was actually transmitted and the export/royalty value declared by the exporter has been found to be in order and
accepted by us.
Place:
Date: (Signature of Designated Official of STPI/EPZ/SEZ
on behalf of Ministry of Information Technology)
Stamp Name: _______________________________________________
Designation: __________________________________________

Annexure 15.20
SHIPPING BILL FOR EXPORT OF DUTIABLE GOODS

Duplicate
AR4/AR4A No. & Date
Q/Cert No. & Date Import-Export Code No.
Consignee RBI Code No.

Deferred Credit [ ]
Joint Ventures [ ]
Rupee Credit .................. [ ]
Custom House LIC No.
Others .............................. [ ]
Agent
Type of shipment:
Pre-Carriage by Place of Receipt by Outright Sale [ ]
pre-Carrier Consignment Export [ ]
Others (Specify) [ ]
Vessel/Flight No. Rotation No.
Port of Loading Nature of contract: CIF [ ]/CFR [ ]/FOB [ ]

Port of Discharge Country of Exchange Rate U/S 14 of CA Currency of Invoice

Destination
S. Marks & Nos. No. & Kind of Pkgs. Quantity Value FOB
Statistical Code &
No. Container Nos. Description of Goods
Net Weight
Gross Weight
Total FOB Valus in words
FOB Value
Freight
Insurance Rate
Commission Currency ----------------------------------
Discount Amount ------------------------------------
Other
Deductions
Export Assessable Value DUTY CESS Total Duty Duty payment

Sl. No.
Traiff No. unde Sec. 14 Amount Amount & Cess particulrs
Rate Rate
Collection
Total Duty/Cess Amount in words: Rupees
Stamp
Declaration:
I/We declare that all particulars given herein are true and correct.
I/We also attach the declaration(s) under clause No.(s) ------------------------------------
Public Notice No ------------------ dated ---------------------
Signature & Date

SHIPPING BILL FOR EXPORT OF DUPLICATE GOODS
Duplicate
DOCUMENTS SUBMITTED
1. Invoice [ ]
2. Packing List [ ]
3. GR Form [ ]
4. AR-4/AR-4A Form [ ]
5. ETC Licence [ ]
6. Indent [ ]
7. Acceptance of Contract [ ]
8. Letter of Credit [ ]
9. QC Certificate [ ]
10. Port Trust Document [ ]
11. Any other (Specify) [ ]
‘LET EXPORT’ ‘ALLOWED FOR SHIPMENT’
Signature Signature
Vessel’s name may be altered after check with original Fee Rs.
Entry for
Fresh one may be granted to ...............................................................................................................................
for the portion shutout or not shipped
Received
Handed over to C.W.A./Party Asstt. Commissioner Cashier
Contents Received on Board Date of Shipment
Date Master of Vessel Customs Officer
Examination Order and Report

Annexure 15.21
SHIPPING BILL FOR EXPORT OF DUTY FREE GOODS

Duplicate
AR4/AR4A No. & Date

Deferred Credit [ ]
Joint Ventures [ ]
Rupee Credit .................. [ ]
Others .............................. [ ]
Agent
Type of shipment:
Pre-Carriage by Place of Receipt by Outright Sale [ ]
Pre-Carrier Consignment Export [ ]
Vessel/Flight No. Rotation No.
Port of Loading Nature of Contract: CIF [ ]/CFR [ ]/FOB [ ]

Port of Discharge Country of Exchange Rate U/S 14 of CA Currency of Invoice

Destination
Statistical Code &
Net Weight
Gross Weight
Total FOB Valus in words
FOB Value
Freight
Insurance Rate

Amount ------------------------------------
Discount
Other
Deductions
Declaration:
I/We also attach the declaration(s) under clause No.(s) ..........................................
Public Notice No ..................... dated ......................... Signature & Date

SHIPPING BILL FOR EXPORT OF DUTY FREE GOODS
Duplicate
DOCUMENTS SUBMITTED
1. Invoice [ ]
2. Packing List [ ]
3. GR Form [ ]
5. ETC Licence [ ]
6. Indent [ ]
7. Acceptance of Contract [ ]
8. Letter of Credit [ ]
10. Port Trust Document [ ]
Signature Signature
Vessel’s name may be altered after check with original Fee Rs.
Entry for
Fresh one may be granted to ------------------------------------------------------------------------------------------------------
Received
Handed over to C.W.A./Party Asstt. Commissioner Cashier
Date Master of Vessel Customs Officer

Annexure 15.22
BILL OF EXPORT OF GOODS UNDER CLAIM FOR DUTY DRAWBACK

Duplicate
Exporter Invoice No. & Date BE No. & Date
AR4/AR4A No. & Date

Deferred Credit [ ]
Joint Ventures [ ]
Rupee Credit [ ]
Others [ ]
Agent
Type of shipment:
Lorry No./Goods Train Originating Outright Sale [ ]
& Wagon No. From Consignment Export [ ]
Land Cus. Station
Nature of Contract: CIF [ ]/CFR [ ]/FOB [ ]

Place of Delivery Others (Specify) [ ]
Country of Exchange Rate U/S 14 of CA Currency of Invoice

Destination
Statistical Code &
Net Weight
Gross Weight
Total FOB Value in words
FOB Value
Freight
Insurance Rate
Discount Amount ------------------------------------
Other
Deductions
Export Assessable Value DUTY CESS Total Duty Duty payment

Sl. No.
Traiff No. unde Sec. 14 Amount & Cess particulrs
Rate Rate Amount
Collection
Total Duty/Cess Amount in words: Rupees stamp
Declaration:
I/We also attach the declaration(s) under clause No.(s) ------------------------------------
Public Notice No ------------------ dated --------------------- Signature of Exporter CHA & Date

BILL OF EXPORT OF GOODS UNDER CLAIM FOR DUTY DRAWBACK
Duplicate
I/We claim drawback of Rs ............................. under Sec. 74/75 of Customs Act 1962 and Customs DOCUMENTS SUBMITTED
and Central Excise Duty Drawback Rules, 1971. I/We certify that the export goods are new/used 1. Invoice [ ]
for ..................................................... 2. Packing List [ ]
I/We certify that I/We have complied with the conditions laid down in the said Rules 1971 and
3. GR Form [ ]
the conditions subject to which Drawback Rates are applicable.
1. Name and Address of Bank ...............................................................................................
................................................................................................................................................ 5. ETC Licence [ ]
................................................................................................................................................ 6. Indent [ ]
2. Account No. .......................................................................................................................... 7. Acceptance of Contract [ ]
3. DBK Ledger No. .................................................................................................................. 8. Letter of Credit [ ]
Item No. S. No. & Sub Qty/Wt. on Value on which Rates of DBK Amount of DBK
in B/E S. No. of which DBK DBK claimed
DBK Schedule Claimed
Excise Customs Excise Customs Total
Total Amount in words Rupees ...............................................................................................

...................................................................................................................................................... Signature of Exporter/CHA
Signature of Officer of Customs Signature of Officer of Customs
Carrier’s Name & Lorry No./Goods Train & Wagon No. may be altered after check with original Fee Rs.
Entry for
Fresh one may be granted to ------------------------------------------------------------------------------------------------------
Received
Handed over to C.W.A./Party Signature of Asstt. Commissioner Cashier
Date For Carrier Signature of Officer of Customs

Annexure 15.23

Bill of Entry for Home Consumption [Refer Bill of Entry Regulations, 1976 ] Licence No.
Port Code S = Sea Prior Entry Stamp Import Dept. S. No. and Date Customs House Importer Code Importer’s Name
A = Air Agent Code and Address
L = Land
Vessels Name Rotation No. and Line Port of Country of Origin Country of Consignment Bill of Lading
Date Number Shipment and Code (if different) and Code Date
PACKAGES QUANTITY GOODS CUSTOMS DUTY ADDITIONAL DUTY
No. and Marks and Serial Unit Weight/ Description Customs Nature of Assessable Rate Basic Amount C.E.T. Value for Rate Basic Amount Total Duty
Description Number No. Code Volume Tariff duty Code Value Basic Item purpose of Basic Column 11
Number R.I.T.C. No. heading Under Auxiliary Section 3 Auxiliary + Column
etc. (Give details Section 14 Auxiliary Exemption Customs Auxiliary 15
of each Exemption Customs Notification Tariff Act,
class Notification Act, 1962 No. and 1975
separately) No. and year (Column 9
year + Column
11)
(Rs) (Rs) (Rs) (Rs) (Rs) (Rs) (Rs.)
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) (14) (15) (16)
Gross Weight Total Number of Packages (IN WORDS) ........................................ Total Amount of Duty (in Words)
Import Clerk Rupees ............................. Total
(By pin-point typewriter)
Sl. Invoice Freight Insurance Currency Exchange Lading/ Miscel- Total Lading Assessable (Declaration to be signed by the
No. Value Code Rate Local laneous Value Charges Value Custom House Agent
(Foreign Agency Charges (in (in 1. I/We apply for leave to deposit the goods covered
Currency) Commission Rupees) Rupees) by this Bill of Entry in the .................... warehouse
FOB/C&F/ being public/private warehouse appointed/Licensed
C&I/CIF under the Customs Act, 1962.
2. I/We declare that the contents of this Bill of Entry
1 for goods imported against Bill of Lading
2 No. ................. dated ................. are in accordance
3 with the Invoice No. .................. dated ..................
4 and other documents presented herewith.
5 3. I/We declare that I/We have not received any other
Total document or information showing a different price,
value, quantity or description of the said goods and
T.C. Licence or C.C.P. No. and Date/ To be warehoused within Bond registered under
that if at any time hereafter I/we receive any
Part and S. No./O.G.L. No. Exemption ...................... days from the No. ................... of .........................
No. and value debited to Licence/C.C.P. beginning of the operation (Date) documents from the importer showing a different
state of facts, I/we will immediately make the same
(In case of Letter of Authority, Name of actual removal from Supdt. Bond—
known to the Commissioner of Customs.
of person to whom issued, No. and docks Bond Clerk
Date) N.B.—Where a declaration in this form is made by the
Custom House Agent, a declaration in the
.......................................................................... ..........................................................
prescribed form shall be furnished by the importers
Licence(s) Registered Licence(s) Audited Date of Deposit of Goods
in the warehouse of the goods covered by this Bill of Entry.
[Assistant Commissioner of Preventive Customs] ............ 19 ............ Signature of the Custom

Bond Department Officer House Agent
DECLARATION
(To be signed by an Importer)
With Custom* 1. I/We apply for leave to deposit the goods covered by this Bill of Entry in the warehouse being a public/private
House Agent warehouse appointed/licensed under the Customs Act, 1962.
2. I/We declare that the contents of invoice(s) No.(s) dated of M/s and of other documents relating to the
goods covered by the said invoice(s) and presented herewith are true and correct in every respect.
Without 2. I/We declare that the contents of this Bil of Entry for goods imported against Bill of Leading No. dated are
Custom* in accordance with the Invoice No. dated and other documents presented herewith. I/We
House Agent also declare that the contents of the above mentioned invoice and documents are true and correct in every respect.
3. I/We declare that I/we have not received and do not know of any other documents of information showing a different price, value
(including local payments, whether as commission or otherwise), quantity or description of the said goods and that if at any time
hereafter I/we discover any information showing a different state of facts, I/we will immediately make the same known to the
‘Commissioner of Customs’.
4. I/We declare that goods covered by the bill of entry have been imported on our-right purchase/consignment account.
5. I/We am/are not connected with the suppliers/manufactures as:-
(a) Agent/distribution/indentor/Branch/Subsidiary/concessionaire,and
(b) Collaborator entitled to the use of the trade mark, patent or design,
(c) Otherwise than as ordinary importers or buyers.
6. I/We declare that the method of invoicing has not changed since the date on which my/our books of accounts and/or agreement with
the suppliers were examined previously by the Customs House(s)
Signature of Importer
Address
* Strike out whichever is inapplicable.

(FOR CUSTOM HOUSE USE)
Documents presented with bill of entry Date of receipt in:
Check here additional documents required.
1. Invoice --------------------------------------------------- Appraising group
Central Exchange Unit.
2. Packing List -------------------------------------------- Daily List
Trade return
3. Bank Draft ---------------------------------------------- I.A.D.
C.R.A.D.
4. Insurance Memo/Policy --------------------------- M.C.D. Key Register
M.C.D. Manifest posting
5. Bill of Lading or On Duplicate Copy Only
Delivery Order ---------------------------------------- Permitted removal to Escorted ------------- packages
6. Import Licence/Custom Bonded Warehouse to Bonded Warehouse
Clearance Permit ------------------------------------- under Customs control at --------------------------------------
7. Certificate of Origin --------------------------------
8. -------------------------------------------------------------- Proper Officer Escort Officer
9. --------------------------------------------------------------
(Actual designation (Actual designation to
10. --------------------------------------------------------------
to be indicated) be indicated)
[C.B.E. & C. Notification No. 396-Cus., dated 1st August, 1976]

Annexure 15.24
Range .........................................
Division ................. Address ............................
Commissionerate ............................
Original (White)
Duplicate (Buff)
Triplicate (Pink)
Quadruplicate (Green)
FORM A.R.E. 1
Application for removal of excisable goods for export by (Air/Sea/Post/Land)*

To
Superintendent of Central Excise
(Full Postal Address)
1. Particulars of [Assistant/Deputy Commissioner of Central Excise]/Maritime Commissioner of Central Excise from whom rebate shall be claimed/with
whom bond/undertaking is executed and his complete postal address.
2. I/We of propose to export the under-mentioned consignment to (Country of destination) by Air/Sea/Land/
Parcel Post under claim for rebate/bond/undertaking*.
Particulars of Manufacturer No. and Description Gross weight/ Marks and Nos. Quantity of Description
of goods-and his Central of packages Net weight on packages goods of Goods
Excise Registration No.
(1) (2) (3) (4) (5) (6)
Value Duty No. and date of Invoice under which Amount of Remarks
duty was paid/No. and date of bond/ Rebate
Rate Amt. (Rs.)
undertaking executed under Rule 19 Claimed
(7) (8) (9) (10) (11) (12)
3. I/We hereby certify that the above-mentioned goods have been manufactured.
(a) availing facility/without availing facility of CENVAT credit under CENVAT Credit Rules, 2001.
(b) availing facility/without availing facility under Notification 41/2001-Central Excise (N.T.) dated 26th June 2001 issued under rule 18 of Central
Excise (No. 2) Rules, 2001.
(c) availing facility/without availing facility under Notification 43/2001-Central Excise (N.T.) dated 26th June 2001 issued under rule 19 of Central
Excise (No. 2) Rules, 2001.
4. I/We hereby declare that the export is in discharge of the export obligation under a Quantity based Advance Licence/Under Claim of Duty Drawback
under Customs & Central Excise Duties Drawback Rules, 1995.
5. I/We hereby declare that the above particulars are true and correctly stated.
Time of Removal
Singature of owner or his

Authorised agent with date.
Name in Block Letters & Designation (SEAL)

PART A
Certification by Central Excise Office
1. Certified that duty has been paid by debit entry in the Personal Ledger Account No. and/or CENVAT Account Entry No.
or recorded as payable in Daily Stock Account, on the goods described overleaf.
OR
Certified that the owner has entered into Bond No. under Rule 19 of Central Excise (No. 2) Rules, 2001 with the [F. No.
], duly accepted by the Assistant Commissioner/Deputy Commissioner of Central Excise on (Date).
2. Certified that I have opened and examined the packages No. and found that the particulars stated and the description of goods given
overleaf and the packing list (if any) are correct and that all the packages have been stuffed in the container No. with Marks
and the same has been sealed with Central Excise Seal/One Time Seal (OTS) No.
3. I have verified with the records, the exporter is only availing the export incentives, as specified in box No. 6 and found it to be true.
4. Certified that I have drawn three representative samples from the consignment (wherever necessary) and have handed over, two sets thereof duly
sealed to the exporter/his authorised representative.
Place .....................................
Date ......................................
Signature
Signature
(Name in Block Letters) (Name in Block Letters)
Superintendent of Central Excise Inspector of Central Excise
PART B
CERTIFICATION BY THE CUSTOMS OFFICER
Certified that the consignment was shipped under my supervision under Shipping Bill No. dated by S.S./Flight No.
which left on the day of (Month ) (year)
OR
Certified that the above mentioned consignment was stuffed in Container No. belonging to Shipping Line based on the “Let
Export Order” given on day of (Month) (year) on the Shipping Bill No. dated and sealed by seal/one time lock
No. in my supervision and the
container was handed over to the Custodian M/s for being shipped via (Name of the Port).
OR
Certified that the above-mentioned consignment has been duly identified and has passed the land frontier today at in its original condition
under Bill of Exports No. Place Date .
Signature
(Name and designation of the Customs
Officer in Block Letters)/(Seal)
PART C
EXPORT BY POST
Certified that the consignment described overleaf has been despatched by foreign post to on day of 200 .
Place .....................................
Date ......................................
Signature of Post Master
(Seal)

PART D
REBATE SANCTION ORDER
(On Original, Duplicate and Triplicate)
Refund Order No. dated Rebate of Rs (Rupees ) sanctioned vide Cheque No.
dated
Place .....................................
Date ......................................
Assistant/Deputy Commissioner/Maritime
Commissioner of Central Excise
*Strike out inapplicable portions.
NOTE:

Annexure 15.25
ARE 2 No.
Original (White)
Duplicate (Buff)
Triplicate (Pink)
Quadruplicate (Green)
Quintuplicate (Blue)
Form A.R.E. 2
Combined application for removal of goods for export under claim for rebate of duty paid on excisable materials used in the manufacture and packing of
such goods and removal of dutiable excisable goods for export under claim for rebate of finished stage Central Excise Duty or under bond without
payment of finished stage Central Excise Duty leviable on export goods.
To
The Superintendent of Central Excise.
(Address)
__________________ (full postal address)
1. Particulars of the Assistant Commissioner of Central Excise or the Deputy Commissioner of Central Excise from whom rebate shall be claimed/with
whome bond is executed and his complete postal address _____________________________________
2. I/We ________________ of _____________ propose to export the under mentioned goods (details of which are given in Table 1 below) to
(country of destination) by *air/sea/land/post parcel* under claim for rebate of duty paid on excisable materials used in the manufacture and packing of
such goods.
3. *The finished goods being exported are not dutiable
or
We intended to claim the rebate of Cental Excise Duty paid on clearances of goods for export under notification 40/2001-Central Excise (N.T.) dated
26th June, 2001 issued under Rule 18 of Central Excise (No. 2) Rules, 2001.
or
The Export goods are intended to be cleared without payment of Central Excise Duty under notification 42/2001-Central Excise (N.T) dated 26th June,
2001 issued under Rule 19 of Central Excise (No. 2) Rules, 2001.
TABLE 1
(Details of goods to be exported)
Sl. No. Descrip- Marks Gross Net Descrip- Value Finished Stage Invoice Bond/ Amount Remarks
tion of & Nos. weight weight tion on Central Excise No. & Under- of Rebate
packages on and of Duty date taking Claimed
packages quantity finished Rate Amount executed under
of goods under Rule 18
goods** rule 19
(if any)
1 2 3 4 5 6 7 8 9 10 11 12 13
*Strike out portion not applicable **Quantity of goods to be furnished in units of sale where it is different than weight.
#Write NA where exports are under bond/letter of undertaking in terms of Rule 19 or where goods are not chargeable to duty

TABLE 2
Details of duty paid excisable Materials and Packing materials used in manufacture of export goods for which rebate under notification dated
is being claimed
Sl. Name/ Central Unit Qty Name Invoice Assessable Rate of Duty Total Wastages Rebate Remarks
No. descrip- Excise used of No. & value/Unit Central Amt. admis-
tion of Tariff Supplier Value/ Rs. Excise per Reco- Irreco- sible
materials/ Sub- Unit duty unit verable verable under
packing heading Rs. Rs. Rule
with 18 Rs.
technical
specifica-
tion/
Quantity
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) (14)
Declaration:
(a) We hereby certify that we have not availed facility of CENVAT credit under CENVAT Credit Rules, 2001
(b) We hereby declare that the export is not in discharge of export obligation under a Value based Advance Licence issued prior to 31.03.95
(c) We hereby declare that the materials on which input stage rebate in claimed are not sought to be imported under a Quantity Based Advance Licence
issued prior to 31.03.95.
(d) We further declare that we shall not claim any Drawback on export of the consignment covered under this application.
(e) I/We hereby declare that the above particulars are true and correctly stated.
(f) We have been granted permission by Assistant Commissioner of Central Excise or Deputy Commissioner of Central Excise Vide C. No.
date for working under Notification dated .
Time of Removal _______________
Signature of owner or his authorised agent with date

Name in Block Letters & Designation
SEAL
Note 1: The A.R.E. 2 should be submitted by the manufacturer at least 24 hours intended removal of goods for export, to the superintendent of Central
Excise.
Note 2: A running serial of the factory starting with one every financial year should be allotted to every A.R.E. 2
FOR DEPARTMENT USE
PART A
Certification by the Central Excise Officer
1. Certified that
* duty has been paid on the goods described above or duty is payable as recoded at entry number in Daily Stock Account.
or
*the owner has entered into B-1 bond No. /given on Undertaking under Rule 19 of Central Excise (No. 2) Rules, 2001 with
the or *the finished goods being exported are not dutiable.
2. Certified that I have opened and examined the packages No. and found that the particulars stated and the description of goods given
overleaf read with the invoice and the packing list (if any) correct *[and that all the packages have been stuffed in the container No. with
Marks ]* and the same has been sealed with Central Excise Seal/*One Time Seal (OST) No.
3. I have verifed with the records, the declaration of the manufacture given at Sl. No. 3 overleaf regarding non availment of credit under rule CENVAT
Rules and found it to be true.
4. Certified that I have drawn three representative samples from the consignment and have handed over two sets thereof duty sealed to the manufacturer/
his authorised representative. (wherever feasible)

5. Certified that the material consumption’s indicated in Table 2 overleaf are in accordance with the declaration No. filed by
on
Place: _________________________
Date: __________________________
Signature Signature
(Name in Block Letters) (Name in Block Letters)
Superintendent of Central Excise Inspector of Central Excise
* Strike out inapplicable portions
Note 3: The details given in table 2 may be verified by the Superintendent of Central Excise subsequent to clearances. For this purpose a detailed verification
report may be submitted by the Superintendent to the Assistant Commissioner of Central Excise along with Triplicate copy of A.R.E. 2.
Note 4: The original duplicate and sixtuplicate shall be returned to the manufacturer for presenting to the Customs Officer.
PART B
Certification by the Customs Officer
1. Certified that I have examined the consignment described overleaf, and the seals on the packages were found intact and I have satisfied myself that
particulars of the consignment are as specified overleaf except for the shortages mentioned below:
2. Certified that the exports are not under Duty Drawback Scheme. It is further certified that exports are not in discharge of export obligation under Value
Based Advance Licence or a Quantity Based Advance Licence issued before 31.03.95.
3. Certified that all copies of Shipping Bill/Bill of export contain endorsement o A.R.E. 2 No. in the space provided for indicating A.R.E. 1.
4. Certified that the consignment was shipped under my supervision under *Shipping Bill No./Bill of Export No. dated which
left for on /which passed the frontier on .
5. Duplicate copy of A.R.E. 2 Forwarded to Assistant/Deputy Commissioner of Central Excise on .
Place
Date Signature
(Name and designation of the Customs Officer in Block Letters)
(Seal)
Note 5: The customs shall send the duplicate to the address given at Sl. No. 1 overleaf and handover original and sixtuplicate to the exporter
PART C*
Rebate Sanction Order Under Rule 18(1)
Refund Order No. dated Rebate of Rs (Rupees sanctioned vide cheque No.
dated ).
Place __________________________
Date __________________________
Assistant/Deputy Commissioner of Central Excise
PART D
Rebate Sanction Order under rule 18(2)
Refund Order No. dated Rebate of Rs (Rupees sanctioned vide cheque No.
dated
Place __________________________
Date __________________________
Assistant/Deputy Commissioner of Central Excise
*Strike out inapplicable portions

Annexure 15.26
Serial Number / - (Financial Year)

Range
Division
Commissionerate
FORM CT-1
Certificate for procurement of excisable goods for export without payment of duty
This is to certify that,
(1) The exporter has furnished a Bond in Form (Specific/General]* for Rs , which has been accepted by the Assistant Commissioner of
Central Excise/the Deputy Commissioner of Central Excise in F. No. on the day of the (month) (Year).
OR
Mr./Messers. (Name and address) is/are registered under rule 9 of Central Excise (No. 2) Rules, 2001 in this Range, having
registration number ____________________ has furnished an undertaking in the form specified under Notification No./2001-Central Excise (N.T.)
dated to the Assistant Commissioner of Central Excise/the Deputy Commissioner of Central Excise, (Name of the Divison or the Office)
who has accepted the undertaking in F. No. on the day of the (month) (year).
(2) The above-said exporter/manufacturer-exporter is permitted to obtain excisable goods for export under rule 19 of the Central Excise (No. 2) Rules,
2001 as per details specified overleaf. This certificate is valid upto one year from the date of issue specified below.
Name and Signature of the

Superintendent of Central Excise
[“Seal”]
Dated:
(Address of the Range Office)

Annexure 15.27
FORMAT OF IMPORTER-EXPORTER CODE NUMBER

GOVERNMENT OF INDIA
MINISTRY OF COMMERCE & INDUSTRY
O/O JT./ D.Y. DIRECTOR GENERAL OF FOREIGN TRADE/Development Commissioner’s
--------------------------------------------------------------------------
--------------------------------------------------------------------------
(Full Address)
CERTIFICATE OF IMPORTER-EXPORTER CODE (IEC) NUMBER

----------------------------------------------------------------------------------------------------------
1. Name : .................................................................................................................................................
2. Address : .................................................................................................................................................
.................................................................................................................................................
.................................................................................................................................................
Pin [ ] [ ] [ ] [ ] [ ] [ ]
3. Address of the Branches/ : .................................................................................................................................................
Division/Units/factories, .................................................................................................................................................
if any. .................................................................................................................................................
Pin [ ] [ ] [ ] [ ] [ ] [ ]
4. IEC Number : .................................................................................................................................................
5. Date of issue : .................................................................................................................................................
6. PAN Number : [ ] [ ] [ ] [ ] [ ] [ ] [ ] [ ] [ ] [ ]
(Signature of the Issuing Authority)
Name : .................................................................................................................................................
Designation : .................................................................................................................................................
(Official Stamp)
Place __________________________
Date __________________________
(Issued from File No. ______________________ )
Note: In case of any change in the name/address or constitution of IEC holder, the IEC holder shall cease to be eligible to import or export against the IEC
number after expiry of 60 days from the date of such change unless in the meantime, the consequential changes are effected in the IEC by the concerned
licensing authority.

Annexure 15.28
FORMAT OF REGISTRATION-CUM-MEMBERSHIP CERTIFICATE

(EXPORT PROMOTION COUNCIL/COMMODITY BOARD/DEVELOPMENT
AUTHORITY)
As per the provision of Paragraph 2.44 of the Policy and Paragraph 3.12.2 of Handbook (Vol. 1)
(1) Name of the exporter : M/s ......................................................................................................

(2) IEC number : [ ] [ ] [ ] [ ] [ ] [ ] [ ] [ ] [ ] [ ]
(3) Address of Registered/Head office. : .............................................................................................................
.............................................................................................................
.............................................................................................................
(4) Date of establishment : .............................................................................................................
(5) Description of goods for which registered :
(6) Registration number
(7) Registered as: : (a) Manufacturer exporter
(b) Merchant exporter
(c) Merchant cum manufacturer exporter
(8) Name(s) of proprietor/ :
partner(s)/director(s)/Karta
This certificate is issued as per the details of our records and is subject to the conditions laid down in the relevant scheme of registration of this council.
(Signature of the competent
officer of the E. P. Council)
Name .............................................................
Designation .............................................................
Seal
Valid/renewed upto Date of issue
Space for endorsement of any amendments in this certificate

Annexure 15.29
PROFORMA FOR FURNISHING OF EXPORT RETURNS
Note: Please see with paragraph 2.54 of Handbook (Vol. 1)
1. Name of the firm/company :

2. IEC number :
3. Address :
4. Tel no. :
5. Fax no. :
6. E-mail address :
7. Website :
8. Details of exports :
Period Item(s) Quantity, if Country(s) of Value of export Cumulative exports

applicable export during the period (1.4.2003 onwards)
(item wise) (in Rs) (in Rs)
[1] [2] [3] [4] [5] [6]
Cumulative exports (in words) : ..................................................................
DECLARATION
I/We hereby declare that the above statements are true and correct to the best of my/our knowledge and belief.
Stamp
Seal/Stamp
Date
Signature
Name
Designation

(To be printed overleaf)
To be filled by the exporter
For Procuring Goods under the procedure specified under Notification No. 42/2001-Central Excise (N.T.)
dated 26th June, 2001 issued rule 19 of the Central Excise (No. 2) Rules, 2001
Name and address of the factory/
warehouse/place of storage of the supplier
Registration Number of the factory/warehouse
Details of the goods to be procured
Sl. No. Description Quantity Value Duty involved
I hereby declare that I have made a provisional debit of Ruppes (in both words and figures) in the Bond Account
at Serial No. dated and on this day and after the above mentioned debit, the balance in the Bond Account is Rs
OR
Please find attested copy of the specific bond/undertaking details of which is specified by the Superintendent of Central Excise
(address) overleaf.
(Dated signature of the Exporter(s)

or his/their authorised agents and their seal)

Annexure 15.30
BRIEF SPECIMEN CONTRACT FORM FOR EXPORTS AND IMPORTS
1. Name and address of the parties (state correct appellation and complete address of the parties)
2. We, the above named parties have entered into this contract for the sale/purchase, etc (state briefly the purpose of the contract)
on this (date) at (Place), subject to the following terms and conditions:
(a) Goods
Quantity
Quality
(Describe the quantity, quality and other specifications of the goods precisely as per agreement. An agency for inspection/certification of quality
and/or quantity may also be stipulated).
(b) Price
Mode of Payment
[Quote the price, terms, i.e. ex-works/FOB (free on board)/CIF (cost Insurance, freight) etc. in the currency agreed upon and describe the mode
of payment i.e. payment against L/C (letter of credit)/DA (document against acceptance)/DP (document against payment) etc. It is also desirable
to mention the exchange rate.]
(c) Shipment
(Specify date of delivery and the maximum period upto which delivery could be delayed and for which reasons. Port of Shipment and of delivery
should be mentioned).
(d) Packing and marking
(Requirements to be specified precisely).
(e) Insurance
(State the type of insurance cover required i.e. FPA (free from particular average)/WA (with average)/All Risks, etc. State also the party
responsible for the insurance).
(f) Brokerage/Commission
(if any payable may be mentioned).

(g) Passing of the property and of risk.
(The property or ownership of the goods and the risk shall finally pass to the buyer at such stage as the parties may agree, i.e. when the goods are
delivered at the seller’s place of work/pass the ship’s rails/are covered by insurance etc. as per agreed terms).
Arbitration
Arbitration clause recommended by the Indian Council of Arbitration:
“All disputes or differences whatsoever arising between the parties out of or relating to the construction, meaning and operation or effect of this
contract or the breach thereof shall be settled by arbitration in accordance with the Rules of Arbitration of the Indian Council of Arbitration and
the award made in pursuance thereof shall be binding on the parties”
(or any other arbitration clause that may be agreed upon between the parties).
3. Any other special condition, prevalent in or relevant to the particular line of trade or transaction, may also be specified.
Sd/- Seller
Sd/- Buyer
Source: Indian Council of Arbitration

Annexure 15.31
SHIPPING INSTRUCTIONS
Exporter Invoice No. & Date Exporter’s Ref.
Other Reference(s)
Consignee Freight Forwarder/CHA
Notify
FOB value for customs purpose Rs.

Real value for customs purpose Rs.
Pre-Carriage by Invoice FOB Rs.
Place of Receipt by Pre-carrier
C&F Rs.
CIF Rs.
Vessel/Flight No. Port of Loading Drawback Schedule No.
Drawback Rate
Port of Discharge Place of Delivery
Container No.
Net Weight
Gross Weight
INSTRUCTIONS DOCUMENTS ENCLOSED Total

1. Please collect goods from .................................................................... Contract [ ]
................................................................................................................. Letter of Credit [ ]
2. Freight paid [ ] To pay [ ] AR4/AR4A [ ] Q.C. & Preshipment
3. Ship before ............................................................................................. GR [ ] Inspection Certificate [ ]
4. Type of Shipping Bill Free/DBK/Dutiable Invoice [ ] Quota Certificate [ ]
5. Insurance covered by us/consignee/by you for Rs. ......................... Packing List [ ] Railway/Lorry Receipt [ ]
6. Cheque for Rs. ............................. as advance enclosed. Declarations [ ] Freight Certificate [ ]
7. Send documents to ...............................................................................
8. Any other instruction
To The Receiving Authority

Please receive for shipment the goods described herein subject to FFFAI Standard Trading
Conditions, ®
Signature & Date
Declaration:

Annexure 15.32
LETTER TO BANK FOR COLLECTION/NEGOTIATION OF DOCUMENTS

Drawer (Exporter) Invoice No. & Date Exporter’s Ref.
RBI Code No. IE Code
Drawee (Consignee) Drawee (if other than consignee)
Bank ECGC Policy No. & Date
For Bank’s Use
Please receive the following documents for disposal as per instructions: Instructions (Please tick [ ] as required)
Documents Number 1. Collect [ ]
1. Invoice No. & Date Commercial .................................................. 2. *Purchase/Discount [ ]
Consular .................................................. 3. *Despatch documents by registered air mail/courier [ ]
Customs .................................................. 4. *Release documents against payment/acceptance [ ]
2. Packing List No. & Date ..................................................
5. *Cable advice of non-payment/non-acceptance [ ]
3. Bill of Lading No. & Date/ Original ..................................................
6. *In case of non-payment/non-acceptance, protest/do not protest [ ]
CTD No. & Date
Non-negotiable .................................................. 7. Negotiable documents drawn under L/C No./
issued by [ ]
Air Way Bill No. & Date ..................................................
Post Parcel Receipt No. & Date .................................................. 8. Credit our A/c No./ on realisation of payment [ ]
4. Certificate of Origin No. & Date .................................................. 9. *Advice payment by Telex/Cable/Fax/SWIFT [ ]

5. GSP Certificate of Origin No. & Date 10.* Deduct charges/collect charges from [ ]
6. Inspection Certificate No. & Date 11. *Do not waive charges/interest recoverable from drawee [ ]
7. Insurance Policy/Certificate No. & Date .................................................. 12. Collect interest @ p.a. from till [ ]
8. Draft No. & Date Sight .................................................. 13.* Adjust our packing credit A/c and/or credit the proceeds to
Usance .................................................. cash credit/current account. [ ]
............................................
14. In case of need, refer to [ ]
Amount
9. Letter of Credit ..................................................
15. Return Copies of Bank Certificates and
............................................ Copies of Commercial Invoice duly certified by you. [ ]
Amount
............................................ 16. Return L/C after negotiation. [ ]
Expiry Date 17. Any other instruction (Specify)
10. GR No. & Date ..................................................
11. Bank Certificate ..................................................
12. Copy of Declaration to ECGC regarding ..................................................
shipment
13. Any other document (Specify) ..................................................
Signature & Date
Declaration:
I/We declare that the particulars given herein are true and correct and that I/We accept the bank’s
conditions printed overleaf

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Annexure 15.

Country of Origin of Goods 15 Country of Final Destination 16

Pre-carriage by 4 Place of Receipt by Pre-carrier 5

105mm 115mm ´ 105mm 23mm ´ 105mm 23mm ´ 105mm 23mm ´ 105mm

73mm 73mm ´ 184mm

R.M. Joshi, International Marketing © Oxford University Press 2005

86.mm ´ 146mm 86.5mm ´ 21mm 86.5mm ´ 25mm

Total Duty/Cess Amount in words: Rupees 41

R.M. Joshi, International Marketing © Oxford University Press 2005

Buyer’s Ref. No. & Date

Country of Origin of Goods Country of Final Destination

Terms of Delivery and Payment

Carriage by: SEA OR AIR OR Place by Receipt by Pre-carrier

Port of Discharge Final Destination

Amount Chargeable Total

Signature & Date

R.M. Joshi, International Marketing © Oxford University Press 2005

Buyer’s Order No. & Date 4

Other Reference (s) 4

Consignee 2 Buyer (if other than consignee) 3

Country of Origin of Goods 5 Country of Final Destination 6

Terms of Delivery and Payment 7

Pre-Carriage by 8 Place by Receipt by Pre-carrier 9

Vessel/Flight No. 10 Port of Loading 11

Port of Discharge 12 Final Destination 13

Amount Chargeable Total

Signature & Date 19

R.M. Joshi, International Marketing © Oxford University Press 2005

Buyer’s Order No. & Date

Consignee Buyer (if other than consignee)

Country of Origin of Goods Country of Final Destination

Pre-Carriage by Place of Receipt by Pre-carrier

Vessel/Flight No. Port of Loading

Port of Discharge Place of Delivery

Signature & Date

R.M. Joshi, International Marketing © Oxford University Press 2005

BILL OF LADING FOR COMBINED TRANSPORT AND PORT TO PORT SHIPMENT

Consignee (if ‘order’ state Notify Party & Address)

NAME AND LOGO

Pre-Carriage by Place of Receipt by Pre-carrier

Vessel Port of Loading

Port of Discharge Place of Delivery (If On-Carriage)

Signature & Initials

R.M. Joshi, International Marketing © Oxford University Press 2005

NAME AND LOGO

Pre-Carriage by Place of Receipt

Vessel Voyage No. Port of Loading

Port of Discharge Place of Delivery (if On-Carriage)

Total No. of Containers/Packages (in words)

S/B No. & Date

Signature & Initials of Chief Officer ...............................................................

R.M. Joshi, International Marketing © Oxford University Press 2005

GENERALISED SYSTEM OF PREFERENCES

2. Goods consigned to (Consignee’s name, address, country)

4. For official use

11. Certification 12. Declaration by the exporter

R.M. Joshi, International Marketing © Oxford University Press 2005

APPLICATION FOR CERTIFICATE OF ORIGIN

Encl. Signature of Exporter

Vessel/Flight No. Port of Loading

Port of Discharge Final Destination

Signature & Date

R.M. Joshi, International Marketing © Oxford University Press 2005

NAME AND LOGO