General - Complete the pre-work sheets before the workshop.

Instructions - The content of Workshops 1 to 3 will be filled out during the workshops in the ConPlan
- The attachment sheets contain information that schools should already have. It's
attached as a reference.
- If attaching SDRRMT and/or Partners information, package all documents in one folder.

Worksheets Instructions
Historical Data Historical Data
- This should be completed as pre-work before the Contingency Planning
- Historical Data is taken from RADaR Reports and Past Recorded incidents from
Division/LGU Records
Baseline Data Baseline Data
- This should be completed as pre-work before the Contingency Planning
- Baseline Data of Schools can be found in EBEIS
- Use Hazard Maps taken from other Government Agencies as reference for the "Hazards
Present" Column
Workshop 1 Capacities and Vulnerabilities
- Existing Capacities and Vulnerabilities in your school
- Brainstorm and create a timeline of measures to address the gaps in C & V
Workshop 2 Resource Mapping
- Resources are categorized into Human Resources and Equipment
- Add rows as necessary
Workshop 3 Action Response
- Indicate only actions that the school will do if and when the hazard occurs
- Add rows as necessary
Attachment 1 School DRRM Teams
- Sample format
- Existing SDRRMT information, roles and responsibilities may be used
- Different document format may be used if this already exists
Attachment 2 Partners
- Sample format
- Existing Partner information and roles may be used
- Different document format may be used if this already exists

1
Historical Data

School: _____________________________

Damages
Schools affected Affected Population Partially Damaged Classrooms
Name of the Totally Damaged Classrooms
Year Classrooms with Major Damages Classrooms with Minor Damages Total Cost Other effects/damages
DISASTER
No. of No. of Cost of No. of Cost of No. of Cost of
School ID School Name No. of Learners
Personnel Classrooms Damages Classrooms Damages Classrooms Damages

Remarks: Data is based on historical RADaR reports

2
Historical Data

School: PANGASINAN NATIONAL HIGH SCHOOL

Damages
Schools affected Affected Population Partially Damaged Classrooms
Totally Damaged Classrooms
Name of the DISASTER Year Classrooms with Major Damages Classrooms with Minor Damages Total Cost Other effects/damages
No. of No. of Cost of No. of Cost of No. of Cost of
School ID School Name No. of Learners
Personnel Classrooms Damages Classrooms Damages Classrooms Damages

PANGASINAN
Typhoon Gorio July-17 300233 NHS 6589 234 0 0 0 0 0 0 0 Flooded pathways

PANGASINAN
Tropical Depression Maring Sep-17 300233 NHS 6589 234 0 0 0 0 0 0 0 Flooded pathways

PANGASINAN
Typhoon Josie Jul-18 300233 NHS 7210 306 0 0 0 0 0 0 0 Flooded pathways

Southwest Monsoon PANGASINAN

(Habagat) Aug-18 300233 NHS 7210 306 0 0 0 0 0 0 0 Flooded pathways

PANGASINAN Uprooted trees & broken tree

Typhoon Ompong Sep-18 300233 NHS 7210 306 0 0 0 0 3 ₱19,000 ₱19,000 branches

PANGASINAN
Typhoon Rosita Oct-18 300233 NHS 7210 306 0 0 0 0 0 0 0 Broken Tree Branches

Remarks: Data is based on historical RADaR reports

3
Baseline Data 2017-2018

School:Pangasinan NHS__________________

Number of Classrooms
School
(SY 2017-2018)

Number of School
Hazards Exposed To Buildings
(SY 2017-2018) Instructional
Non-instructional
School ID School rooms
rooms
(Acad/Non-acad)

300233 Pangasinan National High Tsunami & Liquefaction 56 168 9

School

4
Baseline Data 2017-2018

5
Baseline Data 2017-2018

Number of Personnel
Number of Learners (SY 2017 – 2018)
DCP Furniture
(SY 2017 – 2018)
Teaching Personnel Non-Te

No. of
No. of
No. of Arm Teacher’ Teacher’ PWD
Male Female Total PWD Desk Chair Male Female Total Male
Units Chair s Table s Chair Teaching
learners
Personnel

3168 3421 6589 0 47 7750 168 168 76 157 188 0 3

6
Baseline Data 2017-2018

7
Baseline Data 2017-2018

Number of Personnel
(SY 2017 – 2018)

Non-Teaching Personnel

Remarks
(e.g. need riprap,
damaged drainage,
No. of PWD fencing)

Female Total Non-Teaching

Personnel

17 20 0

8
Baseline Data 2017-2018

9
WS 1 - C V

School: PANGASINAN NATIONAL HIGH SCHOOL

Key Areas for

Preparedness Details Capacities
Risk Understanding 1. Understanding Hazards & their Characteristics 1. Identifying Geo-Physical Characteristics - 1.1.
Geographical Location of Pangasinan NHS in the Municipality of Lingayen,
Pangasinan 1.2
Land & Water Area
1.3 Topography
2. School Population(Demography)
3. Training of Teachers &
PNHS Personnel on DRRM

2. Conduct of Risk Assessment Conduct Risk Assessment of School Buildings by an Engr. or Physical
Facilities Coordinator, Student-Led Watching, BFP Results (safety survey)

Contingency Plan and 1. Contingency Plan 1. Gathering of Historical Data, Baseline Data from EBEIS
Dissemination 2. Posting the PNHS Earthquake Evacuation Plan/Vicinity
Map 3. Identifying the Vertical Evacuation Area within the
PNHS Campus during Tsunami
4. Discussion and dissemination of the plan by the SDRRM Team
during PTA assemblies, SSG Meetings, General Faculty Meetings

2. IEC (Information, Education and Communication) Posting/distribution of Posters,Flyers & Showing Videos on DRRM,
Putting up of Signages Installation
of TV set in every classroom

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WS 1 - C V

Communication 1. Understanding of advisory including warning Early Warning System , Social Media, IEC, Billborads on Tsunami Warning
signals Signals

2. Understanding and implementation of DO 21
s.2015
DRRM videos, Posting of Emergency Hotlines In every classroom & school
offices, Joining group chats, use of social media, facebook page, etc. for
submission of reports/needed data observing protocols (Disaster Risk
Reduction and Management Coordination and Information Management
Protocol)

3. Equipment buzzer/alarm system, siren, cellphones, television set, computers, sound

system, megaphone, Walkie- Talkie/2-way radio

Coordination 1. Division Office Coordinate with the SDO1 Pangasinan DRRM Coordinator/PDO II, Mam
Sherry Lyn Orajlo, for DRRM updates and submission of data on enrolment
& personnel

2. P/M/CDRRMC Coordinate with the Pangasinan DRRM Coordinator, DRRM updates and
activities, and asking for immediate rescue & response during disasters

3. LGUs Coordinate with the Municipal Mayor & the MDRRMC Coordinator for DRRM
updates and activities, suspension of classes

4. Partners Coordinate with the School PTA, BFP, PNP, Philippine Navy (Coast Guards),
Philippine Red Cross, Lingayen District Hospital & other agencies for related
activities and needed assistance

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WS 1 - C V

5. DepEd CO Coordination thru channel/protocols

Monitoring 1. Monitoring of Observance of National Fire Prevention Month, National

preparedness/contingency DisasterConsciousness Month, National Greening Day/ Frequent monitoring
plan of school and updating of the management plan of the school related to DRRM

Evaluation of
the implemented plans, to update whenever possible
2. Monitoring of hazard Posters on Disaster Preparedness & Emergency Hotlines are posted in all
situation, including classrooms, buildings, and offices for keeping communication line active
communicating with
school officials, district/division office and LGU

3. Monitoring RADaR Ocular inspection during and after the disaster/calamity for validation of
completion, validation and damages in school for submission of RADaR report to our Division DRRM
submission to Central Coordinator
Office

4. Monitoring of conduct clean-up drive, psychosocial support, stress debriefing,make-up

implementation of support classes, provision of first aid/emergency kits, conduct ADM(alternative
for learning continuity Delivery Mode for student victims

5. Transportation PUVs & School Van Service

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WS 1 - C V

Convergence 1. Interface among offices within the school Coordination & collaboration with the office of the Principal,Supply Officer,
Physical Facilities Coordinator, Curriculum Grade Level Chairmen, PTA &
SSG Officers,

2. Existence of SDRRM Team Regular Conduct of Meetings of the SDRRM Team

3. Command System Commuication line is active from the principal down to the Department
heads, grade level chairmen, teachers & SSG Officers
Awareness on the use of alarm system/warning signal

4. Twinning with other schools coordinating with the PSDS in charge & the nearest school, PSAT for
uniformity of implementation

Support for Learning 1. Implement and monitor Temporary Learning PNHS Gymnasium can be used as TLS
Continuity Spaces (TLS)

2. Buffer stocks for learning materials

Enough supply of books are in the supply office, Functional School Library
3. Alternative Delivery Modes Modules are made available for homebound learners

Page 13
WS 1 - C V

4. Psychosocial Support Guidance & Counselling sessions, Stress debriefing, Home Visitation

5. Emergency School Feeding The School Canteen Funds can be used for Emergency School Feeding

6. Learner's Kits Yearly Kalinga sa Kaeskwela (Alumni Project-donotion of school

bags/supplies to less fortunate learners
7. Teacher's Kits
Provision of instructional materials to teachers such as cartolina, Manila
paper and pentel pen by the school administration at the beginning of the
school year
8. Hygienic kits Provision of sanitary napkins for menstruating women

Drills 1. Regular conduct of drills NSED & Fire Drill, Tsunami Drill

2. Existence of protocols – command system, Emergency Hotline, Evacuation & Vicinity Map/Plan/Route are posted in the
evacuation route, safe place, family reunification Campus and in all classrooms & Offices. Functional Alarm System is existing

3. Coordination with and participation of parents,
relevant agencies and partners during drills
Proper Orientation on the Conduct of the Drill to the students & the
employees
Communication Letters/SMS are sent to the PTA, PNP,BFP, MDRRMC &
PDRRMC & messages through group chats of students & teachers for the
conduct of the Drill

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WS 1 - C V

Fund Sources MOOE, Trust Fund, LGU, PTA, Private Donations

Page 15
WS 1 - C V

Gaps/Vulnerabilities Measures to strengthen capacities or address gaps/vulnerabilities Timeline

Tsunami Susceptibility with inundation of >6 meters and 1. Inform the school community of the possible hazards for awareness and preparedness. MAY- JULY
Liquefaction as per Report of PHILVOCS 2018 Regional DepEd 2. Gather data from PDRRMO and LDRRMO for updates
Schools

Non-safety compliant buildings and structures (cracks, Ocular inspection of the Municipal/Provincial Engineering Office & the BFP in Compliance with the May-September
deterioration, destroyed electrical wirings, leaks, lightings, broken evaluation results on School Safety/Safe Learnimng Facilities
windows, CR's, sub-standard materials of PPP Buildings

Provision of school-based Tsunami monitoring facility like Regular Monitoring of the Plan Year Round
Computer unit with direct online connection to PHILVOCS

Copy shortage of posters, flyers for 7210 students Reproduction of copies/requesting copy of posters from PDRRMO/LDRRMO Year Round
Putting up and structuring SDRRM Corners in every classroom

Page 16
WS 1 - C V

Power Interruption, poor internet access/connection Access communication letters, memoranda, news on weather updates & other incoming calamities Year Round
through radio, television, cellphones & other means of communication

Different interpretation on the implementation of DO 21 s. 2015 Attend Seminars/Trainings on DRRM and Climate Change Adaptation(CCA) from higher levels Year Round & as the need arises
Conduct School-based Trainings on DRRM

Inadeqate communication equipments Make communication equipments readily available and functional Tap Year Round
the assistance of stakeholders for donations of communication equipments

poor internet access during disasters Join Group Chats & keep in touch with the Division DRRM Coordinator through social media & Year Round
cellphone for DRRM Reports, Updates, seminar workshops Division Roll-out on DRRM Modules

busy hotline Invite the PDRRMC Coordinator for DRRM trainings in school, Secure copies of emergency hotlines Year Round
& Posters on Disaster Preparedness, Keep udated through their Facebook Page or Proceed
immediately to their Office

Late release of Advisories/Information Dissemination from LGU Keep updated through weather forecast on TV & Radio keep in touch with the Municipal Information Year Round
especially on Official Classes Suspension during disasters Officer , the MDRRMC Coordinator and with the Municipal Mayor for updates & assistance

Lack of Manpower Coordinate with the School PTA, BFP, PNP, Philippine Red Cross, Lingayen District Hospital & other Year Round
agencies for related DRRM Trainings/ activities (First Aid)

Page 17
WS 1 - C V

Slow info dissemination due to poor internet connection/technical Access Deped orders, memoranda & advisories on DRRM through emails, DepEd and social Year Round
problem websites
Strengthen the Wifi connection in school

CP is not executed as planned Conduct Student-led School Watching & Hazard Mapping, simulation activities on Disaster Quarterly
Preparedness by involving all students and teachers

Ignorance of the posted Emergency Hotlines (not saved on See to it that contact numbers on emergency hotlines are updated that and the SDRRM Year Round
phone contacts/directory) Communication Team have saved these contacts in their cellphones

poor internet access/connection during disasters 1. Take pictures for proper documentation of damages after the disaster 2. Stay online through As the need arises or during
internet connection for immediate responses & reports. 3. Answer the form in the link/tinyurl for emergencies
RADaR Reports & submit immediately thru SMS

uncooperative parents, student victims tend to lose hope Encourage other students & teachers to participate in the clean-up drive, provide psychosocial As the need arises
support through stress debriefing or couseling sessions to te victims of calamity by giving them
modules as alternative learning materials. Trained Teachers on DRRM/CCA must extend support for
learning continuity .

less accessibility of PUV's especially for affected areas see to it that the School Van is in good codition and be made available for use as the need arises

Page 18
WS 1 - C V

lack of cooperation from other teachers Establish a strong communication system through group chats for quick & propmt action in collating Year Round
the needed data on enrolment, equipment, teaching & non-teaching personnel in response to
disasters Updating of the
EBEIS by the Principal and the ICT Coordinator

Other SDRRM Team Members are not cooperative SDRRM Team must meet regularly for updates on their roles/functions & on disaster preparedness Quarterly/Year Round

Technical problem on the alarm system that sometimes it can't be Emergency Hotlines must be saved from the cellphones with orientation on its responsible use Year Round
heard from other buildings Improvisation of the Alarm System for effective command system

Same horizontal evacuation area at the NRSCC Collaboration & coordination must be done observing protocols for designated evacuation areas Year Round
Oval/Grandstand during Earthquake & Slasa Bugallon during
Tsunami

Uncomfortable space for learning because it's hot during sunny Submit RADaR Reports/Reports on Casualties and Damages immediately in order for inclusion in as the need arises or right after
days & it is an open space the allotment of funds for the TLS the disaster

Some students don't have interest in using the learning materials Teachers encourage the students to use the learning materials provided to them As the need arises

Lack of moral support from parents Identify student victims and enrol them under Alternative Delivery Modes with permit from the Summer Class, Sem Break or as
Division Office the need arises
Conduct conferences/dialogues among parents and students
SSG Officers will help in tutorials especially in reading (as one
of their mandated activities) Conduct Remedial Classes to victims

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WS 1 - C V

Inadequate Guidance Counselors Ask for support from the professionals for stress debriefing & counselling Year Round or as the need arises
Section Advisers must be
trained on Developmental Counseling Teachniques

the fund may not be enough for great number of locally displaced Seek assistance from other stakeholders/partners as the need arises
disaster victims

Some students are choosy & they do't want to use the Collaborate with the section advisers for ist of poor but deserving students. Maintain harmonious BOSY & EOSY
generic/unbranded materials relations to the alumni for yearly provision of school supplies to the students
Inadequate supply for the whole year Teachers must provide their own kits Year Round

The supply is for emergency purposes only and is not for 1:1 ratio Female students must bring hygienic kits. Sanitary pads are made available at the School Clinic but Year Round
encourage all female students to prepare their own hygienic kits

The horizontal evacuation area for Tsunami as identified by the Orientation on the conduct of NSED, Tsunami and Fire Drill must be done. Quarterly
LDRRMO is in Salasa, Bugallon which is too far from the School Training on
Not all can basic swimming
swim Tap the assistance of the
Philippine Red Cross, MDRRMC, PNP,BFP & Lingayen District Hospital.
Involve the SSG
Officers for taking the lead in the conduct of the drills.
Use the vertical
Malfunctioning of the alarm system (unexpected technical Keep on checking
evacuation area onthrough
TsunamitheDrill
section advisers
(3rd floor of theonPAGCOR
the properBuilding
utilization of the
& 4th floorEmergency Hotline
of the 2 new SHS & June/BOSY
problem) Evacuation
Buildings ) Map. Alarm System must be checked regularly by the technician to make it functional.

Lack of cooperation from some of the students and the teachers Simulation drills must be taken seriously by the people involved especially the SDRRM Team Quarterly
through the leadership of the Incident Commander/Principal and the SDRRM Coordinator

Page 20
WS 1 - C V

Page 21
 WS 2- Resource M22

Workshop 2 - Resource Mapping & Planning

School: PANGASINAN NATIONAL HIG SCHOOL

Hazard: Tsunami

Human Resources
Projected Needs
(e.g. training needs)
No. of Write N/A if not needed
Capacity Possible sources of funding
Human Resources (certifications, skills, etc.)
staff/person (MOOE, SEF, Local DRRM Fund, Timeline
s available Partners, etc)
No. of staff
Cost for Training
needing training

Internal
(e.g. GCs, Teachers, Staff, etc.)
PNHS Administration, Faculty & Staff With Certifications on courses and/or trainings on DRRM, CCA and 9 10 MOOE,LDRRM Fund Summer
Psychosocial first aid courses
Students SSG Officers with training on DRRM 37 37 LDRRM Fund Summer
PTA Elected PTA Officer 15 15
External Resources
(e.g. Partners, PNP, BFA etc.)
Philipine Red Cross presently employed/active in the service 3 3
PNP presently employed/active in the service 10 10
BFP presently employed/active in the service 5 5
MDRRM/PDRRMO presently employed/active in the service 10 10

Equipment

Equipment/Supplies Condition Units Projected Needs Possible sources of funding

(MOOE, SEF, Local DRRM Fund, Timeline
(e.g. fire extinguishers, body board, siren, comms radio) (e.g.fully functional, nearing expiry, etc.) available Partners, etc)
Units Needed Unit Cost
fully functional 17 20 ₱2,300 MOOE JUNE-SEPTEMBER
Fire Extinguishers
nearing expiry 14 MOOE JUNE-SEPTEMBER
wheelchair old 1 5 MOOE JUNE-SEPTEMBER
stretcher improvised 1 2 MOOE JUNE-SEPTEMBER
spineboard improvised 1 1 MOOE JUNE-SEPTEMBER
oxygen tank fully functional 0 1 MOOE JUNE-SEPTEMBER
fire alarm fully functional 7 10 MOOE JUNE-SEPTEMBER
sound system/paging system fully functional 2 2 MOOE JUNE-SEPTEMBER
megaphone fully functional 2 10 ₱2,600 MOOE JUNE-SEPTEMBER
comm radio(walkie-talkie) fuly functional 4 6 MOOE JUNE-SEPTEMBER

22
WS 3 - Action Response

Workshop 3 - Action Response

1. Analyze/prioritize top hazards based on your historical and During

baseline data. Before -Entrance of Tropical Cyclone After
2. Cluster hazards that connect with each other. (e.g. typhoon Notes on identifying -Tropical Cyclone before in PAR -After Tropical Cyclone
Guide + flooding + landslides; earthquakes + landslides + fires + entering PAR - When updates from HRW exits local area
tsunami) hazard-specific timing -When HRW, GFA and/or and GFA are issued and/or - 24 hours after onset of
3. Do this worksheet for each of the clustered hazards, Yellow Alerts are issued when Orange and Red Alerts floods
prioritizing the one the school is at most risk of. are issued

School: PANGASINAN NATIONAL HIGH SCHOOL

Flooded area as high as >6
meters
Hazard:Tsunami susceptibility with inundation of >6meters

Timeline Response Actions

unclog drainage
system
info dissemination on disaster
Before preparedness, safety measures

stay on elevated areas or vacate the

place immediately by walking as fast as
During more than the normal
After
0-24 hours safety measures
monitoring & checking on
damages/casualties
24-48 hours
72 hours RADaR Report/Transmission of Reports
96 hours validationChannels
through
Clean-up drive/coastal-clean-up & Support
for Learning Continuity
5-10 days

23
Attachment 1 - School DRRM Team

Workshop 4 – School DRRM Team

School:PANGASINAN NATIONAL HIGH SCHOOL

Committee/Cluster Objectives Overall Responsibilities Composition

Lead Members

Note: the attachment is on separate file

24
Attachment 2 - Partners

PARTNERS SPECIFIC ROLE/SUPPORT OF PARTNER LOCATION

Pangasinan Provincial Disaster Risk For emergency response of WASAR Poblacion,Lingayen, Pangasinan
Reduction and Management Office

PHERT/Provincial Health Emergency for Health Emergency response specifically the

Response Team provision of ambulance Poblacion,Lingayen, Pangasinan
Philippine Red Cross (Dagupan City) For first aid Dagupan City

Page 25
Attachment 2 - Partners

CONTACT PERSON/NUMBER REMARKS

9189345754; 09171505754; 075-542-3347

9209777258
075-632-3294; 075-542-8847

Page 26