INTRODUCTION

DepEd Region XIII is on its start-up phase for the full blown adoption and institutionalization of Monitoring,
Adjustment (MEA) Technology as a mechanism in conducting periodic monitoring and evaluation of the progress in
basic education services as well as its performance as an organization.

On the onset implementation of the mechanism in the Division Offices and schools, issues and recomme
noted and seriously considered by the Regional Office through the Quality Assurance Division (QAD). One of those issu
difficulty in the submission of raw and analyzed data to the top management by the data owners (school) and difficulty
and consolidation on the side of the data users for analysis and identification of priority areas for possible technical
respond to the issue, RO-QAD with the support of Project BEST designed this unified data gathering tool with the
Region and Division Information Technology Officers (ITOs) .

The Tool
This data gathering template in Excel format contains all the data requirements relative to the school impl
mandated processes and school-based initiated interventions for continuous improvement. This serves as the data colle
the quarterly progress monitoring and evaluation and a facility to establish school data bank. First part of the said too
quantitative data requirements which are grouped into Access, Quality and Relevance, and Governance. Second pa
refers to qualitative information specifically on the issues elevated to higher management level with the schools recomm
suggestions. Data requirements for the quarter are identified in the timeline column of the template. Data elements are
to give the user a clear understanding of the data required by this tool. This can be be used offline but to be sub
Division/District Office online using the "url" link/e-mail address provided by the DQMT during the orientation w
recommended that school heads should use their active DepEd Account in the online submission.

The User
This template will be accomplished by the school head or by the School M&E Coordinator and ALS Mana
data gathering stage of the quarterly MEA . Copy of the quarterly accomplished template will be submitted online to
and District Offices. It is recommended that school heads should use their active DepEd Account in the online submiss
data should be entered in the submission web page before uploading the file. Electronic consolidated data will be use
Quality Management Team (DQMT) in the organization, analysis and interpretation of data for the identification of po
technical assistance to be provided by the Schools Division. Public Schools District Supervisor (PSDS) will be utilizin
quartely consolidated data for the district level analysis and interpretation. PSDS will also do the validation of data up
schools. Regional Office through the QAD will be using the electronic division consolidated data for the regional le
analysis and interpretation for possible policy recommendation and provision of technical assistance to Schools Division
Regional Field Technical Assistance Composite Team (RFTACT).

How to Use the Tool

1. Save a copy of the template using the "SAVE AS" facility to any appropriate storage drive using the, Quarter (1,2,3 &4
Calendar Year and School ID as the FILE NAME for the schools. (e.g. , 4-2019-131802 for Quarter 4 of 2019 of school w
131802, 1-2020-122025 for Quarter 1 of 2020 of school with ID 122025).
2. Type the School ID for the schools then press ENTER key. The space for the name of school,
level, school division and district will be automatically filled in.

3. Indicate the Calendar Year and the Monitoring Schedule using the drop.down list.

Click
Click

4. Filter the data requirements for the desired quarter at the Timeline/Quarter column.
5. Provide complete responses to all data needed for the quarter - both qualitative and quantitative parts of the templat
MONITORING
Data Validation for Acceptable MONTHS
value/response inSchool Data Schedule of by
Online
COVEREDto be filledRequirement
the appropriate
(SY)
cells are set
Submission
the tool administrator to
SCHEDULE (CY)
ensure uniformity of data entries .
6. Unfilled cells (No data provided) are considered "0" for numeric responses and "No Implementation" for school
processes and QUARTER 1 January
mandated/special to March
programs 4th Grading Data
and projects. Week 2 of April
7. Printing of the accomplished template is optional depending on the need of the school.
8. Submit the electronic copy of the accomplished template to the Division/DistrictWeekOffices
2 of July
using the link provided by th
Division Office.
9. DQMT through the Division SEP for School Management-M&E with the assistance of the Division ITO facilitate the
consolidation of schools' responses using the designed electronic consolidation tool.
10. Recommendations for the enhancement of the tool are highly appreciated, however, changes on the content of the t
5. Provide complete responses to all data needed for the quarter - both qualitative and quantitative parts of the templat
Data Validation for Acceptable value/response to be filled in the appropriate cells are set by the tool administrator to
ensure uniformity of data entries .
6. Unfilled cells (No data provided) are considered "0" for numeric responses and "No Implementation" for school
processes and mandated/special programs and projects.
7. Printing of the accomplished template is optional depending on the need of the school.
8. Submit the electronic 2 ofApril
QUARTER copy the to June
accomplished template WeekOffices
to the Division/District
1st Grading Data 2 of July
using the link provided by th
QUARTER 3
Division Office. July to
October September
to 2nd Grading Data Week 2
Week 3 of of October
9. DQMT through QUARTER 4 SEP
the Division 3rd Grading
for School Management-M&E with Data
the assistance of the Division ITO facilitate the
December
December
consolidation of schools' responses using the designed electronic consolidation tool.
10. Recommendations for the enhancement of the tool are highly appreciated, however, changes on the content of the t
are strictly prohibited.
11. All issues and recommendations should be indicated in the space provided in the template for easy access and evalua
for appropriate action.
12. The Name of the School Head is only encoded/reflected on the space provided for after all the information in the
template are reviewed and validated at the school level. Electronic signature may also be used.
13. The Name of the Public Schools District Supervisor (PSDS) is indicated on the space provided for after having validate
school data.
14. The school head should ask the the link from the Division ITO for the submission of the accomplished template.
15. All LOG IN data should be entered in the submission link before uploading the file.
16. School offering various curricular levels (Kindergarten, Elementary, Junior High School, Senior High School) is required
to submit only one (1) accomplished template.

Monitoring Schedule with Corresponding Timeline of School Data Requirements

THANK YOU!
 titutionalization of Monitoring, Evaluation and
d evaluation of the progress in the delivery of

nd schools, issues and recommendations were

ivision (QAD). One of those issues was on the
ta owners (school) and difficulty on the access
ity areas for possible technical assistance. To
d data gathering tool with the support of the

ments relative to the school implementation of

ment. This serves as the data collection tool for
ta bank. First part of the said tool refers to the
ce, and Governance. Second part of the tool
nt level with the schools recommendations and
the template. Data elements are also provided
e be used offline but to be submitted to the
DQMT during the orientation workshop. It is
bmission.

M&E Coordinator and ALS Manager during the

plate will be submitted online to the Division
d Account in the online submission. All LOG IN
nic consolidated data will be used by Division
data for the identification of possible areas for
Supervisor (PSDS) will be utilizing the district
also do the validation of data uploaded by the
idated data for the regional level validation,
cal assistance to Schools Division Offices by the

rive using the, Quarter (1,2,3 &4),

for Quarter 4 of 2019 of school with ID

school,

Click
Click

n.
quantitative parts of the template.
euleset
of by
Online
the tool administrator to
bmission
Implementation" for school
of April
ol.
2 of July
ffices using the link provided by the

the Division ITO facilitate the

, changes on the content of the tool

 quantitative parts of the template.
e set by the tool administrator to

Implementation" for school

ol.
2 of July
ffices using the link provided by the
of October
of
the Division ITO facilitate the
ber
, changes on the content of the tool

mplate for easy access and evaluation

after all the information in the

also be used.
provided for after having validated the

he accomplished template.

ol, Senior High School) is required

Requirements
 Regional Memorandum
No. Department of Education
134, s. 2019 Schools Division of Agusan del Sur
Dated March 25, 2019
Government Center, Patin-ay, Prosperidad, Agusan del Sur

SMEA DATA GATHERING TEMPLATE

SCHOOL:
SCHOOL ID:
LEVEL:
DIVISION:
Calendar Year
Monitoring Schedule:

Senior High
KRA1: ACCESS Elementary Junior High School
School

Key Performance Indicators K G1 G2 G3 G4 G5 G6 G7 G8 G9 G10 G11

M
ENROLMENT BY GENDER

July
F
2018
T
M
1 Q1 F
T
M
TOTAL

F
T
SW
W
IONAL STATUS

Male

N
uarter 1

2
 5
4
3
2
l Number of Total Number of
Total Number of Dropouts NUTRITIONAL STATUS
raduates Completers

Enrolment Completers Enrolment Enrolment Quarter 1

Q1
Female Male

2019

June
June
June

2018
2018
2018

March

%
%

F
F
F
F

T
T
T
T
N

M
M
M
M
M
W

Ov
Ov

Ob
Ob
SW

K
K

G1
G1

G2
G2

G3
G3

G4
G4

G5
G5

G6
G6

G7
G7

G8
G8

G9
G9

G10
G10

G11 Total
G11 Total
 6
5
Total Number of
Rate (Elementary and JHS) Graduates

All Subjects Completers Enrolment

Enrolment
Current
AP Filipino Science Math English
2019
June
2018

March

%
%
%
%

F
F
F
F
F
F
F

T
T
T
T
T
T
T

M
M
M
M
M
M
M

K
G1
G2
G3
G4
G5
G6
G7
G8
G9
G10
G11 Total
 6

cts Failure Rate (Elem

d Subjects All Subjects

Applied Core
Enrolment
Track Curriculum Current SY
STEM Subjects Subjects EsP TLE/EPP MAPEH AP

%
%
%
%

F
F
F
F
F
F
F
F

T
T
T
T
T
T
T

%
%
M
M
M
M
M
M

Failure Rate in SHS Specializaed Subjects

G11
 7
Failure Rate in SHS Specializaed Subjects

TVL Track Specialization Academic Track Specialized Subjects

HE ICT IA AFA GAS HUMSS ABM STEM

F
F
F
F
F
F
F

T
T
T
T
T
T
T
T

%
%
%
%
%
%
%

M
M
M
M
M
M
M
 HE
%
M

Design Track
Specialized Specialized
Arts and

Subjects
F
T
%
M
Subjects
Sports

F
Track

T
%
Standard Number of School
Jan. Feb. Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Days
Academic
Kindergarten

Co-Curricular

Extra-Curricular

Others

Academic
Grade 1

Co-Curricular

Extra-Curricular

Others

Academic
Grade 2

Co-Curricular

Extra-Curricular

Others

Academic
Grade 3

Co-Curricular

Extra-Curricular

Others

Academic
Grade 4

Co-Curricular
Used
 Grade 4
Extra-Curricular

Others
Number of Contact Days Used
Academic

Grade 5
Co-Curricular

Extra-Curricular

Others

Academic
10
Grade 6

Co-Curricular

Extra-Curricular

Others

Academic
Grade 7

Co-Curricular

Extra-Curricular

Others

Academic
Grade 8

Co-Curricular

Extra-Curricular

Others

Academic
Grade 9

Co-Curricular

Extra-Curricular

Others

Academic
Grade 10

Co-Curricular

Extra-Curricular

Others

Academic
Grade 11

Co-Curricular

Extra-Curricular
 Grade 11
Others

Academic

Grade 12
Co-Curricular

Extra-Curricular

Others

K G1 G2 G3 G4 G5 G6 G7 G8 G9 G10 G11

Blind Abcess (Mata'g Tkiki)

Types of Ailments (Current SY)

Respiratory Tract Infection (Ubo)

Rhinitis (Sip-on)

Impetigo Contagiosa (Nuka2x)

11
Otitis Media - Ear Discharge

Abdominal Enlargement (Dakog

Tiyan)

Skin Rashes

Fever

K G1 G2 G3 G4 G5 G6 G7 G8 G9 G10 G11

M
ly absent
frequent
Learners
No. of
Learnersof Learners

were
who

Q1 F
ly absent Pamilya
and Recipients of

T
TOTAL
16
Pantawid

M
frequent

recepien

Pantawi

Pamilya
Absences
No. of

were

ts of
that

Q1 F
d

T
 1
16

Absences o
Literacy Level - FILIPINO and Reci
Pantawid

POST TEST (FILIPINO) PRE TEST (FILIPINO)

Independent Instructional Frustration Independent Instructional Frustration

Enrolment
KRA2: QUALITY
TOTAL

Key Performance Indicators

F
F
F
F
F
F
F

T
T
T
T
T
T

%
%
%
%
%

M
M
M
M
M
M
M
K
G1
G2
G3
Elementary

G4
G5
G6
G7
G8
G9
Junior High School

G10
G11
School
Senior High
 1
Literacy Level - FILIPINO

POST TEST (ENGLISH) PRE TEST (ENGLISH) POST TE

Independent Instructional Frustration Independent Instructional Frustration Independent

Enrolment

F
F
F
F
F
F
F

T
T
T
T
T
T
T
T

%
%
%
%
%
%
%

M
M
M
M
M
M
M
 K G1 G2 G3 G4 G5 G6 G7 G8 G9 G10 G11
English
MPS Quarterly Exam
Math
Science
Filipino
3 AP
MAPEH
EPP/TLE
EsP
Average
K G1 G2 G3 G4 G5 G6 G7 G8 G9 G10 G11
Post-test (All Subject Areas)

English
Math
Science
Filipino
4 AP
MAPEH
EPP/TLE
EsP
Average
K G1 G2 G3 G4 G5 G6 G7 G8 G9 G10 G11
M
Enrolment F
T
M
70 - 74

F
T
%
ATH ENGLISH

erly GPA Quarterly GPA

80 - 84 75 - 79 70 - 74 95 - 100 90 - 94 85 - 89 80 - 84 75 - 79

%
%
%
%
%
%
%

F
F
F
F
F
F
F

T
T
T
T
T
T
T

M
M
M
M
M
M
M
M
 SCIENCE MATH

Quarterly GPA Quarterly GPA

85 - 89 80 - 84 75 - 79 70 - 74 95 - 100 90 - 94 85 - 89 80 - 84

%
%
%
%
%
%
%

F
F
F
F
F
F
F
F

T
T
T
T
T
T
T

M
M
M
M
M
M
M
5
FILIPINO SCIENC

Quarterly GPA Quarterly

90 - 94 85 - 89 80 - 84 75 - 79 70 - 74 95 - 100 90 - 94 85 - 89

%
%
%
%
%
%
%

F
F
F
F
F
F
F

T
T
T
T
T
T
T
T

M
M
M
M
M
M
M
 5
AP

Quarterly GPA

95 - 100 90 - 94 85 - 89 80 - 84 75 - 79 70 - 74 95 - 100

%
%
%
%
%
%
%
%

F
F
F
F
F
F
F

T
T
T
T
T
T
T

M
M
M
M
M
M
M
 MAPEH

Quarterly GPA

75 - 79 70 - 74 95 - 100 90 - 94 85 - 89 80 - 84 75 - 79 70 - 74

%
%
%
%
%
%
%

F
F
F
F
F
F
F

T
T
T
T
T
T
T

M
M
M
M
M
M
M
M
 ESP EPP/TLE

arterly GPA Quarterly GPA

80 - 84 75 - 79 70 - 74 95 - 100 90 - 94 85 - 89 80 - 84 75 - 79

%
%
%
%
%
%
%

F
F
F
F
F
F
F
F

T
T
T
T
T
T
T

M
M
M
M
M
M
M
 Kindergarten Data ESP

Level of Proficiency Quarterly GPA

AD SSAD SHAD 95 - 100 90 - 94 85 - 89 80 - 84

No. of Pupils
%
%
%
%

F
F
F
F

T
T
T
F
F
F

T
T
T
T

M
M
M
M
M
M
M

Kinder
 Kindergart

Level of Proficie

AD
T
M

SSIDOD
F
T
M
SSDOD
F
T
KRA3: GOVERNANCE Elementary Junior High School
Key Performance Indicators K G1 G2 G3 G4 G5 G6 TOTAL G7 G8 G9 G10
K to G6 JHS SHS TOTAL

School Head
Student

Teacher

School
Category of Awardees

Title
Awards/Recognition

Year
Award-Giving Body (Please

District ü
14
Division
Identify)

District

Regional

National

International

Co-Curricular Activities Extra-Curricular Activities Other Major Activities

Activity
 Registration
Science Fair
Activity

Eskwela
Brigada

Early
----

----

----

----

----

----

----

----

----
Attendance Contributions Volunteer Hours
Stakeholder Support to

Cash
Education

In Kind
15
No. of Attendees

No. Invited

Attendance Rate

K to Grd. 6

TOTAL
SHS
JHS
Level
Instructional Supervision

No. of Schools led by

HTs/Principals

No. of IS required by SDO per

22 SH Note: Actual No. of IS conducted by the
SHs/No. of Schools led by HTs/Principals =
Expected No. of IS conducted by Average
the SHs

Actual No. of IS conducted by

the SHs

Average
 SHS/Track Head
Elementary

TOTAL
JHS
Trainings

School Leadership
Schools' Heads Professional Deevelopment

Personal and Professional

Attributes and Interpersonal
Effectiveness Note: Write 1 if attended and 0 if none.

Instructional Leadership
23
Student-Centered Learning
Climate

Human Resource Management

and Professional Development

Parent Involvement and

Community Partnership

School Management Operations

TOTAL

K G1 G2 G3 G4 G5 G6 G7 G8 G9 G10 G11
Teachers Professional Development(Division Content

Pedagogy/Int
sruction
Localization/
Total No. of Teachers Trained Coxtualizatio
n

Assessment
Initiated)

Learniong
Resopurce

ICT

LAC

SBM

SBM
l Sur

E
DISTRICT:

enior High
School

G12
 Arts
Academic TVL Sports and
Track ABM STEM HUMSS GAS Track AFA IA ICT HE Track Design TOTAL
(Total) (Total) (Total) Track
(Total)

Arts
Academic TVL Sports and
Track ABM STEM HUMSS GAS Track AFA IA ICT HE Track Design TOTAL
(Total) (Total) (Total) Track
(Total)
 Arts
Academic TVL Sports and
Track ABM STEM HUMSS GAS Track AFA IA ICT HE Track Design TOTAL
(Total) (Total) (Total) Track
(Total)
G12 TOTAL
G12

G12 TOTAL % OF TOTAL

enior High
School
G12
G12

G12

Note: Q2 - QUALITY for PRETEST; Q1 -

QUALITY FOR POSTTEST

G12
 Senior High School
TOTAL G11 G12 TOTAL
Note: Write your activity here.
G12 Total