PROCUREMENT STRATEGY

Purchase Requisition No. ……

Date: 20 October 2016 Contact Person: Malahayati Zamzam
Requisition Type
Service

Section 1: General Information

Tender Authority LTC Estimated Contract Value (QR) 3,000,000.00

Tender Reference (to be provided by TC

2016-7054
Secretary)
Service and Repair protection Electronic Security and telecommunication
Tender Title
Assets

Brief Scope of Services/ Scope of Requirements

Service and Repair protection electronic security assets for Protection and Telecommunication department.
System covered are:
CCTV, Access control, Traffic paid, bio metric access, badging, intrudes and duress alarm

Please refer to attached SOW for complete details.

Proposed Commencement Date of Services ASAP Contract Duration 1 years

Section 2: Procurement Strategy and Objectives

Proposed Tendering
Strategy
____________________
To identify and select the competent and reliable suppliers to carry-out the Scope of Work and engage with
Vendors that could provide great quality of service at competitive price whilst maintaining Sidra high quality
service standard .

Notes:
 The Facilitator (P&C) is the ONLY point of contact for this Tender. Clarifications, meetings,
verifications shall be carried-out with the presence of the Facilitator.
 Sealed Bid / Proposal envelopes will be handled exclusively by the P&C.
Objective of the Strategy
 Selected tender will be launched in one tender package for security and telecommunication
system. The proposals received will be evaluated separately and will be presented for LTC
approval at the same time.
 Upon receiving LTC approval for technical evaluation then shall be proceed to commercial
opening
 The highest score for techno and commercial will be awarded
 In the event the bidders have strong capability over one system only, hence they will be awarded
for one system and the commercial will be negotiated with the winning vendor
 1. QFFM
QFFM is maintenance arm of QF and currently provide hard service for Sidra

2. Siemens WLL.
Siemens is OEM for the installed equipment and offering service for maintenance and operational
support as well

3. G4S
Bidder(s) List (Selective &
A world leading security system providers with high experience in Qatar and have major clients in
Single Source)
the country

4. MSI Project
The contractor who design, procure, installed and commissioning telecommunication system in
Sidra who has strong edge over the system.

5. Mannai Corporation
A major facilities maintenance company who served big clients

1. We need to get a company on-board for maintenance (whether interim or long term) as the Sidra
will be handed over security assets very soon.
2. Sidra requires an experienced company in maintenance within a health care environment.
3. Sidra requires a company that has the experience and ability to maintain security assets; that are
Justification of Proposed primarily Siemens manufactured.
Strategy 4. We need an organisation that is familiar with the head end and systems applicable to a Siemens
Genetec System.
5. Sidra requires a company that is based within or has offices in Qatar.

Section 3: Tender Evaluation

Technical (UNPRICED first the Commercial (PRICED) bids

Technical (UNPRICED) and Commercial (PRICED) at the same time

Justification To ensure that potential Vendor is highly technically qualified.

:

Commercial Evaluation (Priced) Team

Technical Evaluation (Unpriced) Team
Lead: Louis Potenziano Lead: Ali Ali
Members: Gary Hudson Members: Malahayati Zamzam

Technical (Unpriced) Criteria Commercial (Priced) Criteria

1. Company Experience (Relevant Experience, Technical

1. Price: 80 %
Skills, Management Skills) : 20%

2. Corporate Documents
2. Compliance to Sidra Requirements (SOW): 20.%
(Business Reg / Commercial Reg, Financial Record) :
10%
3. Method / Strategy in Execution of Work: 20%
4. Ability to maintain Sidra equipment 10%
3. Compliance with Tender Instruction/Procedure
5. Willingness to stock spare part and delivery in timely
[Tender Process, Acceptance of Sidra Contract Terms
manner 10%
& Conditions [major provisions], and Special Terms:
6. Responsive, communication, customer service 5%
10%
7. Qualified manpower deployed on site 10%
8. Timeline of Implementation: 5%
No Bid Bond.

Minimum Threshold is 70% to be technically qualified

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 Overall Evaluation Criteria: 60% for Technical, 40% for Commercial
Section 4: Timeline / Milestones
Procurement strategy (Approval) 3 days
Draft Scope of Work and Compensation
Final/ Agreed Scope of Work and Compensation 1 week
Preparation of Tender Document
Final Agreed Tender Document 1 week
Tender Advertisement Issue (for Open Tender and
prequalification)
Tender Issue (Target: On or before 1 November 2016)
Pre-bid meeting 3 November 2016 3 weeks.
Tender Closing date (Target: On or before 17 November 2016)
Technical Bid Opening 20-21 Decemberr 2016
Completion of Technical Evaluation
Technical Evaluation Approval 3 weeks.
Commercial Bid Opening Target:
Commercial Evaluation Approval 2 weeks.
Award Recommendation Approval (Target: On or before …..
Contract Award - ….Mid March 2016
Signing of Contract - …. 5 weeks.
Commencement date of Contract – …..
Section 5: Endorsement/ Approval
Prepared by:

Sponsoring Department
Gary Hudson Signature / Date
Representative

Reviewed by:
Sponsoring Department
Louis Potenziano Signature / Date
Manager
Endorsed by:

Procurement Representative 1 Malahayati Zamzam Signature / Date

Approved by:
Director - Procurement &
Ali Ali Signature / Date
Contracts

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