Congratulations and welcome to IBM

We are pleased to extend you an offer of employment with IBM India Private Limited. Please take a moment to
review this document and its attachments. Your compliance in doing the needful will assist in ensuring a seamless on-
boarding experience.

Note
To complete your on-boarding formalities, it is mandatory to carry:

1. Copy of Offer letter

2. Completely filled and printed (no two sided printouts) copy of Joining Forms Workbook.
3. Originals of your Employment & Education documents (explained in detail below).

This document consists of 3 Attachments:

1. Digital signature validation file

2. Joining Forms Workbook
3. Royal Blue Ambassador (RBA) Communication

1. Digital Signature Validation

 The Offer Letter is password protected and the password is your date of birth (ddmmyyyy) as declared on
the Employment Application Form.
 Validating the Digital Signature:

- You are required to open the Offer letter in Adobe version 7.0 or higher.
- You need to perform a onetime task of "Trusting the Digital Signature" as per the steps
given in the attached "Digital Signature Validation Process" file attached below.
- Once the task is completed successfully, you will see a tick mark against the digital
signature, which means you have successfully authenticated the digital signature, else re-
open and re-perform the validation steps.
- Once this is done, you can open the Offer letter without performing this additional task.
However, in case you need to open this file on any other computer, you will have to re-
perform the authentication process again.

Digital Signature
Validation Process

For any further Queries regarding your employment offer, please mail us at ghofferconfirm@in.ibm.com Please reply
to all marked in the mail regarding your queries on the offer letter.

2. Joining Forms Workbook, On-boarding Annexure, and FAQs

IBM India Joining

Forms V14.0, Onboarding Annexure, & FAQ.zip

Your first day at IBM, referred to as on-boarding, involves an extensive documentation process. Please complete the
necessary information in the attached Joining Forms Workbook. It is a legal/statutory IBM requirement that you
complete this exercise to go through with your on-boarding formalities. Kindly print (no two sided printouts) the filled
Joining Forms Workbook, and carry it with you on the day of your on-boarding.

Steps to Access the Workbook

 This workbook is only compatible with computers running the Microsoft Windows operating system with Microsoft
Excel version 2003 and above. It may not work as expected on other operating systems or lower versions of
excel.
 Before you open the workbook, please extract it from the compressed file and save it in a folder on your
computer. To get the functionality of the workbook, macros need to be enabled. The page that you will see when
you open the workbook, has the instructions on how to do this, if macros have not been enabled.
 Please do not sign on ANY of the joining forms; you are only expected to fill them in the workbook and print them
out. They are to be signed on the joining day in the presence of the IBM HR coordinator. If you sign them
before the joining day, then you are required to fill the forms again and sign.

Please write to docsjoin@in.ibm.com, if you have any queries regarding completing the workbook.

4 IBM Business Conduct Guidelines

As IBM employees we frequently encounter a variety of ethical and legal questions. There are no shortcut formulas or
automatic answers to the choices we have to make in business today; however, we should decide these questions in
ways that are consistent with IBM’s values. In some instances, only the Business Conduct Guidelines will be able to
provide a baseline standard for our actions. Please refer to the link below and go through the Business Conduct
Guidelines prior to your Onboarding.

http://www.ibm.com/investor/governance/business-conduct-guidelines.wss

5. Royal Blue Ambassador (RBA) Communication

The Royal Blue ambassador program is designed to help assist new joiners with their initial transition into IBM. As a
new IBMer you will be assigned a Royal Blue Ambassador who will be fully dedicated to helping you get acclimated
during your first thirty days on the job.

Royal Blue
Ambassador.JPG

Please quote the Unique Reference code ('URC' in the subject line) in all future communication with IBM. This
is mandatory.

Before accepting IBM's offer of employment, please read the below carefully:

 All Financial Commitments that you are entitled to will be mentioned in the offer letter. No queries will be
entertained after you join IBM.
 All applicable documents mentioned in the offer letter and below are mandatory for your on-boarding. If any
of the documents are not available or if any of your employment credentials or educational qualifications
have changed since the time you filled the application form for employment with IBM, please do let us know
at the earliest by writing to docsjoin@in.ibm.com, so as to give us time to seek necessary approvals if
required. Please await confirmation from docsjoin@in.ibm.com before accepting the IBM offer of
employment. You will not be allowed to join IBM without all the applicable documents or confirmation from
IBM to join with missing documents.

List of mandatory documents required:

(i) One copy of the Offer Letter

(ii) Two passport size photographs (color photos with white background)
(iii) Originals of your Employment & Education documents:

 Education Documents: - Highest completed Education- Original Mark sheets and Degree Certificate.
 Originals and 2 sets of photocopies of Relieving letter or Resignation Acceptance letter from your most
recent employer, stating the start and end dates of your employment or Service/Experience letter from your
previous employer. If you have been employed for one year or less with the most recent employer, you must
 also bring a Relieving letter or Resignation Acceptance letter from the previous employer. Your Employee
number should be mentioned in the above documents.

 If your previous employment has been as a freelancer, you will need to submit the details of the client
(Name, address and contact), an invoice presented to the client by you for the period, two copies of your
PAN card and a copy of the bank statement showing the amount remitted to your account for that period.
Additionally, a letter from the client stating the end period of the contract is also required.

 If you have been working for a company in the capacity of a Proprietor, Partner etc (other than regular and
freelance), you will need to submit an applicable document on the letterhead of the company, which confirms
that you no longer have any professional relationship with that company. It should also mention the period of
your employment.

 Carry a valid Indian work permit, copy of your OCI (Overseas Citizen of India) Card and PIO (Person of
Indian Origin) card, if applicable.

Other Documents:

 Proof of Identity: Carry two sets of photocopies (front and back page) of any one of the following documents:
Passport, Driving License, Voter Identification card, Aadhar card or PAN card. In case you hold a valid
Passport, it is mandatory to submit your Passport copy only as proof of Identity.

 Copy of Passport - if you do not have a passport then kindly apply for a passport immediately and carry the
acknowledgement on the day of your Onboarding

 If you have stated in your application to IBM that you are differently abled, please bring the Disability
Certificate as per the prescribed format, duly filled & signed. If your annual compensation is less than INR
3,00,000/-, please bring along two color postcard size photographs of yourself with your Family. Please
contact ghofferconfirm@in.ibm.com for any clarification.

 If you have ever changed your name at any point of time, and for any reason whatsoever, please bring along
two copies of the documents substantiating the same.

 If your annual compensation is less than INR 1,80,000/-, you will need to bring along two color post card
size photographs of yourself with immediate family.

 If you have asked for a revised joining date from ghofferconfirm@in.ibm.com, carry a copy of the email on
the day of your on-boarding.

 If applicable, please bring a copy of the confirmation mail from docsjoin@in.ibm.com, for any missing
mandatory documents.

We look forward to welcoming you to IBM India.

Human Resources Team

IBM India Pvt. Ltd.
Manyata Embassy Business Park
G2 Block, Nagawara Outer Ring Road
Bangalore - 560045.