RESEARCH INFORMATION MANAGEMENT SYSTEM

An Undergraduate Thesis

Presented to the Thesis Committee

North Central Mindanao College

Maranding, Lala, Lanaodel Norte

In Partial Fulfillment of the Requirements

For the Degree of

Bachelor of Type your course

TYPE YOUR NAMES HERE!

October 2017
 Chapter 1

THE PROBLEM AND ITS SCOPE

Research information in North Central Mindanao College was not given

priority when it comes to its management and financial support. Diverse

students tend to search more through internet than to search in stacks of

research books in the library. This is so because of unsynchronized format

and categorization of research information from previous researchers in the

institutions. Some are even duplicated the studies from other previews

researchers.

With this, securities and organization of research data in the institution

was not given attention. Institutions need to understand their strengths and

weaknesses, and to match their strengths to the landscape in which they

operate. They may opt to do this through clear targets and an equitable

performance management framework aimed at growing the research base

and thereby improving their reputation and stature. While this is a broad

ranging endeavor, research data is a critical component of the information

required in order to understand how an institution can develop and deliver its

research strategy.
 Noteworthy, the Research Information Management System (RIMS) is

an online application for the collection and management of research

compliance information for regulatory agency and campus oversight policy

compliance. It is designed to track training taken by Principal Investigators

(PIs) and other researchers, making the training records easily accessible for

regulatory compliance reporting. It can also be used as a repository for other

information needed for regulatory and policy needs.

Equally, research information management system provides

researchers with a convenient location to submit, modify, or renew their

Research Compliance related information such as protocol approval requests

(e.g., radioisotope permits, or biological use authorizations), hazardous

materials inventories (e.g., chemical, biological, or radioactive materials),

personnel rosters, training records, equipment lists, etc., as required by

various regulatory agencies.

Apparently, Institutions of higher education traditionally are places

where information is accumulated and distributed; it’s an intellectual

environment where knowledge and people who carry the knowledge

circulate. Management information systems implemented within the higher

education setting support teachers, researchers, administrators and to

automate and control the entire educational process.

 In this brief, the current study aims to develop research information

management system. Ultimately, however, effective implementation of a

software system is as critical as the product itself. This study will further

investigate the potential problems, impacts and inhibitors on the

implementation of the research information management system. Moreover,

this study will be conducted in North Central Mindanao College for the year

2017-2018. As computer science students, these can help focus institutional

strategies on research quality, raise the profile of an institution's research

nationally and internationally, manage talent, and build a high-quality

research environment.

Theoretical Framework

In this study, the researchers will anchor these theories that will

support the idea of research information management system. These

theories are: Activity Theory by Kuutti as cited by Roos (2012), Contigency

Theory by Wade &Tomasevic (2006), and Absorptive Capacity Theory by

Nelson and Cooprider as cited by Phillips (2007).

Notably, activity theory by Kuutti as cited by Roos (2012) stated that he

activity of any subject is a purposeful interaction of the subject with the world.

It is a process in which mutual transformations between the subject and the

object are achieved. The subject and the object of an activity transform each

other. In activity theory, this central process is called internalization. The

relationship between subject and object is mediated by tools (like instruments

or programs) and signs (e.g., language), the relationship between subject

and community is mediated by rules (for example laws) and the relationship

between object and community is mediated by the division of labour. The

mediating terms are also historically formed and open to change.

In connection, the activity theory can be applied to the current study as

the human-computer interaction. Through the machine (computer), there are

certain policies to access information. This information stored in database is

mediated by a database management system. With this, the user can interact

with the information stored in the database through the computer.

On the other hand, the basic premise of the contingent perspective

revolves around the following assumptions: (a) there is no universal best way

to manage an organization; (b) the design of an organization and its

subsystems must fit with the environment; (c) effective organizations must

have a proper fit with the environment and also between its subsystems; and

(d) the needs of an organization are better satisfied when the organization is

properly designed and the management style is appropriate for the tasks

undertaken (Wade &Tomasevic, 2006).

 With this, the implementation and use of research information

management system across organizations varies according to context.

Variability in context can mean that platforms and software configurations

may differ. However outcomes within and between industries can still yield

positive results. Furthermore, management styles and practices can differ by

industry or by organization, yet still have the potential to contribute to

research information management system and organizational success. The

current study research information management system applies contingency

theory in a way that there is no single way to organize, and a variety of inputs

can lead to a positive outcome. The notion of multiple ways to control

projects is dependent upon project characteristics.

Nonetheless, Absorptive Capacity Theory by Nelson and Cooprider as

cited by Phillips (2007) is an “understanding and appreciation for the

technologies and processes that affect their mutual performance”. Knowledge

sharing activities include such research information management system

tasks as requirements gathering, project planning, and project

implementation. Within each of these activities, discourse occurs between

research information management system and line managers at both the

individual and group levels. These activities are critical situations where high

levels of knowledge sharing can facilitate performance. When knowledge is

not adequately shared between the two groups, it is highly probably that less

than optimal systems will be implemented. Thus knowledge sharing between

business and IT groups creates the opportunity to decrease inherent

research information management system risks and establish and maintain

sound management practices surrounding an organizations’ portfolio of

systems, as well as to facilitate higher levels of effectiveness in the research

information management system portfolio.

Hence, the current study applies absorptive capacity theory as it

focuses on sharing knowledge between individuals or groups in order to

achieve a competitive advantage. The more the school organization shares

their research through research management information system it adds to

their competitive position. Thus, knowledge sharing between the business

and the research information management system function within

organizations must be seamless.

In addition, at a strategic and institutional level, research information

management systems are expected to provide information valuable to long-

term planning. However, Institutions themselves are not homogeneous. The

number of researchers ranges from tens to thousands, and research funding

income from thousands to millions. Inevitably, therefore, there is diversity in

the extent and complexity of information and systems required, which varies

across the sector.

Conceptual Framework

There’s an increasing obligation on universities/colleges to collect,

analyse and report their research information. Universities/Colleges also use

information to inform and shape their strategies and showcase research. To

meet these demands, they must increase the efficiency of their research

information management systems, and ensure interoperability with key

external stakeholders.

Potential problems  Potential

using Traditional positive
Storing of Data impacts on the
and Research implementation
Management of research
Information System management Database for
in terms of: information Research
system Management
 size,  Potential Information
 ease of inhibitors on System
updating, the
 accuracy, implementation
 security, of research
 redundancy, management
and information
 importance system

Figure 1: Conceptual Framework of the Study

 Figure 1 shows the conceptual framework of the study. As shown in

the figure, the study will investigate the potential problems of research

information data using the Traditional Storing of Data and Research

Management Information System in terms of size, ease of updating,

accuracy, security, redundancy and importance. These may be significantly

different from each other. The study will then describe the positive impacts

and inhibitors on the implementation of the research management

information system. The output of the study will be the database the will be

developed by the researchers for research management information system

of the school based on the findings.

Statement of the Problem

More researchers all over the world are continuously working and

generating large volumes of research information on a daily basis.

Consequently, this has resulted in a critical challenge in terms of preserving

and disseminating this large volume of information, which could be very

valuable to the academic community. This challenge has also made it difficult

for higher education institutions to manage their research information

efficiently and effectively. Among many factors which exacerbate this

difficulty, is the lack of effective tools, particularly in higher education

institutions in developing countries, for storing, processing and disseminating

research information. This study will focus on developing research

management information system in North Central Mindanao College,

Maranding, Lala, Lanaodel Norte for the school year 2017-2018. Specifically,

this study aims to answer the following research problems. What are the

potential problems of research information data using traditional storing of

data and research management information system in terms of: size, ease of

updating, accuracy, security, redundancy, and importance? What are the

perceived potential positive impacts of the respondents on the

implementation of research management information system? What are the

perceived potential inhibitors of the respondents on the implementation of

research management information system? Is there a significant difference

between the potential outcomes of research information data using traditional

storing of data and research management information system? Based on the

findings, what database can be developed for research management

information system?

Hypotheses

The following hypotheses will be tested at level of significance of 0.05.

 Ho1: There is no significant difference between the the potential

outcomes of research information data using traditional storing of data and

research management information system.

Scope and Limitations

This study will focus on developing research management information

system in North Central Mindanao College, Maranding, Lala, Lanaodel Norte

for the school year 2017-2018. This will include the potential problems of

research information data using traditional storing of data and research

management information system in terms of size, ease of updating, accuracy,

security, redundancy and importance. Moreover, the perceived potential

impacts and inhibitors of the respondent on the implementation of research

management information system will also be investigated. The output of the

study will be the database for research management information system.

Further, this study will use descriptive survey research design wherein

the researchers will employ mixed method of qualitative and quantitative

approach. Questionnaires will be distributed to the respondents who are the

school administrators of the target school selected through purposive

sampling. Statistical tools will be used to analyze the data gathered from the

survey such as frequency-percentage, mean, and Pearson “r”.

Significance

This study will be beneficial to the following group or individual:

School Administrators. This study will provide an understanding on

how the research management information system can help support its users

and accommodate for both internal and external changes. It will also provide

an insight on how research information management system can be used to

give academics the support they require in assisting the school to achieve its

goals, visions and missions.

Community. This will give them knowledge on how research

management information system will give ease of searching research

information, updating and more.

Students. This will help them know on how the research management

information system can less the time management and workload in searching

and updating research information in school.

Future researchers. This will be a baseline study for further related

studies pertaining to research management information system.

Definition of Terms

The following terms were defined conceptually and operationally:

 Database Management System. This refers to software that handles

the storage, retrieval, and updating of data in a computer system.

Database. This refers to structured set of data held in a computer,

especially one that is accessible in various ways.

Information Technologies. This refers to the study or use of systems

(especially computers and telecommunications) for storing, retrieving, and

sending information.

Research Information Management System. This refers to a

database or other information system to store and manage data

about research conducted at an institution.

Research. This refers to the systematic investigation into and study of

materials and sources in order to establish facts and reach new conclusions.

User. This refers to a person who uses or operates something,

especially a computer or other machine.

Virtual Database. This refers to a container for components used to

integrate data from multiple data sources, so that they can be accessed in an

integrated manner through a single, uniform API.

 Chapter 2

REVIEW OF RELATED LITERATURE

This chapter reviews the related literature that would shed light on the

focus of the study and finds research gaps where this current study tackled.

Related Literatures

Research Management Information System: Overview

The Research Information Management System (research information

management system) is an online application for the collection and

management of research compliance information for regulatory agency and

campus oversight policy compliance. It is designed to track training taken by

Principal Investigators (PIs) and other researchers, making the training

records easily accessible for regulatory compliance reporting. It can also be

used as a repository for other information needed for regulatory and policy

needs.

research information management system provides researchers with a

convenient location to submit, modify, or renew their Research Compliance

related information such as protocol approval requests (e.g., radioisotope

permits, or biological use authorizations), hazardous materials inventories

(e.g., chemical, biological, or radioactive materials), personnel rosters,

training records, equipment lists, etc., as required by various regulatory

agencies.research information management system will also provide a

centralized and integrated database for the administrative units to manage

related issues such as ensuring prior approval before the use of hazardous

materials, suitability of location of use, adequate training of staff,

appropriateness of protective equipment measures, etc.

Issues and Challenges of Research Information Management in Higher

Education Institutions

Appropriate management of research information is extremely vital for

HEIs. Without effective and efficient research information management (RIM)

in HEIs, the benefits which are expected from research, technology, and

development goals, envisaged by HEIs and countries at large, cannot be

easily realized. Thus, many governments, national and international

institutions also view management of research information as a paramount

task for every HEI. There are many benefits that can be realized from proper

management of research information in HEIs.

Firstly, proper management of research information showcases

research outputs to a global audience. Dora and Kumar (2015), assert that by
opening research information up to the public it enhances the visibility of the

host institution and its researchers. Secondly, appropriate RIM attracts new

collaborators and research partners nationally and internationally (Bruce

2014). Kahn et al (2014) avow that collaboration between institutions, groups

and individuals could help in reducing duplication of research effort. Thirdly,

good RIM ensures compliance with research data expectations of most

funding bodies. Other RIM benefits include facilitating the sharing and reuse

of research information for future research, and therefore accelerating the

generation of more new knowledge. Dora and Kumar (2015) assert that long

term preservation of research information provides a platform for validation

checks in the future, and this has the potential of enhancing credibility and

transparency of the research information. Indeed, high quality research can

be easily realized in HEIs if researchers have access to an extensive range

of relevant research information that has been produced and made public.

Lynch (2014) noted that appropriate management of research information

brings great opportunities of improving the pace and effectiveness of

scholarly inquiry especially when relevant research information is discovered,

reused, recombined and repurposed in creative ways.

High volume of research information and lack of tools

The advancements in information technology, availability of large

number of electronic data sources and powerful data analysis software, have

together helped researchers to generate and work with large data set, which

in turn has resulted in large volumes of research information. Hence, it is

reported that there are more and more researchers all over the world who are

continuously working and generating large volumes of research information

on a daily basis. Consequently, this has resulted in a critical challenge in

terms of preserving and disseminating this large volume of information, which

could be very valuable to the academic community (Dora and Kumar 2015).

In 'Research: The Big Data Management Challenge' Biddick (2012)

asserts that this challenge has also made it difficult for HEIs to manage their

research information efficiently and effectively. Among many factors which

exacerbate this difficulty, is the lack of effective tools, particularly in HEIs in

developing countries, for storing, processing and disseminating research

information (Itegi and Juguna 2013). Yanosky (2009) also highlights the very

same challenge in his study when he suggests that the great challenge facing

HEIs regarding content management is the lack of tools.

Un-integrated approaches to RIM

The literature reveals another issue with RIM in HEIs is the use of

heterogeneous systems in different departments. This often brings about a

situation where research information and the context of research projects are

being held in numerous systems run by different organisational units, which

often use different formats and data models for storing this information. For

this reason, it becomes difficult, if not impossible, to combine, aggregate, or

integrate this rich information to serve specific institutional requirements

(Scholze and Maier 2012; Clements and McCutcheon 2014). Kahn et al.

(2014) also iterate on this issue when they stated that, 'the sheer volume and

distributed nature of data emanating from research has led to the increased

challenges of collecting, storing and reusing of this data'.

Complex RIM systems

According to Curdt and Hoffmeister (2015) some challenges of RIM are

technical. According to Oliver (2007), many RIM systems do not completely

satisfy the user requirements of HEIs typically because most of these

systems are developed by following an ad hoc approach. This approach does

not incorporate the requirements specification stage in the development

lifecycle of the system, and is also likely to produce systems lacking in

flexibility to cope with immediate and future changes.

Besides, according to Curdt and Hoffmeister (2015), the design

process of RIM systems is doomed by the lack of communication between

researchers and data managers, which results in a lack of consensus in

terms of requirement specification. This is very crucial in systems

development because it helps build systems that are robust since errors and

omissions are taken care of at an early stage (Sommerville 2009). Another

technical challenge which is somewhat related is the inflexible design of most

RIM systems. Many RIM systems cannot adapt to mobile phone

environments, particularly those with smaller screens (Jeffery 2012).

Lack of institutional policies

According to Jeffery (2012) another issue of RIM in HEIs is the lack of

mandates for researchers to follow policies (e.g. workflow, open access etc.),

relating to research within the institution. Related to this is the absence of a

coherent research information management policy itself. In her article

'Meeting the research data management challenge', Bruce (2014) states that

many HEIs are undeniably still experiencing some difficulties in putting a

policy in place as far as RIM is concerned. This has greatly affected the

completeness and quality of research information in most HEIs.

Ethical or social-cultural challenges

Curdt and Hoffmeister (2015 advocate that social-cultural or ethical

challenges is one of many issues that obscure HEIs from achieving

acceptable RIM. Brown et al (2015) affirm this when they write that 'research

data management professionals will need to overcome researchers'

reluctance to offer up research data or, better still, enthuse them so that they

engage willingly with the RDM process'. The reluctance by researchers is

also enunciated in an article by Jeffery (2012) as the 'downside concerning

stubbornness and strongly held views' by researchers. Related to the

downside is the reluctance by researchers to engage with the research

information management system.

Lack of funds

Financial constraint is another challenge that impedes RIM. Many HEIs

lack the funds to invest in institutional RIM. Njuguna and Itegi (2013) assert

that financial constraints impact virtually all aspects of research including its

mission, processes, participants' integrity, as well as dissemination of

findings'. Many HEIs are struggling with tightening budgets to effectively carry

out their RIM activities (Hodson and Jones 2013).

Insights Learned from the Related Literatures

In sum, the Research Information Management System (research

information management system) is an integrated online system to manage

grants and ethics administration relating to research projects. research

information management system offers researchers, administrative and

executive staff a single point of reference for these aspects of research

projects.This will enable improved management and review processes, as

well as provide researchers with the full history of their ethics submissions in

research.

However, there are some potential inhibitors in implementing the

research information management system such as high volume of

information, lack of tools, un-integrated approached to RIM, complex RIM

systems, lack of institutional policies, ethical or social-cultural challenges and

lack of funds. With higher institutions have more considerations on the

process of creating databases for research information management system

in order for the users to easily access information with accurate,

authenticated, consistent and trustworthy information.

 In connection to current study, the researcher will determine the

potential impact and inhibitors on implementing research management

information system in school as perceived by the respondents. Moreover, this

includes the potential outcomes of information data in terms of size of data,

easy updating of data, security, accuracy, redundancy, and importance of

data. Based on the findings, the researchers will develop a database for

research management information system that will meet the needs of the

users who are the students, school administrators and others.

Related Studies

Proposed Solutions

The issue with the high volume of research information in HEIs can be

solved by putting in place robust but cost-effective research information

management systems that are capable of storing these high volumes of

research information, while at the same time allowing easy access to it by

researchers for reuse. Appropriate tools for managing research information

are critical as they speed up the processing of information and its

dissemination (Biddick 2012).

HEIs can address the issue of un-integrated approaches to RIM

through a coordinated approach (Clements and McCutcheon 2014) to

management of research information. This can be accomplished by the use

of web-based technologies which allow research information from different

departments within the HEI to be centrally stored. Further, this approach

allows easy and timely access to useful research information by research

managers and researchers. Further, an integrated approach will help

research managers to easily get an institutional overview in terms of research

performance and take appropriate steps to advance research. An institutional

overview of research performance is of extreme importance for HEIs

especially in the current economic landscape where every HEI is competing

at national and international level for funding which has become

performance-based. Therefore research managers, researchers, and other

actors within HEIs are strongly urged to make RIM a cross-institutional

concern where different teams within HEIs must work together to achieve a

coordinated approach (Bruce 2014).

The complexity of RIM systems can be addressed by building systems

that satisfy all user requirements. In order to build such systems, it is

necessary to follow appropriate techniques. Recent studies have advocated

the application of formal methods in the software development process to

specify, verify, and validate requirements in developing software. According

to Gurupur et al. (2014) formal methods have the capability of bridging the
gap that exists between user needs and software implementation efforts in

the area of software development. It is also important that during the

development process, users are closely involved so that they can test the

system components as they are developed and provide feedback which may

allow for modifications if users are not satisfied. Thus far developers are

encouraged to use formal methods in developing research information

systems to overcome the complexity issue.

The issue of inflexibility of RIM systems to adapt to mobile phone

environments can be solved by using web-responsive technologies which

allow the system to adapt and display content on mobile phones, depending

on the size of the screen of the mobile device. Implementation of RIM

systems that can be accessible on a range of mobile devices can be

motivating for researchers as they allow them to provide and access research

information regardless of where they are via the internet. As Jeffery (2012)

states 'from an end-user point of view the requirement is access from

anywhere at any time using any appropriate device'. Therefore, systems for

managing research information should be built with this end-user requirement

in mind.

The lack of policies regarding RIM in HEIs can be addressed through

implementing a research information management policy. The RIM policy

should clearly highlight procedures that researchers are supposed to follow in

order to enhance RIM. The policy should also clearly address any institutional

and funder mandates that researchers are supposed to adhere to regarding

RIM. Success stories of RIM policy implementation have been reported and

documented in various papers. For instance, Delasalle (2013) writes about a

success story of research information management at University of Warwick

where a RIM policy, which was compatible with the requirements of important

funders and satisfied the particular needs of the university, was implemented

and set the direction for best practice in research information management.

Hodson and Jones (2013) in their paper titled 'Seven rules of successful

research data management in universities', also mention RIM policy and

strategy as one of the seven rules for successful research information

management in universities.

The socio-cultural or ethical issue of RIM in HEIs can be unravelled by

sensitizing and incentivizing researchers. It is important that researchers

become aware of the many benefits of RIM. Brown et al. (2015) write that in

order to overcome the challenge of researchers' reluctance to provide

research information, it is important that a robust RIM policy should build or

support a reward culture to excite researchers to provide information. The

authors emphasize that researchers need explicit and meaningful rewards for
engaging effectively with RIM as compliance alone will not result in

researchers embracing RIM willingly. It is also argued that diversifying the

reward structures would motivate the researchers to provide information as

most current reward structures seem to be too focused on high impact journal

publications (Brown et al. 2015). Jeffery (2012) writes that the social

challenge regarding reluctance by researchers to engage with the research

information management system can be lowered by intuitive, intelligent and

helpful user interfaces with associated help or learning facilities to assist the

researcher.

The financial problem affecting HEIs regarding RIM can be reduced if

HEIs can diversify ways of funding, rather than relying on government

funding as is the situation in some HEIs (Njuguna and Itegi 2013). One way

of diversifying sources of funding is by intensifying research and producing

information which is usable to society. Reputable research in HEIs is likely to

attract the attention of funders who will be willing to invest in research.

However, for this to work well there is need for a research base to be

established in HEIs. Therefore, governments are implored to fund HEIs to

establish the research structures which will assist in spearheading the

research excellence in HEIs.

Information Management

Several surveys have been designed in recent years to gather

information on the extent to which schools are developing the capacity to

integrate ICT into learning, teaching, and management processes. A steady

increase in the number of computers and other technologies over time has

been evident in the literature, with most schools achieving the baseline

targets for computer-to-pupil ratios (Condie et al., 2007). This finding, to a

degree, masks considerable variation within and across schools with regard

to regular access to reliable technologies and broadband connectivity

(Condie et al., 2007).

Visscher, Wild, and Fung (2001) brought together a series of studies

from a range of countries that highlighted important features of computerized

school information and management systems, their implementation in a

range of schools, the outcomes of this implementation, and implications for

the future in terms of further research. Their studies offer the widest view of

ICT and school management from the perspective of MIS. However, it was

clear from their review that most concern was being focused on data entry

and collation, rather than upon data transfer or analysis.

 Zain, Atan, and Idrus (2004) investigated the impact of ICT on

management practices in smart schools in Malaysia. Their analysis revealed

some positive changes including the enrichment of ICT culture in schools,

better accessibility to information, more efficient administration, and a higher

utilization of school resources. The challenges encountered by the participant

schools were time constraints, higher administrative costs, negative

acceptance/support from untrained staff, abuse of the ICT facilities, and

problems related to the imposed rigid procedural requirements.

A more recent study conducted by Dawam et al. (2009) examined the

extent of ICT utilization in public and private higher learning institutions in

Northern Malaysia. This study focused on identifying the extent of ICT

resources provided by the university authorities, the type and extent of ICT

usage in daily activities, the ICT proficiency level among faculty members,

and the level of ICT integration in teaching activities. The findings indicated

that the facilities provided in public higher learning institutes were not as

plenty as in private institutes but the level of their usage was quite

encouraging. Considerable differences were observed in the use of ICT by

educators in their perceived proficiencies and integrating computer

technology. The researchers suggested for the inquiry of hindering factors for

ICT usage by the educators.

Insights Learned from the Related Studies

HEIs are encouraged to take an active role and embrace RIM and

associated dissemination activities, so that research is discoverable and

usable by various actors. Therefore, investment in infrastructure

development, such as a network and systems to support integrated storage

and access to research information, is important. Equally important is the

implementation of effective RIM policy, which will provide best practices for

researchers to follow.
 Chapter 3

RESEARCH METHODS

This chapter presents the research design, research environment,

research subjects/respondents, instrumentation, data procedures and

statistical treatment that will be used in this study.

Research Design

This study will employ descriptive survey research design to describe

the potential outcomes of the information data using the traditional storing of

data and research management information system. This will further describe

the potential impacts and inhibitors on the implementation of the research

management information system. Much more, the study will use mixed

method of qualitative and quantitative approach on analyzing and presenting

the data that will be gathered from the survey.

Research Environment

The research study will be conducted in North Central Mindanao

College particularly in Elementary Department. It is located in Maranding,

Lala, Lanaodel Norte. It is committed to provide its students with quality

education. It strongly adheres to what it seeks to develop in its students. It

has catered to students of different orientations in its desire to truly serve the

community where it is situated.

The school structure provides its students with convenience since most

its buildings are just adjacent to each other. When students move from one

building to another, they do not have to walk far.

Maranding is one of the barangays which are in the outlying area of

Municipality Lala. This is highly urbanized barangay of Lala, the largest

Municipality of the second district Lanaodel Norte. This place is a business

center serving not only the populace of Lala but even the people of Salvador

and Kapatagan. There are many commercial establishments and tertiary

schools offerings the poor farmers’ children from neighboring places.

Maranding has a total land area of 429.889square/ metre distributed into its

different “puroks”. It is located Southwest of Lanao del Norte and southern

part of Lala. It is bounded by Baroy, Lanaodel Norte going to the North and

by Kapatagan, Lanao del Norte to the South. Figure B shows the locale of the

study.
PHILIPPINES MAP

Figure B. Locale of the Study

Respondents

The respondents of the study will be the school administrators of the

target environment that will be selected through purposive sampling

technique. A purposive sample is a non-probability sample that is selected

based on characteristics of a population and the objective of the study.

Research Instruments

Questionnaires will be used to gather data. It will be divided into three

(3) parts. Part I refers to the potential outcomes of the information data in

terms of size, ease of updating, accuracy, security, redundancy and

importance in traditional storing of data and research management

information system. Part II refers to the perceived potential impacts of the

respondents on the implementation of the research management information

system. Part III refers to the potential inhibitors as perceived by the

respondents on the implementation of the research management information

system.

Nevertheless, the questionnaires will be self-administered, distributed

and collected. The respondents will put a check mark to each item indicator

to indicate their response. Using the SQL for virtual database, the
researchers will then develop a database for research management

information system based on the findings.

Data Gathering Procedures

The researchers will ask permission to the school administrators of the

target school to conduct a survey interview. The letter will include the

objective and advantage of conducting the study. Further, the school

administrators, as respondents of the study, will be asked for their convenient

time for the survey. After the approval, the researchers will validate the

research questionnaires. Questionnaires will be distributed to the

respondents to gather data. The data gathered will then be analyzed and

interpreted using the statistical tools. Lastly, the researchers will develop a

database for research management information system based on the

findings.

Statistical Treatment

The following statistical tools will be used to analyze and interpret the

results of the study.

Frequency-Percentage.This will be used to determine the number of

response and its ratio. This will be used to answer the research questions 2

and 3.
 Mean. This will be used to determine thedegree of response on

potential outcomes of information data using traditional storing of data and

research management information system in terms of size, ease of updating,

accuracy, security, redundancy and importance. This will be used to answer

the problem 1 of this study.

Pearson “r”.This will be used to determine the significant difference

between the potential outcomes of information data using traditional storing

of data and research management information system in terms of size, ease

of updating, accuracy, security, redundancy and importance. This will answer

the research problem 4.

REFERENCES
 QUESTIONNAIRES

Date:___________
Respondent’s # ____________

Part I: Potential Outcomes

Directions: Put a check mark on the box that corresponds to your
degree of agreement or disagreement on potential outcomes of
information data using traditional storing of data andresearch
management information system. Use the Likert scale below:
4- Strongly Agree (SA)
3- Agree (A)
2- Disagree (D)
1- Strongly Disagree (SA)

Traditional Storing of Data

Size 1 2 3 4
1 Data can be stored to millions
2 Easy access from bulks of data
3 Fast search of data anytime and anywhere
4 Can be categorized
5 Can be stored into files

Ease of Updating 1 2 3 4
1 Multiple users can read at the same time
2 Multiple users can edit at the same time
3 Multiple users can access at the same time
4 Users can download the files
5 Users can upload the files

Accuracy 1 2 3 4
1 Prevent typing incorrect data
2 Can fill up data that is consistent
3 Can fill up data that is trustworthy
4 Can fill up data that is accurate
5 Prevent changing dates and other vital information
 Security 1 2 3 4
1 Has policy in authenticating the data
2 Has policy in securing the data
3 Has policy in auditing some sensitive research data

Redundancy 1 2 3 4
1 Research information are not plagiarized.
2 Research information or data are not duplicated.
3 Research information are authenticated.

Importance 1 2 3 4
1 Has back-ups for research data
2 Lessen time constraints

Research Management Information System

Size 1 2 3 4
1 Data can be stored to millions
2 Easy access from bulks of data
3 Fast search of data anytime and anywhere
4 Can be categorized
5 Can be stored into files

Ease of Updating 1 2 3 4
1 Multiple users can read at the same time
2 Multiple users can edit at the same time
3 Multiple users can access at the same time
4 Users can download the files
5 Users can upload the files
 Accuracy 1 2 3 4
1 Prevent typing incorrect data
2 Can fill up data that is consistent
3 Can fill up data that is trustworthy
4 Can fill up data that is accurate
5 Prevent changing dates and other vital information

Security 1 2 3 4
1 Has policy in authenticating the data
2 Has policy in securing the data
3 Has policy in auditing some sensitive research data

Redundancy 1 2 3 4
1 Research information are not plagiarized.
2 Research information or data are not duplicated.
3 Research information are authenticated.

Importance 1 2 3 4
1 Has back-ups for research data
2 Lessen time constraints
Part II: Potential Impact
Directions: Put a check mark on the box that corresponds to your
degree of perceived potential impact on the implementation of research
management information system from 1 meaning completely disagree
to 10 meaning completely agree.

1 accessibility to information 1 2 3 4 5 6 7 8 9 10
2 more efficient administration 1 2 3 4 5 6 7 8 9 10
3 higher utilization of school resources 1 2 3 4 5 6 7 8 9 10
4 reduction in workload 1 2 3 4 5 6 7 8 9 10
5 better time management 1 2 3 4 5 6 7 8 9 10
6 improvement in the quality of reports 1 2 3 4 5 6 7 8 9 10

Part III: Potential Inhibitors

Directions: Put a check mark on the box that corresponds to your
degree of perceived potential inhibitors on the implementation of
research management information system from 1 meaning completely
disagree to 10 meaning completely agree.

1 High volume of research information 1 2 3 4 5 6 7 8 9 10

2 Lack of Tools 1 2 3 4 5 6 7 8 9 10
3 Unintegrated approaches 1 2 3 4 5 6 7 8 9 10
4 Complex System 1 2 3 4 5 6 7 8 9 10
5 Lack of institutional policies 1 2 3 4 5 6 7 8 9 10
6 Ethical or social-cultural challenges 1 2 3 4 5 6 7 8 9 10
7 Lack of funds 1 2 3 4 5 6 7 8 9 10