COSTUME RENTAL MONITORING AND TRACKING SYSTEM

DATA FLOW DESCRIPTION FORM DATA STRUCTURE

NAME
Available Costumes Available Costumes N/A Available Costumes to be
to be Rented to be Rented is what Rented = Costume Name +
the customer tells the Item Description (Color +
attendant after going Size + Material Used +
to the display racks Brand) + Quantity If ((New
and selecting the Customer {Only allowed
costume on display to rent out a maximum of
or the listing two (2) costumes for his
available at the shop. first rental} Else (Not a
It’s the description New Customer {Able to
of the item that the rent up to ten (10) costume
customer wishes to sets concurrently})
rent.
Membership Membership Paper Membership Card =
Identification Card Identification Card Customer Name +
is issued and held by Membership ID number +
a member of a shop, Customer Address +
verifying the Customer Contact Number
member’s + Names of the Extended
membership for a Members of the Customer
given period of
time.
Membership Membership Paper Membership Application
Application Form Application Form is Form = Application Form
the form to be filled + Valid ID + Customer
out/applied for by a Name + Deposit of 500 +
customer inorder for Membership ID Number +
him/her to be able to Customer Address +
rent a costume. Customer Contact Number
+ Names of the Extended
Members of the Customer
Rented Costume Set This is the N/A Rented Costume Set =
information of the Date Issued + Name of
costume the Issuing Store + Issuance
customer wants to Date + Issuance
rent and tells the Transaction ID Number +
store attendant. Item Name + Item

No Rental Filing No Rental Filing Box
Box Box contains the
membership folder
and is filled out with
the costume sets that
are to be rented
With Rental Filing With Rental Filing Box
Box Box contains the
membership folder
and is filled out with
the costume sets that
are to be rented
Rental Receipt Rental Receipt is a Paper
form that allows the
attendant to mark
the rent of the
customer as paid. If
there is an existing
deposit, the payment
could be credited or
returned back to the
customer
Costume Set Card Costume Set Card is Paper
a card which is
attached to the
Description {Color + Size
+ Material Used + Brand}
+ Item Category + Item
Standard Price + Item
Storage Location + Item
BOM + Quantity If ((New
Customer {Only allowed
to rent out a maximum of
two (2) costumes for his
first rental} Else (Not a
New Customer {Able to
rent up to ten (10) costume
sets concurrently}) +
Shop’s Security Seal
No Rental Filing Box =
Membership Folder
With Rental Filing Box =
Membership Folder
Rental Receipt = Dates
Due + Rental Amount to
be Paid (If {Payment is in
Cash, accept payment)
Else {Payment not
accepted}) + Sets Rented
+ Customer +Code of
Costume + Receiver +
Customer Name +
Amount of Rental Deposit
Left
Costume Set Card =
Rental Period (3 Days or 7
Days) + item # + costume
 costume set, but is name + category + shop’s
removed upon rental security seal
of the costume. If
the costume set is
rented, this is placed
into another filing
box, containing all
rented out label
cards, arranged in
sequential order
based on the item #
Overdue Summary A report that Journal/Paper Overdue Summary Report
Report contains the details = Name of Customer +
of the rented Contact
costume which is at Number(Telephone
least two days Number) + Overdue
overdue. Costume Set Name +
Overdue Costume Set
Number + Amount of
Penalty to be Paid (Each
Day Overdue, the
customer is fined 50) +
Quantity of Overdue
Costume Set + Number of
Days Overdue (A member
that has a costume set
overdue by more than a
week, the attendant will
staple a note of the
overdue set (s) to the
membership folder)
Receipt A receipt is issued Paper Receipt = Name of
to the customer and Customer + Contact
the note on the Number(Telephone
membership folder Number) + Overdue
is removed. Costume Set Name +
Overdue Costume Set
Number + Amount of
Penalty to be Paid (Each
Day Overdue, the customer
is fined 50) (If {Payment is
in cash and is less than 500,
accept} Else {Checks are
only accepted for amounts
greater than P 500.00})
 + Quantity of Overdue
Costume Set + Number of
Days Overdue
Returned Overdue Returned Overdue N/A Returned Overdue
Costume Set Costume Set is the Costume Set = Date
items which are Returned + Name of
returned late and is
Issuing Store + Issuance
inspected for
damages or current Date + Reference Issuance
condition. Transaction ID Number +
Rental Number + Item
Name + Item Description
{Color + Size + Material
Used + Brand} + Item
Category + Item Standard
Price + Item Storage
Location + Item BOM +
Quantity + Current
Condition of the Item (If
{Not Damaged, return and
attach costume set card to
the item} ELSE
{Damaged, costume label
card is filed together with a
summary report of
damaged costume
materials} ELSE {
tampered, the member is
fined and the renting
privileges are curtailed.})
Summary Report of Summary Report of Paper/Journal Summary Report of
Damaged Costume Damaged Costume Damaged Costume
Materials Materials contains Materials = Costume Label
the description and
Card + Damage incurred
details of the
damages incurred on on costume returned Item
the costume Name + Item Description
returned. {Color + Size + Material
Used + Brand} + Item
Category + Item Standard
Price + Item Storage
Location + Item BOM +
Quantity
Returned Costume Returned Costume Returned Costume Set =
Set Set is the items Date Returned + Name of
which are returned Issuing Store + Issuance
on time
Date + Returned
Transaction ID Number +
Rental Number + Item
Name + Item Description
{Color + Size + Material
Used + Brand} + Item
Category + Item BOM +
Quantity + Current
Condition of the Item (If
{Not Damaged, return and
attach costume set card to
the item} ELSE
{Damaged, costume label
card is filed together with a
summary report of
damaged costume
materials} ELSE {
tampered, the member is
fined and the renting
privileges are curtailed.})
Deposit Slip Deposit Slip is the Paper Deposit_Slip =
form that the cashier Account_Number +
fills up upon the Account_Name + Date +
deposit of the shop’s Currency + Amount in
profit. Bank deposits Figures + Type of Account
are made the next + Type of Deposit + If
banking day. (Check_Deposit_Details
{Drawee_Bank_&_Branch
+ Check_No. + Amount +
Total_Check_Deposit})0 +
Or (Cash_Deposit_Details
{Denomination +
No._of_Pieces + Amount +
Coins +
Total_Cash_Deposit}) +
Total_Deposit
Validated Deposit Validated Deposit Paper
Slip Slip is given to Karl
by the bank teller
after a successful
deposit and is filed
as a record.
Daily Sales Daily Transaction Journal/Paper
Transaction Report Report is made by
the attendant or Karl
to keep tabs on
costumes that are
rented as well as the
sales entry for the
day. This report is
used to keep track of
the sales and rentals
for the day as well as
the existing
inventory of the
item/s.
Payment Payment is the Paper
amount paid or
payable
Customer/ member Customer/Member N/A
is a person or
organization buys
goods or services
Validated_Deposit_Slip =
Account_Number +
Account_Name +
Transaction_Date +
Amount_in_Figures +
Currency +
Type_of_Account +
Type_of_Deposit +
Check_Deposit_Details
{Drawee_Bank_&_Branch
+ Check_No. + Amount +
Total_Check_Deposit} +
Cash_Deposit_Details
{Denomination + No. of
Pieces + Amount + Coins +
Total Cash Deposit} +
Total Deposit + Signature
of Teller + Machine
Validation + Time of
Transaction + Branch Code
Daily Sales Transaction
Report = Costume Name +
Item Description (Color +
Size + Material Used +
Brand) + Quantity +
Rentals for the Day +
Amount of Cash to be
Deposited the Next Day
Payment = Cash
 from a store or
business.
Bank Bank is a financial N/A
institution licensed
to receive deposits.
Attendant Attendant is a person N/A
employed to provide
a service to the
public in the
costume rental shop.
Owner Owner is the one to N/A
whom the property
belongs.
Customer’s Rental Customer’s Rental Journal/Paper Customer’s Rental Details
Details Details is the = Name of Customer + ID
collection of details Number + Costume Name
of the customer’s
+ Item Description (Color
rental.
+ Size + Material Used +
Brand) + Quantity If ((New
Customer {Only allowed
to rent out a maximum of
two (2) costumes for his
first rental} Else (Not a
New Customer {Able to
rent up to ten (10) costume
sets concurrently})
Validated Validated Journal/Paper Validated Membership
Membership Forms Membership Forms Form = Application Form
are application + Customer Name +
forms for
Existing Amount of
membership that is
accepted, reviewed Deposit + Membership ID
and validated Number + Customer
Address + Customer
Contact Number + Names
of the Extended Members
of the Customer
Inventory Report Inventory Report is a Journal/Paper Inventory Report = Date +
summary of items Name of Issuing Store +
belonging to the List of Item Names + List
costume rental shop.
of Item Description {Color
+ Size + Material Used +
Brand} + List of Item
 Categories + List of Item
Standard Price + List of
Item Storage Location +
List of Item BOM + List of
Item Quantity + List of
Items Rented + List of
Items Overdue + List of
Items Damaged + List of
New Items
Sales Report Sales report is the Journal/Paper Sales Report = Date +
record of the Name of Issuing Store +
products that have List of Item Names + List
been rented during a
of Item Description {Color
particular time
frame. + Size + Material Used +
Brand} + List of Item
Categories + List of Items
Rented + List of Item
Quantity + List of Fines
Items Overdue Received