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INSURANCE BROKERS
CIN : U66000HR2008PTC065899

Policy: Local Conveyance Reimbursement

Effective From.: May 1, 2019
Applicability All Employees
Version: 1.0
Next Revision Date: Till further amendment
Communication to: All Employees including trainees

LOCAL CONVEYANCE REIMBURSEMENT

1. Objective

The objective of the Local Conveyance Reimbursement Policy is to provide guidelines for
reimbursement of local travel undertaken by employees within and in the vicinity of the city of posting
for undertaking official work.

2. Applicability

The rules outlined below are applicable to all on role and contractual employees of Zoom across all
locations in India.

All travel beyond 100 km (one way) is considered long distance travel and is separately covered
under domestic business travel policy and will not be under ambit of this policy.

3. Definition

Local travelling done for official purpose to full fill official requirements! duties from Owned car or
Hired Taxi or Public conveyance.

4. Local travelling by using Office Vehicle

No reimbursement in case employee using office vehicle and travel by company provided car under
the company car policy.

5. Reimbursement Entitlement: The band wise eligibility would be as follows:

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info@Zoominsurancebrokers.com
ZOOM Insurance Brokers Pvt. ltd.
Corp. & Regd. Office: Zoom House 621, UdyogVihar, Phase-V, Gurugram, Haryana - 122016. INDIA.
e +91124477 1700
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IRCA Licence No. 389 I licence Category: Composite I Validity Period 01-01-2021 _ www_7nnmin~lIr~nr.F!hrnkIU~. r.nm
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INSURANCE BROKERS
CIN:U66000HR2008PTC065899

Local conveyance to be reimbursed based on the following rates, if employees are using own vehicle.

a). For Two Wheeler - INR 4.5 per KM

All Managers & Abo\le

For Four Wheeler - IN R 8 per KM

Note:

1). Kilometers rate mentioned above is inclusive of all travel related expenses

Le, parking and toll charges etc.

6. Guidelines:

(a) Local travel between any of the routine reporting location and an individual's residence is NOT
considered under local travel.

(b) Conveyance incurred on an outstation travel would get covered under the domestic business
travel policy.

(c) For the purpose of claiming local travel expense reimbursement, distance travel from residence to
routine reporting location and back should be excluded.

(d) Travel by own/hired car is allowed in case of intracity travel upto 200 km per day for managers and
above. In case single journey where distance is more than 200 km per day owned car or hired taxi is
not allowed to employee except where direct connectivity from public transport is not available

(e) Reimbursement would be strictly as per the actual mode of transport used and not as per
entitlement and will be subject to limit as defined above.

(f) Employees are encouraged to use their own conveyance as per the eligibility. Taxi or Autos are to
be used sparingly in case the employee does not have his own transport and as eligibility.

(g) The Local Travel Reimbursement claim request shall be managed through HR portal and the
request shall be approved from the Head of Department.

(h) Work on Saturday/Sunday/ holidays: If any employee is called for any specific work on Saturday/
Sunday / public holidays, he can claim local travel expenses reimbursement from his residence to
office and back for the general mode of transport he uses on the normal office days subject to
approval of the head of department.

ZOOM Insurance Brokers Pvt. ltd.

Corp. & Regd. Office: Zoom House 621, Udyog Vihar, Phase-V, Gurugram, Haryana - 122016. INDIA.

IRDA Licence No. 389 I Licence Category: Composite I Validity Period 01-01-2021

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INSURANCE BROKERS
CIN : U66000HR2008PTC065899
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7. Conveyance Reimbursement Claim Process

(a) The claims will be settled for a month on month basis for book closure purpose.
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(b) All conveyance supportings with covering sheet should be updated in HR Claim Portal upto 15 of
every month for immediate previous month. Post which the claim submission window will become
inactive automatically.
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(c) Employee shall submit all original supportings to finance concerned official by on or before 15 of
the month.

(d) The claimed amount shall be paid after verification on monthly basis on or before 20 th of every
month by accounts department.

(e) All rejected claim shall be updated in the system on an auto mode with proper rejection remarks.

8. Deviation & Exception

Any Deviation to the policy guidelines shall require prior approval of MD. Management reserves the
right to modify or terminate this policy without any prior notice. Existing policy in this regard shall
stands revoked with effect from April 1, 2019.

(Name & Signature) (Name & Signature)

ZOOM Insurance Brokers Pvt. ltd.

Corp. & Regd. Office: Zoom House 621, UdyogVihar, Phase-V, Gurugram, Haryana • 122016. INOlA.
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info@Zoominsurancebrokers.com
+91124477 1700
+91124477 1729
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IRDA Licence No. 389 I Licence Category: Composite I Validity Period 01·01·2021 m www.zoominsurancebrokers.com