FOOD RESERVE AGENCY

JOB DESCRIPTION

Job Title : Agency Secretary / Legal Counsel

Department : Legal
Reports to : Executive Director
Main purpose of post: To ensure that the Agency’s operations are legally protected in its
dealings with other parties and correct Corporate procedures are
followed in respect of Board meetings.

EDUCATION AND EXPERIENCE

LLB Degree with a practicing certificate in law with 8 years experience in with emphasis on
corporate affairs management. Courtroom experience necessary.

KEY OUTPUTS OF POST

OUTPUT : Organized Board Meetings.

DEFINITION : Act as Secretary to the Board undertaking all necessary administrative
and secretarial functions to facilitate the meeting of m the Board.

KEY RECEIVER : Executive Director, Board Chairman

OUTPUT : Provided Legal Advice.

DEFINITION : Provides advice to the Board, Executive Director and User units on the
legal implications of the Agency’s operations and also to individual units
on the evaluation and execution of contracts, agreements and employment
issues.

OUTPUT : Circulated Board Resolutions.

DEFINITION : Extracts resolutions of the Board from the compiled minutes and
circulates them to management for action.

OUTPUT : Attended Tender Committee.

DEFINITION : Examines tender documents, contracts, agreements and other legal
documents to ensure that they are in accordance with the established
rules, laws and regulations.

OUTPUT : Retained Corporate Documents.

DEFINITION : Updates and maintains necessary corporate legal documents including
the Agency seal.

OUTPUT : Managed Subordinates.

DEFINITION Supervises staff to ensure that they are performing according to the

1
 objectives of the department.

OUTPUT : Prepared Property Transfer Documents..

DEFINITION : Prepares legal papers for the transfer to FRA of Government owned
storage facilities and equipment in accordance with Statutory Instrument
number 145 of 1996.

OUTPUT : Managed Legal Affairs

DEFINITION : Provides instructions and coordinates work of outside Lawyers
necessary for court representation and defends the Agency when sued or
prosecuted.

OUTPUT : Produced Reports..

DEFINITION : Prepares reports and budget for the departmental activities.

OUTPUT : Ensure compliance with Act, regulation.

DEFINITION : reviews developments in corporate governance, facilitate induction of
Board members into their role, advise and assist Board with respect to
duties and responsibilities..