Shrewsbury College Group Risk Assessment Form

Location: Studio and outside in Activity: Magazine and web video Date: 3rd June- Producer: Emma Pattison
Shrewsbury 13th June
2019

Please use Key below for Risk Ratings.

A - Severity Risk Rating B - Likelihood Risk Rating
Fatality 10 Probability – High Risk Activity 10

Major injury requiring hospital treatment 8 Possibility – If instructions given are not followed 8

Moderate injury requiring first aid treatment 4 Occasional – If instructions given are not followed 4

Minimal Injury 2 Improbable 2

SEVERITY (A) multiplied by LIKELIHOOD (B) gives a Risk Rating between 4 and 100 for each identified risk
➢ Risk Rating up to 40 need attention (Low)
➢ Risk Rating between 40 and 70 will require action, with urgency dependent upon where in the range they fall (Medium)
Risk Rating above 70 will require urgent attention. The activity must stop until the risks are reduced to an acceptable level (High)
Step 1 Step 2 Step 3 R What further action is needed? R Step 4
What are the hazards? Who might be What action are you already i What else needs to be introduced to i How will you put the assessment
Identify anything that can harmed and how? taking? Control measures. s eliminate or reduce the risk? s into action?
cause harm. k k
r r
a a
t t
i i
n n
g g
Spot hazards by: Identify groups of people. Detail what is already in place to
 Walking around your Remember:
L Detail what additional control measure are L Remember to prioritise. Deal
reduce the likelihood of harm or make to be introduced to reduce the risk to an
workplace;  Some personnel any harm less serious. o acceptable level o with those hazards that are high-
 Asking your employees have particular risk and have serious
what they think; needs;
w w consequences first.
 Contacting the Health and  People who may not / /
Safety Officer be in the workplace
all the time; M M Action by Action by Date
whom when
 Visiting the Your Industry
areas of the HSE website.
 Adviceline or visiting their
website;
 Checking manufacturer’s
instructions;
 Don’t forget long-term
health hazards.
Step 1
What are the hazards?
Identify anything that can
cause harm.
Transport
 Members of the e e
Public;
 If you share your d d
workplace think
about how your work
i i
affects others u u
present.
m m
Say how the hazard could / /
cause harm
H H
i i
g g
h h
Step 2 Step 3 R What further action is needed? R Step 4
Who might be What action are you already i What else needs to be introduced to i How will
harmed and how? taking? Control measures. s eliminate or reduce the risk? s you put
k k the
r r assessm
a a ent into
t t action?
i i
n n
g g
Cast and Crew – Provide personnel with accurate MGive transport directions are given to L Action by Action by Date
injury in transit location details. e cast and crew and that personnel are o whom when
accident d either driven to and from location by a w 3/6/19-
i responsible adult or personnel walk or Producer 13/6/1
u use public transport together, in Prior to 9
mcompliance with the usual and stated shoot.
safety guidance.
HSRA1 Jul 18 (AP) Page 2 of 8
Access/Egress Cast and Crew Location has been recced and
team will have procured written
Slip, trip, falls permission from owners/
managers for ALL locations.
Producer to make personnel
aware of specific hazards in
location.
Existing interior lights to be used
during setting.
Crew will set up and take down
equipment in a sensible manner.
Public Cast, crew and Use cordon tape and post
members of the notifications of filming around
public. locations notifying the public of
the activity and asking for co-
operation in maintaining the
cordoned space.
Remind cast and crew that they
should be respectful of members
of the public, and that they
should not cause a nuisance or
obstruction in public spaces.
HSRA1 Jul 18
MEvidence of permission to be included L Producer Prior to 3/6/19-
e in pre-production folder. o shoot. 13/6/1
d w 9
i Additional, location-specific hazards
u and actions to be recorded here.
m
Work areas should be kept clear of
obstructions.
Any spillages should be cleaned up
immediately.
Any hazards such as torn carpets,
trailing cables, defects to floor
coverings, faulty lighting etc. should be
reported immediately to the
owner/manager.
MIf safe, assign a crew member to be L Producer Prior to 3/6/19-
e monitor cordon and liaise with crew o shoot. 13/6/1
d member. w 9
i
u Give members of the public the EP’s
memail (nap@ssfc.ac.uk) or the phone
number of the college (01743 235 491)
if they wish to communicate any
concerns.
(AP) Page 3 of 8
Manual Handling Cast and crew could Risk assess each move – follow MConsider specific filming related L Producer Prior to 3/6/19-
suffer from injury the HSE instructions here. e manual handling risks, as per the BBC o shoot. 13/6/1
due to using d production manual handling risk guide. w 9
incorrect handling i Implement relevant actions.
techniques when u
handling office items m
(boxes, equipment,
and furniture).

Electricity Cast & crew – risk of All equipment is battery powered MTurn off all equipment when not in L Producer Prior to 3/6/19-
electrocution PAT tested – only use equipment e use. o shoot. 13/6/1
which has been obtained from d No liquids to be near the cables and w 9
SCG. i plugs.
u
Electrical cables and plugs should m
be visually inspected by the user
for damage prior to use.

Do not overwhelm circuits by

plugging in too many
lights/devices. Use extensions
with circuit-breakers

Camera Operation Crew – risk of injury Do not move camera with eye to MRehearse camera moves prior to L Producer Prior to 3/6/19-
eye piece without an assistance to e shooting to assess additional potential o shoot. 13/6/1
ensure safe movement. d risk factors. w 9
Rest the camera on a mounting i
whenever possible. u
m

HSRA1 Jul 18 (AP) Page 4 of 8

Fire Cast and crew – risk Producer to make cast and crew MLights overheating - Turn off lights L Producer Prior to 3/6/19-
of injury and fatality aware of fire plan – escape e when not using them. o shoot. 13/6/1
routes, muster points, fire alarms, d w 9
extinguishers, etc. i
u
m

Filming outside Cast and crew – risk All crew and contributors to be MScan the area before beginning to L Producer Prior to 3/6/19-
of injury (slips, trips, advised that some filming will be e shoot for uneven ground, trip hazards, o shoot. 13/6/1
falls) taking place outside and to wear d sharp objects. w 9
suitable clothing and footwear. i Don’t let cast and crew near to bodies
Traffic – risk of injury (May) u of water. E.g no closer than 10 meters
Advise all bring coats for m
Natural hazards – prolonged exterior work.
proximity to water,
uneven ground, etc. Producer to remind personnel of
the hazards of working around
roads. Closing roads is not
possible, so there will be no
shooting in roads and the
producer will ensure that cast and
crew do not cause an obstruction
or loiter in roads.

Be aware of the hazards

presented by the natural features
of your location, in particular
walking by water, isolated
locations, etc.

HSRA1 Jul 18 (AP) Page 5 of 8

Low light levels Cast and crew – risk Minimise working in low light MCast and crew to always remain in well L Producer Prior to 3/6/19-
of injury levels by setting up with available e lit areas/near the additional light o shoot. 13/6/1
artificial lights used (if interior). If d w 9
exterior at night or dusk, ensure i
additional lights are used to u
ensure safe working. m

Lone Working Crew – risk of injury, Crew will not go out to shoot on MCREW WILL NOT GO OUT TO SHOOT L Producer Prior to 3/6/19-
risk of crime. their own. e ON THEIR OWN. o shoot. 13/6/1
d w 9
i
u
m

Welfare Cast and crew – Producer to ensure access to Mif possible assign a crew member as L Producer Prior to 3/6/19-
impact on health toilets at all times. e someone people can talk to regarding o shoot. 13/6/1
d welfare issues. if no one else assign w 9
i producer.
Rest breaks will be scheduled u
every 90 minutes and m
refreshments will be provided for
shoots which exceed 2 hours.

HSRA1 Jul 18 (AP) Page 6 of 8

 Safeguarding Cast and crew – risk Producer to co-ordinate the MNo one to be alone at any time. L Producer Prior to 3/6/19-
of harm from safeguarding of all cast and crew e No one to talk to strangers except the o shoot. 13/6/1
strangers, risk of through: d producer w 9
injury, fatality. Informing the Executive Producer i
via email (nap@ssfc.ac.uk) of the u
location of production and the m
names of the cast and crew and
the expected duration of
production if in college hours.

If outside of college hours, cast

and crew to inform
parents/guardians (if 18 or under)
of the same details, including
expected time of return.
Producer to keep mobile phone
charged and to identify access to
a landline in the event of working
in a location with unreliable/no
mobile signal.

Producer to carry first aid kit on

location for minor injuries, and to
call emergency services if more
significant injuries occur.

Call police in the event of a crime.

The above assessment is valid as at the date below. Should the activity/ environment change substantially, a further assessment will be required.
Compliance with the control measures and precautions should be monitored at all times.
Should an accident/injury/incident occur the appropriate Accident / Near Miss form must be completed and forwarded to the H&S Officer (HSO) within
twenty four hours.

HSRA1 Jul 18 (AP) Page 7 of 8

ASSESSOR (Name)…Emma Pattison…………………………….. Date…23/5/19………………

ACCEPTED (Health & Safety Officer)…………………… Date………………

 Review your assessment to make sure you are still improving or at least not sliding back.
Step 5 – Review date:  If there is a significant change in your workplace, remember to check your risk assessment
and where necessary, amend it.

HSRA1 Jul 18 (AP) Page 8 of 8