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„Title of the action“

Comments: This document is a beneficiary agreement. It can be used as an example / sample and
adapt to the needs of your program.
Please follow the recommendations of your legal department.

Cooperation Agreement

Regarding the Livelihood & Social Development Program for „Title of the action“

COMMUNITY PROPOSAL NUMBER:

This Agreement made and entered on ............................................... by and between the


……………………………………… holder of National Identity Card No. ………………….. and
Beneficiary Registration No ………………………. with his / her principle address at
…………………………………………………………………………………………………………………….
(“Beneficiary”) of One Part.

and

The „NGO“, with its National Head Quarters at „address“.

WHEREAS, „project description“.

WHEREAS “NGO” is desirous of carrying out a “Livelihood & Social Development Program for
“Title of the project” in order to reduce vulnerability and improve capacities of directly and indirectly
affected population to achieve a sustainable improvement in their living standards as stated on the
Project Cooperation Agreement dated on the “date”.

Article 1
Term
This Agreement shall be operative from the date of its execution and remain in force until the date of
its finalization.

Article 2
Scope
This agreement strictly covers the XX displaced population and host communities in „location“

Article 3
Composition and Responsibilities of the Community Committee

Structure of the Community Committee;


Permanent members
Two members from the selected CBO
Two members of the displaced population group
One „NGO“ district project officer

Other members
Development Officer
One representative from Bank/ Chamber of Commerce
Other relevant community representative

Responsibilities of the Community Committee;


• Provide individual support to beneficiaries in the process of development of household
livelihood proposal
• Establishment of selection criteria for the approval of the livelihood proposal
• Selection of feasible proposals submitted by the applicants
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„Title of the action“

• Assist in selection of Community development projects


• Monitoring and evaluation of individual economic projects with support of the Red Cross staff

Article 4
Obligations of “NGO”

4.1 On recommendations of the Community Committee, “NGO” will provide # ”currency”


…………………………………. as a grant to the Beneficiary for the implementation of the
household/economic project and the Business Plan submitted.

4.2 “NGO” will issue the cash instalments to the Beneficiary after all parties had signed this
agreement, by transfer payment according to the disbursement plan of the grant provided in
paragraph 6. The Donor will cover any transfer cost.

4.3 “NGO” will support the Beneficiary with technical expertise and consultancy on request.

4.4 “NGO” will support the Community Committee in monitoring and evaluation of the
Beneficiary economic Project.

Article 5
Obligations of the Beneficiary

5.1 The beneficiary has an obligation to utilize the grant money provided by “NGO” for the sole
purpose of implementing the household/economic project business plan approved by the
Community Committee on …………………….. This Document shall be deemed to form and
be read and construed as part of this Agreement.

5.2 The beneficiary will open a specific current bank account for receiving the grants.

5.3 The Beneficiary will keep records of the incomes and expenditures associated to his/her
economic project in the form of receipts and bank statements.

5.4 The Beneficiary will put his/her efforts to attend regular group meetings and other forum
requested by the Community Committee or “NGO”.

5.5 The beneficiary will permit Community Committee members and “NGO” field officers to view
and asses the progress, and allow examining the financial documents of the beneficiary
relevant to the Grant Disbursement.

5.6 The beneficiary will provide # ”currency” …………………… to implement the social projects
approved by the Community.

5.7 The beneficiary will ensure adherence to all applicable regulations to the implementation of
his/her household/economic project. “NGO” will not be liable for any compensation payments
towards the Beneficiary or any third party.

5.8 In case of any misuse or non-utilization of money for the specified purpose as per the
Agreement and on recommendations of the Community Committee, “NGO” has the right to
deduct or retain any money pledged in terms of paragraph 6

6 Disbursement Plan

Condition % Amount ”currency”

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„Title of the action“

First instalment After Opening a bank account and


signed contract.

Second instalment Based on field officer report with


related to execution of first instalment

7 Resolution of conflicts/disputes

7.1. Any dispute or difference arisen in relation to or in connection with the implementation of this
agreement has to be resolved amicably in consultation/concurrence of both Parties.

Any dispute, controversy or claim arising out of or relating to the contract, or the breach
termination or invalidity thereof, shall be settled by arbitration in accordance with the United
Nations Commission on International Trade Law (UNCITRAL) arbitration rules at present in
force of which the Parties have taken due notice. The place of arbitration shall be „country“.

The arbitration award shall be final and any recourse to another tribunal excluded.

The Language in connection of conflict resolution will be in English Language. The Laws of
„country“ will be the applicable law referred in to any conflict resolution.

8 Amendments and Assignments

8.1 No change in or modification to this contract shall be made except by prior written agreement
between the Beneficiary and “NGO”.

9 Officials not to Benefit

The Beneficiary represents and warrants that no official of the “NGO”, Community
Committee, or Government office has been, or shall be, admitted by the Beneficiary to any
direct or indirect benefit arising from this agreement. The Beneficiary agrees that breach of
this provision is a breach of an essential term of this contract.

Read in full and understood as well as approved herewith.

……………………………………………. ………………………………………………..

Name Signature
“name”
“NGO”

………………………………………….. ………………………………………………..
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„Title of the action“

Name Signature
Beneficiary

Witness:

………………………………………… ………………………………………………..

Name Signature
Project Officer
“NGO”

………………………………………… ………………………………………………..

Name Signature
Member of Community Committee

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