DIGITAL PRESENTATION

1. How you can add a new slide between slide 2 and 3 in a presentation? 2
1. Place the curser on slide 3
2. Click on New slide Button, Under Home tab in slides group.

2. How you can move across the slides in slide show view and how you can exit the 2
slide show view?
You can move across the slides in slide show view by clicking the mouse or by using
arrow Keys. exit the slide show view press Esc on key board.

3. Priyanka has prepared a presentation, now she wants to do some tasks. Give 5
suitable steps to perform the following tasks:
a. In which view, she can present the presentation?
b. How can she change the layout of 2nd slide?
c. From which tab and option, she can insert shapes in the slide?
d. How can she change the design of a presentation?
e. How can she take print out of the presentation?
a. Slideshow View
b. By clicking on Layout dropdown under slides group.
c. 1. Click On Insert tab. 2. Under Illustrations group Click on Shapes dropdown
d. 1. Click on Design tab. 2. By clicking on any design under themes group
e. 1. Click on File menu. 2. Select Print and click on print Button

4. What are notes in slides? 2

Speaker notes are notes added to PowerPoint presentation slides as a reference for
the presenter.

5. Compare Transitions and Animation in a slide. 2

Animation means the movement of the elements of a presentation like text, picture
etc. in any direction of the slide whereas Transition are the visual movements or
effects that occur in a slide show when you move from one slide to another.

6. What are the points that must be kept in mind to present a topic? Write any 5 5
points.
Following are the points that must be kept in mind to present a topic:
i. Know your topic
ii. Choose effective phrases for each slide
 iii. Avoid writing too much in one slide
iv. Plan the layout of the slide
v. Avoid gaudy fonts
vi. Use contrasting colors for text & background
vii. Use a slide design template to keep your presentation look consistent
viii. Use Animations and Transitions in a limited way

7. Why we need MS Power Point? Write 5 Advantages. 5

PowerPoint is a presentation program which allows users to create, edit and show
beautiful presentations with the help of slides. The user can combine the text,
graphics and multimedia to support a presentation. Advantages are:
i. create professional-looking presentations
ii. easy to add illustrations
iii. Increasing visual impact.
iv. Improving audience focus.
v. Increasing interactivity.
vi. Get things done faster.

8. What is meant by Effect Options related to Transitions? 2

Effect Options in a Transition are used to apply a required Transition effect like
fade, push, wipe, split, etc.

9. What is meant by Duration related to Transitions? 2

Duration in a Transitions means the time period, which decides how quickly or
slowly you want the transition to occur.

10. Why should you avoid writing too much in one slide? 2
We should avoid writing too much in one slide, so that the audience can easily
grasp what is being said, which otherwise would be difficult to understand if a slide
has too many content.

11. What do you mean by un-collated output? Illustrate with an example. 2

Un-collated output means whenever you want to print multiple copies of the
presentation, then the prints are not organized according to sets. Here Un-collated
means, all the pages of each copy will be printed together for e.g. : if you want to
print 3 sets of the presentation then they are printed in this order : 1,1,1; 2,2,2;
3,3,3 and so on.
12. How to insert an image in PowerPoint ? 2
To insert an image in PowerPoint steps are: Click the Insert tab Click the
Picture command in the Images group. The Insert Picture dialog box appears
Select the desired image file, then click Insert. The picture will appear in
your slide.

13. How to insert a table in Presentation by using INSERT TAB ? 2

To insert a table in a presentation steps are : Open the Insert tab, click the Table
command now click insert table… command Type the no. of rows &
columns in the dialog box Click OK.

14. Write steps to add a movie clip in a PowerPoint presentation. 3

The steps to add a movie clip in a PowerPoint presentation are : Select the slide on
which you want to insert the movie Open the Insert tab click Video in the
Media group click video from file… option now select the movie you want
to insert from the dialog box Click the Insert button , the movie is inserted.

15. How to insert a chart in PowerPoint presentation ? 3

To insert a chart in PowerPoint presentation steps are : Open the Insert tab
Click the Chart from Illustrations group The Insert Chart dialog box opens
from which choose chart type and click OK The chart get inserted in a slide.

16. How can you change the chart type on a slide of a presentation? 2
To change the chart type on a slide steps are: Right click on the chart a
shortcut menu appears now choose Change Chart Type… option select
the required chart type new chart type is reflected.

17. What are the steps to ungroup the objects? 2

The steps to ungroup the objects are : Select the group of objects Click the
Format tab Arrange Group group option Now click the Ungroup
option from drop-down menu the objects will become separate objects.

18. What are the two methods to insert notes in the slides? 3
The methods to insert notes in the slides are :
Method 1 : In the normal view of the slide bottom, there is an area meant for input
of speaker notes. Add whatever you want.
 Method 2 : Click the View tab Click on Notes page from the Presentation
Views group Add whatever you want in the notes area.

19. How will you print the notes of a presentation on all slides? 2
To print the notes of a presentation steps are : click the FilePrint command
from the setting options select the notes pages option from the print layout
click Print.

20. How can you set the sound to play automatically when the slide is displayed? 3
To set the sound to play automatically when the slide is displayed steps are : Click
on Insert AudioSelect the Audio Tools Playback tab In the Audio
Options group, choose Play across slides from the drop-down menu.

21. Differentiate between Animation and Transition in digital presentation 2

Animation is defined as the transformation of an object from one stage to another
Transition is generally used for smoothening a scene while shifting from one scene
to the other scene

22. Yashika is preparing a Digital Presentation for her project. Give any three basic 3
guidelines to be followed while making a digital Presentation.
"Yashika is preparing word documentation for her task.

Before you create a presentation, it is important to plan and framework the

message you wish to pass on.

When working on a development venture, master carpenters abide by the standard

""measure twice, cut once"".

1 Use styles (least)

2. Try not to befuddle headers and headings.

3. Add depictions to images"

23. Write steps to create Table in a presentation Software. 2

Select the slide that you want to add a table to.
 On the Insert tab, select Table

In the Insert Table dialog box, do one of the following:

Use the mouse to select the number of rows and columns that you want.

Select Insert Table, and then enter a number in the Number of columns and
Number of rows lists.

To add text to the table cells, click a cell, and then enter your text. After you enter
your text, click outside the table

24. Ridhan is preparing a Digital Presentation. Help him with the solutions for the 3
following tasks:
(i) Which option he shall use to make the presentation dynamic and add
graphics and text to it?
(ii) He wants to move all the images/objects together on the same slide.
(iii) Which option he shall use to keep guided text used by presenter? These
notes should not appear to the audience during presentation.
(1) ANIMATIONS is the option for dynamic presentation on graphics and text of
slides
(ii) GROUP
(iii)SPEAKER NOTES

25. Write Steps to print Handouts/Notes page of a Presentation. 2

1. Open Print Preview: Click the Microsoft Office Button and run your mouse
over the Print button. The Print Menu will appear to the right. From this
menu, click the Print Preview button. Once you open Print Preview, a ribbon
with Heading Print Preview appears.
2. View the Print Options: Under the Print Setup heading, click the arrow to
open the menu under the option Print What In this menu, your print options
will show up. These options include: Slides, Handouts, Notes Pages and
Outline View.
3. Printing Handouts: With the Handouts option, you have the choice of printing
1-9 slides per page. Printing Notes Pages: The Notes Pages option will print
out each slide with your personal notes
26. Write steps to add a movie clip in PowerPoint presentation. 2
On the Insert menu, click Object, and then click the Create from File tab.

Click Browse, and locate the movie (video clip or sound wave) you want to insert.

Select Movie (video clip or sound wave)

Click Insert.

To play media clip, double-click it's icon.

Click OK.

Right click to edit.

27. What do you mean by slide transition ? 2

A slide transition is visual effect that occur when you move from one slide to the
next during presentation you can control speed add sound and customize the look
of transitions effect

1. Presentation allows the user to add _MOVIE CLIPS_ to the presentation in

order to make the presentation colorful and meaningful.

2. You can use two options to insert a movie clip the INSERT TAB_ & _USING
TITLE AND CONTENT LAYOUT_.

3. The two options available under Movie option are _MOVIE FROM FILE___ &
__MOVIE FROM ORGANISER_.

4. Movie option is available in __MEDIA CLIPS_ group under the Insert tab.

5. You can include _AUDIO CLIPS__ to a presentation similar to that of videos.

6. Audio Clips are used for playing ____MILD BACKGROUND MUSIC_ while
making presentations
7. Sound option is available in the Media Clips group under the _INSERT_ tab

8. __TABLES______ are used to represent the statistical data meaningfully in a

presentation

9. Table option is available in _TABLES_ group under the Insert tab.

10. Two ways to create a table are : ___USING INSERT TABS___ & _USING
TITLE AND CONTENT OPTION

11. Additional tabs that will be available for editing and formatting the table are
__DESIGN_ & _LAYOUT

12. Presentation enables the user to insert _CHARTS in slides to present statistical
table data in a pictorial representation.

13. Chart option is available in _ILLUSTRATION_ group under the Insert tab.

14. __SPECIAL____ effects can help in increasing audience’s interest during a

presentation.

15. A _VIDEO is the visual motion when one slide changes to the next during a
presentation.

16. The list of transition effects will be available under __ANIMATION__ tab.

17. Transition effects are available in __TRANSATION TO THIS SLIDE_ group

under the Animations tab.

18. ___FADES AND DISSOLVES__, _WIPES, PUSH AND COVER_, STRIPES

AND BARE__,_RANDOM are some of the transition effects available in a
presentation software.
19. TRASITIONS_ enables you to put slide elements, such as text and graphics, in
motion within a slide.

20. _ANIMATION_ are helpful way to make your slides look more dynamic.

21. To apply an animation, select the animate option available in ANIMATIONS_

group under the Animations tab.
22. _GROUPING_ helps to move, rotate or resize multiple objects in a
presentation.

23. The Group option is available in _ARRANGE_ group under the Format tab.

24. The three options available under Group dropdown option are: _GROUP,
_UNGROUP_ & REGROUP_

25. SPEAKER NOTES___ are guided text used by the presenter during a
presentation.

26. _SPEAKER NOTES___ can be short or long texts that can be used as a
reference by the presenter.

27. Notes page option is available in ___PRESENTATION VIEW___ group under

the View tab.

28. Presentation software includes options such as _ SPELL CHECKS for

correcting errors in a presentation.

29. Set Up Slide Show option is available in _SET UP_ group under the Slide Show
tab.

30. The _BROWESD BY AN INDIVISUAL(WINDOW)_ option should be used

while presenting the presentation to an audience.

31. The __PRESENTED BY A SPEAKER(FULL SCREEN)__ option should be

used while presenting the presentation to an audience.
32. A __KIOSK__ is a computer terminal featuring specialized hardware and
software designed within a public exhibit that provides access to information
and applications for communication, commerce, entertainment, and education.

33. Print option is used to print _NOTES_ , _HANDOUTS__ & ___OUTLINE_ of a

presentation

34. Handouts option is available under ___PRINT WHAT dropdown list.

35. The _OUTLINE_ option is used to print only the text part of the presentation.