MASENO UNIVERSITY

SCHOOL OF DEVELOPMENT AND STRATEGIC STUDIES

INDUSTRIAL ATTATCHMENT REPORT

(February – April 2014)

THE NYUMBA KUMI INITIATIVE

BY

ALI JUMA AMINA

REG: DS/03008/2011

BACHELOR OF ARTS IN POLITICAL SCIENCE WITH IT

INSTRUCTOR

MR.WILSON AGENYA

1
DECLARATION

This research report is my original work and has not been presented for any award whatsoever in
any University.

Signature……………… Date…………………

Ali Juma Amina

2
DEDICATION

I dedicate this paper to all the people who have contributed to the successful completion of this
research report.

3
ACKNOWLEDGEMNET

My gratitude goes to Maseno University (Main Campus) academic staff that has imparted their
vast knowledge and has so much assisted me during my industrial attachment.

It through the valued support of Attachment Coordinator of school of development and strategic
studies that I was able to secure internship opportunity at Kisumu East Sub-county office and
enjoyed it .Many heartfelt thanks for the Attachment Coordinator Mr. Wilson Agenya.

My heartfelt thanks also go to the Administration Officers and the rest of the stakeholders of
Kisumu East Sub-County family.

Not to forget is the invaluable support and guidance that I constantly got throughout my
industrial attachment from the divisional security team and divisional subordinate staff.

Special thanks go to Mrs. Everlyne K. Adenya; Human Resource Manager, Mr.Ole Tutui;
County Commissioner, Mr.Solomon Chazira Assistant County Commissioner, for their
professional guidance, supervision and for all their support and ideas that we shared during the
course of my industrial attachment.

I also extend my heartfelt gratitude to friends and family members for their support throughout
the attachment period.

I owe the successful compilation of this report to all these people who were constantly beside
me, encouraging me, motivating me and supporting me all the way during my fruitful attachment
period at Kisumu East Sub-County.

Thank you all.

4
 ABBREVIATIONS

ACC- Assistant County Commissioner

AP- Administrative Police

AO- Administrative Officer

CC- County Commissioner

CIC- Commission for the Implementation of the Constitution

DCC-Deputy County Commissioner

DCIO-District Criminal Investigation Officer

DIDC- District Information Documentation Centre

DLD- District Land Board

DSG- District Steering Groups

HRM-Human Resource Management

NGO- Non Governmental Organization

NPSC- National Police Service Commission

MOH- Ministry of Health

NSSF-National Social Service Fund

OVC- Orphan and Vulnerable Children

OCPD- officer in charge of police division

TA- Transitional Authority

UNICEF- United Nation Children Fund

5
ABSTRACT

The system of Provincial Administration traces its origin to the colonial era, where colonial
authorities introduced institutions which represented both the formal mechanisms of government
decision-making and political influence. During that period, its main functions were to collect
taxes, enforce law and order, eased the downward flow of orders from the administrative
governor to the village level and to pacify the natives to the colony.

The 1960s up to the late 1990s saw the emergence of the development administration paradigm
whereby the administration officer became the principal agents for spearheading and
coordinating development and the management of government business countrywide.

The millennium goals and the challenges of the year 200 presented another paradigm shift from
the generalist approach in management of public affairs to multidimensional and cross functional
technocratic approach that rendered the generalist public administrator virtually irrelevant.
Similarly the pluralist and liberalization questioned the validity, relevance and ability of
administrative officer to create and deliver value to citizens.

Although critics of the Provincial Administration argue rightly that it has been corrupt,
repressive and unaccountable, the 2010 Kenyan constitution has accorded it a deserved but not
necessarily desirable level of recognition. Under the new constitution, the Provincial
Administration will play complex and indispensable administrative roles than ever before. It will
coordinate inter-ministerial duties, manage the relationship between the national and county
governments, and monitor the implementation of national policies and utilization of funds.
However, it must focus on service provision, downward accountability, and advance public
interest rather than self or regime interests, stay above inter- and intra-governmental conflicts, to
remain relevant.

Therefore there is need to demarcate, delineate and redefine the scope, roles, responsibilities,
functions, task, accountability and specific variables expected of an administrative officer in the
new dispensation.

6
 LIST OF FIGURES

Table 1.1: Administrative Units of Winam Division

Table 1.2: Organization Structure of Kisumu East Sub-county

Table 3.1: Implementation of Nyumba Kumi Initiative and Drug Abuse Policy

Table 3.2: Thematic Area No. 1 Crime Reduction

Table 3.3: Nyumba Kumi Initiative Design Plan

7
Contents

DECLARATION........................................................................................................................... 2

DEDICATION............................................................................................................................... 3

ACKNOWLEDGEMNET ............................................................................................................ 4

ABSTRACT ................................................................................................................................... 6

LIST OF FIGURES ...................................................................................................................... 7

INTRODUCTION....................................................................................................................... 11

1.1Background of the study ................................................................................................... 11

1.1.1 The concept Nyumba Kumi Iniatitive ...................................................................... 11

1.1.2Kenya Nyumba Kumi Structure................................................................................ 12

1.2Problem Statement............................................................................................................. 15

1.3 Objective of the study ....................................................................................................... 15

1.3.1 General Objective ...................................................................................................... 16

1.3.2 Specific Objectives ..................................................................................................... 16

1.4 Research Questions ........................................................................................................... 16

1.5 Significance of Study......................................................................................................... 16

1.6 Scope and Limitation of Study......................................................................................... 16

1.7 Research Methodology ..................................................................................................... 16

1.7.1 Research Design ......................................................................................................... 17

1.7.2 Research Area ............................................................................................................ 17

1.7.4 Data Type.................................................................................................................... 17

8
 1.7.5 Data Collection ........................................................................................................... 17

1.7.6 Data Analysis .............................................................................................................. 18

The primary data and secondary data collected will be carefully edited and compiled.
The data will be categorized based on the two major areas of concern to the devolution
process, the devolution of functions and the allocation of funds to the county
governments and how Nyumba Kumi Iniatiative has been carried ............................... 18

1.7.7 Data Presentation .................................................................................................... ie18

CHAPTER TWO ........................................................................................................................ 19

PROFILE OF THE MINISTRY OF PUBLIC ADMINISTRATION ................................... 19

2.1Historical Background of the Organization .........................Error! Bookmark not defined.

2.2 New Mandate..........................................................................Error! Bookmark not defined.

2.3 Vision, Mission and Core Values ..........................................Error! Bookmark not defined.

2.3.1 Vision................................................................................Error! Bookmark not defined.

2.3.2 Mission .............................................................................Error! Bookmark not defined.

2.3.3 Core Values......................................................................Error! Bookmark not defined.

2.4 Department: Information, Education and Communication UnitError! Bookmark not

defined.

CHAPTER THREE .................................................................................................................... 27

FINDINGS OF THE STUDY .................................................................................................... 27

3.1 Itroduction ......................................................................................................................... 27

CHAPTER FOUR ............................................................................Error! Bookmark not defined.

RECOMMENDATIONS AND CONCLUSION ...........................Error! Bookmark not defined.

4.1 Recommendations ............................................................................................................. 33

9
 4.2 Conclusion ......................................................................................................................... 34

Bibliography .....................................................................................Error! Bookmark not defined.

10
CHAPTER ONE

INTRODUCTION

1.1Background of the study

Nyumba Kumi is a strategy of anchoring community policy at the household level or any other
generic cluster. These household can be in a residential court, in an estate, a block of houses, a
street or a market Centre. The concept aimed at bringing Kenyans together in cluster defined by
physical locations, felt needs and pursuit of common ideals: a safe, sustainable and prosperous
neighborhood.

Community policy is defined as a policing philosophy that promotes organizational strategies

which support the systematic use of partnership between communities and law enforcement
agencies, and problem solving techniques, to pro actively address the immediate condition that
give rise to public safety issues such as crimes, social disorder and fear of crime

1.1.1 The concept Nyumba Kumi

As Kenya adopted the new Constitution in 2010 and gave way for the establishment of County
governments with a popular call for public participation as anchored in the County Government
bill 2013.Ilishe Trust which is a Civil society Organization whose primary objective is
ADVANCEMENT GOOD GOVERNANCE AND ALLEVIATION OF POVERTY thought
this was a unique opportunity that would enable the citizens of this country to effectively
participate in governance issues affecting their lives in their County governments through the
Nyumba Kumi Initiative.

Ilishe Concept on Nyumba kumi borrows some of the principles as outlined in the National Draft
Guidelines for Implementing Community Policing Programme and those provided in the County
Governments on Citizen Participation with a clear focus on citizen participation on issues of
governance. It’s therefore important to highlight that Ilishe Trust’s Nyumba Kumi initiative
seeks to use similar structures as those established by the Community policing programme or
establish others with similar social or physical characteristics. Ilishe will therefore consider the
following social establishment as Nyumba Kumi Units:

 A block of houses
 A gated community3.0
 A Street
 A market place
 An Estate
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  A residential court.
 A school, church or Mosque.

Ilishe Trust believes that by strengthening and popularizing the Nyumba Kumi concept, ordinary
citizens at the grassroots level will be able to:

 Have timely access to information, data, documents and any other information relevant or
related to policy formulation and implementation.
 Have a reasonable access to the process of formulating and implementing policies, laws,
regulations pertaining their County government. For example approval of county
development proposals, budget and projects.
 Get an opportunity to receive feedback, reviews and redress for pertinent issues resulting
from county government decisions.
 Promoting Transparency, Accountability, democratic values and jointly problem solving.
 Establish a forum for sharing the developmental agenda of the County.

The program will therefore establish strong partnerships and linkages with the following
stakeholders to ensure the success of the Nyumba Kumi initiative and its adoption by the County
Government as a modality for citizen participation;

 National task force on Nyumba Kumi /Usalama wa msingi.

 County Commissioners, Deputy county commissioners, Assistant County commissioners.
 County Government department of Community Development
 County Government department of Decentralized units
 County Government department of Information, Communication and Technology
 Chiefs, Assistant chiefs, village elder, Nyumba Kumi chairpersons
 The citizens/community members at household level.
 Civil Society Organizations and Other non state actors such as the media, faith based
organizations, CBOs and other groups.

1.1.2 LEGAL FRAMEWORK OF COMMUNITY POLICY (NYUMBA KUMI)

The Constitution of Kenya in Article 244(e) while pronouncing the objects and functions of
the national police service demands that the service fosters and promotes relationships with
the broader society. According to the national police service Act. Section 96(1), the service
shall, in order to achieve the objects contemplated in the constitution, lease with communities
through community policing with a view to:
(a)Establishing and maintain partnership between the community and the service
(b) Promoting communication between the service and the community
(c) Promoting cooperation between the service and the community in fulfilling the needs of
the community regarding policy
12
 (D) Improving transparency in the service and accountability
(e) Improving transparency in the service and accountability of the service to the community
(F) Promoting policy problem identification and policing problem-solving by the service and
the community.

Section 126 (1) (a) (d) and (f) of the national policy service Act, provides that the cabinet
secretary responsible for police service to:

(a) Provide guidelines to the service

(b) Facilitating the involvement of the public in the activities of the service and,
(c) Facilitating the functions of the county policing authorities.

In view to the above, the following guidelines have been developed to guide the implementation
of community.

OBJECTIVES OF COMMUNITY POLICY (NYUMBA KUMI)

The following are the objectives of Nyumba Kumi/ Usalama WA Msingi:

a) Establish an active partnership between law enforcement agencies and the community for
purposes of realizing safer communities;
b) Enhancing democracy and openness;
c) Jointly solving problems;
d) Promoting transparency and accountability;
e) Guaranteeing the enjoyment of individual fundamental rights and freedom;
f) Building sustainable confidence and mutual trust among actors; and,
g) Preventing crime and violence and reduction of public fear of crime.

Nyumba Kumi is NOT:

a) Vigilantism;
b) A commercial enterprise;
c) A political forum;
d) A parallel security system;
e) Coercion or extortion;
f) A replacement for village elders;
g) A replacement for Peace committees; and,
h) Spying on your neighbor.

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5. FOCUS OF NYUMBA KUMI (USALAMA WA MSINGI)

a) Creation of understanding between law enforcement officers and the community about
their role in crime prevention.
b) Enhancing dialogue between community, police and other State agencies.
c) Enhancing law enforcement through education, capacity building of members of the
community to enable constructive participation in addressing issues of crime.
d) Enhancement of accountability of the law enforcement personnel to the community they
serve.
e) Forming community policing victim support Centre’s.
f) Training response teams (units).
g) Improving environmental design to reduce crime.
h) Monitoring and Evaluation of community policing programs.
i) Giving special attention to vulnerable groups especially women and children and people
with disabilities.
j) Sharing responsibility and decision-making as well as sustained commitment from both
the law enforcement personnel and community, with regard to safety and security needs.
k) Resolving conflict between and within community groupings through dialogue to
enhance peace and stability.
l) Basing problem solving activities on a consultative approach that constantly seeks to
approve responsiveness to identified community needs.
m) Participation of all members of the law enforcement personnel in community policing
and problem solving initiatives.

6. GENERAL PRINCIPLES OF COMMUNITY POLICING:

The community policing initiative is based on the following broad principles:

a) Concept

The concept Nyumba kumi though being a Kiswahili phrase for ten households is not to be
rigidly based on a specific number of households. The number4 of households clustered should
not be imposed, fixed or limited by external forces but determined by shared aspirations.
Existing community policing arrangements should not be disrupted but improved and modified
in line with this guideline. For instance some clusters are cohesive units brought together by
pursuits of similar goals and objectives. They address shared and common concerns particular to
their situation. Other factors influencing such groupings are population density, culture and
demography.

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 Units of Administration

 County level
 Sub-county
 Ward

1.2Problem Statement

The overall research problem addressed in this study is the challenge faced by the Ministry of
Public Administration in facilitating the transition from the former centralized system of
government to the new devolved system in dealing with community policy. This paper will
investigate and report on the two major issues that have posed a challenge to the implementation
process.

This research paper seeks to address the activities of the Ministry of Public Administration in
dealing with the implementation of Nyumba Kumi Initiative in Kisumu East Sub-County with it
as the main point of reference. It critically delves into looking at how the process of
implementation is carried out, challenges that arises in the execution of these processes and
mildly looks into how resources are mobilized and coordinated at the benefit of the affected who
serve as the recipient of the aid in the receiving end.

According to the data collected through observation, the very first issue to be addressed is on
strategies that are employed to ensure that Nyumba Kumi is been followed. The other crucial
issues that the paper seeks to address is the how the Deputy county commissioner responds in
cases of insecurities in the county and lastly how it carries the entire process Nyumba Kumi in
Kisumu County while managing the resources at its disposal to ensure successful operations that
continues to make it the top and leading public service in Kenya,

1.3 Objective of the study

The main objective of the study is to show how Kisumu East Sub County has been dealing
with enhancing Nyumba Kumi Initiative through the county commissioner to the chiefs and
village elders.

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1.3.1 General Objective

The general objective of this study was to determine challenges faced in the participation of
Nyumba kumi initiative. In doing so, I will highlight major limitations in the implementation of
the process.

1.3.2 Specific Objectives

 To understand the role of Nyumba kumi

 To identify the challenges that hindered the implementation of Nyumba Kumi
 To determine the process of how to implement Nyumba Kumi effectively

1.4 Research Questions

This study was guided by the following research questions:

a) What is the role of Nyumba Kumi Initiative?

b) What are the challenges faced by the implementation process of Nyumba Kumi?
c) What are the limitations related to the implementation of the process?
d)
1.5 Significance of Study

The main objective of this study was to understand the role of the Ministry of Public
Administration in implementing the Nyumba kumi initiative process and the challenges it has
faced while performing this role. This in turn was to shed some light on the limitations of the
implementation process, which relate to the relations between the national government and the
county governments in terms of allocation of functions and resources.

1.6 Scope and Limitation of Study

This study focuses only on Kisumu East Sub- County with reference to the activities carried out
by the office of the president representatives. The views adopted in this study are those from
within in the Kenya’s main the society itself. Other sources of information will also be used to
assess the scope of operation by the County Commissioners and the chiefs in order to provide
concrete and reliable information for the paper.

16
 1.7 Research Methodology

This section describes the methodology adopted in carrying out this study. It provides details on
the research design, the research area, the process of data collection, data analysis and data
presentation.

1.7.1 Research Design

Orodho(R. Orodho, 2002)defines a research design as the scheme, outline or plan that is used to
generate answers to research problems. For the purpose of this study, the descriptive survey was
used. This design involves observation as a source of primary data and use of media reports,
books, internet articles, the Constitution of Kenya 2010, bills and acts of parliament on Nyumba
kumi as sources of secondary data. The primary data collected through observation was collected
over a three month period between the months of February and April 2014. The secondary
sources of information were collected from the month of May 2014 to February 2015.

1.7.2 Research Area

The study was conducted within the Ministry of Public Administration commission, office of
Public administration in the Information, Education and Communication Unit. The Ministry of
public service is the state agency responsible for ensuring the success of the Nyumba kumi
initiative in Kenya.

1.7.4 Data Type

The research used primary data collected through observation. The observation was carried out
through researcher participation. This is a technique where the researcher participates in what
they are observing to get a better appreciation of the issue. Observation entails looking and
listening as the two major ways to collect data. The secondary data was collected from books,
media reports, internet articles, the Constitution of Kenya, bills and acts of parliament on
community policy

1.7.5 Data Collection

The data collection procedure involved observation of activities at the Ministry of Public
Administration commission. The Public Relations Office at the Ministry of public service
commission under public administration is responsible for media monitoring and evaluation as
well as communicating with the media over queries on the Nyumba kumi implementation
process. As an intern in the Public Relations Office, I used my observation skills of looking and
listening to collect data. The data collection process also involved the collection of secondary

17
data through research. Secondary sources of information include media reports, internet articles,
the publication on Civic Education on Nyumba kumi by the Ministry of Local Government,
speeches by different security officers

1.7.6 Data Analysis

The primary data and secondary data collected will be carefully edited and compiled. The
data will be categorized based on the two major areas of concern to the Nyumba kumi
initiative, the functions and the allocation of funds to the local government.

1.7.7 Data Presentation

The findings of this research are presented through documentation. This report contains the
findings of the research presented in a summarized form. To ease data presentation, tables have
been used to present data in this report.

The first section of the report has been discussed and contains an introduction to the research.
The second section of the report is Chapter 2 which contains a summary of the profile of the
Ministry of Interior and Coordination of National Government. The third section, Chapter 3
contains the findings of the research. The findings are categorized according to the role of the
government in the implementing Nyumba Kumi process. The two categories include the transfer
of functions to the county governments and the allocation of resources to the county
governments. The fourth section, Chapter 4 entails recommendations made to deal with the
challenges faced during the transition process and the conclusion of the research.

18
CHAPTER TWO

PROFILE OF THE MINISTRY OF KISUMU EAST SUB COUNTY PUBLIC SERVICE

BOARD

1.0 Chapter overview

This chapter brings into the perspective the background information of Kisumu East Sub-
County administrative unit from its establishment to date and how it has gone through
various administration and constitutional mutations. The chapter also provides the vision,
mission, objectives and the structure of Kisumu East Sub-county administrative unit in
details.

1.1 History of the Attachment Station

Administratively, Kisumu East Sub County has gone through myriad boundary and
acts review since independence. The latest administrative change has been the
creation of a new sub county called north Kisumu which until recently was one of the
three divisions that constituted Kisumu East Sub-County.

The present day Kisumu East Sub-County has two administrative divisions namely;
Winam Division and Kadibo Division. Kisumu East Sub-County neighbors are
Kisumu West to the West, Vihiga County to the North-East, and Kericho County to
the East.

The sub-county covers a total area space of 417 square kilometers. It can be divided
into three main relief regions namely; water mass, lakeshore lowland and the rugged
terrain. The water mass covers 120 square kilometers, the lakeshore lowland covers
185 square kilometers and rugged terrain of 112 square kilometers.

My attachment station was based at the Divisional headquarters of Winam Division

which is also the sub-county headquarters. Winam division has 8 locations namely;
Kondele, Township, Miwani, East Kolwa, West Kolwa, Central Kolwa, West Kajulu
and East Kajulu.

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Table 1.1 Administrative units of Winam Division

LOCATION NO OF SUB-LOCATIONS NAME OF SUB-LOCATION

TOWNSHIP 3 Kaloleni,Railways,Obunga
KONDELE 2 Manyatta A,Migosi
CENTRAL KOLWA 2 Kasule,Nyalunya
WEST KOLWA 3 Nyalenda A,Nyalenda B,ManyattaB
EAST KOLWA 3 Mahenya,Kakwema,Rweya
WEST KAJULU 2 Wathorego,Konya
EAST KAJULU 3 Kadero,Okok,Got Nyabondo
MIWANI 2 East Miwani,West Miwani

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 Kisumu East sub county administrative office is a department of the Office of the President,
Ministry of State for Provincial Administration and Internal Security, currently known as
Ministry of Interior and Coordination of National Government.

The system of Provincial Administration traces its origin to the colonial era, where colonial
authorities introduced institutions which represented both the formal mechanisms of government
decision-making and political influence. During that period, its main functions were to collect
taxes, enforce law and order, eased the downward flow of orders from the administrative
governor to the village level and to pacify the natives to the colony.

At independence in 1963, Provincial Administration and Internal Security functions were

refocused to development administration.

The departmental functions of Provincial Administration have evolved and their operations and
bureaucracy restructured over time. The 2010 proposed constitution stipulates in clause 17 of the
sixth schedule that the system will be restructured within a span of five years of the effect and
implementation of the constitution. Part of this restructuring has already been done under the
constitution, APs has been made part of the NPSC.

The constitutions through bodies such as CIC and TA have aided the transfer of a number of
tasks that were within the mandate of provincial administration; like the licensing of business,
liquor licensing, plant and animal control, statistics and cooperative societies and vested them in
County Governments.

Currently provincial administration provides a framework for quick interpretation, dissemination

and implementation of government policies, peace building and conflict resolution in the regions.
The provincial administration oversees the administration, development and security of all
regions; districts and sub locations.
Though a number of mandates have been transferred to the county government at local level ,
there still exist overlapping of duties due to improper fiscal devolution and

1.2 Vision and Mission of Kisumu East Sub-County Administrative Unit

1.2.1 Vision

To be a leading agency in provision of excellent leadership and governance for Kenya’s

prosperity.

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1.2.2. Mission

To provide security of persons and property, promote peace, stability, facilitate administration of
justice, and promote effective coordination of National Government for enhancement of socio-
economic and political development of Kenya.

1.3 Core Values

Human dignity
Social justice
Professionalism
Collective responsibility
Nationhood and patriotism
Integrity
Accountability
Acting in the public interest
Fairness
Responsible stewardship of public resources
National diversity

1.4 Guiding Principles

Public accountability
Empowered citizenry
Rule of law
Just government
Legitimate government

1.5 Philosophy of Kisumu East Sub-county Administration Office

 Honesty and integrity in performance of public duties.

 Support, promote and create a viable state of society.
 Respect for the constitution and its supremacy.
 Accept that peace, harmony and national unity can only be realized when peoples
aspirations are fulfilled.
 Loyalty, dedication and selfness service based on public interest.
 Transparency, accountability to the public for the office decisions and actions.
 Concern for the welfare of Kenyans such as discipline and commitment to
implementation of public policy programs.
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  Flexibility and adaption are vital in the dynamic environment.

1.6 Goals and Objectives

• Coordinating government business, public programs and activities in the field

• Maintenance of law and order

• Dissemination and interpretation of government Policies

• Coordination of state and official functions

• Facilitation of counter-terrorism activities, Peace building and conflict resolution

• Promotion of statehood and nationhood

• Coordinating disaster management and Emergency responses

• Acting on emerging policies

• Promotion of good governance (GOK – MSPS,2007).Implementing and following up on

residential Directives

• Serving as inter-ministerial liaison

• Managing public resources and assets in their Jurisdictions

• Responding to parliamentary business

• Formulating policy

• Promoting the image of government;

• giving feedback to the government on Policies that need to be re-assessed (GOK – MSPS,
2007).

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1.7 Organization Structure

It is typically hierarchical arrangement of lines of authority, communications, rights and duties of

an organization. Organizational structure determines how the roles, power and responsibilities
are assigned, controlled and coordinated and how information flows between different levels of
management.

Table 1.2 Organizational structure of Kisumu East Sub-county Administrative Unit

Deputy county
commissioners` office

Assistant county Assistant county HRM`s Registry

commissioner`s commissioner`s Office Office
office1 office2

Divisional clerk`s Divisional clerk`s

Office Office

Chief`s Office Chief`s Office

Assistant Assistant chief`s

chief`s Office Office

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1.8 Roles and Functions of the Departmental Units in the Organization

1.8.1Functions of the office of the DCC

 Coordination of government business and provide leadership on the implementation of

state programmes.
 Exercise general supervision over jails in his district.
 Handle social security measures within the district such as old age pension, widows’
pension, maternity allowance to expectant mothers and stipends to physically
handicapped persons, workmen compensation matters, resettlement of the displaced
person and charitable institutions.
 Control the regulation and distribution of food and civil supplies and essential
commodities to the local within the district.
 Implement the various developmental and antipoverty measures for the urban poor.
 In situation of natural calamities the DCC assumes charge to coordinate the activities of
the various departments to take proper steps to alleviate suffering of the people.
 Chairs land acquisition matters of land reforms during DLB meetings.

1.8.2 Function of the office of ACC

 Coordinating with NGOs in the division in respect of delivery of services in meeting the
welfare needs of the local community.
 Establishing a proactive social outreaching network in the district to assist the needy and
the disadvantaged.
 Administering and coordinating the operation of the departmental social service units in
the division
 Collaborating with District Councils, related government departments and district
organization of social welfare policies in the division.
 Lies with the office of the DCC in areas of operations, administration, planning,
identification of emerging crime and strategic plans to address crime and disorder issues
impacting the community.
 Monitoring and evaluating the effectiveness of crime and disorder suppression policies
and strategies.

1.8.3 Functions of the office of HRM

 Maintenance and enhancement the organization human resource by planning,

implementing and evaluating employee relations and human resources policies programs
and practices.

25
  Maintenance of work structure by updating job requirements and job description for all
positions.
 Maintenance of organization staff by establishing a recruiting, testing and interviewing
program; counseling managers on candidate selection, conducting exit interview and
recommending change.
 Prepares employees for assignment by establishing and conducting orientation and
training programs
 Maintains a pay plan by conducting periodic pay surveys; scheduling and conducting job
evaluations, monitoring and scheduling individual pay actions, recommending, planning
and implementing pay structure revisions.
 Maintains historical human resource records by designing a filing and retrieval system;
keeping past and current records.
 Scheduling management conferences with employees, hearing and resolving employee
grievances; counseling employees and supervisors.

1.8.4 Functions of Registry

 Issuance of national identity card

 Vetting of foreigners and citizens living at the district borders for ID
 Issuance of birth and death certificates

1.8.5 Functions of the office of divisional clerk

 Enter administrative data at the computer terminal

 Operate photocopiers, fax machines and prepare mailings
 Compiles and maintains records of administrative activities and the office business,
performing variety of clerical duty
 Tabulate and posts data in record books
 Provide office support to executive and distribute correspondence, make travel
arrangements

1.8.6 Functions of divisional secretary

 Manages the flow of visitors or casual employees who need to the ACC
 Receive and give out administrative letters

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CHAPTER THREE

FINDINGS OF THE STUDY

3.1 Introduction

This chapter presents the findings of the research. The findings of the study carried out are
presented in the form of an analysis of the primary data collected through observation and the
secondary data gathered.

Planning

It is the formal process of choosing the organizations vision, mission and overall goals for
both short run and long run, devising divisional, departmental and individual goals based on
organizational goals. Choosing strategies and tactics to achieve those goals and allocating
resources to people require resources such as money, equipment and facilities.
The office of the Deputy County Commissioner has used strategic planning to appropriately
allocate resources to different sub-county projects to achieve their intended goals.
Kisumu East sub-county committees such as Disaster Management Committee have used
contingency planning to prepare for the unexpected and rapid changes in the environment
that could negatively affect the lives of the locals. For instance the disaster committee
developed a contingency plan for responding to disaster such as floods in Kano plains and
Ahero, and fire outbreak within the sub-county.
Planning has assisted the office in anticipating and avoiding future administrative problem,
developing appropriate courses of administrative projects, improving services rendered to the
people and developing budgets for each department, division and project, and determining
the future human resources requirements.

3.2 Modes of implementation

Implementation is a set of activities directed towards a program into effect. It involves three
activities that include organization, interpretation and implementation. Implementation
depends on the development of programs details to ensure that program goals and objectives
are attained.

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 Mechanisms agencies used to implement the policy, program and government initiatives
included regulation, delegation and legislation.

Table 3.1 Implementation of Nyumba Kumi Initiative and Drug Abuse Policy

Policy/Initiative Responsible
Activities to Implementation Monitoring Remarks
Officer
be timeline and
undertaken evaluation
timeline
Nyumba Kumi ACC and Establish 1 month 3 months
Initiative Chiefs and
coordinate
training of
Nyumba
Kumi
Initiative
Civic ACC and Conduct 1 month 2 months
Education on NACADA drug and
Alcoholism substance
abuse
seminar

3.3 .Constitutionalism
In pursuant to Article 47(1) of the 2010 proposed constitution that stipulates that every person
has the right to Administrative action that is expeditious, efficient, lawful, reasonable and
procedurally fair, the office execute its functions to the people fairly regardless of tribe, region
and political affiliations. The office also observes the third gender rule and equality, which is
based on fair representation.

3.4 Decision making

It involves defining problems, gathering information, generating alternatives and choosing the
course of action. The administrative officers systematically based on the various types of
decisions on the nature of the problem to be solved, had provided possible solutions available.

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Based on the conditions of certainty, risk and uncertainty under which decisions are made, the
office had applied routine decisions, adaptive reasons and innovative decisions to deliver
services to the people, to reduce wastage of allocated resources and to define the right problem
and recognize earlier actions.

3.5 Design

Organization design involved determining the structure and the authority relationships for an
entire organization in order to implement the strategies, initiatives and plans embodied in the
office goals and objectives. The office used the designs as a means to an end, not an end itself.
The office design and redesign structure and programs based on the administrative decisions,
historical circumstances, current technology and future demand.

Administrative officer and attachees, me inclusive, designed table of the 100 days rapid results
initiative on fighting crime in Kenya at the sub-county level and the Nyumba Kumi initiative
design.

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 Table 3.2 Thematic Area NO.1 Crime Reduction

Security Objective Specific Responsible Expected Timeline Remarks

Challenge Activity Officer Results

A Cattle Enhance Hold regular Assistant 16 cross- 100 days

cross-border cross-border county border
Rustling meeting and security Commissioner meeting held
strategies on meetings
cattle rustling
Enhance joint Hold regular Assistant 16 joint 100 days
administrative joint security county administrative
meetings Administrative Commissioner meetings held
meetings
General Peace and Establish and Assistant Number of 100 days
crime sensitization coordinate county committees
barazas on training of Commissioner established
general crime Nyumba Kumi and sensitized
initiative

Monitoring Engage Assistant Number of 100 days

activities of Nyumba Kumi county registers and
ex-convicts in monitoring Commissioner compiled
the activities reports of ex-
of ex-convicts convicts
in the activities
communities

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Table 3.3 Nyumba Kumi Initiative Design Plan

Divisions Locations Sub- No of Groups of 10 Chairperson

Locations households Households and Secretary

Winam

Kadibo

3.6 Policy Analysis

It involves examining the components of policy making process, or studying substantive public
policy formulation and implementation or studying substantive public policy issues, such as
regulation of night travels or regulation of exploitation of national resources.

At the sub-county level, public policy involves collecting and interpreting information that
clarifies the causes and effects of public problems and the likely consequences of using one
policy option or another to address unsatisfactory set of conditions.

The sub-county adhered to the following steps in analyzing public policies.

Based on the rational-comprehensive approach and incremental decision making approach, the
office defined and analyzed the problem in Kondele Street which was alcoholism among the
youths.

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The office constructed policy alternatives which included educating the youths on effects of
alcohol, instituting heavy on those who drink, closing pubs.

Based on the costs of actions, effectiveness, social and political feasibility the office developed
evaluative criteria.

The office critically assessed the alternatives and their acceptability to the locals.

The office drew conclusions. Given the circumstances and the evaluative criteria, the office
considered the most desirable policy option, which was Educating the Youths on Effects of
Alcoholism.

The progress of the policy was then evaluated by the Chief of Kondele location and the
NACADA officials.

3.7 Application of new public administration

The administrative officer’s stress on innovations and change hence it takes more public and
client oriented view to maximize the output. The organization takes activities oriented stand and
work for the removal of the societal wrongs beside output maximization. Institutional pluralism
was evident as the organizational functions and responsibilities distributed in many parts
(division of labor). Ethics and values are keenly observed in all the organization.

3.8 Bureaucracy

Each of the divisions has a well-defined hierarchy as stipulated in various organizational

structures. The offices have a framework of rules and regulations, duties and responsibilities laid
down procedure. The various bureaucratic authority outlined by Max Weber were observable in
the organizations and one officer could apply the legal authority, another one traditional
authority based on organizational culture or the use of charismatic authority.

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CHAPTER FOUR

RECOMMENDATIONS AND CONCLUSION

4.1 Recommendations
The following are recommendations to help the ministry of Kisumu east sub county
overcome the challenges they are facing.
 Cooperation between the two levels of government
The national government and county governments should work together instead of
challenging each other. The two levels of government need to work closely together
to ensure the transition process is a success. According to Article 6(2) of the
constitution of Kenya, the two levels of government are distinct and inter-dependent
and hence are required to engage in cooperative efforts to ensure Nyumba kumi
initiative is a success. The various national government ministries and the local
government should work closely together under the direction of the office of the
president.
 During a meeting chaired by President Kenyatta and attended by the Council of
Governors and Cabinet Secretaries for Interior and Government Co-ordination Joseph
ole Lenku and Devolution and Planning Anne Waiguru, it was resolved that county
commissioners will work closely with governor’s to ensure the expeditious
establishment of the structure at all administrative levels
 Peaceful resolution of disputes
According to Article 189 of the constitution of Kenya, both levels of government are
required to exercise their power in a manner that respects the functions and integrity
of each level of government (Kenya Law Reports, The Constitution of Kenya, 2010).
The findings of this research have identified two major areas of conflict between the
local governments and the national government. These include the transfer of
functions and allocation of resources from the national government to the local
governments. The two levels of government should have an agreement on the
process of transferring functions and resources to the local governments so as there

33
 can be smooth running of projects such as the implementation of Nyumba kumi
initiatives. They should resolve any dispute between them peacefully as stated in the
constitution.
 Transparency between the two levels of government
The local governments and national government should be transparent in their
dealings. The national government should be transparent in its actions to gain the
confidence of the local governments. All functions of the Ministry of Public
Administration should be published. If there are delays in the transfer of functions,
the national government should clearly explain the reasons for the delays. All matters
concerning the allocation of funds should also be made public. Transparency creates a
sense of accountability which will reduce issues such as corruption in both levels of
government. The Ministry of Public Administration should be transparent in all its
endeavors pertaining the process of Nyumba kumi

4.2 Conclusion
Based on the research findings and the recommendations made, it is safe to conclude that
with a little more effort, Nyumba kumi initiative is a practical option for Kenya. The process
has not all been filled with challenges. The Ministry of Public Administration has been able
to achieve quit a lot in a short period of time. For example, around Kaloleni area in Kisumu,
Nyumba kumi initiative is being implemented though not fully due to negative sentiments by
the public concerning the initiative. It has also carried out training sessions to educate the
public on the initiative. The Ministry has also seconded officers to the counties to support
functions as the county governments establish themselves. It has also provided planning
guidelines to the county governments to ensure implementation of the initiative.
Despite the challenges faced in ensuring the successful implementation of the Nyumba kumi,
Ministry of Public Administration is willing and ready to cooperate with the public who will
volunteer and respond to the initiative, all functions and resources necessary to ensure the
successful implementation of those functions. The Ministry of Public Administration which
is under the office of the president has an aim in ensuring that Nyumba kumi initiative will
be embraced gradually hence will be a success in ensuring maximum security in the country.

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 References
http://www.standardmedia.co.ke/thecounties/article/2000095314/uhuru-governors-to-draw-
.up-nyumba-kumi-security-plan

http://www.nyumbakumisecurity.com/index.php/about

http://www.brainstorm.co.ke/2013/11/12/nyumba-kumi-and-institutional-failure-in-kenya/

http://www.itnewsafrica.com/2014/04/67-of-mobile-phones-sold-in-kenya-are-smartphones/

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