INDIAN STATISTICAL INSTITUTE

203 Barrackpore Trunk Road, KOLKATA 700108

e-Tender No. : ISIKol/SyMeC/e-Tender/2017-2018/001 Date: 21/07/2017

Chapter 1 - Notice Inviting Tender (NIT)

1. e-Tenders are invited through Two Bid System (Technical Bid & Price Bid) from experienced,
resourceful and bonafide vendors for site preparation, supply, installation, testing and
commissioning of an Integrated Intelligent Infrastructure for Data Centre in the Indian
Statistical Institute, Kolkata as per the enclosed diagrams and end-to-end procurement of the
Data centre system equipment through the Central Public Procurement Portal
http://eprocure.gov.in

Sl. Name of the Work Estimated Earnest Money Time of

No. Cost (INR) (INR) Completion
1 Site Preparation, supply, installation, 95,00,000.00 1,90,000.00 Within 60 days of
testing and commissioning of an (Rs. Ninety Five (Rs. One Lakh date of Purchase
Integrated Intelligent Infrastructure for Lakh Only) Ninty Thousand
Order
Data centre at ISI, Kolkata Campus. including all Only)
taxes

SCHEDULE OF -TENDERINGe
Date of uploading of NIT and other July 21, 2017
Documents (online publishing date)
Download of documents starts July 22, 2017 10:00 IST
Pre Bid Meeting and site inspection July 31, 2017 11:00 IST to 16:00 IST
Date of uploading modified NIT, if required
Documents download ends August 17, 2017 15:00 IST
Online Bid Submission ends August 16, 2017 17:00 IST
Time and Date of Opening of Technical Bid (Bid
August 18, 2017 11:00 IST
will be opened by the Authorized Officer)
Uploading Compliance sheet

Date of opening of Financial Proposal (Online) To be notified later

2. The intending tenderer satisfying the following technical criteria may participate in the tender.

i) Bidder must be established system integrator who has experience of site preparation, supply,

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installation, testing and commissioning of Data Centres, must have “24x7x365 days customer
support centre” in Kolkata and help desk phone number for reporting calls and must be in the
business for more than 5 years as on 31-03-2017.

ii) Must have executed at least two projects of Data Centre designing and integration, including
civil + electrical + Air Conditioning on Turnkey solution basis, in reputed organisation costing not
less than Rupees 100 Lakhs each in the last five years.
iii) Following valid and up to date documents are to be submitted online as indicated below :
A-1. Statutory Cover containing
1. NIT (Download the NIT and upload the same using digital signature).
2. Technical specification of the goods to be supplied (Make, model and OEM
specification of the materials). The OEM specifications for the following items
must be available in the OEM website. Details of such website links should be
included.
i) UPS and TVSS.
ii) Precision Air Condition
iii) Racks and accessories
iv) Infrastructure Management and Monitoring Device
v) Safety and Security Systems
3. Scanned Copy of Undertaking, duly signed, as per prescribed format.
4. RTGS/NEFT Details Form (uploaded with this tender) duly filled in.
5. Copies of recent Purchase Orders (at most three) for supplying similar items to
different Ministries/Departments/Autonomous bodies/ PSUs under the Central
Government, if any.
A-2. Non Statutory/Technical documents Cover containing
1. Name of the Organisation
2. Bidders Address
3. Address of the “24x7x365 days customer support centre” in Kolkata
4. Help Desk Phone Number
5. Email Address for customer support and service
6. Year of Establishment :
7. Income Tax Return (for the last 3 years )
8. Audited Balance Sheet (for the last 3 years)
9. PAN Card copy
10. Trade License.
11. Current Bank Solvency Certificate issued within one year from the date of tender
12. Status of the firm : whether Company/Firm/Proprietary
13. Whether registered with Registrar of Company/Registrar of Firms? If so, mention
number and date.
14. Details of similar work done and its value of work done with completion
certificate during last five years.
15. Name and address of person who will be in a position to certify about the quality
as well as performance of your organization.
16. Valid copy of ISO Certifications of the organisation for the relevant scope of
works.
17. Valid copy of certificates of the certified professionals for relevant scope of
works.
18. Bidder shall submit Original Equipment Manufacturers'(OEM) authorisation
certificates in respect of all equipment and software.

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 Note: Failure to submit any of the above mentioned documents (listed under A-1 and A-2) may render
the bid liable to be summarily rejected for both statutory and non statutory cover.
A-3. Any other relevant document may have to be submitted on demand.

iv) Average annual turnover during last three years ending 31st March 2017 shall be minimum Rs
1500 lakhs.

v) OEM QUALIFICATION CRITERIA

• UPS, cooling and Monitoring systems (Infrastructure Management and Monitoring Device) must be
from the same OEM.

• Five years experience in Data Centre Setup, installation testing and comissioning. Necessary documents must
be supplied.

• OEM should have at least three qualified and experienced Data Centre certified professionals, like
CDCP/CDCS/CDCE/ATD. These professionals should be on the payroll of the OEM, with at least 3 years
experience in Data Centre designing and implementation.

• Direct service support from OEM.

3. The tender document consisting of Notice inviting e-tender, specifications, the schedule of quantities of various
equipment and the terms and conditions of the contract to be complied with and other necessary documents can be
downloaded from website www.eprocure.gov.in free of cost.
Note : Tenderer not registered on the website mentioned above, are required to get registered beforehand.

4. Earnest Money Deposit (EMD) in the form of Demand Draft or Pay order or Banker`s Cheque of any Scheduled
Bank drawn in favour of ‘Indian Statistical Institute’ payable at Kolkata shall be scanned and uploaded to the e-
tendering website and original should be deposited in office of the SyMeC Data Centre, Room No.2.6, 2nd Floor,
Kolmogorov Bhavan of Indian Statistical Institute within the period of tender submission.

5. Original Demand Draft or Pay order or Banker`s Cheque of any Scheduled Bank against EMD shall be submitted to
Data Centre Manager, SyMeC Data Centre, Room No. 2.6, 2nd Floor, Kolmogorov Bhavan, Indian
Statistical Institute, 203, B. T. Road, Kolkata –700 108 in “Single Sealed Envelope” superscripted as “Earnest
Money”, with following information on or before 17/08/2017 up to 5.00 P.M.:

i) NIT Number
ii) Name of the Work
iii) Date of opening of Technical Bid
iv) Name and address of the Tenderer
6. Online tender documents submitted by intending tenderer shall be opened only of those tenderer, whose Earnest
Money Deposit and other information super scribed in the envelope are found in order.

7. List of Documents to be scanned (in .pdf format) and uploaded within the period of tender submission:

Part-1 (Technical Bid)

i) Form of Tender duly filled and signed by the tenderer

ii) Earnest Money Deposit (EMD) stipulated in Para-4 above
iii) All the documents mentioned in Para 2(iii) above

Part-2 (Price Bid)

i) Price Bid online format

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8. Para-7 above should be complied with by the tenderer without which tender will be considered as incomplete and is
liable for rejection.

9. The tender shall remain valid for a period of 60 days from the date of opening and if before expiry of this validity
period, the tenderer amends his quoted rates or tender making them unacceptable to the institute and/or withdraws his
tender, the Earnest-money deposit shall be liable to forfeiture at the option of I.S.I. authority.

11. The Earnest-money received will be refunded or released to the unsuccessful tenderers after awarding of work-
order. The Earnest-money of the successful tenderer will be retained and converted as part of security-deposit.

12. The Institute reserves the right to reject any prospective application without assigning any reason and to restrict the
list of qualified contractors to any number deemed suitable by it.

13. Tenders, which do not fulfil any of the above conditions or are incomplete in any respect, are liable for rejection.

Sd/-
Director
ISI, Kolkata

Page 4 of 18
 INDIAN STATISTICAL INSTITUTE
203 Barrackpore Trunk Road, KOLKATA 700108
Chapter 2 - INSTRUCTIONS FOR BIDDERS

Useful information for potential bidders is available at

http://eprocure.gov.in/eprocure/app?page=BiddersManualKit&service=page

1. Registration of Vendors: Any vendor willing to take part in the e – tendering process
will have to be enrolled and registered with the Government e–Procurement system by
visiting h t t p : / / e p r o c u r e . g o v . i n / e p r o c u r e / a p p .

2. Digital Signature Certificate (DSC): Each vendor is required to obtain a class - II

or class – III Digital Signature Certificate (DSC) for submission of tenders. Details are
available at http://www.cca.gov.in/cca/

3. Collection of Tender documents: Vendors can search and download the Notice
Inviting Tender (NIT) from h t t p : / / e p r o c u r e . g o v . i n / e p r o c u r e / a p p .
This is the only mode of collection of tender documents.

4. Submission of Tenders
General process of submission: Tenders are to be submitted online using the Digital
Signature Certificates to the website before the prescribed date and time. Submission is to
be made in two covers:
I. Technical Bid as detailed in para 7, containing scanned copies in two folders ( A1
and A2).

II. Financial Bid

(a) The financial bid should contain the Bill of Quantities (BOQ) corresponding to this
tender, which is available on the tender webpage as an MS-Excel file.
(b) This file must first be downloaded, and opened with MS-Excel. The rate being
quoted by the bidder must be entered in the space marked for this purpose in the file.
The rate should be in INR.
(c) All fields in the BOQ file other than those allocated for the name of the bidder and the
rate(s) being quoted, are non-editable.
(d) The BOQ file must be saved after this and should be uploaded using digital signature.

5. Opening and Evaluation of Tender

Technical Bid
i. Technical bid will be opened by the appropriate authority of Indian Statistical Institute,
Kolkata. Interested bidders may remain present during tender opening if they so desire. Statutory folder
will be opened first and, if found to be in order and correct, the Non-statutory folder will be opened. If

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 there is any deficiency/discrepancy in the Statutory or Non-statutory documents, the tender may
summarily be rejected.

ii. Decrypted versions of both the Statutory and Non- statutory f o l d e r s will be downloaded
and handed over to the designated Tender Evaluation Committee.

iii. List of technically qualified vendors will be uploaded o n the web after evaluation.

NB: During evaluation, the committee may summon bidders and seek clarification/
information or additional documents or original hard copy of any of the documents already
submitted. I f these are not produced within the stipulated time frame, the bid may be
liable for rejection.

Financial Bid
Financial bid of vendors declared technically eligible will be opened electronically from the web portal on
the prescribed date and time. At most two representatives of each interested bidder may remain present online
during tender opening if they so desire.

6. Penalty for suppression/ distortion of facts

Submission of false document(s) by vendor is strictly prohibited and may be liable for civil and criminal action.

7. Validity of the tender

Offer must remain valid for 60 days from the date of opening financial bid o f tender inclusive of date of
opening.

8. Pre-Bid meeting
a. There may be a Pre-Bid meeting between the representatives of ISI and the Bidders, if the
former considers it necessary.
b. Tender documents must be downloaded before Pre-Bid conference.
c. The Bidders’ designated representatives, duly authorized, may attend the Pre-Bid
conference, before submission of their Bid, at their own cost, which will be held at a venue
and time announced in advance. Interested bidders may contact at bhushan@isical.ac.in
for the queries, pre-bid meeting schedule and venue.
d. The purpose of the meeting is to clarify issues and to answer questions on any matter
related to the tender that may be raised at that stage. The vendors are requested to submit
any questions for clarifying issues and clearing doubts, if any, about the terms &
conditions, specifications and other allied technical details of the items under indent.
e. They may send their queries in writing and email, both to reach ISI not later than three (03)
working days before the Pre-Bid Conference.
f. Appropriate Committee will take appropriate decision regarding making necessary
amendment(s)/ addendum to the Tender Document as an outcome of the deliberations in
the Pre-Bid meeting.
g. It may not be possible to answer queries that are received late at the Pre-Bid Conference.
h. A maximum of 2 representatives per bidder, duly authorized, may be allowed to attend the
meeting.
i. Once the pre-bid meeting is over and issues are clarified, no query, objection or complain
shall be entertained in connection with the tender. Absence of any vendor in pre-bid
conference will not be considered as justification for making query or objection thereto.
Also, non-attendance in the pre-bid meeting is not a disqualification for participating in the
tender process.

Page 6 of 18
 UNDERTAKING BY THE TENDERER
FOR
ACCEPTANCE OF TERMS AND CONDITIONS OF TENDER

(On the letterhead of the Bidder)

Ref: Tender ID No: ______________________, dated _____________

Date:___________

I/We undertake that I/we have carefully gone through the Notice Inviting Tender, other tender
documents mentioned therein, and I/we will abide by them. We also agree to accept
corrigendum/corrigenda that may be published in future. My/our tender is offered taking due
consideration of all factors, and if the same is accepted, I/we promise to abide by the stipulation of
the tender documents, and complete the work to the total satisfaction of the SyMeC Data Centre,
Indian Statistical Institute, Kolkata - 700108.

My/our offer will remain valid for 60 days from the date of opening of tender.

I/we further undertake that the information submitted in this tender is true and correct in all respects
and I/we hold my/our responsibility for the same.

I/We also certify that the price being quoted is lower than Maximum Retail Price (MRP) / Original
Equipment Manufacturer (OEM) Price, whichever is applicable.

I/we shall be responsible for rejection and/or cancellation of contract if the goods supplied are not
up to the mark. I/we shall be liable for legal proceedings if the material supplied is found sub-
standard or not in accordance with the specification published in the tender.

Signature of the Tenderer with seal & date

Name of the Tenderer:

Postal Address:

Mobile Number:

Landline Number:

Email ID:

Page 7 of 18
 INDIAN STATISTICAL INSTITUTE
203 Barrackpore Trunk Road, KOLKATA 700108

Chapter 3 - SCOPE OF WORK

Site preparation, supply, installation and commission of an Integrated Intelligent Infrastructure for
Data Centre in the Indian Statistical Institute, Kolkata as per the attached Data Centre layout
diagram.

Description of Material

Sl No Material Quantity
UPS (50 KVA) with TVSS and 15 minutes 2 nos
1
battery backup on full load (will run on N+N topology)

Precision Air Conditioning System (minimum 3 nos

2
10 TR) (will run on N+1 topology)

3 42U Server Rack 6 Nos

4 Infrastructure Monitoring Device 1 Nos

5 Fire Alarm System (Novec 1230 Clean

1 set
Agent for fire suppression system)
6
Bio Metric Access Control System 1 set
7 Camera System comprising 4 cameras
1 set
and 1 Tb storage
8 Water Leak, Temperature, Humidity
1 set
and Smoke Detector with alarm System

Page 8 of 18
Diagram for the Data Centre
Layout Diagram

*All dimensions in mm.

*Tentative dimensions for PACs,

UPS, battery racks. Acceptable
with 5% marginal variation in
dimensions of PACs, UPS and
battery racks with prior approval
from the team leaders of the
project.

*Minimum required dimensions

are specified for SERVER RACKs.
RACKs with bigger dimensions are
acceptable with prior approval
from the team leaders of the
project.

PAC: Precision Air Conditioning.

UPS: Uninterrupted Power supply
System.

Page 9 of 18
Electrical Layout in Bidder’s Scope

* Institute scope for electrical must be discussed in pre-bid meeting.

Page 10 of 18
 INDIAN STATISTICAL INSTITUTE
203 Barrackpore Trunk Road, KOLKATA 700108

Chapter 4 - Technical Specification

1. UPS, TVSS and Battery

Sr. No Parameter Required Technical Specification

1.1 INPUT
1.1.1 Input Voltage / Voltage Range 320 to 460 V. 3 Phase + Neutral
Bypass input voltage/voltage
1.1.2 400v ± 10%. 3phase + Neutral
tolerance
Input frequency/frequency
1.1.3 45-65 (Hz)
tolerance
Input Current Distortion (TDHi)
1.1.4 <3
%
1.1.5 Input Power Factor > 0.89
1.2 OUTPUT

1.2.1 Output Voltage 400v 3Phase + Neutral

1.2.2 Output Frequency (Hz) 50Hz

1.2.3 Inverter Overload capacity 125% for 10 min. 150% for 1 Min
1.2.4 Output Power Factor > 0.99
1.3 DC Parameter
1.3.1 Battery compatibility VRLA/ Wet Acid/ Ni-Cd
1.4 GENERAL SPECIFICATION
1.4.1 Transformer Inbuilt within UPS panel isolation transformer.
1.4.2 Inverter IGBT (insulated-gate bipolar transistor) Inverter
1.4.3 Rectifier IGBT Rectifier
1.4.4 Battery Charger IGBT Battery Charger / Booster
j. Electronic static switch and bypass supply.
1.4.5 Bypass supply and Switch
k. Manual maintenance bypass switch.
1.4.6 Operating Temperature (°C) 0-40°C
Relative Humidity (without
1.4.7 0%-95%
condensation at 20°C)
Indications, measurements and alarms, together with
Microprocessor control and battery status, should be shown on a display. The
1.4.8
diagnostics procedure for start up, shutdown and manual transfer
of the load to and from bypass should be explained in

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 clear step by step sequence on the display.
1- serial port & 1-LAN port (work on TCP/IP
1.4.9 Hardware
Protocol )
Should be compatible with the Infrastructure
1.4.10 Compatibility
Monitoring Device.
UPS must be installed in parallel and redundant
1.4.11 Operating Mode
therefore necessary bus arrangement has to be done.
1.5 TVSS
1.5.1 Surge Current Capacity minimum of 50kA
1.5.2 Fault Current Rating 14kA IC
1.5.3 Modes of Protection L-L, L-N, L-G
1.5.4 Response Time < 0.5 nanoseconds
1.5.5 Operating Temperature 0- 40°C
1.5.6 Operating Humidity 0 % - 95%
1.5.7 Status Indication YES
1.5.8 Mounting Wall Mounting
1.6 Battery
The batteries should be 12V Sealed Maintenance Free
lead acid. Batteries will have an operating life of
minimum 3 years, and in the event of total failure of
1.6.1 Battery
the main power source, will guarantee the supply of
100 KVA UPS output power for a minimum of total 15
minutes each UPS in full load condition.

2. Precision Air Conditioning System

Sr.
Parameter/Item Required Technical Specification
No.
One refrigeration circuit, incorporating a high efficiency,
fully hermetic variable capacity compressor.
Each compressor is equipped with pre-set high and low
2.1 Direct expansion pressure switches (with automatic reset) for protection
against high condensing and low evaporating temperatures.
The inclined evaporator coil is manufactured from copper
tubes, mechanically bonded to hydrophilic painted
aluminium fins, with a stainless steel condensate drain pan.
Must be with two plug EC Direct Drive Fan, High
efficiency, external rotor electronically commutated (EC)
motor with integrated electronics, characteristics (inrush
current lower than operating current), Backward curve,
corrosion resistant aluminium fan wheel, Maintenance free
2.2 Fan
design and construction. The fan section shall be designed
for higher air flow. The fan shall be protected over
temperature of motor, electronics, locked rotor protection,
short circuit of motor output. Fans are IP54, Protection class
F.
The unit shall be powder painted panels with at least 10mm
2.3 Cabinet and Frame insulation. A hinged control access panel opens to a second
front panel which is a protection enclosure for high voltage

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 components. The frame is painted with a powder coat finish
to protect against corrosion. The unit is totally front and rear
accessible including any component removal.
The filter cells are made of two deep pleated 4” filters rated
MERV8 following ASHRAE 52.2 (45% by ASHRAE 52.1)
2.4 Air Filtration or G4 following EN779, located within the cabinet, and
accessible from the rear of the unit. Frame of the filter shall
be made of galvanized steel.
The unit must be fitted with a canister type steam humidifier
suitable for use with water of varying degrees of hardness,
provided that the water is not treated or demineralized
(Conductivity range 125-500 µS/cm). The humidifier is
2.5 Humidifier complete with a water inlet valve, water outlet valve and a
maximum water level sensor, disposable cylinder, steam
distributor and electronic controls. Humidity must be
maintained between 45% to 55%. Humidifier must work as
dehumidifier whenever required.
All units equipped with direct expansion circuit are suitable
2.6 Refrigerant
for R410A refrigerant.
Air conditioning models must be controlled by
microprocessor based controller. It can be programmed to
control the function of every device within the unit via I/O.
Status Report of the latest event-messages of the unit.
2.7 Microprocessor Controller The controller allows setting and monitoring of the room
parameters. Unit utilizes multiple temperature sensors placed
at the rack inlet, to ensure management and control of
temperature by rack. Each unit must be connected to
Sensors.
There must be SNMP and HTTP/Web-management
capability for enhanced communications and control of HPM
systems. The cards make use of an Ethernet network
2.8 Monitoring
(100Mbps/1Gbps) to monitor and control a wide range of
operating parameters, alarms and notifications to a standard
web browser.
The condenser must be with fan speed controller designed
and set for usages of R410A refrigerant. Condenser must
work between -20°C and 46°C ambient temperature. The
2.9 Condenser condenser frame shall be made up of a sturdy GI structure.
The motorized fan shall be IP54, protection class F. Cooling
must be evenly distributed to across the racks such that cold
or hot pocket must not be formed.
Must be compatible with the Infrastructure Monitoring
2.10 Compatibility
Device.
Must be less than 65 dB. Compressor must be mounted on
2.11 Noise Vibration anti vibration mountings.

Outdoor unit mounting structure creation, installation is in

2.12 Outdoor unit mount
scope of bidder

Page 13 of 18
3. Rack and Accessories

Sr. Mo Parameter Required Technical Specification

2200 mm (Height) x 600 mm (Width) x 1800 mm
Dimension for each
3.1 (Depth, including Rack + Cold and Hot Aisle
Server Rack
Containment).
3.2 Carrying capacity Carrying capacity must be minimum of 1000 kg.
2 number of 32A PDU in each with Rack 16
3.3 Rack PDU
sockets (12 IEC C13 & 4 IEC C19).
3.4 Base plinth Base plinth with minimum of 100 mm height.
Cable entry provision from top & bottom both
side of rack.
3.5 Cable Provisioning
Vertical Cable manager on both LHS & RHS on
rear side.
3.6 Thermal Insulation Thermally insulated cold aisle chamber.
Front Rack doors must be provided with
Biometric Access Control with 02 number of
3.7. Security Electromagnetic lock per door with LED light on
each rack. Gas spring to be provided on front
doors of racks.
Door and top panel must be with toughened glass
/ polycarbonate sheet. Automatic opening of
3.8 Door and Top Panel containment door after power failure for better air
circulation.

4. Infrastructure Management and Monitoring Device (IMMD)

Sr. No. Item Technical Specification

IMMD must have sensor for temperature,
humidity, cabinet door status and water leak
4.1 Sensor
detection. It must detect the digital signal from
connected smoke sensors.
The device should support the control and
4.2 Precision Air Conditioning monitoring of the Precision Air Conditioning
system connected with IMMD.
The device IMMD should monitor the status of
4.3 UPS
the UPS.
The device IMMD should support the camera
4.4 Camera
mentioned below.
The monitoring device should have facility to
4.5 Communication connect to a 100 Mbps / 1 Gbps Ethernet port for
Web access & SNMP connectivity.
The device IMMD should have an option to
4.6 Control and Monitoring connect via Web Interface, and is able to monitor
all the sensors and the peripherals connected to it.
IMMD should have a working temperature
4.7 Temperature and Humidity between 0-45°C, and Relative Humidity of 5%-
95%.
4.8 Mount The device IMMD should have provision to

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 mount in Horizontal and Vertical way within the
Rack.

5. Safety and Security Systems

Sr. No Parameter Required Technical Specification

At the biometric reader, user presents the finger to
the biometric reader, which is unique to each
employee. The pattern is read and compared with
stored data to grant / deny access.
Configurable system for user defined access.
Biometric based Access
5.1 Built-in Real Time Clock (RTC), calendar;
Control
complete Database stored locally and shall be
capable of operating offline on standalone mode.
Record, report and archive each and every activity
(permission granted and/or denied) with log
formats.
Novec 1230 Clean Agent for fire suppression
system.
Fire detection and alarm systems, with detectors
and panel.
5.2 Fire Alarm System
The entire enclosed volume of the rack cabin is
protected with fire detection and fire suppression
system. The front doors are secured by Access
Control system.
The Camera system, comprising 4 cameras with
1Tb storage capacity, should provide an on-line
display of video images on monitor. The entire
setup shall be monitored from the control room on
5.3 Camera 24X7 basis. Cameras with suitable lenses should
be used to view all the critical areas of the Data
Centre.
The Camera system must be compatible with the
Infrastructure Monitoring Device.
Gas Based Fire Gas Sprinklers needed inside the cold and hot
5.4
Extinguisher zone.

Page 15 of 18
 INDIAN STATISTICAL INSTITUTE
203 Barrackpore Trunk Road, KOLKATA 700108

Chapter 5 - GENERAL CONDITIONS OF CONTRACT

1. EARNEST MONEY :- Every Tenderer shall have to submit Earnest Money of the amount
and in the method as mentioned in the Notice Inviting e-Tender. The Earnest Money of all
unsuccessful Tenderers shall be returned back after issue of Purchase Order to the successful
Tenderer.

2. SECURITY DEPOSIT :-The Earnest Money of the successful Tenderer shall be retained
by the Institute as part of Security Deposit and balance Security Deposit shall be recovered by
deduction from Vendor's Bill @ 10% of the Gross Value of the Bill, so that the total recovery
may not exceed 10% of the Total Value of the bill up to the stage of completion. The entire
amount of the deposit so deducted shall be returned to the vendor at the end of the successful
completion of warranty period.

3. NO INTEREST PAYABLE ON EARNEST MONEY/SECURITY DEPOSIT :- No

interest shall be paid to the Tenderer/Vendor on the amount of Earnest Money/Security Deposit
held by the Institute at any stage.

4. FORFEITURE OF DEPOSIT :- The Security Deposit/Earnest Money may be liable to

forfeiture at the option of the Institute if the vendor fails to carry out the work or to
perform/observe any of the conditions of the contract. The Institute shall also be at liberty to
deduct any of their dues from the Security Deposit/Earnest Money or from any sum due or to
become due to the vendor under any other contract.
5. REFUND OF SECURITY DEPOSIT :- On completion of all obligations under the
contract including that in the warranty period, the vendor may apply for the refund of his
Security Deposit. Upon recommendation of the Data Center In-Charge/Team Leaders, the
Deposit held by the Institute shall be returned to the contractor, after making deduction
therefrom in respect of any sum due to the Institute from the vendor.
6. PAYMENT TERMS : All rates should be quoted in INR only. Offer in any other currency
will be rejected. Payment will be made within 30 working days from the satisfactory receipt
of goods and installation, commissioning, testing and completion of all contractual
obligations. Partial payment against partial supply within scheduled delivery period will not be
admissible. Successful tenderer must submit 10% Performance Bank Guarantee(PBG) against
Bill of Material(BOM) to Tender Inviting Authority within 10 days from the date of purchase
order and valid for minimum period of 3(three) months . Note : The PBG will be returned
after successful commissioning of the Data Centre and against retention of the security
deposit.
7. PRICE ESCALATION :- No price escalation on account of changes in the rates of
Materials, Labour, P.O.L. or any other account shall be allowed during currency of the contract.
8. SUPPLY and INSTALLATION :- Before supplying any item, the quality, specification
and quantity must be verified and approved by the team leaders (Prof. Rajat Kumar De and Dr. Indranil

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 Mukhopadhyay) in consultation with experts in appropriate areas. Installation of electrical and civil items will be
done as per the method approved by team leaders (Prof. Rajat Kumar De and Dr. Indranil Mukhopadhyay) in
consultation with electrical and civil experts.
9. WARRANTY : Whole system must have 3 years comprehensive on-site warranty including battery with
Next Business Day (NBD) response.
10. CONSORTIUM :- If a Bidder is not a manufacturer, the Bidder should provide
documentary evidence (e.g., Manufacturers’ Authorization Form) showing to have tied up with
all the participating manufacturing agencies for sales and support.
Note : Any work related to civil and electrical which may arise due to change in layout diagram
of the system then the same shall be in the scope of vendor.

11. INTERPRETATION OF CONTRACT DOCUMENTS :- Several documents forming the

contract are to be taken mutually explanatory of one another. Should there be any discrepancy,
ambiguity, omission or error in the various contract documents, the Data Centre In-
Charge/Team Leaders shall have the power to correct the same and his decision shall be final
and binding on the parties on the contact.

12. CONTRACTOR TO ARRANGE FOR TESTING AT HIS OWN COST :- Unless

stipulated otherwise in the contract, the cost of any test required by the Data Centre In-
charge/Team Leaders in respect of Data Centre equipment shall be borne by the contractor.

13. APPLICABILITY OF LAWS ON THE CONTRACT :- The contract shall be governed

by all relevant Indian Acts as applicable only within the jurisdiction of the High Court at
Kolkata including the following Acts:
a) The Indian Contract Act, 1872.
b) The Workmen’s Compensation Act, 1923.
c) The Minimum Wages Act, 1948.
d) The contract labour (Regulation and Abolition) Act, 1970.
e) The Arbitration and Conciliation Act, 1996

14. WAY BILL/ROAD PERMIT :- In case of requirement of Way Bill at the time of delivery,
the institute will arrange for obtaining the necessary Way Bill/ Road Permit in the name of the
vendor awarded this tender. However, the prescribed entry tax shall be borne by the vendor. It is to
be noted that the Institute (i.e. Indian Statistical Institute) has Customs Duty Exemption Certificate
and the Vendor should make appropriate use of it.

15. LIQUIDATED DAMAGE : The schedules of delivery and installation, commissioning and testing as per
Purchase Order are to be strictly adhered to. In case there is delay either in the delivery or successful completion, the
vendor shall be liable to pay liquidated damages @ 0.5% of the total value of the purchase order per week or part of a
week during which the delivery of such goods is delayed. Where delivery thereof is accepted after expiry of the period
mentioned in purchase order the total damages so claimed shall not exceed 5% of the total contract price. Beyond the
delivery period, the upward variation of levies and taxes shall be borne by the vendor.

16. DEFAULT OF THE VENDOR AND TERMINATION OF CONTRACT :- Without

being liable for any compensation to the vendor, the Institute may, in its absolute discretion,
terminate the contract and enter upon the site and works and expel the vendor therefrom after
giving him a minimum 3 (three) day’s notice in writing, due to occurrence of any of the
following reasons and decision of the Institute in this respect, as communicated by the Data
Centre In-charge/Team Leaders, shall be final and conclusive.
• The vendor has abandoned the contract.
• In the opinion of the Data Centre In-charge/Team Leaders, either the progress or quality of
work is not satisfactory or the work is not likely to be completed with the stipulated time on
account of the vendor’s lapses.

Page 17 of 18
 • The vendor has failed to commence the works or has without any lawful excuse under any
these conditions, has kept the work suspended for at least 15 days despite receiving the Data
Centre In-charge’s/Team Leaders' written notice to proceed with the work.
• The vendor has failed to remove materials from site or to dismantle or demolish and replace
work for 7 days after receiving from the Data Centre In-charge's/Team Leaders' written
notice stating that the said materials or work were condemned and rejected by him under
these conditions.
• The vendor is not executing the works in accordance with the contract or is persistently or
flagrantly neglecting to carry out his obligations under the contract.

In all such cases of termination of work, the Institute shall have the power to complete the work
through any other agency at the vendor’s risk and expense and the vendor shall be debited any sum
or sums that may be expended in completing the work beyond the amount that would have been due
to the vendor, had he duly completed the whole of the work in accordance with the contract. The
Institute shall have the power to retain all money due to the vendor until the work is completed by
other agency.

17. ARBITRATION :- In the event of any dispute or difference arising out of or in connection
with the contract, the same shall be settled amicably by mutual consultation. If such resolution is
not possible then the unresolved disputes or differences shall be referred to Arbitration as per the
Indian Arbitration and Conciliation Act, 1996. It shall be subject to Kolkata (Calcutta) Jurisdiction
only.

Signature Not Verified

Digitally signed by INDRANIL DUTTA
Page 18 of 18 Date: 2017.07.21 17:53:50 IST
Location: eProcure