NARRATIVE REPORT ON PRACTICUM IN EDUCATIONAL MANAGEMENT

PRESENTED TO:

By:

RAFAEL E. JOTOJOT JR.

Masterand
 TABLE OF CONTENTS

Title Page
Table of Contents
Introduction
Module I The Concept and Guidelines for the Practice of Practicum
Objectives: The Meaning and Purpose of Practicum
Participants Contribution to the Practice of Management
Tutor-Marked Assignment

Module 2 Understanding the Logbook and Practicum Evaluation Format

Objectives
Main Content
Practicum Logbook
Weekly Progress Chart
Letter of Introduction to the Establishment
Evaluation form A
Evaluation Form B
Tutor-Marked Assignment

Summary
Conclusion
Documentation of School Activities
Brief History of the School
Gazette Establishing the Department
Organization of the Administration of the School System
References
 INTRODUCTION

Practicum in Educational Management is a practical course designed for those who wish to
obtain the Masters degree in Educational Management. It is designed to develop the relevant skills that
are required in the management of educational institutions in the executive capacity.

MODULE 1
THE CONCEPT AND GUIDELINES FOR THE PRACTICE OF PRACTICUM

Practicum is an activity that has to do with the practice of acquiring knowledge and skills in a
particular field or discipline. In the case of Educational Management, the practicum is organized to assist
the students to gain experience and to expose them to actual practice of the numerous theories and
concepts, skills and principles that might have been studied during the course work.

I will be acquainted with all aspects of administration in educational institutions. It will be an

enriching experience for me in the areas of leadership, decision-making, planning, organizing, staffing,
coordination and budgeting. The practicum period will also help me develop personal characteristics
and qualities expected of an administrator if given a chance to be one someday.

OBJECTIVES: THE MEANING AND PURPOSE OF PRACTICUM

1. Explain the meaning of practicum and the purpose for which it was introduced.

Practicum is an activity that has to do with the practice of acquiring knowledge and skills in a
particular field or disciplined. The purpose for which it was introduced is to expose the student to the
experience and practical appreciation of the knowledge and principles of management. It is a practical
aspect of educational management course designed to enable the future educational managers to have
practical experiences and skills of all theories acquired during the course of study in the university.

2. List the guidelines on the practice of practicum

The practicum exercise will be carried out for a period of 3 months. During this time, I am
expected to be in school 5 days a week and render administrative services.
Type of Organization:
School : St. Joseph Academy
Address : Poblacion, Candijay, Bohol
Type of School : Private Institution
Monograde- 2 sections each grade for JHS.
1 section each strand for SHS.
Teaching staff: 13 Junior High School Teacher,
8 Senior High School Teachers,
1 Director
1 Principal
Enrolment S.Y. 2018-2019: JHS = 452 and SHS = 679
3. Describe the procedure for the commencement of practicum.
 A formal letter of introduction was given to the principal of St. Joseph Academy and was
approved.
After class hour, and when the need arises, I report to the principal office to render
administrative services. Such activities were described in the weekly progress chart. This will take 3
months to complete.

4. Identify the various functions expected of him/her during the period of practicum.

Functions expected of me during the period of practicum are:

- Familiarize/ be acquainted with all the aspects of administration in educational institution.
- Officially reports to the Principal and even to the Director.
- Be able to identify the school need where I can be of use.
- In the absence of any immediate need, I should be thinking of any new innovation that could
be introduced to help improve the school.
- Establish good rapport with the teachers and principal I will work with
- Under-study the principal and get to know her style of administration

5. Basic management principles:

The basic principles of Management are: Planning, Organizing, Leading and Controlling

Here are also 12 Management Principles I have researched:

1. Clearly state the purpose and mission of your business.

Set high objectives that are noble, just and fair.

2. Set specific goals.

Once targets are set, share them with all employees.

3. Keep a passionate desire in your heart.

Your desire must be strong and persistent to penetrate into your subconscious
mind.

4. Strive harder than anyone else.

Work steadily and diligently, one step at a time, never relenting in tedious tasks.

5. Maximize revenues and minimize expenses.

Measure your inflow and control your outflow;

6. Pricing is management.

7. Success is determined by willpower.

Management requires a persistent, "rock-piercing" will.
 8. Possess a fighting spirit.
Management requires a more combative mentality than any martial art.

9. Face every challenge with courage.

Be fair and never deceive others.

10. Always be creative in your work.

Innovate and improve continuously. Today should be better than yesterday;
tomorrow, better than today.

11. Be kind and sincere.

Business is based on partnerships and must bring happiness to all parties.

12. Always be cheerful and positive; hold great dreams and hopes in the pureness
of your heart.

http://global.kyocera.com/inamori/management/twelve.html

6. Illustrate how these management principles were realistic and subsequently reported.
During my practicum period, based on my observation and participation, here is how each basic
management principles were realistic.

Planning

It is said that “When one fails to plan, you plan to fail!” It is deciding in detail how to do such
activities before actually start doing it. The vision, mission, objectives and goals of the school will serve
as guide in performing each task the teacher and the administrators as well perform. In planning,
everyone is involved, it’s collaborative. The principal ask the teachers opinion in planning activities for
the good of the school.

Organizing

It doesn’t matter how good the plan is, if the manager/principal fails to organize, it will end up
the same way one has never planned. Organizing is important because it is preparation step before
execution mode. The principal must see to it that all the teachersknow how to execute the plan
otherwise the plan doesn’t help. This step makes it organized so that the plan can be executed with
precision. Organizationis visual on the division of labor, delegation of authority, departmentalization,
and coordination of teachers and principal.

Leading

“A good leader at all level of management is a requirement and not a suggestion.”

(http://ritteronbusiness.blogspot.com/2012/05/four-basic-principles-of-management.html
 A principal should communicate correctly and accurately to the teachers, what needs to be
done, what is expected of them, when and how it should be done to get the best out of them.
This has been practicalized in motivation of teachers, communication, and discipline and conflict
resolution.

Controlling

“Power is nothing without control” – Some advert

I observed controlling being practicalized in these activities- establishing standards based upon
objectives, measuring and reporting performance (RPAST) or the Performance Appraisal of Teachers,
comparing the two, taking corrective/preventive measures.

PARTICIPANTS CONTRIBUTION TO THE PRACTICE OF MANAGEMENT

1. Students/pupil administration
Since the teachers are in direct contact with the students, the teacher is in charge of his/her
pupils as a whole. The role of the principal is to supervise the teachers in carrying out his responsibilities
to his pupils and provide assistance in every possible way.

2. Staffing
St. Joseph Academy is a private Secondary School. The school has 7 permanent teachers with
one full pledge principal, director, and cashier and 14 casual teachers - 24 in all. Some teachers are
handling Junior and Senior classes. Eighteen are residents of the place while the other six came from the
neighboring municipality. All teachers graduated from required course and twenty-two (22) are eligible
teachers. Four of the teachers have MA units. Experiences range from 1-41 years of teaching.

3. Curriculum Management
St. Joseph Academy is under the supervision of BACS-Talibon. It is governed by existing rules and
guiding principles of the Basic Education Act of 2001 or Governance of Education Curriculum.

4. Management of school facilities

School facilities such as physical and ancillary facilities are properly checked to ensure its quality
and availability. Records are kept as to whom who will use or borrow the facilities so as to monitor who
will be held responsible for the loss or damage. Funds from the fund raising activity of the school are
used to purchase school facilities.

5. Decision making process

The administrators provide information to the teachers and stakeholders. The teachers were
called for a meeting to help in accomplishing needed data and in decision making. Every activities and
issues regarding the school are sanctioned to the teachers and when necessary to the stakeholders.
The rule of majority always prevails.

6. Planning procedure
Effective school management is the product of good planning and implementation.
Planning of the school needs is consultative and collaborative. In planning, the principal consult the
teachers as well as the parents. Efforts are collaborative. The school’s improvement and progress are
realized with the involvement of the teachers, students, parents and other stakeholders.
7. Human relation approach
Consideration is also visible in our institution. Each teachers as well as the administrators help
one another in coping with problems meet in school and even family problem. Teachers show good
relationship with one another.

8. Motivation style
To motivate, the school principal awards certificates of recognition to students, teachers and
parents who have shown exemplary performance and meritorious services rendered to the school.
These awards are presented during programs. Teachers are also commended for their achievements.

9. Leadership style
The principal does administrative leadership of the school. The administrators attended
seminars once the PEAC administered and even the teachers are attending INSET trainings to make
works easier.
Every teacher is informed of the function of a teacher. Knowing our responsibility would make
us aware of all the things that we are oblige to perform.

10. Supervision method

The principal checked the DTR of the teacher every week. Classroom observations are used to
monitor and evaluate teachers’ performances. The principal checked the Lesson Plans. Spot test were
also conducted. Pupils’ absences are monitored through checking the daily attendance using the Form 1.
Parents of pupils with more absences are notified through a letter sent by the teacher.

11. School routine

Daily routine such as flag raising, daily environmental sanitation before and after class are
followed and monitored religiously by the teacher with the supervision of the principal. Reminders are
always up to date.

12. School records keeping

School records are kept and compiled in the office of the principal. School EMIS are always made
available for the teachers, visitors and supervisors to use or refer to.

13. Staff evaluation

Performance Appraisal System for Teachers (PAST) is done yearly to evaluate teachers’
performance.

14. Student evaluation/ examination

Formative and summative test are done regularly to evaluate pupils performance in school.
Remedial instructions are also done. Examination was divided into four sets every grading period in
order for the students to focus on the subjects they are taking.

15. Institutional evaluation

Every semester the superintendent of BACS-Talibon evaluate the school progress and even the
instructions used by the school. Teachers were being observed in the class and lesson plans are checked.
Feed backing follows immediately after the evaluation.
16. Control and discipline method
The Prefect of Discipline requires the teachers to have a disciplinary action letter for the
students who are distractive in school and it will be sent to their respective parents. Teachers are in
charge to discipline their pupils to the best way they can. Pupils with offense are sent to the principal
office for disciplinary action. Every now and then teachers are also reminded of our responsibilities so as
to avoid problems.

17. Counseling services

Every teacher serves as counselor giving advice to pupils who need it. For teachers with
problems, co teachers and the principal give counseling.

18. Communication method

PFGA Meeting is done every quarter and as need arises to have close relationship with the
school and the stakeholders. It is usually held on Saturdays. During PTA meetings all concerns are taken
up esp. financial matters to ensure transparency in all financial records. Financial statement of the PFGA,
canteen and the school funds are reported by the PFGA treasurer, canteen teacher and school cashier
respectively to make the PFGA members aware of the financial status of the school. In terms of the
information from the Division and District Office, teachers are called for a conference at four to five p.m.
and were made to sign any memorandum receive from higher authorities.

19. Extra- curricular activities

Extra curricular activities like athletic meet, etc held in school should have parental consent.
Letters of communication were sent to parents for permission so their children can attend such
activities. Teachers, parents and pupils work hand in hand for the success of the activities. Fund raising
activities are also being raised by the school to generate income for school improvement.

20. Security and safety

To ensure safety and security of our pupils, teacher always monitor their pupils inside the
classroom, making sure all are inside. Children also are advised to keep themselves safe, especially in
crossing the streets. Electrical wirings of the school are inspected by classroom to ensure electrical
safety. Burning fires in the compost pit is also discouraged.

Tutor-Marked Assignment
1. Give a comprehensive definition of practicum in educational management.
- Practicum in educational management is a practical course which is designed for students who
obtain the Master Degree in Educational Management. It is a practical aspect of educational
management course designed to enable the future educational managers to have practical experiences
and skills of all theories acquired during the course of study in the university.

2. Why is practicum a necessity in educational management?

- It is expected that students will be able to broaden their knowledge of educational
management when they are exposed to the practice and realities of various institutions. Practicum is an
activity that has to do with the practice of acquiring knowledge and skills in a particular field or
discipline.

3. Highlight the procedure involved to carry out a successful practicum exercise.

 Make Connections
 Remember that your practicum is part of your education.
 Take advantage of every opportunity
 If you’re not doing, watch closely
 Engage in self-evaluation
 MODULE 2
UNDERSTANDING THE LOG BOOK AND PRACTICUM EVALUATION FORMAT

This module concerns the actual performance of the participant and the function of the
supervisor in the success of the practicum. It is a vital one that gives a comprehensive feedback of the
two exercises (practicum) in the form of report writing and gives an institutional evaluation of the
performance of the participant. Below are lists of documents needed for the practicum exercise:
 Log Book
 Letter of introduction to the establishment
 Evaluation form (A) for the course tutor
 Evaluation form (B) for the Head of establishment (School Principal)

Objectives
1. Read and understand the Log book
2. Use the Log Book appropriately during the practicum period

Main Content
-Practicum Log Book
-Weekly Progress Chart
- Letter of Introduction to the Establishment
- Evaluation Form A

Tutor-Marked Assignment

1. Distinguish between practicum log book and evaluation form.

The practicum logbook is where the participant records his/her daily activities in the institution
during the practicum period. It commences immediately the practicum takes off. Evaluation form is used
for marking / grading/assessment of the participant.

2. What are the nexus between weekly progress chart and evaluation form?
The nexus or connection between weekly progress chart and evaluation form is that evaluation
will also be based on the administrative activities rendered during the practicum that is well stated in
the weekly progress chart.

SUMMARY

Educational management has being defined in many ways, but in all, it has been summarized as
the control of human and material resources directed to education in order to have effective attainment
of the stated educational goals and objectives for effective teaching and learning in educational
institution.
Practicum in Educational Management acquaints me with the knowledge and practice of
educational management. Upon completing this course I was equipped with the practical application
and experience of management principles.
1. What does practicum mean?
Practicum is an activity that has to do with the practice of acquiring knowledge and skills in a
particular field or discipline. In my case, it is the practice of acquiring knowledge and skills in educational
management.

2. What are the purposes for practicum in management?

The purposes for practicum in management are:
A. It enables the student of educational management to be more intelligent and knowledgeable in
handling managerial works.
B. It helps the student to be exposed to organizational management structure and mobilization of
human and material resources toward the achievement of set goal and objectives.
C. It gives opportunity to know both theoretical and practical aspect of education administration and
planning.
D. It gives educational management students encouragement and confidence to face problems process
in carrying out their duties in any educational establishment, workplace and take necessary actions in
order to solve arising problems.

3. What are the major guidelines for any practicum experience?

The practicum exercise will be carried out for a period of 3 months in the semester. During this
time, I am expected to be in the school 5 days a week and for a minimum of 4 hours a day.
St. Joseph Academy is the institution where I belong and my practicum exercise will be carried
out here with Mrs. Victoria B. Timbal, the principal, as my immediate supervisor.

4. How would you plan for a practicum exercise?

Here is how I plan for my practicum exercise:
A. I read the course guide thoroughly.
B. I organize a practicum schedule. Since I attend my class the whole day, the available time for my
practicum would be before and after class hours and as the need arises.
C. I do everything to keep with my schedule daily.

5. What will happen during your first week of practicum?

The first week of the practicum is the week of orientation. I have to familiarize myself with the
different activities and functions an administrator do. During the period of orientation, I have the
opportunity to under-study the principal and to get to know his style of administration.

6. How can you keep a log book?

Keeping a logbook is a very important activity and it commences immediately the practicum
takes off. I have to keep my logbook in order to be able to record my daily activities in school.

7. What can you contribute to institutional management?

As part of the institution, I make it a duty to perform my task as a teacher religiously, to be a
good member of the institution, conforming will all the rules and regulation of the school, take part of
the different activities and innovations in school.

8. How and why do you need supervision during a practicum session?

Supervision is an important aspect of the practicum exercise. It is said that in order that the
institution, the student and the organizer of the programme can benefit from the practicum, it is
imperative that an evaluation exercise is carried out.
 The immediate supervisor, Mrs. Victoria B. Timbal will visit me on practicum. She is expected to
inspect the logbook and based on report of daily activities, advice me in areas where there is a need for
improvement. The immediate supervisor is also expected to oversee the activities carried out by me so
as to assess my accomplishment. All such comments are meant to improve my activities throughout the
period.

9. What do you do during the final days of your practicum?

During the final days of my practicum, I need to prepare my practicum report and a letter to
certify the presence at the institution where I practiced. I inform the principal about the completion of
the practicum.
Since I am a casual employee in this institution where I undergo my practicum in educational
management, this will not be the end of my practicum. Although literally my subject in practicum in
educational management will end here but my commitment to this school will never end.

10. What impact does institutional response have on your practicum period?
During my practicum period, institutional response was great. I had a chance to display the
theoretical aspect of educational management studied in school. The principal, co teachers and parents
responded well and of great help in accomplishing my task. The principal is receptive, intelligent, kind,
considerate and accommodating. It was an enriching experience for me in acquiring the practical aspect
of educational management.
CONCLUSION

Management has become the central activity of any enterprise. It determines the rate and
quality of progress of the enterprise as well as its effectiveness.
Practicum in educational management provides me with some basic tools in the field of
administration. I was able to have practical experiences on how to become an administrator. I become
acquainted with all the aspect of administration in educational institution. At the end of my practicum I
realize how difficult and challenging it is to become an administrator. No one could ever describe the life
of an administrator unless he becomes one. It really requires a lot of patience and maturity as well as
intelligence, sympathy, impartial and being considerate in decision making and general administration.
As a whole, it was an enriching experience for my personal and professional growth.
 DOCUMENTATION OF ACTIVITIES

Training and Seminars (Nov. 12-15, 2018) St. Joseph Academy Street Dancing

St. Joseph Academy Thanksgiving Mass St. Joseph Academy Family Day

50th Foundation Day Celebration

 HISTORY OF ST. JOSEPH ACADEMY

Born in the minds of few, with vision and determination, organized and established a catholic
educational institution. Acted upon by some parishioners and priest of Bohol, St. Joseph Academy of
Candijay, Bohol came to its existence during the school year 1968-1969.
It was founded by Rev. Fr. Orencio Jubac, then the Parish Priest and Director of Sta. Monica
Institute, Mabini, Bohol who is the mother school of St. Joseph Academy.
SJA offers a general academic secondary education. During its first year of operation, the school
offers first year and second year level which has a population of 58 students and 5 teaching force.
On the school year 1970-1971, the school offers complete Secondary Course. This year St.
Joseph Academy produces the first golden harvest of 30 pioneering students. It was also in this year that
St. Joseph Academy operates independently, working for government approval and recognition.
Passing through impenetrable situation, the St. Joseph Academy received its recognition on April
19, 1980 bearing the government recognition number A. R. 35 s. 1980 signed by Dr. Onofre D. Corpus,
then the Secretary of Education.
On September 1984, the big conflagrations gutted down the two – storey building which was
the school and the convent of the parish priest. This remarkable outbreak denotes hard times of St.
Joseph Academy where classes where temporarily held in the churches (Roman Catholic Church and
Phil. Independent Church). Prompted by demand of the school, some spirited people in the town help
reconstruct a school building which start St. Joseph Academy to rise up. Nevertheless, it hinders not on
the increasing population of the school.
ST. JOSEPH ACADEMY has gone a long way since its establishments, now SJA stands with pride
and dignity as an institution of learning. A school where a genuine catholic atmosphere permeates, a
school committed to offer relevant quality education and Christian character formation among the
youth of Candijay and throughout Bohol.
 Republic of the Philippines
BOHOL ISLAND STATE UNIVERSITY
Candijay Campus
Cogtong, Candijay, Bohol

PRACTICUM EVALUATION FORM (A) FOR COURSE TUTORS

Name of Student: Rafael E. Jotojot Jr.

Institution/ School: Bohol Island State University

Course of Study: Practicum in Educational Management

Course Level: Master of Art in Educational Management

Name of Establishment: St. Joseph Academy

ASSESSMENT
SCORES
Attendance: Punctuality
Personality:
Composure, Neatness/Dressing
Participation:
Level of Commitment
Human Relation:
Friendly, warm, considerate
Polite, and cooperative
Emotional Stability
Mental Alertness
Mastery of Administrative Skills
Effective use of Log Book
Major Contribution
Any New Innovation
General Comments:

Name of Supervisor: _______________________________ Signature/ Date: _______________________