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Understanding Microsoft
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PowerPoint 2016 - I
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Session: 09
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 Objectives

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• Explain MS PowerPoint 2016

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• Understand the properties of MS PowerPoint

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• Create a PowerPoint Presentation

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 Introducing MS PowerPoint (1-2)

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• Microsoft PowerPoint is an effective

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tool to present or share information,

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processes, business outcomes, trends,
infographics, or knowledge in the form

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of dynamic slide presentations

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• Each blank slide is considered as a

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blank canvas for the pictures, words, or
shapes and the knowledge or

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information that can be presented or
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shared via story
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Selecting PowerPoint from your PC

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 Introducing MS PowerPoint (2-2)

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• The toolbar at the top of the ribbon

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has the Quick Access Toolbar

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• The ribbon spreads out more,
resulting in fewer icons and more

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number of drop-down menu items

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• The ribbon contains multiple tabs

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which perform different functions
and each tab has several groups of MS PowerPoint Ribbon

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commands. For example, the Font
group on the Home tab contains
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commands for formatting text in your
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document
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 Properties of MS PowerPoint

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• The File menu tab and the Backstage

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view contain commands for working
with MS PowerPoint or program files

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and include commands, such as New,
Open, Save, Print, and Close

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• Common functions and properties in

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MS PowerPoint include:
– Ruler, Guides, and Gridlines

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– Zoom and other View Options
– Backstage View

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– Applying Themes
– Applying Transitions
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Slides and Slide Layouts
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Grid on the View Tab

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 Zoom and Other View Options

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• MS PowerPoint has a variety of

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viewing options that change how a

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presentation is displayed

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• The user can choose to view the
presentation in Normal view, Slide

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Sorter view, Reading view, or Slide

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Show view Slide Views

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• The presentation can be zoomed in or
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out to make it easier to read
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 Backstage View

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• The Backstage view gives the user various

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options to save, open, print, or share the

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current presentation

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Backstage View
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 Applying Themes

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• Theme is a pre-defined combination of

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colors, fonts, and effects

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• Default theme (The Office Theme) is
already applied to the presentation

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being used, but another theme may be

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selected at any time and this provides

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the presentation a consistent and
professional look

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 Applying Transitions

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•

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Transition is a special effect applied to the contents of a slide or the entire
presentation

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• A transition can be as simple as fading to the next slide or as flashy as an eye-

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catching effect, and can be applied to text, pictures, graphics, and videos

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Transitions Tab
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 Slides and Slide Layouts

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•

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When a new slide is inserted in a
presentation, it usually has

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placeholders to show where the

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content needs to be placed
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Slides have different layouts for
placeholders depending on the type

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of information a user plans to include

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• Whenever a new slide is created, a
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layout needs to be selected to present
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the content
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Slide Layouts
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 Organizing Slides

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• The Slide Navigation pane on the left

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side of the screen makes it easy
to organize the slides

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• If a user wants to quickly copy and paste

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the entire content of one slide onto

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another, MS PowerPoint provides the
Duplicate Slide option to create a

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duplicate of the slide

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• If several slides with the same layout are
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to be created, it is easier to copy and
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paste a slide which has been created,
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instead of starting with an empty slide Duplicate Slide Option

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 Summary (1-2)

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• Microsoft PowerPoint is an effective tool to • MS PowerPoint includes several tools to

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present or share information, processes, help organize and arrange the content on
business outcomes, trends, infographics, or the slides. These include the Ruler, Guides,

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knowledge in the form of dynamic slide and Gridlines. These tools make it easier to

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presentations align objects on the slides while creating
• The ribbon contains multiple tabs which presentations.

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perform different functions, and each tab has • A Theme is a pre‐defined combination of

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several groups of commands colors, fonts, and effects. A default theme
• The File menu tab and the Backstage view (The Office Theme) is already applied to

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contain commands for working with MS the presentation being used but another
PowerPoint or program files and include theme may be selected at any time.
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commands, such as New, Open, Save, Print,
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and Close
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 Summary (2-2)

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• In a PowerPoint presentation, the user can insert special effects between

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slides which form a part of slide transitions. A transition can be as simple

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as fading to the next slide or as flashy as an eye-catching effect.

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• The Slide Navigation pane on the left of the screen makes it easy to
organize the slides. From there, one can duplicate, rearrange, and delete

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slides in the presentation.

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• Slides can be moved to change the order of the slides in a presentation.

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