CORPORATION

SUBJECT: OFFICIAL BUSINESS TRAVEL POLICIES AND PROCEDURES

DATE:

MEMORANDUM

I. OVERVIEW

This policy aims to provide official travels with adequate logistical support by granting allowances to
cover expenses that will be incurred during an official business trip.

II. POLICY GUIDELINES

General Guidelines

1. Availment of allowances can be done through the following:

a. Cash Advance
b. Reimbursement

2. In booking of flights, the following guidelines should be observed:

a. Booking should be done upon knowledge of business event to avail a maximum
reimbursement of Php 10,000.
b. This shall only cover airline tickets to and from Australia and Manila.
c. Purpose of travel shall exclude death in family, family gathering, vacation, and any
other personal events.

Transportation Allowance

1. Round trip transportation expenses shall be supported with the following attachments:
Mode of Transportation Required Documents
1. Official Receipt
Airfare 2. Plane Ticket
3. Boarding Pass
Note: Electronic OR and plane ticket are accepted

2. Allowable cost for the transportation expense shall be as follows:

Transportation Expense Reimbursable Amount
Assigned Cars
Gasoline / Diesel Php 130 / day or Php 3,900 / month
(should be supported by OR)
 Hotel / Lodging Accommodation

1. Amount for hotel / lodging shall be Php 1,600 / pax per night.

2. Submission of itemized Statement of Account, Official Receipt (original or electronic) and

Charge Slip shall be required.
Note: Only room accommodation charges (inclusive of taxes and service charges) should be covered.

3. If the rate of the hotel / lodging is lower than the maximum allowance, only the actual cost
will be reimbursed. On the other hand, hotel / lodging rates in excess of allowable
accommodation allowances shall be charged to personal account.

Plane Fare Tickets

1. Changes in flight schedules shall not be allowed as it entails penalties and fees.

2. On the other hand, if there would be a request for a change in flight schedule or cancellation
due to personal reasons, any penalty and/or rebooking fee shall not be shouldered the
company.

Prepared by: Approved by: Noted by:

Janella Marie P. Tan Benjamin T. Tan Elvira P. Tan

Treasurer President Corporate Secretary

Bernardo T. Tanteckchi Marivic A. Tanteckchi

Vice-President Board Member

Bernard Kevin A. Tanteckchi

Board Member
HOPE REALTY INC.
SUBJECT: OFFICIAL BUSINESS TRAVEL POLICIES AND PROCEDURES
DATE:

MEMORANDUM

I. OVERVIEW

This policy aims to provide official travels with adequate logistical support by granting allowances to
cover expenses that will be incurred during an official business trip.

II. POLICY GUIDELINES

General Guidelines

1. Availment of allowances can be done through the following:

a. Cash Advance
b. Reimbursement

2. In booking of flights, the following guidelines should be observed:

a. Booking should be done upon knowledge of business event to avail a maximum
reimbursement of Php 10,000.
b. This shall only cover airline tickets to and from Australia and Manila.
c. Purpose of travel shall exclude death in family, family gathering, vacation, and any
other personal events.

Transportation Allowance

1. Round trip transportation expenses shall be supported with the following attachments:
Mode of Transportation Required Documents
1. Official Receipt
Airfare 2. Plane Ticket
3. Boarding Pass
Note: Electronic OR and plane ticket are accepted

2. Allowable cost for the transportation expense shall be as follows:

Transportation Expense Reimbursable Amount
Assigned Cars
Gasoline / Diesel Php 130 / day or Php 3,900 / month
(should be supported by OR)
 Hotel / Lodging Accommodation

1. Amount for hotel / lodging shall be Php 1,600 / pax per night.

2. Submission of itemized Statement of Account, Official Receipt (original or electronic) and

Charge Slip shall be required.
Note: Only room accommodation charges (inclusive of taxes and service charges) should be covered.

3. If the rate of the hotel / lodging is lower than the maximum allowance, only the actual cost
will be reimbursed. On the other hand, hotel / lodging rates in excess of allowable
accommodation allowances shall be charged to personal account.

Plane Fare Tickets

1. Changes in flight schedules shall not be allowed as it entails penalties and fees.

2. On the other hand, if there would be a request for a change in flight schedule or cancellation
due to personal reasons, any penalty and/or rebooking fee shall not be shouldered the
company.

Prepared by: Approved by: Noted by:

Janella Marie P. Tan Benjamin T. Tan Elvira P. Tan

Treasurer President Corporate Secretary

Bernardo T. Tanteckchi Marivic A. Tanteckchi

Vice-President Board Member

Bernard Kevin A. Tanteckchi

Board Member