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Incident and Accident Reporting Procedure

QSHE, Asia Pacific 1


Target Participants

Management
Country Manager
QSHE Personnel
Warehouse manager
Supply chain manager
Production manager
Health, Safety, and Environment Committee members

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Training Objectives

Upon completion of this course, the attendees will be able to:


 Understand the meaning of the important terms that related to incident
reporting
 Understand the requirements of Corporate QSHE regarding accident/
incident reporting

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Course Contents

Definitions

Accident / Incident Reporting to Corporate QSHE

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Guideline 02: Accident / Incident Reporting
to Corporate QSHE

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Definitions

Accident
 the occurrence of a sequence of events that produce unintended
injury, death or damages to properties or the environment. For
simplification we define all events that are within our reporting
criteria (require a written report to Corporate HSE and all recordable
injuries as accidents, others as incidents. (Reference: Brenntag
Corporate QSHE guideline)

Incident
 the occurrence of a sequence of events that produce damage to
properties or the environment, or leads to loss of containment of
material or energy, but does not propagate into an accident.
(Reference: Brenntag Corporate QSHE guideline)

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Definitions

Near miss
 anything which has the potential to cause an accident or an incident
if left unresolved, but no event has happened yet. (Reference:
Brenntag Corporate QSHE guideline)

Work-related
 all accidents/ incidents occurring at Brenntag premises, or during
operations under Brenntag’s responsibility or occurring outside
Brenntag premises on transport or during working hours of the
involved employee. Accident on the way to work or on the way back
from work are not included. Accidents on business trips or on
errands are included as well as accidents at any company event.
(Reference: Brenntag Corporate QSHE guideline)

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Definitions

Contractors (dedicated)
 are engaged on temporary contracts to work within existing
operations. They are integrated in daily business with respect to
resource planning, training, etc. Dedicated contractors work
exclusively or with a defined capacity for Brenntag. All accidents are
to be reported, but will not be included in our standard KPI figures
like LTIR, TRIR. (Reference: Brenntag Corporate QSHE guideline)

Contractors (spot-hired)
 are engaged to work on single orders (driver, maintenance, etc.) and
Brenntag can only take limited responsibility. Accidents need only to
be reported when occurring at Brenntag’s premises/ under
Brenntag’s responsibility. They will not be included in our standard
KPI figure like LTIR, TRIR (Reference: Brenntag Corporate QSHE
guideline)

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Definitions

Temporary worker
 is engaged on a contract with a temporary employment company to
work within existing operations in daily business. He is treated like
Brenntag’s own employee and Brenntag has the full responsibility.
LWD accidents and recordable injuries of temporary workers are
included in Brenntag’s KPIs (LTIR, TRIR) (Reference: Brenntag
Corporate QSHE guideline)

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Definitions

Days of absences
 are the number of calendar days between the day of the accident
and the day of return to work. If the absence lasts longer than 180
days, we stop counting. 180 days are also counted for fatal
accidents or when the casualty cannot return to work. (Reference:
Brenntag Corporate QSHE guideline)

Lost work day (LWD)


 is any work day where the complete shift/ daily working time is lost.
That is why the day of an accident is not counted as the first LWD.
LWD are only counted for the first 180 calendar days (see “Days of
absence”). (Reference: Brenntag Corporate QSHE guideline)

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Definitions

Recordable injury
 is a work-related injury requiring medical attendance beyond first
aid (normally always when the injured person went to a doctor).
LWD accident are included in the recordable injuries. (Reference:
Brenntag Corporate QSHE guideline)

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Example of first aid injuries

Use of a nonprescription medication


Cleaning, flushing or soaking wounds on the surface of the skin
Using wound coverings such as bandages, Band-Aids, gauze pads, etc.; or
using butterfly bandages or Steri-Strips
Using hot or cold therapy
Removing foreign bodies from the eye using only irrigation or a cotton
swab
Drilling of a fingernail or toenail to relieve pressure, or draining fluid from a
blister

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Example of recordable injuries

Prescription medications and recommendations by a physician or


other licensed health care professional to use a non-prescription
medication at prescription strength
Hepatitis B or rabies vaccine
Wound closing devices such as sutures, staples, etc.
Physical therapy or chiropractic treatment

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Definitions

Total recordable injury rate (TRIR)


 is the number of recordable injuries per 1 million worked hours. For the
TRIR we count recordable injuries from Brenntag employees and from
temporary workers. (Reference: Brenntag Corporate QSHE guideline)

÷
Total number of 1,000,000 Number of hours
recordable X worked by = TRIR
injuries and illness all employees

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Definitions

Lost time injury rate (LTIR)


 is the number of accidents leading to lost work days (without
fatalities) per one million worked hours. We distinguish between
LTIR 1d/1Million hour (including accidents leading to 1 or more LWDs) and
LTIR 3d/1Million hour (including accidents leading to 3 or more LWDs).
For the LTIR we count accident to Brenntag employees and to
temporary workers.(Reference: Brenntag Corporate QSHE guideline)

÷
Total lost work day 1,000,000 Number of hours
cases X worked by all employees == LTIR

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Definitions

Severity Rate
 is the number of lost work day per one million worked hours
(Reference: Brenntag Corporate QSHE guideline)

Total number of lost 1,000,000


÷
Number of hours
Severity
work days X worked by =
all employees Rate

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True or False?

1) All work-related fatalities are recordable.


 True
2) All work-related injuries requiring medical treatment or involving loss of
consciousness, restriction of work or motion, or transfer to another job are
recordable.
 True
3) Accident on the way to work or on the way back from work are not
considered as work-related.
 True
4) Recordable and non-recordable injuries- Each case is distinguished by
the treatment provided, i.e., if the injury required medical treatment; it is
recordable; if only first aid was required, it is not recordable.
 True

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Accidents required to report to Corporate QSHE

Accident with 1 or more lost work days


Accident with financial consequences above € 25,000 for Brenntag or
related insurance companies.
All fires or explosions
Accidental (unintended) release of toxic fumes
Spillage of more than a drum of classified product (typical drum size 216
liters or 55 gallons) or leading to environmental damage.
Any accident which is recordable or triggers a report to the local
occupational health and safety authority, environmental protection
authority or under local transport regulations.
Any accident with attendance of press, or radio / TV stations.

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Accidents required to report to Corporate QSHE

All accidents with injuries of persons resulting in an absence of


more than two work days and all other severe accidents required
“ad hoc” reporting to corporate HSE. All incidents with
attendance of media (press, TV, etc.) require “ad hoc” reporting
to Corporate QSHE and Corporate Communication. These
incidents trigger notification to the Brenntag Board.

Accidents which fulfill one or more of the mentioned criteria


required written accident reports in English and the report
required to be sent to Supply Chain Director, Asia Pacific and
QSHE Manager, Asia Pacific within 24 hours after the accidents
happened

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Accident/ Incident Reporting form

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Now you are almost finish learning incident and
accident reporting procedure

To complete this training session, you’re required to


attend the examination

Click the below link to complete the examination


http://10.8.72.78/moodle/mod/quiz/view.php?id=10

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We look forward to an exciting, bright and rewarding future!

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