<ProjectName> (<ProjectAcronym>)

Kick-off Meeting Checklist

Project Name: ________________________ Project ID# ___________________________

Project Mgr: __________________________ Meeting Date: _________________________

Logistics and Meeting Preparation Topics to be Covered (continued)

Schedule meeting room Schedule planning standards and guidelines that
ensure all project schedules are consistent and
Contact scheduled speakers, such as sponsor, are created using the same criteria. For
training and quality assurance manager example:
Develop and distribute Kick-off Meeting • Hours per day for scheduling
Agenda
• Handling of administrative hours, overtime
Prepare Record of Attendance hours
• Planning contingency and management
Handouts reserves
Charter • Handling of inter-project dependency links
Methodology Guide(s) • Defining what will be classified as an action
item, corrective action, issue, or risk
Tool List
Project Roles
• Assumptions on the methodology,
programming language, reuse, design and
Training Requirements code inspection process, metrics to be
collected
Project Metrics
Project repository type/location for keeping:
Project Organization Chart
• Charter and addendums
Team Directory
• Project Plans
Methodology Glossary of Terms • Issues, Risks, and Scope Change Logs
• Status Reports
Topics to be Covered • Earned Value Reports
Business Need/Opportunity • Requirements

Goal and Objectives

• Design Documents
• Process and Data Models
Scope
• Project Communications
High Level Milestones • Templates
Standards, processes and tools for • Financial Documents
• Project Management • Checklists and Review Documents
• Scheduling and plan maintenance • Meeting Documents
• Estimating • Work Products
• Project tracking • Test Related Documents
• Progress and status reporting • Acceptance Documents
• Quality assurance Document or work product templates for:
• Inspections • Time Management
• Gate reviews • Quality Management
• Risk management • Resource Management
• Scope change control • Scope Management
• Issue management • Issues Management
• Project closure • Risk Management
• Organization Change Management

Originator: <group>/<cdsid> Page 1 of 2 Date Issued: <issue date>

44123811.doc (06/26/02) Date Revised: <date revised>
Proprietary Record Series: 17.05
Record Type: Official Retention Period: C+12
 <ProjectName> (<ProjectAcronym>)
Kick-off Meeting Checklist

• Requirements Management

Copyright © 2001, 2002 Ford Motor Company

(U.S. and international notice, and original material was added in
each indicated year.)

Originator: <group>/<cdsid> Page 2 of 2 Date Issued: <issue date>

44123811.doc (06/26/02) Date Revised: <date revised>
Proprietary Record Series: 17.05
Record Type: Official Retention Period: C+12