1.

Paper Advertisement

MINISTRY OF EDUCATION

ANANDA COLLEGE - COLOMBO

Invitation for Bids

1) Sealed bids will be received under National competitive Bidding procedure by the Ministry of education on
behalf of Ananda College, Colombo to carry out the undermentioned construction work. Relevant bidding
documents will be issued up to 1.15 p.m. on 14.05.2019. Bid documents will be issued at the Ministry of
education. To qualify for granting the contract, bidder should not have been blacklisted and should be registered
in CIDA, within the western province.

2)

Contract Work Construction Enginers Bid Security Bid Security Non-

No Description Period - days - Estimate Amount valid period Refundable
(Without VAT) - Rs - - days - Fee - Rs -
- Rs -
CMB/AN Construction 180 57,425,610.00 100,000 /= 77 5,000 /=
20190012 of a building
containing 30
classrooms, 2
Labs

3) Bid Securities, as stated, should be submitted with the bids and they should be valid up to 10.07.2019 for the
work stated above.

4) Sealed bids in two copies, could either be sent by registered post or personally delivered to Ministry of
education, to be received at or before 2.00 p.m. on 15.05.2019. Bids received will be opened immediately after
closing of acceptance of bids and bidders or their authorized representatives can be present at the opening.

5) Further details if required, can be obtained from Ministry of education on Telephone No. 011-6456655

Secretary
Ministry of education
2. Bidding Data

1.1 Employer’s Name and Address

Name: Ministry of education
Address: Ministry of education
Pannipitiya Rd, Battaramulla 10120

1.2 Time of Completion

The time for completion for the whole of works shall be 24 calendar months

2.1 Source of funds

The source of funds is Ministry of education (Government of Sri Lanka.)

4.1 Qualification Information

The following information shall be provided in Section 9- Schedules :

• ICTAD Registration
▪ Registration Number
▪ Grade -
▪ Specialty
▪ Expiry Date

• VAT Registration number

• Attach construction program
• Attach legal status (Sole proprietor, Partnership, Company etc.)
• Total monetary value of construction work performed for each of the last five years
• Experience in works of a similar nature and size for each of the last five years
• Construction equipment
• Staffing
Non submission of the documents will lead to rejection of the bid. If any information provided
found to be misleading or false, the bid will be rejected.

4.2 The qualifications criteria are as follows;

a) Bidders must be registered with Institute for Construction Training and Development
(ICTAD) for building construction C3 classification or above.
b) The average annual volume of construction work performed in last five years shall
be at least Sri Lankan Rs. 100 million
c) At least 10 years of work experience required
9.0 In addition of A3 Size hard copies of all drawings, Soft copies of all drawings in “pdf”
format will be issued with bidding document to take printout to a full scale if necessary.

10.1 Clarification of Bidding Documents

Name of Officer : Ajith Kumarasiri

Address : Ministry of education

Pannipitiya Rd, Battaramulla 10120
Phone : 0113223443

Fax : 0113232233

14.3 Vat Component should not be added in the rates.

If bidder is registered for VAT, the bidder should include the value of the VAT separately at the
end of the BOQ. Any bidder who does not have a valid VAT registration NO will be rejected.

14.4 Adjustments for change in cost

The Contract is subjected to price adjustment.

16.1 Period of Bid validity:

The Bid shall be valid up to 100 days from the date set for closing of bid.

17.1 Amount of Bid security

The amount to Bid Security is Sri Lanka Rupees One Million only (Rs.1,000,000.00)

17.2 Validity of Bid Security

The Bid Security shall be valid up to 140 days from the closing date of Bid.
Securities and Guarantees issued by the following institutions are acceptable:
1. A Bank operating in Sri Lanka, approved by the Central Bank of Sri Lanka.
2. A Bank based in another country, but the security or guarantee “confirmed” by a
Bank operating in Sri Lanka.
3. A reputed Insurance Company operating in Sri Lanka accepted by the Treasury for
acceptance of Guarantees.

19.1 Pre-Bid meeting

Date, time and venue for Pre-Bid meeting
Date : 10.05.2019

Time : 10 a.m. .

Venue : Ministry of education

21.2 Employer’s Address for Bid submission
Secretary,
Ministry of education
Pannipitiya Rd, Battaramulla 10120
0112545756

22.1 Deadline for submission of Bids

Deadline for submission of Bids will be before 2.00 p.m. on 15.05.2019

25.1 Bid opening

Date : 15.05.2019

Time : 2.30 p.m.

Venue : Ministry of education

32 After evaluation of Bids in accordance with the procedures described under Clauses 28, 29,
30 and 31, the Employer will inform to all the bidders in writing the selection of the
successful bidder and the in tension of contract award to such bidder. The unsuccessful
bidders if they so wish, within one week of such notice may make representation to the
Procurement Appeal Board at the address given below. Such representation shall be self-
contained to enable the Appeal Board to arrive at a conclusion and a cash deposit to amount
given below shall be made. The Appeal Board may request the bidder who had made
representation to submit further evidence during the investigations. The cash deposit will be
forfeited unless the Employer has changed the original contract award decision in favour of
the bidder who has made such representation.

Address: The Secretary

Appeal Board
Presidential Secretariat
Colombo

35.1 Amount of performance Security

The Standard Form of performance Security acceptable to the Employer shall be a Bank
Guarantee or a performance Bond from a reputed Insurance company operating in Sri
Lanka and accepted by the Treasury for acceptance of Guarantees or from any other
organization approved by the Treasury for this purpose.

The amount of performance Security is 5 % of the Initial Contract Prices.

The Performance Security shall be valid until 28 days beyond the expected date for completion
3. Contract Data

1.1. Employer’s name and address

Name : Secretary, Ministry of Education

Address : Ministry of education
Pannipitiya Rd, Battaramulla 10120

1.1 Engineer’s Name and Address

Name : State engineering corporation

Address : No. 130, W.A.D. Ramanayake Mawatha,
Colombo 02.
1.1 The Work Consist of Construction of a building containing 30 classrooms, 2 Labs

1.1 The site is located at Co/ Ananda College

Kularathne Mawatha,
Colombo – 10
1.1 The Start date shall be 15 Days38 from the letter of Acceptance

9.1 Schedule of Key Personnel

Minimum persons with qualifications and experience to be defined
a) Technical
i. Site engineer - B.Sc. qualified Civil engineers with 3 year
Experience
ii. Technical officer – With at least 3 years of experience

b) Manager
iii. Project Manager - B.Sc. qualified Civil engineers with 6 year
experience
13.1 a)
a. The minimum cover for insurance of works and of plant and
material is 100% of the initial contract price
b. The maximum deductible for insurance of the works and of
the plant and the material is 10% of the initial contract price
a. The minimum cover for the loss or damage to equipment will
depend on the type of equipment to cover the replacement
cost.
b. Maximum deductible for the insurance of equipment shall be
5% of the minimum cover for equipment
 c) Minimum cover for personal injury or death
a. For the employer shall be 10% of the initial contract price
b. For the contractor shall be 110% of the initial contract price

17.1 Time for Completion of the works

The time for completion for the whole of works shall be 24 calendar months.

21.1 Right to access to the Site 15 Days after the acceptance

35.1 Defects Notification Period

Defects Notification Period is 365 days

39.2 Engineers Duties and Authority

The engineer may order variations up to a total cumulative value of not

exceeding 1% of the initial contract price

49.1 Liquidated damages for the Works

LKR 50,000/= per day

50.1 Maximum amount of liquidated damages

10% of the initial cost

52.1 Performance Security shall be 10 percent of thr initial contact price.

60.1 The percentage to apply to the value of the work not completed
representing the employer’s additional cost for completing the works shall
be 20% of the initial contract price
4. Award Letter
Form of Letter Acceptance

(Date)

(Contractor’s Name and Address)

Construction of a building containing 30 classrooms and 2 Labs- Ananda College Colombo

This is to notify you that your bid dated 15.5.2019 for the Construction of a building containin
30 classrooms and 2 Labs- Ananda College Colombo for the contract price of (LKR
57,425,610.00) as corrected in accordance with the instructions to bidders in herby accepted.

You are hereby instructed to proceed with the execution of the said works in accordance with
the contract documents.

The start date shall be: 30.05.2019

The amount of performance security is: 5% of the initial contract price

The performance security shall be submitted on or before 25.05.2019

Authorized signature: ………………………………………...

Name and tile of signatory: ………………………………………...
Name of Ministry: ………………………………………...
5. Performance bond Guarantee and Advanced Bond Guarantee

Form of performance security

Bank of Ceylon

Beneficiary
Ministry of Education
(Date)
(Advance Payment Guarantee No)
We have been informed that “The Bidder.” has entered in to the contract no CMB/AN 20190012
dated 15.05.2019 with you for the construction and remedying the defects of building
containing 30 classrooms, 2 Labs – Colombo where the work consists of construction,
completion and remedy of defects of the proposed building containing 30 classrooms, 2 Labs –
Colombo
Furthermore, we understand that, according to the conditions of the contract, a performance
guarantee is required At the request of the contractor, we, “Bank of Ceylon.” hereby
irrevocably undertake to pay you any sum or sums not exceeding in total an amount of
2,161,280. LKR (two million one hundred and sixty one thousand two hundred and eighty only),
upon receipt by us of your first demand in writing accompanied by a written statement stating
that the contractor is in breach of its obligation(s) under the contract, without your needing to
prove or to show grounds for your demand or the sum specified therein.
This guarantee shall expire no later than the 15th day of October 2020 and any demand for
payment under it must be received by us at this office on or before this date.

………………………………..
………………………………..
…………………………………
Signature(s)
 Form of Advance Payment Security

ADVANCE PAYMENT GUARANTEE NO. – 012569

We have been informed that “The Bidder.” has entered in to the contract no CMB/AN 20190012
dated 15.05.2019 with you for the construction and remedying the defects of building
containing 30 classrooms, 2 Labs – Colombo where the work consists of construction,
completion and remedy of defects of the proposed building containing 30 classrooms, 2 Labs –
Colombo.
Furthermore, we understand that, according to the conditions of contract, and advance
payment in the sum of LKR 8,534,634 (eight million five hundred and thirty four thousand one
hundred and thirty four) is to be made against an advance payment guarantee.
At the request of the contractor, we, “Bank of Ceylon.” hereby irrevocably undertake to pay
you any sum or sums not exceeding in total an amount of 7 LKR 8,534,634 (eight million five
hundred and thirty four thousand one hundred and thirty four), upon receipt by us of your first
demand in writing accompanied by a written statement stating that the contractor is in breach
of its obligation(s) in repayment of advance payment under the contract.
The maximum amount of this guarantee shall be progressively reduced by the amount of the
advance payment repaid by the contractor.
The guarantee shall expire on 15th day of October 2020.
Consequently, any demand for payment under this guarantee must be received by us at this
office on or before that date.

…………………………………….
…………………………………….
…………………………………….
Signature(s)
6. Agreement
AGREEMENT
This AGREEMENT, made 15th day of October 2019, between the Ministry of Education, Ministry
of education Pannipitiya Rd, Battaramulla 10120 (hereinafter called “the employer”) of the one
part, and The Bidder (hereinafter called “the contractor”) of the other part.
WHEREAS the employer desires that the Contractor execute Construction of a building containing
30 classrooms, 2 Labs (CMB/AN 20190012) (hereinafter called “the works”) and the employer has
accepted the bid by the contractor for the execution and completion of such works and
remedying of any defects therein
NOW THIS AGREEMENT WITNESSETH AS FOLOWS
1. In this Agreement, words and expressions shall have the same meaning as are respectively
assigned to them in the conditions of contract hereinafter referred to, and they shall be
deemed to form and and be read and construed as part of this Agreement.
2. In consideration of the payments to be made by the employer to the contractor as
hereinafter mentioned, the contractor hereby covenants with the employer to execute and
complete the works and remedy any defects therein in conformity in all respects with the
provisions of the Contract.
3. The employer here by covenants to pay the contractor in consideration of the execution and
completion of the works and the remedying of the defects wherein the Contract price or such
other sum as may become payable under the provisions of the contract at times in the manner
prescribed by the contract.
The common seal of _____________________________________________________________
was hereunto affixed in the presence of: ____________________________________________

Signed, Sealed, and Delivered by the said ____________________________________________

in the presence of: ______________________________________________________________

Binding Signature of Employer _____________________________________________________

Binding Signature of Contractor ____________________________________________________
Reference
Institute for Construction Training and Development, 2007. Standard Bidding Document ‐ Procurement
of Works. Second ‐ January ed. s.l.:s.n.