Engineering Standard ES.0.06.

0021
Compilation and Handover of Project Rev.: C
Dossiers Date: 20.02.2018
Page 2 of 34

Contents
DOCUMENT CHANGE HISTORY ........................................................................................... 3
1.0 OBJECTIVE ................................................................................................................... 4
2.0 SCOPE .......................................................................................................................... 4
3.0 CUSTODIAN .................................................................................................................. 4
4.0 APPLICATION ............................................................................................................... 4
5.0 DEFINITIONS AND ABREVIATIONS............................................................................. 5
5.1 Definitions ...................................................................................................................... 5
5.2 Abbreviations ................................................................................................................. 6
6.0 RELATED DOCUMENTS ............................................................................................... 6
7.0 DATA MEDIA FOR HANDOVER OF SOFT COPY TO QP ............................................ 7
7.1 Accepted Media Types: .................................................................................................. 7
7.2 Data Media Directory Structure for Handover to QP ....................................................... 7
8.0 METADATA TEMPLATE – FORM ES.0.08.0016 ........................................................... 9
8.1 Hard Copy Media for Handover to QP ............................................................................ 9
9.0 PROJECT DOSSIERS GENERAL OVERVIEW ............................................................. 9
10.0 PRESENTATION OF PROJECT DOSSIERS............................................................... 10
10.1 Binders ......................................................................................................................... 10
10.2 Dossier Description Inserts Format .............................................................................. 10
10.3 Non Applicable Data ..................................................................................................... 11
10.4 Dividers and Flysheets ................................................................................................. 11
11.0 NUMBERING OF PROJECT DOSSIERS .................................................................... 12
11.1 Individual Volume Numbering ....................................................................................... 13
12.0 PROJECT DOSSIERS CONTENTS ............................................................................. 13
12.1 Section 1: Title - Dossier User Guide ........................................................................... 13
12.2 Section 2: Title - Overall Plant Operating Instructions .................................................. 14
12.3 Section 3: Title - Vendor Documentation ...................................................................... 15
12.4 Section 4: Title – Requisitions and Purchase Orders.................................................... 15
12.5 Section 5: Title – Design Documents............................................................................ 16
12.6 Section 6: Title - Environmental Documentation ........................................................... 17
12.7 Section 7: Title - Project Certification ........................................................................... 17
12.8 Section 8: Title - Construction Data Volumes ............................................................... 18
12.9 Section 9: Title - “As-Built” Documents and Drawings .................................................. 21
13.0 QP REVIEW AND APPROVAL OF PROJECT DOSSIERS ......................................... 21
14.0 FINAL PROJECT DOSSIERS HANDOVER ................................................................. 22
15.0 SECRECY UNDERTAKING ......................................................................................... 22
APPENDIX 1 – Typical Layout of Spine .............................................................................. 23
APPENDIX 2 – Typical Layout of Front Cover ..................................................................... 24
APPENDIX 3 – Typical Layout of Flysheet .......................................................................... 25
APPENDIX 4 – Box Label / Barcode numbering standard ................................................... 26
APPENDIX 5 – Box Label / Barcode numbering reference tables ....................................... 27
APPENDIX 6 – Typical Main Index (First Page) .................................................................. 28
APPENDIX 7 – Typical Section Index (First Page) .............................................................. 29
APPENDIX 8 – Typical Volume Index (First Page) .............................................................. 30
APPENDIX 9 – Format for Equipment Tag Key List ............................................................ 31
APPENDIX 10 – Drawing & Document Native Files Metadata- Form (ES.0.08.0016) ........... 32
APPENDIX 11 – Proposal/Appraisal for Variance of Engineering Standard- Form ................ 33
APPENDIX 12 – Typical table for arrangement of Sub-sections by Discipline/ Subject ......... 34
 Engineering Standard ES.0.06.0021
Compilation and Handover of Project Rev.: C
Dossiers Date: 20.02.2018
Page 3 of 34

Document Change History

Page Approved
Doc. No. Rev.no. Date Revision Description
No. by
ES.0.06.0021 A 24-2-05 Approved for implementation All EE
ES.0.06.0021 B 05-1-06 Revised Section 12.0 and 24 EE
APPENDIX 4, 5, 6 & 7
ES.0.06.0021 C 20-2-18 (See Remarks below) All PTD

Remarks: The main change to this revision is to include the structure in line with the
Project Numbering System as defined in ES.0.07.0014 and includes change in organisation
as well as detailed review of Dossiers. This revision also introduces the required PDF
version and the Metadata requirements as a deliverable to QP. Title is change to include
“handover”
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Dossiers Date: 20.02.2018
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1.0 OBJECTIVE

The objective of this Standard is to standardize on the compilation, structure,

handover requirements of Project Dossiers including Hard and Soft Copy (PDF) files.
Compliance to this Standard should allow easy access to all subjects related to
Project Data records contained in the completed Project Dossier.

2.0 SCOPE

This Standard defines the (minimum) contents, structure and compilation of the Hard
Copy Project Dossier. It provides the steps to be complied with, for the approval
process (See 13.0 & 14.0) and final handover* of the Project Dossier including PDF
Soft Copies to QP Engineering Design, Info & Standards Division (PTD). Further, this
Standard defines the Data Media types, their handling and the directory structure for
Handover to QP.

* Note: Handover requirements of Project Dossiers including quantities and Sections

required by the relevant asset holders/operations, shall be addressed by the
applicable Project Team in coordination with relevant asset holder at start or early
stage of the Project, if not already defined in the Contract SOW.

This Standard DOES NOT cover the following:

 Requirements of Project Engineering Native files and their handover. This is

covered in Engineering Standard Doc No. ES.0.06.0015 Development of
Technical Drawings.

 Project Dossier Compilation for QP Refinery EPIC and Construction related

Projects. This is covered in QP Refinery Specification Document Number
2500-00-69-00-101.

The complete handover of the Project Dossiers (see 14.0) consists of:

A) Soft copy Submission of Project Dossier - PDF files

B) Completed Metadata Template (Form ES.0.08.0016)
C) Equipment Tag Key List (Form ES.0.08.0017)
D) Hard Copy Submission of Project Dossier (Original Wet Signed Approval as
applicable)

3.0 CUSTODIAN

The custodian of this Standard is Manager, Engineering Design, Info & Standards
(PTD), who is responsible for the accuracy and the quality of its contents and future
revisions, where these are required to reflect industry trends and changes to QP
business practices.

4.0 APPLICATION

With exception of QP Refinery (See 2.0) this Standard applies to all QP Contracts
including Construction, EPIC, ECS Contracts. This Standard shall also be applied to
all Sub-Contractors, Suppliers and Manufacturers.
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Strict compliance with this Standard is required. Any exceptions or deviations from this
Standard, along with their merits and justification, shall be brought to the attention of
the custodian (See Section 3.0) for review, consideration and amendment as required
by completing part 1 of form ES.0.08.0014. Sample of this form is shown in
APPENDIX 11. The form is available on PT Intranet Website.

5.0 DEFINITIONS AND ABREVIATIONS

5.1 Definitions

For the purpose of this Standard, the following definitions apply:

As-Built : As-Built is the term used to describe Data that reflects the
actual plant, platform or facility status at the date shown in
the revision description that states “As-Built”. This stage is
normally completed after construction and commissioning
stage of the Project.
Commissioning : The testing of complete systems under operational or
simulated operational conditions in order to bring the
hardware to a state of ‘Ready to run’.
Data Media : The material on which Data can be recorded and can be
retrieved.
Document : A piece of written, printed, or electronic matter that provides
information or evidence.
Hard Copy : Typically refers to a printout of a Document or Drawing. In
the context of this standard, the latest wet signed approved
version.
Index : Detailed lists describing the contents and specific locations
of Data.
May : Term used to indicate a course of action permissible without
the limits of the Standard.
Native File : An electronic file that is editable in its original format of the
base (container) software.
Project Dossier : A collection of vital Project Data containing historical records
showing the items/activities performed for the duration &
completion of the Project e.g. Design Book, Mechanical
Catalogues, Equipment Lists, Drawings, Specifications, Data
sheets, Test Reports, installation & operations and
maintenance (IOM), As – Built drawings etc., and relevant
Spare Parts List and Interchangeability Record (SPIRS).
Red Line Mark-Up : The RLM drawings are produced from AFC drawings and
(RLM) certified as RLM As-Built drawings by the Contractor and QP
Project Discipline Engineers / Construction Supervisors.
Shall : Term used to indicate requirements strictly to be followed in
order to conform to the Standard and from which no
deviation is permitted.
Should : Term used to indicate that among several possibilities one is
recommended as particularly suitable, without mentioning or
excluding others or a certain course of action is preferred but
 Engineering Standard ES.0.06.0021
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not necessarily required.

Wet signed : The original signature on a document or drawing

5.2 Abbreviations

AFC : Approved For Construction

CD : Compact Disc
DVD : Digital Versatile Disc
ECS : Engineering Consultancy Service
EPIC : Engineering, Procurement, Installation & Commissioning
GCOC : General Conditions of Contract
HSE : Health Safety and Environment
HVAC : Heating, Ventilation and Air Conditioning
IEA : Initial Environment Authorization
IOM : Installation and Operations Manual
MCC : Mechanical Completion Certificate
MDR : Master Document Register
MPI : Magnetic Particle Inspection
NDT : Non Destructive Testing
P&ID : Piping and Instrument Diagram
PDF : Portable Document Format
PTD : Manager, Engineering and Design Info & Standards
PWHT : Post Weld Heat Treatment
QP : Qatar Petroleum
RFC : Ready for Commissioning
RFSU : Ready For Start Up
RLM : Red Line Mark-Up
SAP : SAP stands for Systems, Applications and Products in Data
Processing. SAP by definition is an Enterprise Resource
Planning software.
SPIRS : Spare Parts and Interchangeability Records
WPS : Welding Procedure Specification

6.0 RELATED DOCUMENTS

The following Engineering Standards are referenced throughout this Standard.

 ES.0.07.0014 Master Records and Project Engineering Data Coding System

 2500-00-69-00-101 Mesaieed Refinery Project Dossiers Requirements
 ES.0.06.0015 Development of Technical Drawings

In all instances, users of this Standard shall refer to the latest approved version of the
above standards. The latest approved versions are as posted on QP Intranet under
Engineering Services Department.
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7.0 DATA MEDIA FOR HANDOVER OF SOFT COPY TO QP

The QP review and handover process of Dossiers is detailed in Section (13, 14).

7.1 Accepted Media Types:

 Hard Copy (See 8.1)

 ISO 9660 Conforming CD-ROMs
 ISO 9660 DVD-ROMs
 USB 2.0/3.0 External Hard Drive (Windows Compatible)

7.2 Data Media Directory Structure for Handover to QP

The complete directory structures (See 7.2.1) along with all applicable contents shall
be contained in one only of the Media types as defined in section (7.1) on final
handover to QP. i.e. the complete deliverable shall not include multiple CD/DVD’s or
External Hard Drives. This means the capacity of the media shall be large enough to
include the complete deliverables.

Zip files for final handover are not allowed. All file names shall be as defined in
Engineering Standard ES.0.07.0014.

7.2.1 Data Media Directory Structure for Project Dossiers Soft Copy (PDF)

The PDF soft copy of Project Dossiers shall be saved in folders with a Directory
structure arrangement as per the Project Dossiers Sections / Sub Section / Sub Sub
Sections as defined throughout the whole of section (12) of this Standard. The folder
structure shall not exceed the 3 level folder structure. See sample directory structure
in Fig 1 below.

Note: All PDF files submitted shall be none secured and without password. All PDF
files shall be searchable enabled.
 Engineering Standard ES.0.06.0021
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Figure 1. Sample Directory Structure

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7.3 Transportation of Data Media Deliverables:

 Labels for packaging CDs, DVDs and Hard Drives (for transit) shall bear the
words ‘OPTICAL RECORDING MATERIAL’ - “HANDLE WITH CARE” The labels
shall indicate:

 Applicable Contract Number/Project Number

 Project Title,
 Deliverable code provided by PTD department

 Packaging used should be adequate to prevent damage to the Media.

8.0 METADATA TEMPLATE – Form ES.0.08.0016

The list of soft copy files delivered, must be listed in Microsoft Excel Metadata form
ES.0.08.0016. This form shall be completed to include all Metadata information
related to all PDF Files handed over on completion of the Project.

8.1 Hard Copy Media for Handover to QP

The Hard Copy Project Dossiers shall be placed only in standard corrugated boxes
suitable for containing 5 A4 binders (see section 10.1). The boxes shall be as
described below:

 Beige colour, heavy duty, minimum of 200lb test acid free corrugated double wall
construction three-ply with die cut handhold cut into each end with removable top.
Boxes shall be interlocking with no staples or tape required for set up with Internal
Dimensions L x H x W of box shall be 400 x 300 x 330 +/- 5mm Tolerance.

 Each Box shall be separately labelled with a barcode label. See APPENDIX
4–Box Label / Barcode numbering standard

Note: Sample boxes are available on request from PTD Helpdesk.

9.0 PROJECT DOSSIERS GENERAL OVERVIEW

The Project Dossier shall comprise of as many physical volumes, as required, to cover
the Sections/Sub Sections.

The Sections of the Project dossier are arranged as topic specific as follows:

Section 1 - Dossier User Guide

Section 2 - Overall Plant Operating Instructions
Section 3 - Vendor Documentation
Section 4 - Requisitions and Purchase Orders
Section 5 - Design Documents
Section 6 - Environmental Documentation
Section 7 - Project Certification
Section 8 - Construction Data Volumes
Section 9 - As-Built Drawings
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Considering this arrangement, Contractors engaged in compiling the Dossier shall

note that individual Sections will be compiled as the Data becomes available during
the progress of the Contract.

It shall also be noted that Sub-Contractors may be engaged in different stages of the
Contract and as such may prepare the relevant Data pertaining to any of the above
sections. The main Contractor shall be responsible for retrieving and including all
relevant Data pertaining to the above Sections and Sub-Sections and compiling the
complete Project Dossier in accordance with this Standard.

10.0 PRESENTATION OF PROJECT DOSSIERS

The project data presented in the Dossiers shall be of high quality whether copies or
the original wet signed version. Data that is deemed illegible by QP shall be replaced
as and when requested.

Only the latest approved revisions of Data stated in this standard shall be inserted in
the dossiers. Old revisions and superseded Data shall not be included. Project
administration data inclusive of Memos, Faxes, and Transmittals etc. shall not be
included.

For other Non Applicable Data Specific to the Project refer to (Section 10.3)

10.1 Binders

Each Project Dossier Volume shall be Loose Leaf Bound, in a Hard Cover Binder.

The Binders shall be A4, 4 D Ring, Standard 65 or 70 mm Spine width, with ring
locking mechanism. The Binder shall be of top quality with white hardcover with
transparent pockets on front and spine to hold the dossiers description formats.

Care should be taken not to overfill the Binders. A minimum space of 5mm shall be
kept free in each Binder enabling ease of handling within the Binder and for addition
of extra sheets in the event of modifications/additions.

The Spine and Front Cover of the Binders shall have Transparent Covers to contain
the Title, Section and Volume reference etc., see Section 10.2 below.

10.2 Dossier Description Inserts Format

The layout of the Description Inserts for the cover and spine of the Dossier shall
generally follow the format as shown in Appendices 1 & 2. These are to be inserted
into the transparent front and spine pockets of each volume as appropriate.

The Spine insert shall be colour coded according to the pertinent section as defined
below – refer to APPENDIX 1 for positioning of the colour band.

Section 1 - Dossier User Guide = Red

Section 2 - Overall Plant Operating Instructions = Dark Blue
Section 3 - Vendor Documentation = Purple
Section 4 - Requisitions and Purchase Orders = Brown
Section 5 - Design Documents = Grey
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Section 6 - Environmental Documentation = Yellow

Section 7 - Project Certification = Black
Section 8 - Construction Data Volumes = Green
Section 9 - As-Built Drawings = Orange

If more than one Section is included in the binder, multiple colour of the Section shall
be shown on the Spine Insert Format.

10.3 Non Applicable Data

The use of abbreviation N/A shall be used in the dossier Indices and Fly sheets to
indicate Section /Sub Section that are not applicable.

If a complete section is not applicable, there is no requirement to list all of its Sub
Sections and Sub Sub Sections in the main Index. For example if all of Section 2 and
3 pertaining to a project is not applicable, it can be shown as in the example below:

2 OVERALL PLANT OPERATING INSTRUCTIONS N/A

3 VENDOR DOCUMENTATION N/A

Similarly, if a Complete Sub Section is not applicable there is no need to show all of its
Sub Sub Sections. See example below.

5.3 Data Sheets N/A

5.4 Calculations
5.4.1 General & Multi Discipline, Common N/A
5.4.2 Civil – Structural, Concrete, Topographical, Geotechnical 5-7
5.4.3 Electrical – Power Generation, Transmission, Distribution N/A
5.4.4 Safety, Loss Prevention – Includes HSE 5 -7

If one or more Sub Sub Sections is applicable then all the Sub Sub Section titles shall
be shown. The same principle will apply to the Section and Volume Indices.

For Sections/Sub-Sections that are not applicable, the detail shall be indicated on the
flysheet of the previous Sections/Sub-Section. Dividers and flysheets are not required
for these sections.

10.4 Dividers and Flysheets

10.4.1 Dividers - Sections

Sturdy Cardboard A4 - Numerical Tabbed Dividers shall be used to divide each

Section.

10.4.2 Dividers – Sub-Sections

Sturdy Cardboard Coloured A4- Tabbed Dividers shall be used, to divide the Sub-
Sections up to 3 Subdivisions – i.e.: 1.1 / 1.1.1 and shall have there applicable Sub-
Section or Sub-Sub Section numbers either custom provided or stencilled on each
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Tab using permanent ink. Use of stickers is not permitted. Colour A4 sheets shall
separate any further Divisions.

10.4.3 Flysheets

Flysheets shall be inserted at the beginning of each Section and shall list each Sub-
Section title. Flysheets shall also be inserted at the beginning of each Sub-Section
showing the title of the Section followed by the title of the Sub-Section. The Flysheets
shall generally follow the format shown in APPENDIX 3.

10.4.4 Sheet and Page Sizes

All documents/drawings contained within the dossier shall be formatted or folded to A4

size as follows:

 All A3 size sheets to be folded to A4

 Where practicable, drawings larger than A3 shall be reduced to A3, then folded to
A4 size.

This does not include Red-Lined Mark-ups or As-Builts for which the Original
Size Drawing (with wet signature approval) shall be inserted into the dossier
inside transparent sleeve/wallet.

 For drawings where reduction to A3 renders them illegible, the original size
drawing shall be folded to A4 size and inserted into transparent sleeve/wallet.

 Documents smaller than A4 shall be firmly affixed to an A4 sheet.

 All irregular size or shaped documents such as circular data charts are to be
inserted into transparent sleeve/wallet.

 Contractors shall ensure that all Data used in compiling the Dossiers is clearly
legible and all paper used will be suitable for long-term storage (minimum
80gms/m2)

11.0 NUMBERING OF PROJECT DOSSIERS

The Project Dossier shall be numbered uniquely using a QP numbering system (refer
ES.0.07.0014) as explained below:

a) For Greenfield Projects: YYYY-0-40-0001

b) Existing Plants: XXXX-YYYY-0-40-0001

Where XXXX = Project number for Projects used for modifications/upgrades to

existing plants,

YYYY = Applicable Location Code, or for multiple areas to use the applicable plant
General and Whole Plot Areas Location Code,

0 = Discipline Code i.e. General and Multi-Discipline,

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Dossiers Date: 20.02.2018
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40 = Sub Group and

0001 = Sequence Number

The Number shall be placed on the Spine and Front Cover of Each Volume. (Refer to
APPENDIX 1 and 2).

Note: The Project Dossier Number is used for Future Archiving and Data storage and
retrieval after handover of the Dossiers. The same may be applied for Document
Control during the development and review of the Dossiers.

11.1 Individual Volume Numbering

Each volume shall have a unique number and each volume shall be numbered
specific to the section number i.e. Section 1 of the project dossier may contain 3
volumes, so they shall be numbered:

 Section 1 Volume 1
 Section 1 Volume 2
 Section 1 Volume 3

More than one section may be included in a single volume set. As such, this shall be
clearly defined on the front cover and indices. See example below:

 Section 1 Volume 1
 Section 1 Volume 2
 Section 1 and 2 Volume 3

The total amount of Volumes within each section and full set of dossiers are identified
on the respective indices. See APPENDIX 4, 5, 6 and 7.

12.0 PROJECT DOSSIERS CONTENTS

12.1 Section 1: Title - Dossier User Guide

12.1.1 Section 1.1: Dossier Content Guide (Main, Section and Volume Indices)

This Section shall give a brief guide to the contents of the Dossier indicating where
each index can be found. The indices shall be inserted as follows:

Main Index – Section 1.1.1 and front of each Volume. For sample, see (APPENDIX 6)

Section Index – Section 1.1.2, and beginning of each Section and front of each
Volume, the Section spans/extends. For sample, see (APPENDIX 7)

Volume Index – Section 1.1.3, and beginning of each Volume. For sample, see
(APPENDIX 8)
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12.1.2 Section 1.2: Project Dossier: Project Synopsis

The Synopsis shall give a general overview of the completed Project. The Synopsis
shall be restricted to 4 or 5 pages maximum. The contents shall include but not limited
to the following:

 Project Title
 QP Key Project Team Members
 Objective/Aim
 Technical Overview/Design Basis
 Benefits to QP
 Difficulties Experienced
 Improvement Suggestions

12.1.3 Section 1.3: Equipment Tag Key List

The Equipment Tag Key Lists shall be prepared in order to provide a quick location
reference in the Project Dossier for Key associated with the applicable Tag Number,
inclusive of Vendor supplied skids and packages.

The Equipment Tag Key list shall be provided in MS Excel format and shall follow the
format as shown in Appendices 8. The MS Excel form ES.0.08.0016 is available on
Engineering Services (PT) Intranet Website and can be found in the “Forms” link.

The hard copy print shall be inserted into this Sub Section on completion of all data
entries. The Native file of the Equipment Tag Key List shall also be issued at handover
stage (See Section 14.0).

12.2 Section 2: Title - Overall Plant Operating Instructions

Section 2 to include relevant Section 2 Index.

12.2.1 Section 2.1: Introduction

The introduction shall outline the Project Scope of Work as completed, detailing all
changes to the original Scope, Project Execution Plan (PEP) subsequent to the
approval of the Basis of Design document and giving reasons for such changes.

12.2.2 Section 2.2: APPENDIX A of Contract

The document as approved by QP complete with a summary list of all approved

Contract Variations and endorsed “Deviation Requests”.

12.2.3 Section 2.3: Plant Operating Instructions

All relevant Documents and Drawings as referenced in the following Sub-Sections

shall be included.

2.3.1) Overall Operating Philosophy

2.3.2) General Description of Plant and Controls
2.3.3) Troubleshooting Instructions
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2.3.4) Plant Operational Manual(s). If separate documents make reference to

applicable Manuals in this Sub Section

Additional Sub Sub-Sections may be added to the above to cater for Subject/discipline
related Data not defined above. Additional Sub Sub-Sections shall continue with the
next available Sub Sub-Section number i.e. 2.3.5

12.3 Section 3: Title - Vendor Documentation

Vendor documentation shall bear the numbering system as defined in Engineering

Standard ES.0.07.0014. If a vendor’s information is in a separate book than the
dossier then this should be stated in the applicable Sub-Sub Section and reference
made to the book number.

Where the Vendor supplies the information and it cannot be compiled into the format
defined in this Section then each Section shall contain a cross-reference to the
Section where the information is contained. Vendor Documentation shall be filed by
Discipline/Subject (see 12.3.1) and then by Indent Number.

12.3.1 Section 3.1: Vendor Drawings, Parts Lists and Data Sheets etc.

Section 3.1 shall include all Vendor Drawings, Parts Lists, and Data Sheets with
cross-reference to the applicable Purchase Order Nos. Sub-Sections of Section 3.1
shall be arranged by Discipline/Subject as shown in APPENDIX 12.

12.3.2 Section 3.2: Spare Parts List and Interchangeability Record (SPIR) Forms

Approved AFC stamped SPIR forms; SAP Coded by QP Materials Department for all
Equipment purchased shall be included in the Project Dossier.

Sub-Sections of Section 3.2 shall be arranged by Discipline/Subject as shown in

APPENDIX 12.

12.3.3 Section 3.3: Manuals and Other Vendor Documentation

Section 3.3 shall include vendor equipment Commissioning, Installation, Operation
and Maintenance Manuals. Sub-Sections of Section 3.3 shall be arranged by
Discipline/Subject as shown in APPENDIX 12.

12.4 Section 4: Title – Requisitions and Purchase Orders

12.4.1 Section 4.1: Requisitions

Section 4.1 shall contain all Approved Purchase Requisitions. The Sub-Sections of
Section 4.1 shall be arranged by Discipline/Subject as shown in APPENDIX 12.

12.4.2 Section 4.2: Purchase Orders

Sub-Sections of Section 4.2 shall include all Approved Purchase Orders and their
reference drawings where applicable. The Sub-Sections of Section 4.2 shall be
arranged by Discipline/Subject as shown in APPENDIX 12.
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12.5 Section 5: Title – Design Documents

This Section shall contain the certified As-Built Red Line Mark Ups (RLM) created
from the latest approved construction Design Data together with the AFC indices.

12.5.1 Section 5.1: Drawings

Sub-Sections of Section 5.1 shall be arranged by Discipline/Subject and shall contain
the Discipline AFC Document / Drawing Index at the beginning of each discipline sub
section as shown in APPENDIX 12.

12.5.2 Section 5.2: Specifications

Sub-Sections of Section 5.2 shall contain specifications and shall be arranged by
Discipline/Subject as shown in APPENDIX 12.

12.5.3 Section 5.3: Data Sheets

Sub-Sections of Section 5.3 shall contain Data Sheets and shall be arranged by
Discipline/Subject as shown in APPENDIX 12.

12.5.4 Section 5.4: Calculations

Sub-Sections of Section 5.4 shall contain Calculations and shall be arranged by
Discipline/Subject as shown in APPENDIX 12.

12.5.5 Section 5.5: Schedules

Sub-Sections of Section 5.5 shall contain Schedules and shall be arranged by
Discipline/Subject as shown in APPENDIX 12.

12.5.6 Section 5.6: Procedures / Method Statements

Sub-Sections of Section 5.6 to contain all Method Statements / Procedures including
but not limited to start up Procedures, Shutdown Procedures and Operational
Procedures etc. and shall be arranged by Discipline/Subject as shown in APPENDIX
12.

12.5.7 Section 5.7: Completed Tie-in Information

The information to be contained in this Section shall include Drawings, sketches,
Mark-ups related to the Tie-ins.

Sub-Sections of Section 5.7 shall include, Type/Size/Schedule/Rating/Spec, of

materials used in the tie-in and Schedule dates of Tie-ins if any. The Sub-Sections
shall be arranged by Discipline/Subject as shown in APPENDIX 12.

12.5.8 Section 5.8: Shop Drawings

The information to be contained in this Section shall include all shop drawings. The
Sub-Sections shall be arranged by Discipline/Subject as shown in APPENDIX 12.
 Engineering Standard ES.0.06.0021
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Page 17 of 34

12.5.9 Section 5.9: Other Documentation

Information not covered by the Sections 2 to 5 of the Dossiers, may be filed in this
miscellaneous Section as ‘Other Documentation’ and shall be arranged as defined
below:
5.9.1) Conceptual Studies
5.9.2) Safety Study Reports
5.9.3) Work Activity Schedules
5.9.4) General and Technical Reports
5.9.5) Utilities Summaries

Additional Sub Sub-Sections may be added to the above to cater for miscellaneous
related Data not defined above. Additional Sub Sub-Sections shall continue with the
next available Sub Sub-Section number i.e. 5.9.6

12.6 Section 6: Title - Environmental Documentation

Environmental Information not covered by the Sections 2 to 5 of the Dossiers, to be

filed in this Section and shall be Sub divided as defined below:

6.1) Environmental Impact Assessments (EIA) reports

6.2) Initial Environmental Authorizations (IEA) including applications and
approvals
6.3) Consent-To-Operate Applications and Permits
6.4) Environmental Clearance Certification including Project works/Facilities,
Contractors lay down area, Contractor’s Camp as applicable.
6.5) Project HSE Risk Register (s)

Additional Sub-Sections may be added to the above to cater for Environmental related
Data not defined above. Additional Sub-Sections shall continue with the next available
Sub-Section number i.e. 6.6

12.7 Section 7: Title - Project Certification

Section 7.0 Project Certification records shall be filed in this section and shall be Sub
divided as defined below:

7.1) Mechanical Completion Certificate, with signed-off Punch List (MCC)

7.2) Ready for Commissioning Certification (RFC)
7.3) Ready for Start Up Certification (RFSU)
7.4) Acceptance Certification,
7.5) Plant Operational Handover Certificate with agreed Punch List Items and
Snag list items.
7.6) Final Handover Certification with agreed Punch List and Outstanding Items
7.7) Commissioning Close out Report
7.8) Project Completion Certificate

Additional Sub-Sections may be added to the above to cater for Project Certification
related Data not defined above. Additional Sub-Sections shall continue with the next
available Sub-Section number i.e. 7.9
 Engineering Standard ES.0.06.0021
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Dossiers Date: 20.02.2018
Page 18 of 34

12.8 Section 8: Title - Construction Data Volumes

This Section shall include all Quality Plans, QA/QC, Test and other Construction
documentation including those of Vendors, Suppliers and all Sub-Contractors. The
arrangement of the construction Data Volumes shall be Sub divided as indicated in
the following Sub-Sections of Section 8.0:

12.8.1 Section 8.1: QA/QC General Data

Section 8.1 Sub-Sections shall be arranged as follows:

8.1.1) Quality Manual / Procedures

8.1.2) Pre-Commencement Qualifications
8.1.3) List of Sub-Suppliers
8.1.4) Sub-Suppliers & Sub Contractor Quality Plan & other QC Procedures
8.1.5) Sub-Suppliers QA/QC Records
8.1.6) Construction Equipment List
8.1.7) Corrective Action Reports
8.1.8) Quality Audit Reports
8.1.9) Concession Requests
8.1.10) Site Inspection Schedule
8.1.11) Material Approval Requests
8.1.12) Valve Test Reports
8.1.13) Material Test Certificates
8.1.14) Consumable Test Certificates
8.1.15) Equipment Certificates
8.1.16) Third Party Inspection/Certification issued reports
8.1.17) Approved Material / Tractability and Submittal Records

Additional Sub Sub-Sections may be added to the above to cater for QA/QC related
Data not defined above. Additional Sub Sub-Sections shall continue with the next
available Sub Sub-Section i.e. 8.1.18

12.8.2 Section 8.2: Painting/Insulation

Section 8.2 Sub-Sections shall be arranged as below.

8.2.1) Painting Check Sheets

8.2.2) Insulation Check Sheets
8.2.3) Painting Works Construction Quality Control Documents

Additional Sub Sub-Sections may be added to the above to cater for

Painting/Insulation related Data not defined above. Additional Sub Sub-Sections shall
continue with next available Sub Sub-Section i.e. 8.2.4

12.8.3 Section 8.3: Welding

Section 8.3 Sub-Sections shall be arranged as below.

8.3.1) Welding Procedures & Register

8.3.2) Welding Procedure Qualifications
8.3.3) Welders Qualifications & Register
 Engineering Standard ES.0.06.0021
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Dossiers Date: 20.02.2018
Page 19 of 34

8.3.4) Welding Reports

8.3.5) Welding Inspector’s Qualifications
8.3.6) Weld Tracking Log/Records
8.3.7) Welding Procedure Specifications (WPS)
Additional Sub Sub-Sections may be added to the above to cater for Welding related
Data not defined above. Additional Sub Sub-Sections shall continue with next
available Sub Sub-Section i.e. 8.3.8

12.8.4 Section 8.4: Inspection Records

Section 8.4 Sub-Sections shall be arranged as below.

8.4.1) Magnetic Particle Inspection Register (MPI)

8.4.2) Radiographic Reports
8.4.3) Ultrasonic Reports
8.4.4) NDT Procedures
8.4.5) Personnel Qualifications & Register
8.4.6) PWHT Charts
8.4.7) Hardness Test Reports
8.4.8) NDT Reports & Index
8.4.9) Radiographs Films (References to storage arrangement should be provided
here)
8.4.10) Dimensional Inspection Records
8.4.11) Spool/Item Release Certificate
8.4.12) PWHT Certifications showing Temperature Ranges etc.

Additional Sub Sub-Sections may be added to the above to cater for Inspection
Records not defined above. Additional Sub Sub-Sections shall continue with next
available Sub Sub-Section i.e. 8.4.13

12.8.5 Section 8.5: Hydro Test

Section 8.5. Sub-Sections shall be arranged as below.

8.5.1) P&ID Mark-ups Indicating Limits

8.5.2) Limits of Hydro Test Packs
8.5.3) Hydro Test Packs & Reports

Refer to Section (12.8.9) for Hydro Test Equipment Calibration Check Sheets.

Additional Sub Sub-Sections may be added to the above to cater for Hydro Test
related Data not defined above. Additional Sub Sub-Sections shall continue with next
available Sub Sub-Section i.e.8.5.4
 Engineering Standard ES.0.06.0021
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12.8.6 Section 8.6: Structural

Section 8.6 Sub-Section shall be arranged as below.

8.6.1) Mechanical & Steel Structural Works - Construction and Quality Control
Documents

Additional Sub Sub-Sections may be added to the above to cater for Structural
discipline construction QA/QC related Data not defined above. Additional Sub Sub-
Sections shall continue with next available Sub Sub-Section i.e.8.6.2

12.8.7 Section 8.7: Civil

Section 8.7 Sub-Sections shall be arranged as below.

8.7.1) Concrete Cube Test Certificate

8.7.2) Batching Plant Mix Design Certificates
8.7.3) Concrete Slump Test Certificates
8.7.4) Reinforcement Test Certificates
8.7.5) Pour Records
8.7.6) Pile Load Test Certificate
8.7.7) Topographical and Geo-Tech Survey Reports
8.7.8) Civil Works Construction Quality Control Forms/Documents
8.7.9) Borehole and Trail Pit Location Tables

Additional Sub Sub-Sections may be added to the above to cater for Civil construction
related Data not defined above. Additional Sub Sub-Sections shall continue with next
available Sub Sub-Section i.e.8.7.10

12.8.8 Section 8.8: Electrical

Section 8.8 Sub-Sections shall be arranged as follows:

8.8.1) Electrical Equipment Check Sheets

8.8.2) Electrical Cable Continuity and Insulation Check Sheets
8.8.3) Lighting Check Sheets
8.8.4) Earthing Check Sheets
8.8.5) Electrical Construction Quality Control Forms
8.8.6) Equipment and System Acceptance Test Reports

Additional Sub Sub-Sections may be added to the above to cater for Electrical QA/QC
related Data not defined above specific to the Project. Additional Sub Sub-Sections
will continue with next available Sub Sub-Section i.e.8.8.7

12.8.9 Section 8.9: Instrumentation, Fire & Gas.

Section 8.9 Sub-Sections shall be arranged as follows:

8.9.1) Instrument Pressure Testing Schedule Process Piping

8.9.2) Instrument Pre-Installation Calibration Sheets
8.9.3) Relief Valve Pre- Installation Check Sheets
8.9.4) Instrument and Control Cable Continuity and Installation Check Sheets
 Engineering Standard ES.0.06.0021
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Dossiers Date: 20.02.2018
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8.9.5) Hydro Test Equipment Calibration Check Sheets

8.9.6) Instrument Earthing Check Sheets
8.9.7) Instrumentation Works Construction Quality Control Documents
8.9.8) Fire and Gas Systems related Check/Calibration Documentation
8.9.9) Equipment and System Acceptance Test Reports

Additional Sub Sub-Sections may be added to the above to cater for Instrument, Fire
and Gas QA/QC related Data not defined above. Additional Sub Sub-Sections shall
continue with next available Sub Sub-Section i.e. 8.9.10

12.8.10 Section 8.10: Other Construction Data

Section 8.10 shall contain any other Construction Data i.e. Telecommunications, IT,
Security Systems etc. not listed in Sub Sections of Section 8.0 above.

12.9 Section 9: Title - “As-Built” Documents and Drawings

A full set of As-Built Documents and Drawings together with the revised As-Built
discipline indices, shall be included under this Section.

Sub-Sections of Section 9 shall be arranged by Discipline/Subject as defined below

and shall contain the Discipline As-Built Document / Drawing Index at the beginning of
each discipline sub section as shown in APPENDIX 12.

13.0 QP REVIEW AND APPROVAL OF PROJECT DOSSIERS

The QP Project Team and applicable QP Plant Asset owners/operations review (if
required as per Contract Scope) shall be focused on the Technical Contents of the
Project Dossiers, where the QP Engineering Design, Info & Standards Division (PTD)
(as below) review is focused on the Compilation in accordance with this Standard, its
accuracy and completeness as per approved Indexes.
The review for compliance check to this Standard shall be submitted in stages and
format as detailed in the below table:

STAGE Description Format

1 Draft Main Index MS Excel
2 Draft Section Index MS Excel
3 Draft Dossier Individual Volume Hard Copy
4 Draft Final Dossier PDF
Equipment Tag Key List MS Excel
5
Completed Metadata MS Excel

Contractor shall submit each of the above via QP Project Engineer to QP PTD Help
Desk for review.

The QP Project Department shall ensure all comments raised during each review
have been incorporated prior to execution and development of next stage as above.

Once approval of the PDF draft final dossiers is obtained Contractor can proceed in
compiling the hard copy dossiers in accordance with this standard.
 Engineering Standard ES.0.06.0021
Compilation and Handover of Project Rev.: C
Dossiers Date: 20.02.2018
Page 22 of 34

14.0 FINAL PROJECT DOSSIERS HANDOVER

Prior to final handover of Project Dossiers Hard Copy Contractor shall contact relevant
QP PTD representative to arrange location and delivery date of hard copy dossiers.
The Final handover shall consist of the following:

A) Soft copy Submission of Project Dossier - PDF files

B) Completed Metadata Template (Form ES.0.08.0016) in MS Excel
C) Equipment Tag Key List (Form ES.0.08.0017) in MS Excel
D) Hard Copy Submission of (the full set of) Project Dossier (Original Wet Signed
Approval as applicable)

On receipt of the above, QP PTD division will conduct final checks. The appropriate
QP Project Engineer or QP Departments shall be notified of any discrepancies in the
deliverables and shall be responsible for obtaining the revised / corrected or missing
data.

The QP PTD division shall inform the QP Project Engineer or QP Department of final
acceptance of all Project Handover deliverables as defined above; It shall be noted
that the project IS NOT complete until QP PTD division approves the complete
deliverables set.

15.0 SECRECY UNDERTAKING

Upon contract completion, all contract documents and Engineering Data

(including data supplied by QP or developed by contractor pursuant to the
contract work scope) must be submitted to QP. Unless contractor requests and
QP approves of retention of documents and data beyond the completion date,
contractor lacks authorization to retain. Accordingly, unless contractor
specifically requests authorization to retain documents and data beyond
completion and QP agrees in writing to such request, it will conclusively be
presumed that all contract documents and related data has been submitted to
QP in accordance with the applicable confidentiality provisions of the GCOC
(General Conditions of Contract).
 Engineering Standard ES.0.06.0021
Compilation and Handover of Project Rev.: C
Dossiers Date: 20.02.2018
Page 23 of 34

APPENDIX 1 – Typical Layout of Spine

Doc No. xxxx.yyyy.0.40.0001

Vol x of X

QP CONTRACT No.
Text as required

CONTRACT TITLE:

Text as required

PROJECT DOSSIER
SECTION 2
(2.1 to 2.2)

OVERALL PLANT
OPERATING
INSTRUCTIONS

CONTRACTOR
DETAILS/LOGO

SECTION 2
 Engineering Standard ES.0.06.0021
Compilation and Handover of Project Rev.: C
Dossiers Date: 20.02.2018
Page 24 of 34

APPENDIX 2 – Typical Layout of Front Cover

QP CONTRACT No.: Text as Required

CONTRACT TITLE:

Text as Required

PROJECT DOSSIER SECTION 2

(2.1 to 2.2)

OVERALL PLANT
OPERATING
INSTRUCTIONS

CONTRACTOR
DETAILS

Doc No. xxxx.yyy. 0.40.0001 Vol x of x

 Engineering Standard ES.0.06.0021
Compilation and Handover of Project Rev.: C
Dossiers Date: 20.02.2018
Page 25 of 34

APPENDIX 3 – Typical Layout of Flysheet

Section 5: Design Documentation

Section 5.2: Specifications

Contractor
Details
 Engineering Standard ES.0.06.0021
Compilation and Handover of Project Rev.: C
Dossiers Date: 20.02.2018
Page 26 of 34

APPENDIX 4 – Box Label / Barcode numbering standard

PROJECT DOSSIER BOX LABEL

0000

disposal date
Project
Code

2032
XX XXXXXXX SITXYY-TD1000000-0000
Contract
Number

Box No

PROJECT NAME 1/

All deliverables stored within PTD sections are assigned a unique identifier as per the
following standard.
The code shall be 21 characters

Owner Section
Project Code

SITXYY-TD1000000-0000
Project Year Type of Unit
Location deliverable number
 Engineering Standard ES.0.06.0021
Compilation and Handover of Project Rev.: C
Dossiers Date: 20.02.2018
Page 27 of 34

APPENDIX 5 – Box Label / Barcode numbering reference tables

Position Description Value

SITXYY-TD1000000-0000 Contract/Project location OFF, DKN, MES, RLC, MIC, DCA, DOH, QPR, AMP
See table 1

SITXYY-TD1000000-0000 Owner 1, 2, 3, 4
See table 2

SITXYY-TD1000000-0000 DELIVERY Date YY = Year

SITXYY-TD1000000-0000 Separator -
Type of Media S, H, D, M
SITXYY-TD1000000-0000 See table 3

SITXYY-TD1000000-0000 Type of Deliverable S, C, E, A, P, M, X

See table 4

SITXYY-TD10000000-0000 not used, for any later use 100

SITXYY-TD1000000-0000 Project Code XXXX

SITXYY-TD1000000-0000 Separator -

SITXYY-TD1000000-0000 Incremental (unit number) ZZZZ

Reference tables
Table 1. Location code, Custodian of Assets/Project Dossiers

Code QP Asset
OFF Offshore Facilities and associated subsea pipelines
DKN Dukhan Fields inclusive of all Dukhan Facilities and Associated Pipelines within the Dukhan
Concession Area
MES Mesaieed NGL Complexes, Gas Distribution Stations and associated Pipelines, Tank Farm and
Terminal
RLC Ras Laffan – All RLC facilities excluding the end user facilities
MIC Mesaieed – All MIC facilities excluding the end user facilities
DCA Dukhan – All DCA infrastructure support facilities excluding the OE (D) Oil fields facilities
DOH Doha
QPR QP Refinery

Table 3. Type of
Table 2. Owner
Media

Code Section Code QP Asset

1 PTD1 S Soft Copy
2 PTD2 H Hard Copy
3 PTD3 D Disk/CD/DVD
4 PTD4 M Map

Table 4. Type of deliverables

Code QP Asset
S Studies Feasibility and Concept Optimization
C ECS Engineering Consultancy Service
E EPIC
A As-Built (for As-Built Contracts)
P PCR’s (Plant Change Requests) Dossiers
M MWR
X Non Classified
 Engineering Standard ES.0.06.0021
Compilation and Handover of Project Rev.: C
Dossiers Date: 20.02.2018
Page 28 of 34

APPENDIX 6 – Typical Main Index (First Page)

The Section and Sub-Sections along with their descriptions are literal. The Volume numbers shown are
typical examples and they will vary depending on the amount of Data involved specific to each Project.
The example below shows the first page only; however, the layout of all other pages shall be the same.

Contract No.:
Contractor
Contract Title: Logo
PROJECT DOSSIER – MAIN INDEX if applied
Total Project Dossier Package Includes XXX Volumes
SEC &
S/SEC
S/S/SEC DESCRIPTION Volume No.

1 DOSSIER USER GUIDE 1-1

1.1 Dossier Content Guide 1-1

1.1.1 Project Dossier Main Index 1-1

EXAMPLE
1.1.2 Project Dossier Section Index’s 1-2

1.1.3 Project Dossier Volume Index’s 1-2

1.2 Project Synopsis 1-3

1.3

2 ONLY
Equipment Tag Key List

OVERALL PLANT OPERATING INSTRUCTIONS

1-3

2-1

2.1 Introduction 2-1

2.2 APPENDIX A of Contract 2-1

2.3 Plant Operating Instructions 2-1

2.3.1 Overall Operating Philosophy 2- 1

2.3.2 General Description of Plant and Controls 2-1

2.3.3 Troubleshooting 2-1

2.3.4 Plant Operational Manual(s) 2-1

3 VENDOR DOCUMENTATION 3-1

3.1 Vendor Drawings, Parts Lists, Data, Sheets etc. 3-1

3.1.0 General & Multi Discipline - Common 3-1

3.1.1 Civil – Structural, Concrete, Topographical 3-2

3.1.2 Electrical – Power Generation, Transmission, Distribution 3- 2

3.1.3 Safety, Loss Prevention – Includes HSE 3-3

Main Index Page 1 of 8
 Engineering Standard ES.0.06.0021
Compilation and Handover of Project Rev.: C
Dossiers Date: 20.02.2018
Page 29 of 34

APPENDIX 7 – Typical Section Index (First Page)

The Section and Sub-Sections along with their descriptions are literal. The Volume numbers shown are
typical examples and they will vary depending on the amount of Data involved specific to each Project.
The example below shows the first page only; however, the layout of all other pages shall be the same.

Contract No.:
Contract Title: Contractor
PROJECT DOSSIER – SECTION 5 INDEX Logo
if applied
This Section contains 8 Volumes
Design Documents As-Built Redline Mark-Ups
SEC & S/S/SE No. of
S/SEC C
Doc. No. Sht’s
DESCRIPTION Vol. No.

5.1 Drawings
5.1.0 General & Multi Discipline 1 of 8
1234-0-00-0002 3 General & Multi Discipline Project Drawing Index 1 of 8
1234-0-50-0001 2 Road Route Maps 1 of 8
1234-0-50-0002 2 Site Location Plans 1 of 8
1234-0-55-0002 1 Site Organisation Overview 1 of 8
5.1.1 Civil - Structural 1 of 8
1234-1-00-0001 4 Civil - Structural Discipline Project Drawing Index 1 of 8

EXAMPLE
1234-1-50-0001 1 Unit 41 Civil Layout 1 of 8
1234-1-50-0002 1 Unit 42 Civil Layout 1 of 8
1234-1-50-0003 1 Unit 43 Civil Layout 1 of 8
1234-1-50-0004 1 Unit 44 Civil Layout 1 of 8

ONLY
1234-1-50-0005 1 Unit 45 Civil Layout 1 of 8
1234-1-51-0001 1 Structural Arrangements Main Control Room 1 of 8
1234-1-52-0001 1 Structural Details Main Control Room 2 of 8
1234-1-51-0002 1 Structural Arrangements Pump House 2 of 8
1234-1-52-0002 1 Structural Details Main Pump House 2 of 8
1234-1-51-0003 1 Pipe Rack Unit 41 Structural Arrangements 2 of 8
1234-1-51-0004 1 Pipe Rack Unit 42 Structural Arrangements 2 of 8
1234-1-51-0005 1 Pipe Rack Unit 43Structural Arrangements 2 of 8
1234-1-51-0006 1 Pipe Rack Unit 44 Structural Arrangements 2 of 8
1234-1-51-0007 1 Pipe Rack Unit 45 Structural Arrangements 2 of 8
1234-1-52-0003 1 Pipe Rack Unit 41 Structural Details 2 of 8
1234-1-52-0004 1 Pipe Rack Unit 42 Structural Details 2 of 8
1234-1-52-0005 1 Pipe Rack Unit 43Structural Details 2 of 8
1234-1-52-0006 1 Pipe Rack Unit 44 Structural Details 2 of 8
1234-1-52-0007 1 Pipe Rack Unit 45 Structural Details 2 of 8
5.1.2 Electrical 2 of 8
1234-2-00-0001 5 Electrical Discipline Project Drawing Index 2 of 8
1234-2-50-0001 1 Electrical Equipments Layout Main Control Room 2 of 8
1234-2-50-0002 1 Electrical Equipments Layout MCC Room 2 of 8
Section Index Page 1 of 8
 Engineering Standard ES.0.06.0021
Compilation and Handover of Project Rev.: C
Dossiers Date: 20.02.2018
Page 30 of 34

APPENDIX 8 – Typical Volume Index (First Page)

The Section and Sub-Sections along with their descriptions are literal. The example below shows the
first page only, however the layout of all other pages (if used) shall be the same.

Contract No.:
Contractor
Contract Title: Logo
if applied
SECTION 1 – VOLUME 1 INDEX
SEC & S/S/S/SEC No. of
S/SEC
S/S/SEC
OR DOC. N0. Sht’s
DESCRIPTION

1 1 Dossier Contents Guide

1.1.1 8 Project Dossier Main Index
1.1.2 Project Dossier Section Indices
1.1.2.1 1 Section 1 Index- Dossier Contents Guide
1.1.2.2 4 Section 2 Index- Overall Plant Operation Instructions
1.1.2.3 102 Section 3 Index- Vender Documentation
1.1.2.4 89 Section 4 Index- Requisitions and Purchase Orders
1.1.2.5 8 Section 5 Index- Design Documents
1.1.2.6 34 Section 6 Index- Environmental Documentation

EXAMPLE
1.1.2.7 23 Section 7 Index- Project Certification
1.1.2.8 140 Section 8 Index- Construction Data Volume
1.1.2.9 203 Section 9 Index- As-Built Drawings
1.1.2.10 34 Section 10 Index- Project Completion and Handover

ONLY
1.1.2.11 5 Section 11 Index- Project Close Out Report
1.1.3 Project Dossier Volume Indices
1.1.3.1 1 Volume 1 Index
1.1.3.2 1 Volume 2 Index
1.1.3.3 6 Volume 3 Index
1.1.3.4 5 Volume 4 Index
1.1.3.5 8 Volume 5 Index
1.1.3.6 5 Volume 6 Index
1.1.3.7 1 Volume 7 Index
1.1.3.8 23 Volume 8 Index
1.1.3.9 45 Volume 9 Index
1.1.3.10 22 Volume 10 Index

Volume 1 Index Page 1 of 1

 ES.0.06.0021
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Page 31 of 34

APPENDIX 9 – Format for Equipment Tag Key List

EXAMPLE
ONLY
 ES.0.06.0021
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Date: 20.02.2018
Page 32 of 34

APPENDIX 10 - Drawing & Document Native Files Metadata- Form (ES.0.08.0016)

 Engineering Standard ES.0.06.0021
Compilation and Handover of Project Rev.: C
Dossiers Date: 20.02.2018
Page 33 of 34

APPENDIX 11 - Proposal/Appraisal for Variance of Engineering Standard- Form

EXAMPLE
ONLY
 Engineering Standard ES.0.06.0021
Compilation and Handover of Project Rev.: C
Dossiers Date: 20.02.2018
Page 34 of 34

APPENDIX 12 – Typical table for arrangement of Sub-sections by Discipline/

Subject

Sub-Sections of Sections 3.1, 3.2, 3.3, 4.1, 4.2, 5.1, 5.2, 5.3, 5.4, 5.5, 5.6, 5.7, 5.8 & 9
shall be arranged by Discipline/Subject as shown in Table 1 below:

Table 1

S/S/Sec. Discipline / Subject

X.Y.0 General & Multi Discipline, Common
X.Y.1 Civil – Structural, Concrete, Topographical, Geotechnical
X.Y.2 Electrical – Power Generation, Transmission, Distribution
X.Y.3 Safety, Loss Prevention – Includes HSE
X.Y.4 Instrumentation – Plant monitoring, Control, Safeguarding Devices and
Systems, Fire and Gas and Telemetry
X.Y.5 Mechanical – Plant equipment, Rotation, Plant Piping work &
components, Corrosion, Painting, Insulation and HVAC
X.Y.6 Process – Production Systems, Specialised Process/Utility Equipment.
X.Y.7 Pipelines – Pipeline Engineering, Onshore pipelines, Cross country
pipelines, Export pipelines, transmission and distribution systems, flow
lines, trunk lines, power water injection lines, gas-lift lines, subsea
pipelines
X.Y.8 Telecommunications – Includes Security Systems.
X.Y.9 Buildings, Architectural, and Building Services – Includes all Disciplines
i.e. Civil, Drainage, Electrical, Fire Protection, Gas Services, Medical,
ELV/IT and Telecom, Landscaping, Plumbing, Topographical etc.

Note:
1. X.Y shall be replaced by the corresponding section number of the sections
mentioned above (except for section 9, see Note 2.) e.g. for section 3.1 section,
X = 3 and Y = 1.

2. Sub-sections of Section 9, in Column 1 of Table 1,”X” shall be replaced by “9” and

“Y” shall be eliminated as shown in the example below:

S/S/Sec. Discipline / Subject

9.0 General & Multi Discipline, Common