CONVENTION CENTER

Plenary hall
It can accoomodate 5000 delegates.

Standard area occupied by a person is 0.8i sqm., but the design assumed to have 1
sqm. per person.
It has a 5000 sqm. For seating area only.

The design assumed to have 6000 sqm. total floor area considering other needed
spaces and accesses.

Function Hall

It has a total area of 6000 sqm.

The could be divided into two having the size of 30m x 50m .
It could cater 100 booth with the size of 3m x 3m with a 4 meters clearances in
between.

Reception Hall

It can cater 1800 delegates.

The assumes area occupied per person is 4 sqm.
It as a total floor area of 8000 sqm.

Meeting Hall

It has a total floor area of 640 sqm.

The assume area occupied per person is 4sqm.
It can accommodate 160 guest.
Convention Center Design Guidelines
GENERAL FEATURES:

It is very essential that the proposed convention centre should contain at least one
convention hall, two mini convention halls, one exhibition hall, one restaurant and
parking facilities as per details given below:-

1. CONVENTION HALL- Convention hall as the name suggests should have audio
Visual conferencing equipment, facility for high fidelity recording, video projection/ video
graphs etc. and skilled manpower at various levels. The seating capacity in the hall may
be in a classroom style in the following category:- a) Above 1500pax or b) 1200-1500
pax or c) 800-1200 pax or d) 300-800 pax

2. MINI CONVENTION HALLS: Mini Convention halls are equally important in

Convention Centers as these halls are required for various seminars, committees,
meetings etc. the seating capacity therefore, may be in a theatrical or classroom style to
seat as follows:-

a) 200-300 pax or b) 100-200 pax or c) 50-100 pax or d) 20-50 pax

3. EXHIBITION HALL: Exhibition Hall is another important feature in convention centre.

Delegates to the convention as well as trade relative promoters take part in trade shows
to promote their products during conventions. As such, it is essential that such
exhibition hall should have a capacity to accommodate at least 20 booths of 3 mts by 3
mts in size excluding passages in between the booths.

4. RESTAURANTS: Restaurants in the convention centers should confirm to the

existing guidelines of HRACC laid down by the Ministry.

5. PARKING: Parking facility for not less than 50 cars and five coaches.
6. RESIDENTIAL ACCOMMODATION FOR DELEGATES/ PARTICIPANTS: applicable
only if, promoters, desire to have residential accommodation in the convention complex
and the guidelines laid down by the Ministry in respect of star category hotels will apply.

7. In addition to the above facilities convention centre should include the following

INFRASTRUCTURAL FACILITIES:-

1. Landscaped forefront 2. Exhibition Management Centre 3. Administrative facilities for

corporate office including IITTM/ Internet etc. 4. Trade Show/ Fair Facilities such as
Tourist Office, Bank and Money Changing facilities, Travel Desk, STD/ISD, Press
Lounge, VIP Lounges etc. 5. Technical facilities such as plant room, electric substation,
stores, electric power back-up-system, fire hydrant etc. 6. Gate complex for stipulating
entry and exit. 7. Information booths. 8. Public Convenience. 9. Stationary Shops and
Kiosks. 10. Public Address System. 11. First aid with doctor on call facilities. 12.
Security office and booths for security arrangements. 13. Storage complex for custom
storage and handling etc. 14. Fire safety arrangements. 15. Locker facilities.
In order to enhance the value of the above facilities there must be space for
other ancillary activities also. This could include the following: i) Handicraft shops,
souvenir shop. ii) Facility for the physically disabled person. iii) Other facility for
enhancing costumer satisfaction.
Planning standards

ACCESS
KEY DESIGN CRITERIA –PROVIDE
1. Easily identifiable entrance and exit, and clear external signage,which may need to
be illuminated.
2. Sufficient unloading/loading space to accommodate multiple events.
3. Level ground floor with loading docks of sufficient size for all servicesincluding client
vehicles.
4. Large coach drop off and collection points adjacent to main entrance,with sufficient
turning space and height, accessible under cover
. 5. Doors of sufficient width and height or demountable/retractable wallsto permit truck
access (trucks delivering exhibit and stagingequipment pose particular problems).
6. Floor loadings to permit truck access 7. Easily identifiable and weather protected
entrance and reception areafor attendees. 8. Clearly identified disabled access. 9. In
larger venues, security systems and monitoring at loading docks. 10. Separate entry for
venue staff. 11. Storage space (for several days) for pre-congress
consignmentsincluding exhibitors’ displays materials.

KEY MANAGEMENTDECISIONS – CONSIDER 1. Manager/security guard contactable

direct by phone. 2. Recording and coding of all deliveries. 3. In larger venues, loading
dock staffed at nominated times, and a security management and monitoring system in
place. 4. Area to be clean, well lit and secure with plenty of trolleys for client use.

5. Provision of Concierge and porterage services, which include provision for receipt of
urgent courier deliveries to front of house rather than loading docks. 6. Security
arrangements for VIPs. 7. Signage for dedicated service access routes. 8. Ready
access for the PCO to storage areas.

PARKING

KEY DESIGN CRITERIA –PROVIDE 1. Plenty of space for parking while

unloading/loading goods and equipment with a dedicated car park for vehicles
delivering goods or equipment. 2. Parking for trucks with sufficient height and turning
space where staging, audio visual or other equipment needs to be packed in or out
within a short time period. 3. Long-term parking for trucks used for transporting
production equipment and exhibitors’ displays. 4. Coach parking bays off street. 5.
Sufficient undercover parking for attendees. 6. All parking, including venue staff parking,
should be secure. 7. Disabled spaces. 8. Direct access to venue lobby. 9. Clear
directions for exiting car park. 10. Sufficient cashier stations (everyone likely to leave at
once). 11. Sufficient exits to street, with adequate queuing lanes.

KEY MANAGEMENT DECISIONS – CONSIDER 1. A percentage of parking dedicated

to meeting attendees, provided free or at preferential rates. 2. Designated reserved
space for organisers’ access, provided free or at preferential rates. 3. Clearly displayed
height dimensions and hours of operation inparking facilities.
DELIVERY AND STORAGE

KEY DESIGN CRITERIA – PROVIDE 1. Colour coded storage bays set aside for
specific meetings. 2. Facilities to store up to one week prior to and two days after a
meeting. 3. Storage available for meeting organisers, exhibitors’ packaging materials
and production equipment cases or offsite storage provided by a company with a
delivery service to the conventioncentre on the setup day.

KEY MANAGEMENT DECISIONS – CONSIDER 1. Colour coded pre-addressed labels

to differentiate meetings, matching colour coded bays for different meetings. 2. Plenty of
trolleys (and forklifts in larger venues) and staff to assist build-up of meeting and
exhibition material. 3. Management guidelines for incoming and outgoing goods.

TRANSPORT

KEY DESIGN CRITERIA – PROVIDE 1. Drive-up, drive-in access 2. Truck to trolley at

loading docks or unload by hoist. 3. Space for queuing buses. 4. Turning area for
delivery trucks. 5. Feature lifts in larger multi-level venues. 6. Covered walkways
connecting various areas within and without the venue and weather protection to
transport pick up and drop off points. 7. Easy access to public transport.
8. Easily identifiable taxi waiting bays and call buttons.

KEY MANAGEMENT DECISIONS – CONSIDER 1. Address for delivery dock clearly

shown on brochures or letters toorganisers. 2. People movers’ operating around site. 3.
Shuttles from nearby hotels. 4. Schedule unloading pre-convention and packing out
postconvention.

FACILITIES – SIGNAGE
KEY DESIGN CRITERIA – PROVIDE 1. Clear signage on main access routes starting
as far away from the venue as possible.
2. External signage to roof level sufficient for identification of venue.
3. External signage at ground level sufficient for direction of pedestrian and vehicular
traffic.
4. Temporary customizing e.g. with electronic display to enable specific events to be
announced.
5. Flagpoles for clients’ flags or banners.
6. External and flood lighting consistent with the image of the venue.
7. All external signs using universal/international symbols.
Cultural Center

Planning and Design Standards

The Proscenium Theatre will have parterre and balcony seating with accessible seating
at all seating sections. The stage will be trapped with a full fly section. The theatre will
be acoustically isolated from the lobby, the exterior, and surrounding support spaces.
Masonry wall construction and concrete roof construction with sound protected
openings through this construction will provide the acoustical isolation required.

The Recital Hall will have balcony seating with accessible seating at all seating
sections. The pipe organ will be integrated with the performance platform. There will
be companion spaces adjacent to the recital hall for organ equipment, piano storage,
and a green room. The space will be designed and constructed as a high quality
acoustical enclosure that is acoustically isolated from the lobby and exterior.
The classroom and practice room spaces will also have specialized acoustical features.
They are separated acoustically by virtue of the wall construction, acoustical doors,
sound and light lock vestibules, and intervening spaces (storage rooms and corridors).

The circulation spine widens and narrows throughout its length to create separate lobby
spaces for the performance venues, interaction spaces for students and patrons,
vestibules, and access to support spaces (coat check room, restrooms, ticket rooms).

Architectural features of the building, the performance venues, and other spaces are
described below. The 800 seat proscenium style theatre shell will be constructed of
structural precast insulated concrete panels. The roof will be constructed of full span
steel bar joists with a concrete deck. Balcony and parterre framing will be structural
steel supporting a concrete deck. The walls and ceiling are to be finished in wood
boards or paneling. Flooring will include concrete under the seating and carpeted
aisles. The stage floor will be a sprung wood floor.

The 225 seat recital hall, will have the same wall construction as the theatre. The roof
will be constructed of laminated wood beams and laminated wood decking. The
balcony framing will be structural steel supporting a concrete deck. The interior walls
will be painted gypsum board or painted precast concrete. The laminated wood will be
stained and varnished. The ceiling construction will include a suspended acoustical
‘cloud’ over the stage. The platform floor will be wood. The finished floor will be
concrete under the seating with carpet used in the aisles.

The band, chorus, multipurpose classrooms, and dance studio will have concrete
masonry or precast concrete walls with steel bar joist and metal deck roof system. The
ceiling finish of the room will include acoustical clouds adjusted to the sound reflective
or absorptive requirements of the space. The band room and classrooms will have a
hard surface floor, the chorus room a carpet floor finish, and the dance studio will be a
sprung wood floor. Walls will be a painted finish. Each of these rooms will have
adjustable acoustical wall curtains to allow the room acoustics to be modified to the
activity and number of occupants.

All other spaces portions of the building will be steel framing and steel stud construction.
Bar joist roof framing and steel deck with comprise the roofing system. Interior walls will
be steel studs with a gypsum board finish with the exception of the circulation spine of
the building. This will be granite veneer panels. Ceilings will be acoustical tile. Wall
finishes will be painted. Floor finishes will vary on the use of the space.

The exterior materials will vary. The precast wall panels, where exposed, will have the
same color and texture as the existing building. Dakota Granite will be used at ground
level on most of the one story portions of the building that are facing public ways. An
aluminum storefront and window system with high performance insulating glass or
insulated spandrel panels will be used at the lobby and classroom areas. The roof
material of the building will be white single ply membrane roofing on all portions except
the recital hall. This roof will be metal panels.

The heating, ventilation, and air conditioning systems will be a combination of variable
volume air handling systems to serve classrooms and offices and single zone air
handling systems to serve the performance venues. Air distribution for the recital hall
and theatre shall be designed with acoustical consideration including duct silencers at
the air handlers, reduced distribution velocities, and thicker duct liner.
Other considerations,
! private sector provision of small scale performance studio venues with 100-300 seats;
! at community level, there is a demand for space for preparatory activities such as
studios, workshops, classrooms and small rehearsal and performance space. Whilst the
quality of the space can be modest, a high degree of freedom in usage without rigid
procedures and restrictions is important;
! ancillary space for storage, set and prop making, a 'scrap store' etc.;
! 'alternative' space for non-mainstream arts activities (contemporary art galleries, black
box theatres, workshops etc.);
! greater use of streets and open space to encourage interaction in the community
through public arts. Similarly wider use of shopping malls and other public spaces
should be made; and
! showgrounds and temporary sites for short term performances and events.
5 Star Hotel

The Site Area The design team is to apply the building design and layout planning to the
site area, minimizing the footprint of the building on the site within the constraints of the
budget. The scheme should provide appropriate levels of parking facilities.

Type of Hotel Fitzwilliam Hotels will operate in key city locations. The generic model is
based on 130-250 bedroomed unit branded as ‘The Fitzwilliam incorporating
bar/restaurant, meeting facilities, together with fitness and leisure areas.

Guest Facilities • 130- 250 key bedroom units • Lobby reception area • A restaurant with
ample seating capacity, ideally with direct street access. • A self-contained Bar area
adjacent to the lobby • Events/Function room area • Fitness Room • Car Parking
[available] • Concierge Desk • Business Centre • Treatment Room • Day-room
Service Accommodation With Support Area

• Delivery/Receiving yard, refuse bins, empties store. This area is to be out of sight of
guest bedrooms and front entrance.
• Back-of-House storage areas [Equipment, Dry Goods, Refrigeration] including cost
control/goods receiving and purchase office
• Bar storage and beer cellar
• Housekeeping department[ Office, Linen store etc]
• Human Resources Office [must be separate from other offices] and Uniform Store
• Dedicated Staff Entrance [separate from Goods Inwards/food handling areas] with
changing facilities in line with national legislation,
• Maintenance department including tool/spare parts storage and workshop separate
from plant rooms.
• Centralised kitchen area serving all food outlets. Room service pantry
• Centralised consumables storage areas
• Plant space/machine room

• Centralised administration, accounts department.

• Each guest accommodation floor of the hotel to have rooms attendant pantry. [It is
assumed that NO in-house laundry facilities are required]
• Communications Room [Computer servers, PABX, UPS etc]

Special Requirements

• Standby generator [subject to local conditions and requirements] Combined Heat &
Power [CHP] unit if appropriate • UPS [Uninterrupted Power Supply] for all computer
equipment and PABX system • Emphasis on landscaping external subject to local
conditions and requirements • Water mains to be pressurised [subject to local
conditions] • Overall emphasis on sound proofing, insulation, double glazing,
maintenance free materials, energy saving, security and guest safety. • CCTV – • Air-
Conditioning throughout the building

4 The Operational Brief

N.B. The following list of the operational design preferences are to assist the architect to
interpret the product concept and brand personality, which, subject to matching the
budget cost including FF&E, would form the agreed basis to progress the design
development. . 4.1 Entrance, Forecourt/Unloading

Standard: • The hotel access, road, or city street in city locations, should provide for
easy access and drop off/pick up by taxis, cars and buses and other forms of Public
Transport. • The canopy or porte-cochere should be high enough for coach access [min
5m net clearance]

Preferable: • Ideally, the most visible approach façade will feature the Fitzwilliam hotel
logo [‘F’] • Directional signage to the hotel in the local area should exist wherever
possible.
Entrance Lobby/Reception

Standard: • The hotel buildings main entrance lobby shall present an open vista and
image of the appropriate quality and style to reinforce the Brand’s Personality. • Guests
and visitors shall have an immediate view of the bar, feature lobby seating, the
reception desk/s, Concierge desk should be clearly identifiable. • Reception facilities
should accommodate a minimum of three receptionist stations and provide sufficient
space for individual and group check in/out. A higher number of stations to be provided
if bedroom numbers are higher than 130. • A dedicated Concierge Desk shall be
located separate from the Reception desks • Reception area seating units should be
designed to maximise usage for individuals or groups. • A Library themed installation -
a feature of a Fitzwilliam lobby area. • A Fire themed installation - a feature of a
Fitzwilliam lobby area

Preferable: • The rear wall to the reception should be designed as a feature Fitzwilliam
brand hallmark.

Bar

Standard: • The main bar is to be located so as to allow direct access into the lobby
area. The Bar will act as a cocktail bar and also as an additional casual lounging area of
the hotel. • Seating capacity will be linked to the number of guest bedrooms and
comprise a mix of bar stools and seating unit clusters • Design to allow for front
pouring/loading bar allowing for efficient Cocktails service. • Flat screen TV’s shall be
incorporated into the design so as to be out of sight when not in use.

Restaurant

Standard: • The Restaurant will be a semi-formal and stylish full service facility to
provide breakfast and all day dining located adjacent to the main bar and accessed off
the lobby. • The design shall take into account that food will be served to this area so
service stations and food delivery areas must be incorporated with minimum
interference to the guest’s experience • Total seating capacity will be linked to number
of guest bedrooms.
Preferable: • Direct street access and frontage wherever possible. • Two restaurants on
the site- One being of Michelin Star standard

Front Office and Administration

Standard: • A self-contained ‘back-office’ shall be situated at reception. • This will have

a ‘drop-safe’ with vacuum money chute facility • All management and administration
areas should be located, designed and furnished to satisfy Health & Safety legislation
and allow for a positive work environment.

Preferable: • All other administration offices may be located where the building design
allows

Public Toilets

Standard: • Public toilets are required for the F&B areas and Events/Meeting facilities.
Size, number and location will be dependant on space available and area relationships.

Disabled Facilities - General.

Standard: • All facilities will be accessible to disabled persons in compliance with the
relevant statutory regulations, including provision for those with sight and hearing
deficiencies. • The hotel will provide appropriate number of bedrooms for the disabled
as well as disabled toilets in the public areas.

Meeting and Event Room Areas

Standard: • The main function/event room seating numbers will be dependent on size
limitations with a pre-function lobby area. • A simple access route to the main kitchen is
also essential. • Additional meeting rooms configurations should be as flexible as
possible subject to location and demand. • All meeting rooms to have the maximum
possible sound-proofing included in the design, especially partition walls in subdivided
rooms. • All meeting rooms shall have integrated Audio-Visual facilities • A furniture and
equipment store room to be located adjacent to meeting room area. • The
meeting/event area will be provided with a break-out area in proportion to the meeting
room space and will be able to act as a reception venue for reception use • A Business
Centre will be located adjacent to the Meeting rooms area.

Preferable: • Capacity of Main Meeting room to be 100-150 theatre style • All rooms
should feature natural daylight where possible • Ideally this facility will have a separate
external access as well as access from the hotel • The meeting room area should have
direct access to the ‘Receiving/Delivery Area. • The ‘break-out are should ideally be
located adjacent to the main meeting room,

Fitness and Wellness Area

Standard: • The minimum Fitness and Leisure facility to be provided in a Fitzwilliam

Hotel will consist of an exercise gym with WC/shower facility. • The gym area should
be able to accommodate 5 No. pieces of equipment. • A ‘Day-room’ shall be
incorporated into the design

Preferable: • Treatment room/s

Passenger and Service Lifts

Standard • The hotel will provide for a minimum of x2 passenger’ lifts [more may be
included to maximise guest convenience] and the appropriate number and type of
service lifts to facilitate vertical transportation of guests and goods in an efficient
manner. • The Service lift/s [x1 minimum] should be accessed via staff areas and out of
sight of guests • All aspects of passenger lifts and their design shall comply with
regulatory requirements as required in Fire Safety legislation.

Kitchen

Standard: • The main Bar/Restaurant facility will require direct service from the hotel’s
main kitchen. • If the kitchen is on a separate floor to restaurant/bar then heated ‘dumb
waiter’ elevators [x2 minimum] must be installed • The food preparation areas will
include the following but specialist kitchen design professionals will be required to
determine fit-out, equipment specification and M&E/ ventilation requirements:

Preferable: • It is preferred that all food service emanates from a single kitchen area to
maximise efficiencies

Staff Dining Area

Standard: • Specific staff dining facility is required. • The facility must be easily
accessible to staff without entering via the kitchen.

Preferable: • The facility should be located adjacent to the main kitchen and have
natural light
Staff Changing Facilities

Standard: • These will comprise lockers, benches, toilets, showers, washbasins, electric
hair and hand dryers with separate facilities for male and female staff. • Local
regulations may require separate facilities for staff involved with food preparation [as in
Rep. of Ireland]

Preferable: • Where possible these should be located near the Staff Dining Area.

Staff Entrance

Standard: • To be out of view of the main entrance of the hotel.

Preferable: • Staff entrance, clocking in, uniform issue, changing and staff circulation
should preferably be separated from the selfcontained delivery and storage areas.

Receiving/Good Inwards Area

Standard: • Sufficient space for unloading a delivery vehicle. • Empty bottle store. •
Refuse storage area, receptacles suiting local refuse disposal methods • Bottle
Recycling receptacles • Water Supply [Hot & Cold] • Security/receivers office adjacent
to delivery yard and staff entrance. • Secured perimeter and gated entry. • Staff cycle
store/rack for minimum of 10 bicycles.

Back of House - Stores

Standard: • General stores including furniture, stationery, • Maintenance department

stores. • Cleaning Materials/Chemicals and Equipment Store • Food and Beverage and
crockery/glass stores including: - Cold rooms at varying temperatures Beverage store
including beer and chilled wine area. • Dry goods store. • Linen and uniform stores
including: - Dirty linen and collection/sorting area. [direct external access] Bedroom
linen and maids store.

Preferable: • Crockery/Glass and Cutlery Store • Bedroom linen store with direct
external access. • Linen Chute

Plant Room/s

Standard: • Areas for electrical, mechanical and air handling plant to be provided
according to local conditions and technical/engineering requirements
Car Parking

Standard: • If integral car parking not provided then convenient access to an adjacent
car parking facility is required [If Car Parking provided] • Direct internal access to hotel
with suitable entrance
Preferable: • It is preferred that integral Car parking is provided for a maximum number
of cars as appropriate, or to comply with local regulations and site conditions or
constraints. • Provision for 1-2 coaches short term parking.

Security and Guest Safety [General]

Standard: • Emphasis on security and guest safety will be an important feature of the
hotel. • Electronic key card locking system for all bedrooms. • Secondary lock on all
bedroom doors • Extensive closed circuit television [CCTv] security in selected areas
around the properties facilities – both in the guest and back-of-house areas

General Systems To be installed as standard in a Fitzwilliam Hotel

Standard: • BMS – Building Management System to control ALL plant • Micros

electronic point-of-sale system • OPERA – Reservations Management. System

5 Guestrooms, Bathrooms and Bedroom Corridors

Guestrooms

130-250 No. lettable units comprising -Executive standard double/twin bedrooms: -

Superior standard double/twin bedrooms -Deluxe standard double/twin bedrooms -
Suites -Disabled rooms The proportion of the suites, disabled rooms will be set by
appropriate 5-star hotel classification criteria and/or other regulatory requirements. • 1 x
Penthouse type feature Suite

The Room to the Client

In addition to the 5* bedroom/bathroom requirements stated by the relevant hotel

licensing body, the following items are identified as key ‘Fitzwilliam Hotel’ guestroom
standard items that may not be required by all grading schemes.
Bedroom - General

• WIFI access in all rooms • the bedroom’s workspace incorporating the desk and chair
is ergonomically designed for the business and leisure guest. • minimum size 26”
television. This shall facilitate an interactive facility for the guest [Quadriga or similar
system] • umbrella and umbrella tag • music system – controllable by the guest • iron
and ironing board [not hard wired to electrical outlet] • trousers press • room safe -
suitable for laptop storage • hairdryer [not hard wired to electrical outlet] • mini bar • tea /
coffee presentation tray • magazine presentation tray • Flower/orchid feature • bed
shall be of highest quality. Minimum standard -12’ tufted mattress, fully orthopaedic,
pocket sprung • feather and down duvet • feather and down pillows • all bed linen shall
be of minimum 150 thread count quality

Wardrobe Contents • 5 x mahogany coloured regular wooden hangers • 5 x mahogany

coloured skirt hangers • 3 x padded satin hangers

Bathroom

• bath toweling –minimum 550g weight • bath robes - minimum 550g weight • quality
hangers suitable for bathroom use • shaving mirror • full length mirror – in addition to
standard bathroom mirror • dedicated toiletries tray to hold the full complement of
toiletries • flower/orchid feature

• Corridor widths: 2.0m minimum • All guest corridors will incorporate feature lighting to
dramatise the circulation routes, featuring such elements as colour lighting changes,
artwork etc. as part of the overall design concept • Emergency stairs: Width as required
by local authorities with smoke lobbies at every level with automatic fire doors and/or as
per local fire officer’s requirements and with handrails on each side.

Preferable: • Linen chutes should be incorporated

Bedroom Service Pantries

Standard: • Accommodation assistant cart/trolley storage, self-contained and lockable. •

Linen storage pantry/cupboard on each floor of bedrooms • Each level requires one
large service room accommodating the service lift, linen and refuse chutes, if applicable

Preferable: • Sink unit with shelving over and under • Room Service area. • Storage for
holding cot, rollaway-bed, vacuum-cleaners, furniture, etc.
ARC OO8: Architectural Design 08

Department of Architecture

Technical Report
“International Convention Center”

M/W 12:00 PM – 6:30 PM

Schedule

Tanate, Ronstar M.
Student

Ar. Mandie D. Pagaduan PIA, UAP

Instructor