Sales commission

is computed
based of the
informaton
provided by the
Sales Manager,
and to be
accounted.
DEPARTMENT

FINANCE
 PROCESS MAPPING

Sales Order

Delivery to Client

Computation of Sales
Commission
Purchasing of Materials

Prepared by: Berbardita Bilbao, Marizza dela Rosa, Christopher Sober

Designaton: Finance Manager/FinanceSupervisor/QMS Ambas

Delivery to Client

Material Billing to Client

 Receiving/Delivery to ECI

zza dela Rosa, Christopher Soberano Revision No. 0

nceSupervisor/QMS Ambassador Revision Date: June 13, 2019
 SIPOC
SUPPLIER INPUT PROCESS

● Purchase Order (Foreign)

● Procurement Specialist ● Purchase Order (Local)
● Administraton Assistant ● Invoices PAYMENT LIABILITIES
● Import/Export Specialist ● Delivery Receipt
● Materials Receiving Report

● Sales Report (Monthly, Quarterly, COMPUTATION OF SALES

● Sales Manager Annually) COMMISSION

● Fund Request Form

● All employees FACILITATION OF FUND REQUEST
● Quotaton

● HR Personnel ● Payroll Summary RELEASING OF PAYROLL

SIPOC
OUTPUT CUSTOMER PROCESS OWNER

Account Payable Assistant

● Check Voucher ● Supplier (Local)

● Telegraphic Applicaton Form ● Supplier (Foreign)

● Finance Manager
● General Accountant
● Cashier

Finance Manager

● Business Development Officer

● Payment Check ● Business Executve Officer
● Sales Manager

Finance Manager

● Check ● Requestor Account Payable Assistant

● Cash

● Salary payment ● All employees Finance Manager

 KPI
SUB KPI TARGET TOLERABLE LIMIT

On-tme payment to supplier

(local and foreign) based on 90% 80%
due date

On-tme payment to
government mandated 100% 95%
liabilites

On-tme submission of 100% 95%

computed sales commission (maximum of 5 working days (maximum of 10 working days
based on submitted sales from submitted sales report) from submitted sales report)
report by Sales Manager

100% 95%
On-tme releasing of (maximum of 5 working days (maximum of 10 working days
commission upon collecton) upon collecton)

100% 95%
On-tme release of funds upon (maximum of 5 working days (maximum of 8 working days
receive of report upon receive of report) upon receive of report)

100% (based on payroll

On-tme release of payroll Zero tolerance
schedule)

KPI Objectve : To ensure all accountng-related actvites are done on-tme

KPI : Timeliness
FREQUENCY OF REVIEW SOURCE OF DATA

Invoices from…
● Supplier
Monthly ● Customer
● Cedit Transfer

BOC
● Assessment Notce

Monthly BIR
● Sales Invoice
● Witholding Tax
● Suppliers' Invoice
● Official Receipt

SSS/PHILHEALTH/PAG-IBIG
● Payroll Summary
● Deducton Table

Quarterly Sales Report

Quarterly Collecton Report

Quarterly ● Fund Request Form

● Replenishment Summary

twice a month Payroll Summary

 PROCESS NAME PROCESS CODE

Payment Liabilities FI-PM-01

Computation of Sales Commission FI-PM-02

Facilitation of Fund Request FI-PM-03

Releasing of Payroll FI-PM-04

NOT AVAILABLE YET

AVAILABLE
 PROCESS
CONDITION SUPPORTING DOCUMENTS

Reference Standard
Work Instruction

Forms/Records
PROCESS OWNER

Procedures

Guidelines
OLD NEW

● Finance Manager
● General Accountant
● Cashier
● Accounts Payable Assistant

Finance Manager

Accounts Payable Assistant

Finance Manager
 REMARKS

● Construct the procedure for this process

● To make guidelines for (1) Payment - Local (2) Payment -
Foreign and (3) government mandated liabilites
● Prepare necessary record pertaining on this process

● Revision of the procedure

● To make guidelines for (1) regular items and (2) special
arrangement
● Necessary revision of Records

● Revision of the procedure

● To make guidelines for (1) PCF Replenishment and (2)
Revolving Fund
● Necessary revision of Records

● Old process will be cancelled (FI-PM-08). All preparaton

and payroll report will be endorsed to Human Resources
Department
● will construct new procedures for Relaseasing of Payroll
ACTION PLAN
ACTION PLAN ACTIVITY
NO.
1 Construct FI-PM-01 (Payment Liabilites Procedures)
2 Guidelines for Payment Liabilites under Payment - Local
3 Guidelines for Payment Liabilites under Payment - Foreign
4 Guidelines for Payment Liabilites under Government Mandated Liabilites
5 Revision of FI-PM-02 (Computaton of Sales Commission)
6 Guidelines for Computaton of Sales Commission under special arrangement
7 Guidelines for Computaton of Sales Commission under regular items
8 Revision of FI-PM-03 (Facilitaton of Fund Request)
9 Guidelines for Facilitaton of Fund Request under PCF Replenishment
10 Guidelines for Facilitaton of Fund Request under Revolving Fund
11 Necessary revision of all forms/records
12 Revision of Finance Quality Manual and Policies
13 Construct FI-PM-04 (Releasing of Payroll)
RESPONSIBLE TIMELINE STATUS
REMARKS