Webinar Series

Suite Integrations Part 2

SAP Ariba Best Practice Center
July 2018

PUBLIC
Debora Wynn

▪ Senior Consultant, Best Practice Center, SAP Ariba

▪ +10 years @ SAP Ariba with experience in Strategic
Sourcing and Procurement includes:
– Deployment
– Change Management
– Custom Training
– Best Practice Center
▪ Contact: debora.wynn@sap.com

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Part 2 of 3. This webinar will focus on suppliers in an integrated realm. The discussion will
include topics such as Common Supplier, Partitioned Supplier and Organization IDs, and Vendor
IDs. We will also discuss the impact of Ariba Network and ERPs in setting up a supplier.)

Overview of Suppliers in Suite Integrated Environment

Supplier IDs

Ariba Network and ERP Impacts

Other Topics

Supplier Scenario
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Audience

• Applicable to those who manage a Suite Integrated site and may not have been a part of the
deployment process or those who need a refresher on Suite Integration.

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Overview Suppliers in Suite Integrated
Environment
Overview Suppliers in Suite Integrated Environment

Use of Suppliers
SAP Ariba Strategic Sourcing

▪ Participate in Sourcing Events (RFx, Auctions)

▪ Facilitate Contract negotiation and execution
Supplier
Sourcing Contracts Management ▪ Supplier Performance

SAP Ariba Buying and Invoicing

▪ Requisitioning
▪ Purchasing/Purchase Orders
Requisitions Purchase Orders, Invoicing ▪ Invoicing and Payment
Receipts

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Overview Suppliers in Suite Integrated Environment

Creating Suppliers in SAP Ariba Strategic Sourcing

Supplier
▪ Manually via the user interface Sourcing Contracts Management

▪ Supplier self registers (self-registration must be enabled)

▪ Imported from SAP Ariba Discovery

▪ Bulk Loaded

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Overview Suppliers in Suite Integrated Environment

Creating Suppliers in SAP Buying and Invoicing

Purchase Orders,
▪ Data import Requisitions
Receipts Invoicing

▪ Supplier Enablement (Ariba Network)

Note: Supplier Information Relationships in SAP Ariba Procurement are dependent on your ERP
system configuration. Supplier Information Relationship involve the supplier organization, the
common supplier, the supplier id, supplier locations and remittance locations.

Please see Common Data Import and Administration Guide

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Overview Suppliers in a Suite Integrated Environment

Terms

▪ Common Supplier – also known as Supplier Organization - Matching Supplier record found
in both SAP Ariba Strategic Sourcing solutions and SAP Ariba Procurement Solutions

▪ Partitioned Supplier – also known as Supplier - Stores additional information such as

payment terms and carrier method. Mapped to the supplier organization

▪ Supplier IDs – Unique identifiers for the supplier

▪ Supplier Locations – A physical location for a company. May have different contacts for the
same supplier location. More than one supplier location can be mapped to a single supplier.

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Supplier IDs
Suite Integrated Supplier IDs

Supplier organizations and suppliers are identified by one or more suppliers IDs, which
consist of a domain and value pair.
Domain Description
duns An ID that uses Dun and Bradstreet’s D-U-N-S naming system

ustin A U.S. Federal Tax payer identification number

networkID Ariba Network ID (ANID) (SAP Ariba Procurement solutions use this ID when contacting the Ariba
Network).
privateid Matches the supplier id used in the ERP system

transactionnetworkid Used in Suite Integrated environments, indicates the supplier organizations Ariba Network ID used in
SAP Ariba Procurement Solutions
sourcingnetworkid Used in Suite Integrated environments, indicates the Ariba Network ID used in SAP Ariba Strategic
Sourcing
internalsupplierid An internal supplier id

psoft A PeopleSoft supplier id

sap An SAP supplier id

buyersystemid SAP Ariba Procurement solutions generates a default supplier id. Cannot be modified or deleted.

vendorid Vendorid is the id of the supplier site as it is stored in the ERP system.
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Suite Integrated Ariba Network ID

▪ Supplier locations associated with the same supplier (common supplier) in SAP Ariba
Procurement solutions can have the same Ariba Network Id.

▪ Some supplier have multiple Ariba Network accounts (for subsidiary or location). If suppliers
punch in to your site from the Ariba network, the ANID is updated automatically based on the
punch in credentials if the supplier location is not already set.

▪ Supplier locations associated with different suppliers cannot have the same ANID.

▪ Ariba Network Private ID is generated automatically for each supplier location to allow buyers to
set up trading relationships with suppliers on Ariba Network.

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Suite Integrated Private IDs

▪ Each supplier location has an automatically generated.

▪ Private to the buyer

▪ Private IDs are configurable; most use the id in the ERP system

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Supplier Organization Data Synchronization in Suite Integrated Sites

▪ For supplier organizations that have a networked ins SAP Ariba Procurement or SAP Ariba
Strategic Sourcing Solutions, Ariba Network is the source for all organization data that resides in
the supplier’s Ariba Network account profile.
▪ SourcingNetworkID – Used for sending Ariba Network ID information to SAP Ariba
Procurement solutions. Each supplier organization with an Ariba Network ID also has an
organization ID using the sourcingnetworkid domain.
▪ TransactionNewtorkID – Used for sending Ariba Network ID information to SAP Ariba Strategic
Sourcing solutions. Each supplier organization with an Ariba Network ID also has an
organization id using the transactionnetworkid domain.
▪ Supplier organization data is synchronized and exchanged between SAP Ariba solutions in suite
integrated environments.
▪ These are generated automatically and are not editable. If you delete the networkid in SAP
Ariba Procurement solutions, the corresponding transactionnetworkid is deleted automatically.

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VendorID

▪ VendorID is the same as the unique supplier ID or supplier private ID on Ariba Network

▪ Is included in the vendor compound key which is the ID of the supplier stored in the ERP system
along with two optional keys that include supplier site data. The values correspond to specific
calues in the supplier record on SAP Ariba Procurement Solutions.

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Ariba Network and ERP Impacts
Ariba Network ID exchanges

Supplier using two separate Ariba Network accounts:

Supplier A has two Ariba Network IDs (ANID):

AN000555555 for sourcing and contract management and

Ariba Network AN000777777 for procurement and invoicing transactions

Record in SAP Ariba Strategic Sourcing Ariba Network ID Exchange Record in SAP Ariba Procurement and Invoicing Solutions
Networkid: AN000555555 (matches ANID) Networkid: AN000777777 (Matches ANID)
Sourcingnetworkid: AN00055555555 Transactionnewtorkid: AN000777777
Transactionnewtorkid: AN000777777 Sourcingnetworkid: AN00055555555

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Ariba Network ID exchanges

Supplier using one Ariba Network for both accounts:

Supplier B has one Ariba Network ID:

AN000888888 for sourcing and contract management and for
procurement and invoicing transactions
Ariba Network

Record in SAP Ariba Strategic Sourcing Ariba Network ID Exchange Record in SAP Ariba Procurement and Invoicing Solutions
Networkid: AN000888888 Networkid: none
Sourcingnetworkid: AN000888888 Transactionnewtorkid: none
Sourcingnetworkid: AN000888888

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Ariba Network ID exchanges

Supplier using one Ariba Network for all solutions and the supplier has not been enabled:

Supplier C has one Ariba Network ID:

AN000999999 for sourcing and contract management and for
procurement and invoicing transactions
Ariba Network

Record in SAP Ariba Strategic Sourcing Ariba Network ID Exchange Record in SAP Ariba Procurement and Invoicing Solutions
Networkid: AN000999999 Networkid: AN000999999
Sourcingnetworkid: AN000999999 Transactionnewtorkid: AN000999999
Transactionnetworkid: AN000999999 Sourcingnetworkid: AN000999999

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Ariba Network Impacts: Supplier ID Normalization

Supplier ID normalization provides a uniform way to identify supplier sites in communications

across Ariba Network, SAP Ariba Buying and Invoicing solutions, and ERP systems by using values
that already exist in ERP vendor master data.

Please see Supplier ID Normalization Guide for Ariba Network

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ERP Impacts

When the ERP serves as the vendor master, Supplier ID Normalization impacts the integration with
either SAP ERP, Oracle, PeopleSoft.

Please see Supplier ID Normalization Guide for Ariba Network to determine the Integration
necessary with your ERP.

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Other Suppliers Topics
Supply Chain Collaboration Impacts

SAP Ariba Supply Chain Collaboration is an extension of Ariba Network that enhances the ability of
suppliers to collaborate with buyers for direct material supply-chain transactions such as ordering,
invoicing, and shipping.

Because this extension is between SAP Ariba Supply Chain Collaboration and Ariba Network, there
is not a direct impact to supplier in a Suite Integrated environment.

Please see Supplier Guide to SAP Ariba Supply Chain Collaboration

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Supplier Scenario
Supplier Scenario

Scenario

Bob’s Bakery (ID:ACM123) was added as a Common Supplier in SAP Ariba Sourcing to participate
in a Sourcing Event. Bob’s Bakery was awarded the event and subsequently signed a contract in
SAP Ariba Contracts with the Buyer. Now the Buyer wants use SAP Ariba Buying and Invoicing for
Contract Compliance and invoicing.

Supplier
Sourcing Contracts Management

Common Supplier ID: ACM123

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 Supplier Scenarios

Scenario Outcome

• Buyer loads the Common Supplier ID into ERP

• During the automated load from the ERP to SAP Ariba Buying and Invoicing, the Partitioned
Supplier is created and automatically creates a Common Supplier record with the matching ID.

• There is now a link to the Common Supplier record in SAP Ariba Sourcing.
Common Supplier ID: Partitioned Supplier Common Supplier ID: Common Supplier ID:
ACM123 ID: ACM123 ACM123 ACM123

Upload Linked

Requisitions Purchase Orders, Invoicing Supplier

Receipts Sourcing Contracts Management
Buyer ERP SAP Ariba Buying and Invoicing SAP Ariba Strategic Sourcing

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References

SAP Ariba Product Documentation

▪ SAP Ariba Procurement Solutions Customer Site Parameters Guide

▪ Multi-ERP Configuration Guide

▪ Common Data Import and Administration Guide for SAP Ariba Procurement Solutions

▪ Finding Suppliers with SAP Ariba Discovery

▪ Administration and Data Maintenance Fundamentals Guide

▪ BPC Webinar: Contract Compliance

▪ Supplier ID Normalization
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Webinar Housekeeping
Webinar Poll

Please take a moment to answer the polling questions. The poll will remain open during the last
five minutes of the webinar session.

Thank you, your input is valuable to us!

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Suite Integration Webinar Series

Part 1 of 3 on July 23rd. This webinar highlights the integration between SAP Ariba's strategic
sourcing and procurement solutions, including the differences between an integrated realm and a
non-integrated realm, how Contract Terms are used in the SAP Ariba Sourcing, Contracts, and
Contract Compliance solutions. We will also cover the creation of the procurement contract
Workspace and Approvals.
Part 2 of 3 on July 30th. This webinar will focus on suppliers in an integrated realm. The
discussion will include topics such as Common Supplier, Partitioned Supplier and Organization IDs,
and Vendor IDs. We will also discuss the impact of Ariba Network and ERPs in setting up a
supplier.)
Part 3 of 3 on August . Aggregating the spend in contract workspaces gives businesses more
visibility over their procurement spend. This session will introduce the Combined Spend feature
available on contract workspaces. We will cover turning on the feature in your realm, the new fields
associated with Combined Spend, and changes in the user interface. Reporting related to the new
fields will also be covered. (2018-Integration)

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 BPC Webinars: Part 3 of Webinar Series

Dates Time Topic Covered

NAMER Region
Webinar Series, Suite Integration 3: Introduction to Combined Spend
August 6, 2018 11:00 AM ET
REGISTER HERE

Want to view past BPC webinars? Click Here

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The BPC and Your Company

Subscribers to Ariba’s Best Practice Center gain access to experts consultants like your presenter
today and get strategic advice and guidance on getting the most out of your Ariba solutions.
▪ For more information on how the BPC could have an impact at your company, contact your
Customer Engagement Executive.

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