UNIFIED CHECKLIST OF REQUIREMENTS

For eNGP/ CARP Billing Request

A. 15% Mobilization Fee

1. PO’s Letter of Intent
2. Call for Submission
3. Barangay Certification/Resolution (all members are bonafide residents of the Brgy.)
4. PBAC Resolution
5. Notice of Award
6. Approved Contract
7. Notice to Proceed with Acknowledgement of Receipt
8. Affidavit of Undertaking
9. Work and Financial Plan
10. Schedule of Payment
11. Terms of Reference/Specification
12. Approved Project Map and/or /Polygon
13. SEC Registration/DOLE Accreditation/Barangay Resolution
______ 14. List of the Officers and Members of PO
______ 15. Snapshot of savings Account Number
______ 16. Official Receipt
______ 17. Copy of MOA (Year1)

B. Succeeding Billing
1st Payment
1. PO’s Letter Request/ Form – 1 (Request for Inspection & Payment)
2. PO’s Affidavit of Completion
3. Narrative Accomplishment Report (CIC/Validating Team)
4. Validation Report Form – II (Accomplishment & Validation Report duly notarized)
5. Bar coded Geo-tagged Photos Certified at the back with Caption
6. Statement of Accounts
7. Approved Map/Polygon
8. Copy of Work and Financial Plan
9. Tally Sheet/Inventory of Seedlings (indicate number of seedlings by commodity)
______10. Certificate of Inspection
______11. Certificate of Acceptance
______12. Acknowledgement Receipt of seedling by legitimate PO beneficiaries
______13. Official Receipt

Final Payment/Last Payment

1. PO’s Letter Request/ Form – 1 (Request for Inspection & Payment)
2. PO’s Affidavit of Completion
3. Narrative Accomplishment Report (CIC/Validating Team)
4. Certificate of Completion and Acceptance (Notarized)
5. Validation Report Form – II (Accomplishment & Validation Report duly notarized)
6. Bar coded Geo-tagged Photos Certified at the back with Caption
7. Statement of Accounts
8. Approved Map/Polygon
9. Certificate of Inspection
10. Certificate of Acceptance
11. Certificate of Survival Rate
12. Copy of Contract
13. Copy of Schedule of Payment
14. Copy of Work and Financial Plan
15. Disbursement Voucher
16. Official Receipt

Retention Fee
1. Terminal Request
2. Terminal Report
3. Copy of Affidavit of Completion
4. Copy of Certificate of Completion and Acceptance (Notarized)
5. Final Validation Report (Notarized)
6. Statement of Accounts
7. Copy of Contract
8. Copy of Schedule of Payment
9. Copy of Work and Financial Plan
10. Disbursement Voucher together with the billing documents (Y1, Y2, and Y3)
______ 11. Official Receipt

Checked by: Attested by:

LEANARD S. LAGNASON DR. ADELAIDA R. BORJA

Forester I/ NGP Coordinator CENR Officer