Contracts Administrator

Major Responsibilities: Involved in all aspects of construction project management, from pre-
construction activities through final building commissioning.

Help assurance of all contractual provisions related to the project are followed, monitored and closed
out. Current Job Responsibilities shall be summarized as follows,

Contracts Preparation and Administration

• Writing of contractual correspondences related to the prime contract, subcontract agreements,

consultancy agreements, supply agreements, etc..);
• Preparation and review of subcontract agreements, supply agreements, consultancy agreements,
purchase orders, ..etc.;
• Negotiation of terms and conditions related to the prime contract, subcontract agreements, supply
agreements, consultancy agreements, purchase orders, ..etc;
• Establishes and update records of all correspondence related to contract activity;
• Coordinate the negotiation, execution and monitoring/compliance of all contracts;
• Initiates and/or conducts meetings with contractors concerning contractual problems as requested by
the Project Manager;
• Analysis of Conditions of Contracts, contractual terms and conditions, records and contractual notices;
• Handle all paperwork required to obtain approval of work not previously covered in a contract,
process and obtain approval of contract changes;
• Monitors compliance to contract requirements ensuring all conditions are satisfied before approval of
the final invoice;
• Review and Process requests for payments, purchase orders, invoices from vendors and similar
documents;
• Daily update of the project management system with key dates/milestones/documents and
communications;
• Preparation of Quarter yearly, Monthly and weekly concise/executive/detailed reports;
• Assist project managers in maintenance of budgets and analysis of variances to budget; and
• Assists in compiling and preparing bid documents and bidders list, including inquiry preparations,
request for bids and recommendations for award of contract.

Claims

• Preparation, coordination, issue and administration of Claims and Time Extensions together with the
analysis and report of various attributes such as, progress, contract variation, claims status, claims
documentation, contractual basis and entitlement and delay analysis for requests of extension of time;
and
• Interpret contract provisions to help resolve claims and questions submitted by team members of the
Contractor and others of the subcontractors.
Risk Management

• planning, designing and implementing an overall risk management process for the organization;
• risk assessment, which involves analyzing risks as well as identifying, describing and estimating the
risks affecting the business;
• risk evaluation, which involves comparing estimated risks with criteria established by the organization
such as costs, legal requirements and environmental factors, and evaluating the organization’s previous
handling of risks;
• establishing and quantifying the organization’s 'risk appetite', i.e. the level of risk they are prepared to
accept;
• risk reporting in an appropriate way for different audiences, for example, to the board of directors so
they understand the most significant risks, to business heads to ensure they are aware of risks relevant
to their parts of the business and to individuals to understand their accountability for individual risks;
• advising processes such as purchasing insurance, implementing health and safety measures and
making business continuity plans to limit risks and prepare for if things go wrong; and
• Providing support, education and training to staff to build risk awareness within the organization.