<Team Name>

Solution Design Document

[Project Name]

Author: [Author Name]

Dated August 17, 2018– Version <Number>

 Solution Design Document
[Project Name]

1 Revision History
Version Revision Date Summary of Changes Changes marked

Contents
1 Revision History...................................................................................................................................2
3 Introduction.........................................................................................................................................4
4 Solution Overview...............................................................................................................................5
4.1 Solution Diagram.........................................................................................................................5
4.2 Solution Description....................................................................................................................6
5 Automation Management...................................................................................................................6
5.1 Blue Prism Process Owner Tasks..................................................................................................6
5.2 Blue Prism Process Manager Tasks..............................................................................................6
5.3 Business as Usual Team Tasks......................................................................................................6
6 Robotic Resource Requirement...........................................................................................................7
7 Component List....................................................................................................................................7
7.1 Software list.................................................................................................................................7
8 Operational Control and Alerting.........................................................................................................7
8.1 Scheduling and Starting...............................................................................................................7
9 Exceptions............................................................................................................................................7
9.1 Exception Messages.....................................................................................................................8
10 Referrals...............................................................................................................................................8
10.1 Referral Types..............................................................................................................................8
11 Management Information...................................................................................................................9
11.1 Method........................................................................................................................................9
11.2 Locations......................................................................................................................................9
11.3 Format.........................................................................................................................................9
11.4 Schedule......................................................................................................................................9
12 Data Handling, Security, and Credentials.............................................................................................9
12.1 Data Inputs..................................................................................................................................9
12.2 Data Outputs................................................................................................................................9
12.3 Intermediary Data........................................................................................................................9
12.4 Credentials.................................................................................................................................10

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12.5 Work Queues.............................................................................................................................10

12.6 Environment Variables...............................................................................................................10
12.7 Session Variables........................................................................................................................10
12.8 Environment Locks.....................................................................................................................11
13 Dependencies....................................................................................................................................11
13.1 Technical....................................................................................................................................11
13.2 Business.....................................................................................................................................11

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2 Introduction
The robot will update GDMS base on the ledger(Excel Sheet) which will be stored in download folder

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3 Solution Overview
<Describe the high-level end to end process and how it interacts with all other impacted/dependent
areas – basically a summary of the details that follow in this document.
This should take the form of a diagram, showing inputs/outputs, decision points, and affected areas with
a short narrative clarifying how the automated process fits in to the existing operational architecture.
This should be understandable to the operational/project community.>
3.1 Solution Diagram
<Illustrate the proposed solution and use more than one diagram if necessary. Label the steps using the
same terminology as in the Solution Description below.>

Example:

3.2 Solution Description

<Describe in more detail each part of the above solution diagram.>

Example:
1. Robot will read email until its emty
2. Robot will get the subject of the email
3. Robot will compare the subject to the mapping file
4. If Subject found on the mapping file then the robot will extract the attached file, rename it base on
the mapping file then move to the folder base on the country then back to step 1 until the email is
empty
5. Once email is empty. The robot will open the notes and go to the ESW database
6. Check the Country’s folder if there is a file existing
7. The robot will find the location of the uploaded file in the database and once its found
8. Robot will upload the file
9. Back to step 6 until all Country’s folder check if there is a file
10. Robot will close the notes

4 Automation Management
<It is likely that the implementation of the automated solution will change the Operational resource
structure.
To consider is the requirement to resource the working of any exceptions and referrals from the process.
The Blue Prism Process Managers and Owners will be impacted. There may be a requirement for them to
run processes at certain times, maintain input files, etc.>

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4.1 Blue Prism Process Owner Tasks

<Detail the requirement/impact/expectation on the Blue Prism process owners>

Example: Process Owner needs to maintain the report extract mail distribution list

4.2 Blue Prism Process Manager Tasks

<Detail the requirement/impact/expectation on the Blue Prism process managers>

Example: Maintain the report template

4.3 Business as Usual Team Tasks

<Detail the requirement/impact/expectation on the Business as Usual team>

Example: Process requests for translation service

5 Robotic Resource Requirement

<Estimate the number of Runtime Resources that the solution is expected to need? Include the
maximum and minimum amount. Provide details of how the estimates were calculated.>

6 Component List
<list all Blue Prism processes, objects and components and also any other (external) objects and web
services. Add rows, if additional component types need to be listed>

Component type Component name

Process  ESW Report


 ESW Delete Files
 ESW Check Folder
System Object  ESW Lotus Notes
 ESW NotepadTOExcel
 ESW Paste Content
 Read Extract
Utility Object  MS Excel VBO
 Internal - Credentials
External object

Web Service

6.1 Software list

< List of the required software to be installed on the Resource PCs>

Software Version

Lotus notes 9.0

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6.2 Configuration
<Provide any configuration requirements only if specific customization is required>

1. Keep C:\Users\IBM_ADMIN\Documents\RPA\
2. Keep C:\Users\IBM_ADMIN\Downloads\ANZ
3. Keep C:\Users\IBM_ADMIN\Downloads\ASEAN
4. Keep C:\Users\IBM_ADMIN\Downloads\INDIA
5. Keep C:\Users\IBM_ADMIN\Downloads\TW
6. Keep C:\Users\IBM_ADMIN\Downloads\MO
7. Keep C:\Users\IBM_ADMIN\Downloads\HK
8. Keep C:\Users\IBM_ADMIN\Downloads\KO
9. C:\Users\IBM_ADMIN\Downloads\ESW Monthly
10. C:\Users\IBM_ADMIN\Downloads\ESW BP
11. C:\Users\IBM_ADMIN\Downloads\SubjectReader.txt
12. C:\Users\IBM_ADMIN\Downloads\ESWMacro

7 Operational Control and Alerting

7.1 Scheduling and Starting

8 Exceptions
8.1 Exception Messages
<fill in the table below>

9 Referrals
Referrals are work items that require human review

9.1 Referral Types

<list the referral types>

10 Management Information and Exception

Reporting
11 Data Handling, Security, and Credentials
11.1 Data Inputs

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11.2 Data Outputs

11.3 Intermediary Data
11.4 Credentials
11.5
Work Queue Name Key Name Attempts
Example: Quote Requests ItemKey 3

<list each element of case data that will be stored>

11.6 Environment Variables

<detail any environment variables used in the solution>

Environment Variable Name Description

11.7 Session Variables

<detail any variables which may be viewed and optionally set within Control Room at runtime>

Session Variable Name Description

11.8 Environment Locks

<detail any environment locks used in the solution>

Environment Lock Name Description

12 Dependencies
12.1 Technical
12.2 Business

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