COMPUTERIZED- LIBRARY SYSTEM

Green Valley College Foundation Inc.

Km.2 Bo.2, Gen. Santos Drive, Koronadal, South Cotabato

City Librarian of the City of Koronadal

City of Koronadal

A Research / System Integration and Arch1 presented to the Faculty of the School of

Engineering and Technology, Green Valley College Foundation Inc.

By:

CHRISTINE J. DAO-ANG

MARICAR A. FUENTES

TRISTAN JAY E. PERANIA

RHONA ESTENOTE

JULY 21, 2019

 Chapter 1

Introduction

Now a day, through advancement of modern technology, there are a lot

of fast and reliable alternatives for research. However, library still pays a vital role on

the students and researcher’s life. Library is still considered the most accurate place for

information.

The Computerized - Library System is a proposed system to be used by the City

Librarian of the City of Koronadal to manage booklist, inventory and monitoring the

transactions in a library. The system will be created using the Visual Basic.NET (VB.NET)

and Microsoft SQL Server 2005 to build system database.

The system mainly focuses on the basic operation in a library like adding new

books, updating book information, searching, borrowing and returning books and

generation of reports.

The Computerized - Library System will store all the books information that

consists of book id, book title, author name, publisher, number of copies and other

information to the system database. The system also provides search function for the

librarian to assist the guests in finding if the book they needed is available and as well as

give them the exact location of the book.

With this system, City Librarian can easily monitor, manage and organize books,

track daily transactions and save guest information. The guest can also locate books
easily since he can ask the librarian the location and the availability of the books he is

looking for.

Project Context

A Computerized - Library System is software that will handle basic and

systematic function of the library. The system would provide basic set of features by

adding new books, updating book information, searching, borrowing and returning

books and generation of reports.

In this system the librarian can maintain the records of books and enable to

determine how many books are issued and likewise determine the available books in

the library

Purpose and Description of the Project

Purpose of the Project

The Computerized- Library System is a proposed system to be used by the City

Librarian of the City of Koronadal to manage booklist, inventory and monitoring the

transactions in a library

To ease the transactions in the library, i.e., borrowing of books, storing of books,

search engine for books, manage members of the library and secure the library

system. The librarian and the library users still use the manual way of transacting of

borrowing and returning of books. The librarian use log books in listing the books.

They use library cards and card catalogues in searching for reading and reference

materials.
 This system is intended for the City Employees, students and walk-in clients to

identify objectives that will be applicable to the acquisition of the system. The

system provides a database to assist in organizing the objectives that can be used as

applicable.

Description of the Project

This is user- friendly system that manages the inventory of books and the

borrower’s record and monitors the transactions in the library.

The Computerized- Library System improves the capacities of those who

maintain the library. It is easier to determine whether a particular book is on-shelf

or not. In addition, they can easily identify when will the borrowed material be

returned and if a borrower has failed to return the book on its due date.

Furthermore, the librarian will be guided when it comes to recognizing new

inventory books, letting them arrange it promptly and accordingly.

Objectives of the Project

General Objectives

The objective of the study is to develop a Computerized- Library System

for the City Library of the City of Koronadal that will help manage the city employees,

walk-in clients, and students’ records, as well as to monitor the transactions of the City

Library.
Specific Objectives

 To make transactions faster and easier with lesser effort.

 Easy to find the locations of the books.

 Easy to locate the list of borrowers.

 To print out immediately the reports especially the inventories

Scope and Limitation of the Project

The system will help reduce the time and effort of the Librarian in terms of

adding, editing, searching, deleting of books and printing of reports. The system can also

help in reducing the expenses of the library such as papers, folders, pens and other

materials needed in their current system. The system is LAN-based that enables the

Librarian to share the records of the students, walk-in clients and city employees such as

the borrowing books, returning books and searching books. The borrower’s personal

information/data may be stored upon the request of authorized librarian. The assigned

librarian is the only one who can share any of the records/data of the students. The

system is not capable of sharing its data from other databases. The system will be

developed using the Visual Basic.Net (VB.NET).

 Significance of the Project

This system may bring some benefits to the following individuals:

Librarian – the system will help to generate all the reports in a minimum amount

of time and minimizes the used of papers such as log books, and other forms may use,

lessen the time to locate the locations of books.

Future Researcher – this study would help the researchers to be aware and

knowledgeable of the process. It would help them to be a better and it can be help as a

future reference for more studies in the future.