SONA SCHOOL OF MANAGEMENT

(A unit of Sona College of Technology)

GUIDELINES FOR SUMMER INTERNSHIP 2019

(correct dates wherever needed will be incorporated later)
1. Introduction:
As a part of MBA program, students are required to undergo summer internship
project in a corporate sector. The nature of study is organizational study in which
students orient themselves in different departments of the organization. The
importance of this study is very well understood by the fact that companies, during
campus interview, frequently ask questions regarding the work done during summer
internship.
2. Objective of the Study:

1. To get exposed to the functioning of the business organization and

gain knowledge on its operations and thereby relating it to the theoretical
knowledge gained in previous trimesters.
2. To understand various processes of different operations of different
departments.
3. To enhance the proficiency in report writing skills.
4. To do a SWOT analysis for the Organization.

3. Duration:
One month (00.06.2019 to 00.07.19)

4. Reporting Dates:

The students are supposed to submit fortnight reports to their respective guides
on the following dates either through email or in-person.
Joining report – within three days of joining the company.
Fortnight report-1: ------
Fortnight report-2: ------ (during interim project review)
Fortnight report-3: -----
Final Project report submission: ---------
Mock viva voce: -------

5. Project Review:
 Students are expected to be present on 00.07.2018 for Interim review of
the project work by a panel of faculty.

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 SONA SCHOOL OF MANAGEMENT
(A unit of Sona College of Technology)

 Students should prepare PowerPoint and they are required to answer the
Queries asked by the panel members.
 Attendance is compulsory.
 The performance of students during review will be taken for internal marks.
6. Points to Remember:
1. It is an unconditional must that the student is disciplined and well behaved
during the entire period of the summer internship. The college will take any
misconduct whatsoever seriously. The student must remember that he / she
is the ambassador of the college and therefore must show professionalism in
work and behavior.
2. The student is required to furnish the following information within three days
of joining: Name of the industry mentor with email address and mobile phone
number, date of commencement and completion of the project, title of the
project (if any), and name of the company with complete postal address,
landline and website.(Refer Annexure ‘A’ for Joining Report format)
3. The student must maintain an individual daily diary wherein he/she is
required to write daily work / observations related to summer internship
in his/her hand writing. The pages of the diary must be numbered. (Refer
Annexure ‘B’ for Fortnight Report Format)
4. The student must keep the college informed about his/her progress on
fortnightly basis by sending an email to Faculty guide. (Refer Annexure ‘C’
for Fortnight Report Format)
5. The student must ensure that the company guide is fully satisfied by the quality
of his/her efforts. And has to produce suitable document on completing the
project. (Refer Annexure ‘D’ for Summer Internship Project Feedback)
6. At the end of the project, the student must obtain a "Completion
certificate of Summer Internship" from his company which should clearly
state the duration of the training, the project title (if any), the feedback of
the guide etc. This certificate of training can be enclosed in the Final
Project Report. (Refer Annexure ‘E’ for Internship Project Completion
Certificate Format).

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 SONA SCHOOL OF MANAGEMENT
(A unit of Sona College of Technology)

7. The format of the organizational study report (Refer Annexure ‘F’) will guide
students to document the information to be collected during the internship.
For better understanding of various processes in the organization, collect /
draw different format / templates used in various transactions /
communications.
8. A check list (Refer Annexure ‘G’) is also provided to understand the nature
of information to be collected. Additional to organizational study if any research
analysis or any other work is done, consult your faculty guide to accommodate
those works in the project report.
9. No two project reports with the same title / content will be accepted. If more
than one student does the project work in the same firm, consult your faculty
guide and differentiate accordingly in the final project report.
10.The student must procure the brochure, annual report, visiting card (of
industry mentor, office bearers in HR) etc. of the corporate to enable
the institute to pursue final placement in the very same organization in
which the student is undergoing summer internship project.
11.The student is required to prepare two hard copies of summer internship
project report (one for the Institute's Library, and another one for himself /
herself) and one soft copy along with scanned copy of project completion
certificate in CD for the COE office. Additional to this, he / she has to give two
photocopies of project completion certificate to respective guides.
12.Mention details of your project in four lines on CD with black permanent
pen marker as example given below
MBA/Summer Internship Report/2018
KAVITHA, Reg No. (your name and Register No.)
RIL (Name of the Company in Short)
13.The student must submit the original documents like daily diary, filled up
questionnaire and interview details separately with the project report. While
evaluating the project, the faculty guide / external evaluator will go through
the project report and original documents.
14.The student will be required to make power point presentation of project
in the college before a panel of faculty members during the interim review.

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 SONA SCHOOL OF MANAGEMENT
(A unit of Sona College of Technology)

7. General Guidelines on Presentation of Report:

The content should be in the following order
Page 1 – Title page
(Refer Annexure ‘H’)
Page 2 – Certificate of evaluators
(Refer Annexure ‘I’)
Page 3 – Organization completion certificate
(Refer Annexure ‘E’)
Page 4 – Student declaration
(Refer Annexure ‘J’)
Page 5 – Acknowledgement
(in your own words)
Page 6 - Executive Summary
A summary of the project, of approximately 120 words, is required. This
should briefly state the main objectives, conclusion and learnings, and the
type of training undergone.
Page 7 – Table of contents.
Should list in sequence, with page numbers containing all sections of the
project. Use a section numbering system as below, restricting to three levels.
2.
2.1
2.1.1
Page 8 – List of Tables and figures
The list of tables and figures (diagrams, graphics, and illustrations) should
follow the list of contents and each has its own numbering sequence.
Page 9 – Give the content as per Annexure ‘F’

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 SONA SCHOOL OF MANAGEMENT
(A unit of Sona College of Technology)

8. Guidelines for Typesetting the Report:

1. Font style: Microsoft Word - Times New Roman
2. Font Size: (except the first four pages)
All main headings 14 (Bold)
All Sub main headings 12 (Bold)
Subject matter 12 (Regular)
3. The formatting of the first four pages shall be as per the template given.
4. You are free to change the content in acknowledgement page.
5. Margins
Left Margin – 1.25 inch
Right Margin – 1 inch
Top Side – 1 inch
Bottom Side – 0.5 inch
6. Spacing :
a. Line Spacing – 1.5
b. Paragraph Spacing - 2
7. Binding:
All copies should be calico white bound
8. Report Submission deadlines :
Rough draft to the subject faculty – 20.07.18 by 10.00 am
Fair final report copies and CD to the office – 25.07.18 by 5.00 pm

9. Evaluation Criteria:
Criteria Maximum
Marks

Yet to finalize

Total CIE 50
External (Criteria will be given later) 50
Total Marks 100

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 SONA SCHOOL OF MANAGEMENT
(A unit of Sona College of Technology)

ANNEXURE ‘A’

JOINING REPORT

To
Dr. / Mr. / Mrs............. (The Name of the guide)
Sona School of Management
Junction Main Road
Salem-636005

Dear Sir / Madam

Sub: Joining report- MBA Project work

This is to inform you that I have reported for Project work at (Name & address
of the Company) on (date)

Thanking you

Yours sincerely,

Signature:
Student name:
Endorsed by the Organizational guide

Signature :
Name :
Designation :
Date :
Phone No :
Email Id :

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 SONA SCHOOL OF MANAGEMENT
(A unit of Sona College of Technology)

ANNEXURE ‘B’

STUDENT DAILY DIARY FORMAT

Date & Person Information collected / Matters Learnings of the day

Time Contacted discussed / Work done (Outcome)

N.B .: Student has to maintain a diary with above details and has to produce

whenever he / she meets the faculty guide. Also needs to be produced during the
submission of final report.

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 SONA SCHOOL OF MANAGEMENT
(A unit of Sona College of Technology)

ANNEXURE ‘C’
FORTNIGHT REPORT FORMAT

Student’s Name :
Organization :
Title of the project (if any):
Period of reporting : From…………….. To ………………..

Details of work done and progress of the Project work:

The Plan of the fortnight:

The actual accomplishment:

Reasons for the deviation (if any):

The work plan for the next fortnight

Signature :
Date :

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 SONA SCHOOL OF MANAGEMENT
(A unit of Sona College of Technology)

ANNEXURE ‘D’
STUDENT PROJECT FEEDBACK
(Student’s Name:…………)
Sona School of Management
Salem-636005
Project Title : ……………………………
Project Duration : From……………. To …………………
S. Very Not
Factors Excellent Good Satisfactory
No Good Satisfactory

1 Punctuality

2 Regularity

Commitment to
3
work assigned
Quality of the
4
project work
Conduct during the
5
period

Any other comments: ……………………………………………………………………………………............

Signature of the Organizational Guide

Name of the organizational guide : ……………….

Designation : ……………….
Organization seal : ………………

Place:
Date:

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 SONA SCHOOL OF MANAGEMENT
(A unit of Sona College of Technology)

ANNEXURE ‘E’

PROJECT COMPLETION CERTIFICATE FORMAT

<<< COMPANY LETTER HEAD >>>>

Date:

TO WHOMSOEVER IT MAY CONCERN

This is to certify that <<Name of the Student>> has completed his / her
Project work in <<<Name of the Company>>>, <<Name of the Place>>
From.…………To…………..
During the internship, his / her conduct is good. We wish him/her all the very
best in his / her future endeavors.

Yours truly,

<<<Name and Signature of the Authorised Person>>>

<<<Seal>>>

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 SONA SCHOOL OF MANAGEMENT
(A unit of Sona College of Technology)

ANNEXURE ‘F’

BODY OF THE TABLE OF CONTENTS

1. Enterprise History & Background
1.1. Establishment, History of the enterprise
(Add details on the group / business family to which it belongs)
1.2 Vision-Mission
(Add details on philosophy-values)
1.2. Governing Body
(Add name of the Chairman, CEO, MD, and members of Board Directors)
1.3. Group companies
(Add technical and other collaborations if any, recent mergers and
acquisitions)
1.4. CSR Initiatives
2. Organization
2.1. Organization Structure & reporting relationship / organogram
(Add organization chart and who’s who)
2.2. Geographical Spread
(Add details on location(domestic and global) details spreads – at the time
of inception and spread over the years, company’s current head quarter
worldwide as well as head quarter / corporate office in India,
Manufacturing / Service locations Indian and major worldwide)
2.3. Certifications
(Add details on – ISO/EMS/FDA/CMMI, etc.)
3. Markets
3.1. Brands and Products
(Add details about all products, product lines, major brands)
3.2. Market segmentation
(Add details on major customers, customer segments etc.)
3.3. Market Share
(Add details on nationally, region wise, product wise)
3.4. Advertising & Promotions
(Add details on advertising punch Line / slogan, Logo, impact of celebrity
endorsements, advertising agencies)

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 SONA SCHOOL OF MANAGEMENT
(A unit of Sona College of Technology)

4. Financials

Data to be studied, tabulated, graphically depicted, analyzed and presented for

last 5 years
4.1. Revenues & Profit
(For the Revenues, Profitability, Segmented Revenues)
4.2 Market Capitalization, Auditors.
(Listing status & Scrip Codes-BSE and NSE, Global Listings on
International Stock Markets, Share Price Face Value, Current Market
Value, Annual High Low Figures, P/E Ratio, and Shareholding Pattern.)
5. Operations
5.1 Production system
5.2 Facility Planning and Layout
(Location – advantages, selection, factory layout and its decision, project
management)
5.3 Material Management
(Handling technology, automation, equipment and machineries, Inventory
models, JIT, Kanban etc.)
5.4. Forecasting
(Types, methodology, capacity requirement planning, MRP, ERP, Line
balancing etc.)
5.5. TQM
5.6. Supply chain and channel management
6. Governance
6.1. Governing Philosophy & Regulations
(Includes action taken by SEBI if any, Involvement in Scams, Insider Trading
Issues, Standard & Poor’s Corporate Governance Scores)
6.2. Awards
CRISIL Rating. Awards won if any)
6.3. SWOT analysis and Future Plan
Guideline for table of contents
The bracketed details are for the understanding of content development under the
particular heading. The headings and subheadings can be retained as such in the
table of content.

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 SONA SCHOOL OF MANAGEMENT
(A unit of Sona College of Technology)

ANNEXURE ‘G’

CHECK-LIST FOR PROJECT WORK

Following is a checklist to collect relevant information and to do a SWOT analysis of
the organization.
1. Organization’s Name 21. About Customers
2. Name of the CEO 22. Organization Structure
3. Date of Establishment 23. Total Number of employees at each level
4. Type of organization (eg. 24. Education level of employees
Proprietorship, Private Ltd etc.) 25. Average age of employees
5. Operation Management 26. Average years of Experience
(Manufacturing or Service) 27. Average no. of hours of training
6. Other competitors in same industry per employee per year
7. Marketing strategies used 28. HR policy
8. Sales / Distribution Structure 29. Training Budget
9. Level of Computerization 30. Business awards – details
10. Types of Information System. 31. Quality awards details
11. Suppliers 32. Quality certification
12. Annual Turnover 33. Quality policy
13. PAT 34. Impact of Globalization
14. Share value as on date 35. Impact of WTO
15. Highest and lowest share value 36. Recruitment method
16.Annual Growth rate in percentage in 37. Any other significant details to mention
the last 4 years in terms of Turn 38. SWOT analysis
over and PAT
17. Balance Sheet of last 3 years
18. Ratio analysis
19. Costing method followed
20. Pricing method

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 SONA SCHOOL OF MANAGEMENT
(A unit of Sona College of Technology)

ANNEXURE ‘H’
SAMPLE TITLE PAGE

TITLE OF SUMMER INTERNSHIP TRAINING

(in capital font size minimum 18 of Times New Roman)

Submitted in partial fulfillment of the requirements for the award of

MASTER OF BUSINESS ADMINISTRATION

By
ARUN S
Reg. No. 32
BATCH OF 2017 – 2019

Department of Management Studies

SONA COLLEGE OF TECHNOLOGY
An Autonomous Institution, Affiliated to Anna University, Chennai
Salem – 636 005

JULY 2018

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 SONA SCHOOL OF MANAGEMENT
(A unit of Sona College of Technology)

ANNEXURE ‘I’
SAMPLE SECOND PAGE

DEPARTMENT OF MANAGEMENT STUDIES

SONA COLLEGE OF TECHNOLOGY
(An Autonomous Institution)

July 2018

This is to certify that the report entitled “………………….” is

the bona fide summer project work done by
ARUN S
Reg. No. 32
of MBA degree during the year 2017-2018

Faculty Guide Director

Submitted for the project Viva-Voce examination to be held on

Internal Examiner External Examiner

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 SONA SCHOOL OF MANAGEMENT
(A unit of Sona College of Technology)

ANNEXURE ‘J’

DECLARATION

I affirm that the summer project work report titled “…………………….” being submitted
in partial fulfillment for the award of Master of Business Administration is the original work
carried out by me. It has not formed the part of any project work submitted for award of any degree
or diploma, either in this or any other university.

(Signature of the student)

ARUN S, Reg. No. 032

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