Escolar Documentos
Profissional Documentos
Cultura Documentos
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1. Call to order
3. Approval of minutes:
a. December 12, 2018 meeting Action Item
b. February 13, 2019 meeting Action Item
c. April 19, 2019 Meeting Action Item
5. Budget Review
a. Review of the staff recommended reallocation of funds intended for Hanging Plant
Program Action Item
i. Out of reach graffiti abatement - $5,000 per district
ii. Safe City Video Network Grants - $10,000 per district
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REVISED
BROWN ACT:
Government Code 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at
least 72 hours prior to a regular meeting. The Corporation posts agendas with the City at 1 Frank H. Ogawa Plaza, #101. Action
may not be taken on items not posted on the agenda. Copies of the agenda are available from the Downtown Oakland Association
at 388 19th Street, Oakland, CA 94612. Meeting facilities are accessible to persons with disabilities. If you require special assistance
to participate in the meeting, notify our office at 510 238-1122 at least 48 hours prior to the meeting. 2
REVISED
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REVISED
4
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REVISED
/
Total available non-assessment funds DOA:
$79,000.00
Total available non-assessment funds LMUDA:
$26,000.00
6
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Request for Non- Non-assessment funds were raised above and (DOA) Laurie Berberich
Assessment Funds beyond the assessment funds received from Moved and
a. Cigarette Butt the City. These funds can be utilized seconded the
Containers differently than the assessment funds and can motion to approve the
(DOA/LMUDA) be requested by the committees for specific recommend to request
b. Big Belly projects. to Board for non-
Maintenance a. Cigarette Butt Receptacles: Additional assessment funds for
(DOA/LMUDA) cigarette butt containers to attach to cigarette butt
!"#Hanging Plants the Big Belly in order to encourage the containers, Big Belly
Baskets disposing of cigarette butts in the maintenance and 17th St.
d. 17th St containers vs the Big Belly so as to not Clock (DOA only). The
Clock(DOA) cause a hazard. Requested amount: motion was approved
DOA- $1,500, LMUDA-$1,000 unanimously.
/ /
/ /
b. Big Belly: general maintenance and (LMUDA) Samantha
upgrades as needed. Requested Stires Moved and Don
amount: DOA-$6,000, LMUDA $4,500 Rogers seconded the
/ motion to approve the
!"#Hanging Plants: The request for recommend to request
hanging plants is being removed at this to Board for non-
time. assessment funds for
/ cigarette butt
d. 17th Street Clock: paint, recharge neon, containers, Big Belly
and remove graffiti. Requested amount: maintenance The motion
$2,000 (DOA only) was approved and
unanimously.
Frank Ogawa Plaza Natural playgrounds resemble something like
Activation the Discovery Museum in Marin. Natural play
a. Natural Playground structures are made from items found in nature
Pilot as opposed to metal structures. Materials like
mulch, tree branches to climb, rocks, etc. are
used.
/
Andrew has been approached by a group that
would like to build a temporary natural
playground structure in Frank Ogawa Plaza for
6 months from May to October. They need
5,000 sq. ft. of space to build the structure and
they would be providing educational
programming as well. The area being
considered is the space by the BART elevator
shaft entry and bike storage.
/
This type of activation can help change the
perception of downtown Oakland.
Clean and Safe RFP Currently contracted through December 2019
2019 under a third annual amendment.
a. Discuss process
7
REVISED
b. Set the schedule The Clean and Safe committee will be the
c. Next Steps hiring committee/task force for this RFP
process.
/
Staff will update the RFP template with new
and relevant information in addition to wage
information. Staff will present the updated
template to the hiring committee for review.
/
The scheduling Staff is considering is as
follows:
1. Release of RFP in early September
2. Receive RFP responses in mid to late
September
3. Interviews and final deliberations in late
September
4. Preferred vendor selection presented at the
October Board meeting
5. New contract adopted in January
8
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Guests: Albert Burruss (Block by Block), Rich Mongarro (Block by Block), Derrick (Block by Block)
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13th Street Improvements TMG has committed to $75,000 and HP Investors also
Update committed $75,000 to complete the needed funds of
$140,000 for capital improvements,
10
REVISED
11
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January 1, 2015
Your company is encouraged to participate in the bid process for providing contract
Safety/Hospitality and Maintenance Ambassador (hybrid) services to the
Downtown Oakland and Lake Merritt Uptown Association two jointly managed
Community Benefit Districts (CBDs). Enclosed for your review is a Request for
Proposal (RFP) and information pertaining to the specifications of submitting a
proposal.
The enclosed RFP is intended to provide each service provider with enough
information to submit an appropriate bid for service to our districts. The purpose
of this process is to determine the service provider who best meets the demands of
the Oakland community and requirements of the CBDs contract. The CBDs intend
to select the company capable of providing the personnel and services specified in
the enclosed RFP at the most competitive price.
All contractors who have been presented with an invitation to bid must also attend
the mandatory pre-bid meeting on Tuesday, January 13, 2015 at 3:30pm, at
388 19 th St. Oakland, CA 94612. Service providers not represented at this meeting
may not submit a bid. Members of the CBDs will be present to address any
questions or concerns related to the enclosed information.
Andrew Jones
District Service Manger
Downtown Oakland and Lake Merritt Uptown Associations
388 19 th St.
Oakland, CA 94612
Andrew@downtownoakland.org
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► Exhibit A
Instructions to Bidders
► Exhibit B
CBDs Site Map
► Exhibit C
Sample Contract - Will be provided to bidders at pre-bid meeting.
Bidders must agree to execute contract as written. Bidders are also asked
to RSVP via email to Andrew@downtownoakland.org to confirm their
attendance.
Please feel free to contact the CBD office directly at 510-238-1122 if you require any
further information in order to complete a proposal. Thank you in advance for your
time and interest in servicing the Oakland community.
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The CBDs experience seasonal fluctuations and may require the vendor to
periodically supply additional personnel to the regular roster of safety
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Ambassadors. The seasonal fluctuations primarily occur over the holiday season and
when special events occur throughout the year.
The CBDs work closely with the Oakland Police Department, Oakland Public Works,
BART Police, and Alameda County Sheriff's Office. The vendor must be capable of
sustaining the CBDs with support in the event that major conditions wer e to occur.
The CBDs Ambassadors must meet a standard of professionalism and excellence
that to maintain a healthy relationship with the police department, the public and the
community. The vendor must be committed to a professionalism that is required of
the CBDs as a partner with the police. The vendor should be a forward-looking
organization with executives, managers and supervisors who can think strategically
and beyond the boundaries of traditional safety industry service delivery.
Decrease Crime - Achieve a measurable decrease in all crimes committed within the
area. Specifically:
• Deter loitering, solicitation, panhandling, and other anti-social behavior in the
District.
• Provide resource information to persons in need and other transients as to
shelter, food, "call home" programs, and drug rehabilitation services in the
community.
• Participate in community meetings with social service providers to
promote communications and collaboration on issues of mutual concern of
business owners and residents in the district.
Scope of Services
The CBDs Ambassador program will entail various shifts. We are asking that you
provide us with your recommended schedule pertaining to the days and hours you
believe the CBDs will require. Rotating shifts may be a deployment strategy for all
safety workers. The deployment schedule authority will rest with the Downtown
Oakland and Lake Merritt Uptown Association management in consultation with
the vendor. Please provide us with the number of guards you recommend on each
shift accompanied by their pay schedule. Deployed Ambassadors will wear
distinctive collared shirt uniforms that will be provided by the vendor in collaboration
with the district.
Safety Ambassadors are to observe and report only and will conduct their
operations within the boundaries of the CBDs on bicycle or foot patrol. The vendor's
employees must be capable of pedaling a police style mountain bicycle and sustaining
the effort for a complete shift. There is no motorized assistance with these bicycles.
Foot patrolling Ambassadors must also meet a minimum level
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of fitness in order to make their rounds. The vendor must provide digital body
mounted cameras of a quality and type as good as or better than the VIEVU PVR-
LE2 for each ambassador, vendor must also use an automated time keeping
system for this contract. The system must be a computerized program that does
not require the time consuming process of manual inputting of time card
information into a payroll system. This system must be simple enough to use that
multiple people can be trained in the use of the program. Further, the billing system
used for the CBDs account must be flexible enough to accept the logging of special
details and projects that segregate these programs from regular monthly billings.
The vendor's on-site managers should be capable of operating the billing and
payroll system.
Safety Ambassadors must be capable of learning basic police patrol style skills. Safety
Ambassadors are trained to be the eyes and ears of the police department. Our goal
is to be visible, mobile and responsive. We do not respond to felony police calls;
however, we may from time to time find ourselves assisting the local police with a
felony crime scene investigation as witnesses. We expect Safety Ambassadors to
understand the basic philosophy of community based Safety and possess exemplary
customer service skills. The Safety Ambassadors will interact daily with merchants,
police and the public and must possess the skills and ability to diffuse problems and
negotiate with people.
Safety Ambassadors will be required to perform many tasks that include but are
not limited to the following:
• Crime prevention via bicycle and foot patrols throughout the CBD
• Clear communications with local business, other Safety managers in various
buildings, visitors and CBD stakeholders
• Interviews of persons and witnesses
• Basic comprehensive report writing that documents safety Ambassadors'
actions and meets the CBDs' requirements, this will include the use of cloud
based tracking systems to be provided by the vendor
• Knowledge and discharge of basic self-defense techniques as directed by
CBD management and recommended by vendor
• Response to specific plans and directions that are tied to crime reduction
plans adopted by CBD management
• Close and professional relationship with the Oakland Police Department,
Oakland Department of Transportation, Oakland Fire Department, BART
Police, Alameda County Sheriff's office, the District Attorneys office and
local merchants in their districts
• Evaluation of persons for the presence of mental illness or drug abuse and
arrangement for the appropriate response from nearby service providers
• Ability to use a 2-way radio in a professional manner and basic computer
word-processing programs for report writing
• Ability to work in small teams on rotating shifts that include "swing" hours
• Maintain sensitivity to "quality of life" conditions such as graffiti, trash,
human waste and arrange for appropriate action to be taken and the ability
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Bike & Foot Patrol Ambassadors - Must be energetic and in excellent physical
condition to patrol. Daily contact and incident reports are required. Please advise us
on how many bikes you will recommend for each District. Please explain the ratio of
bike Ambassadors versus foot patrol Ambassadors that you would deploy.
Bike & Foot Patrol Ambassadors - Must be energetic and in excellent physical
condition to patrol. Daily contact and incident reports are required. Please advise us
on how many bikes you will recommend for each District. Please explain the ratio of
bike Ambassadors versus foot patrol Ambassadors that you would deploy.
Dispatch - Please explain how you will receive calls requesting safety services
and how the dispatch of Ambassadors will occur. Elaborate on your
communication program to illustrate the most efficient use of safety and CBDS
resources. The CBDs require the ability to record all communications that occur
through the CBDs two-way radio system, please identify exactly the type of
equipment that you will provide.
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REVISED
Scope of Service
1. CBDs area - Benefit Zone 1 at least 6 days per week, based upon
zone coverage and maximum frequency of coverage, (multiple times
per day);
2. CBDs area - Benefit Zone 2, at least 5 days per week, based upon
zone coverage and maximum frequency of coverage, (multiple times
per day);
3. Sweep/Rake/Remove trash from all bus stops and areas with high
pedestrian concentration as many times as possible per day;
4. Ensure that the entrances and exits of the BART stations remain free
of trash and spills as many times as possible per day;
5. Vendor shall have the ability to provide special maintenance
services, if needed, to and after special events in both districts, as
instructed by the District Service Manager.
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• Tree/ Planter Maintenance and Watering - In light of the fact that rainfall
might be sporadic, or that some trees and planters are not tied to an
underground sprinkler system, and therefore lack sufficient water, the
maintenance staff shall use hand or power watering equipment when
watering all designated trees and planters with up to (500) gallons of
water three times per week. Included with the watering is:
1. Removal of weeds and litter from tree wells and planters;
2. Re-stake and/or retie trees as needed;
3. Report, in writing, any concerns or problems to CBDs District Service
Manager and the District Horticulturalist immediately;
4. Identification of dead or dying trees, plants and shrubs;
5. Performance of duties in a uniform fashion along a specified route.
Personnel shall be courteous and helpful to neighborhood
merchants, visitors and pedestrians.
Contractor shall provide and keep onsite all MSDS sheets on chemicals used in
25
REVISED
the districts.
Personnel working on this contract must come to the job with the following
pre-existing Certifications:
• Possession of a permanent guard card (specifically for the Safety and
Hospitality Ambassadors)
• First-aid trained and certified
• CPR trained and certified
• Bike Safety trained and certified
• High school diploma or equivalent
• All Ambassadors must satisfactorily pass the following background checks:
o Narcotics- supervised urine checks
o Verification of social Safety number
o Criminal
o Five years of employment references
o Report writing test
o Medical
o Legal residence status
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The CBDs requires the vendor to provide the districts with prospective employees
of sufficient quality so as to meet the demanding nature of the associations' work.
Normal commercial office building safety industry standards will not suffice in this
account. Approaching the CBDs as if it were a typical safety account would be
insufficient and will undoubtedly undercut the vendor's bid. The vendor will be
required to be diligent in finding persons qualified to handle and thrive in the CBDs'
work environment. The CBD will make all final decisions as to whether or not a
prospective employee of the vendor is suitable for placement with the CBDs in the
capacity aforementioned. The right to veto or cancel shall also apply to the vendor's
selection and appointment of supervisors and managers. The vendor's on site
manager and supervisors will serve at the will of CBDs management and the CBD
will oversee the process in the selection and appointment of leadership. The
process shall be an ongoing one, whether a vacancy exists or not.
Due to the unique nature of the job that Safety/hospitality and maintenance staff will
be needed to perform, we require our contract personnel to be in good physical
condition. Safety Ambassadors will be asked to pedal police styled mountain bicycles
as their primary mode of transportation. When not pedaling their bicycles,
Ambassadors may walk a foot beat. Because of the physical exertion involved in
this job, employees in poor physical shape are discouraged from participating in this
program. Employees will periodically lift heavy objects that may include but not
limited to boxes of road flares and roadway direction cones. The CBDs training
programs for personal defense involve significant physical exertion as well. The
CBDs' Ambassadors must be able to perform extensive physical duties associated
with this contract job.
overhead costs. Also provide the officer/supervisor actual paid hourly rate
associated with the billable hourly rate. Outline in detail all benefits provided to
Ambassadors (health & welfare, holidays, vacation, sick pay, etc). All equipment
and supplies provided by vendor, as outlined in subsequent section, are to be
included in billable hourly rate. We are very interested in your recommendations
for retaining staff through thoughtful pay structures that reward as staff grow within
your organization.
Bidders must submit evidence, with their RFP, that the company is licensed and in
good standing with the State of California Bureau of Safety and Investigative
Services.
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d. Insurance Interpretation
e. Proof of Insurance
f. Subcontractors
Should the Contractor subcontract out the work required under this
agreement, they shall include all subcontractors as insured's under its
policies or shall maintain separate certificates and endorsements for
each subcontractor. As an alternative, the Contractor may require all
subcontractors to provide at their own expense evidence of all the
required coverages listed in this Schedule. If this option is exercised,
both the City of Oakland and the Contractor shall be named as
additional insured under the subcontractor's General Liability policy.
All coverages for subcontractors shall be subject to all the
requirements stated herein. The City reserves the right to perform an
insurance audit during the course of the project to verify compliance
with requirements.
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h. Waiver of Subrogation
Contractor waives all rights against the City of Oakland and its
Councilmembers, officers, directors and employees for recovery of
damages to the extent these damages are covered by the forms of
insurance coverage required above.
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Downtown Oakland and Lake Merritt Uptown Association - Request for Proposal
Safety/Hospitality and Maintenance Ambassador Program
Conclusion
Applicants should carefully consider the nature of the safety/hospitality and
maintenance service requirements of our CBDs. This RFP is not designated for
traditional Safety/Hospitality and Maintenance Ambassadors companies. The awarded
vendor must demonstrate the ability to provide Safety/Hospitality and Maintenance
Ambassadors that can perform, even thrive, in an environment of community policing
and community relations. This area of safety and hospitality is in a constant state of
evolution. In Oakland "outside-the-box" thinking is a critical component of the
management process for these CBDs. Vendors should expect that the contract will be
very challenging and will involve a very "hands-on" customer service dimension.
The Downtown Oakland and Lake Merritt Uptown Associations reserve the right to
dismiss any and all submissions for any reason, submission of an RFP does not imply in
anyway that the vendor has been selected as a candidate for the services outlined in
this RFP. If the CBDs board finds that no candidate meets our minimum requires we
may decide to start the RFP process over again.
Thank you for your time and input. We look forward to receiving your proposal.
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EXHIBIT A
SAFETY/HOSPITALITY AND MAINTENANCE -RFP
INSTRUCTIONS TO BIDDERS
Purpose
Sealed bids are invited for Safety/Hospitality and Maintenance Ambassador Program
for the Downtown Oakland and Lake Merritt Uptown Association, a Community
Benefit Districts ("CBDs") (See attached District Map Exhibit B)
Submittal of Proposals
Six copies of all bids should be submitted in a sealed envelope marked
SAFETY/HOSPITALITY AND MAINTENANCE Ambassador Program - No later than
Monday January 19 , 2015 at 4:00pm Please ensure that all bids are addressed to:
Andrew Jones
District Service Manger
Downtown and Lake Merritt Uptown Association
388 19 th St
Oakland, CA 94612
Andrew@downtownoakland.org
Pre-bid Meeting
A mandatory pre-bid meeting will be conducted on Tuesday, January 13, 2015 at
3:30pm, at 388 19 th St. Oakland, CA 94612. Please designate a representative from
your organization to attend this meeting. Committee members will be present to
answer questions about RFP, the selection process, or to provide any additional
information about CBDs. We ask that you RSVP to this meeting via email to Andrew
Jones, Andrew@downtownoakland.org.
In addition to the pre-bid meeting, selected finalists will be invited for a presentation
on Wednesday January 28, 2015 from 12:00-3:30pm at 388 19 th St., Oakland, CA
94612. The presentation will be given to a panel comprised of members of the
Downtown Oakland and Lake Merritt Uptown Association Board.
Company Information
As a minimum, each RFP package shall contain the following:
a. A brief history of the Company, to include names of directors, branch
manager, account manager and principle stockholders where applicable.
b. Provide information on contracts that you possess with BIDS and within the
Bay Area and Oakland.
c. Professional references from past and present clients; at least three total
professional references.
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Contractor's Representations
The Contractor, by submitting a bid, represents that:
a. The vendor has read and understands the contents of the RFP information
packet and the bid is made herewith.
b. The vendor, before submitting a proposal, understands that the vendor must:
a) examine the RFP information pack and exhibits; b) visit the site and become
familiar with all local conditions which may in any manner effect the cost,
progress or performance of the services; and, c) become familiar with all
applicable Federal State and local laws, ordinances, codes, rules and
regulations that may in any way effect the cost, progress or performance of
the services.
Insurance
The successful Contractor must provide a Certification of Insurance in accordance
with the RFP.
Award of Contract
The anticipated award date of the contract will be February 15, 2015 that provides
for the commencement of services on March 15, 2015. The term of the contract will
be for 1 year. The rates established in the contract are to be maintained for the entire
term of the contract.
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Lake Merritt/
Uptown CBD Vernon Terrace
Broadway
Harrison St.
Broadway
Franklin St.
Webster St.
19th St.
Alice St.
17th St.
23
37
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Downtown
Oakland CBD
Surrounding Boundaries
(Not included in District)
17th St.
15th St.
Franklin St.
N
E 14th St.
Broadway
Clay St.
13th St.
W
S
12 th St.
11 th St.
10 th St.
9th St.
8th St.
24
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