On Job Training Manual (Intern)

This module is prepared for trainee to experience and understand the roles and responsibilities
as well as the objectives and goals of all departments in Raycot Apparels. Trainee will be rotated around
the departments and will informed when to report to new department by mentor. Refer to this module
for the understanding of roles and assignments during the rotation.

Department : Marketing Duration :

Mentor : Muhammad Danial
Department responsibilities :
 Contribute in the implementation of marketing strategies
 Organize and attend marketing activities or events to raise brand awareness
 Plan advertising and promotional campaigns for products or services on a variety of media (social,
print etc.)
 Liaise with stakeholders and vendors to promote success of activities and enhance the company’s
presence
 Prepare content for the publication of marketing material and oversee distribution
 Conduct market research to identify opportunities for promotion and growth
 Collaborate with managers in preparing budgets and monitoring expenses
Trainee Roles : Trainee Assignment :
 Attend department meeting With the help of marketing staffs, plan and
 Involve in marketing activity and campaigns conduct a marketing activity or campaign to raise
 Prepare publication content brand awareness. Prepare the marketing plan
 Prepare budgets and monitor expenses with budgets and present to the manager.

Mentors Remarks : Mentors Signature :

Managers Validation : Managers Signature :

Department : Finance Duration :
Mentor : Danesh
Department responsibilities :
 Keep accurate records for all daily transactions
 Prepare balance sheets
 Process invoices
 Record accounts payable and accounts receivable
 Update internal systems with financial data
 Prepare monthly, quarterly and annual financial reports
 Reconcile bank statements
 Participate in financial audits
 Track bank deposits and payments
 Assist with budget preparation
 Review and implement financial policies
Trainee Roles : Trainee Assignment :
 Learn records keeping procedure No assignment for this department.
 Process invoices
 Prepare balance sheets
 Involve in stocks audit
 Track bank deposits and payments
Mentors Remarks : Mentors Signature :

Managers Validation : Managers Signature :

Department : Production Duration :
Mentor : Abhishena
Department responsibilities :
 Approve maintenance work, purchasing of equipment etc.
 Ensure output meets quality standards
 Follow monthly objectives
 Organize workflow by assigning responsibilities and preparing schedules
 Ensure the safe use of equipment and schedule regular maintenance
 Check production output according to specifications
 Submit reports on performance and progress
 Identify issues in efficiency and suggest improvements
 Train new employees on how to safely use machinery and follow procedures
 Enforce strict safety guidelines and company standards
Trainee Roles : Trainee Assignment :
 Attend department meeting Each trainee design a t-shirt, create prototype
 Involve in quality inspection and run quality inspection. Mentor to guide
 Enforce health and safety precautions trainee for this assignment.
 Experience production line works
Mentors Remarks : Mentors Signature :

Managers Validation : Managers Signature :

Department : HR and Administrative Duration :
Mentor : Neesha Jeet
Department responsibilities :
 Support the development and implementation of HR initiatives and systems
 Provide counseling on policies and procedures
 Be actively involved in recruitment by preparing job descriptions, posting ads and managing the
hiring process
 Create and implement effective onboarding plans
 Develop training and development programs
 Support the management of disciplinary and grievance issues
 Maintain employee records (attendance, EEO data etc.) according to policy and legal requirements
 Review employment and working conditions to ensure legal compliance
 Manage office supplies stock and place orders
 Prepare regular reports on expenses and office budgets
 Maintain and update company databases
 Organize a filing system for important and confidential company documents
 Answer queries by employees and clients
 Update office policies as needed
 Maintain a company calendar and schedule appointments
 Book meeting rooms as required
 Distribute and store correspondence (e.g. letters, emails and packages)
 Prepare reports and presentations with statistical data, as assigned
 Arrange travel and accommodations
Trainee Roles : Trainee Assignment :
 Maintain company calendar Develop training program for production line to
 Learn recruitment process ensure all staff understands each other and work
 Review employment and working conditions efficiently. Get ideas from mentor and work with
 Develop training programs mentor for this assignment.

Mentors Remarks : Mentors Signature :

Managers Validation : Managers Signature :