PROCUREMENT MANAGEMENT DIVISION

ACCOMPLISHMENT REPORT
For the period of 1 September to 28 September 2019

ACTIVITY ACCOMPLISHMENT/ SOLID ACHIEVEMENT

1 New/ Developmental/Progress Reports
Submission of COA requested documents related to the procurement of consultancy
service by HOEMD
Submission of COA requested documents related to the suspension notice related to
the procurement of plane fare
Status Update on the reconciliation of accounts for CSE with DBM-PS

Registration of Government Fare Agreement under the DBM PS

Submission of DOE CY 2019 Monthly BAC Monitoring Report

Submission of Supplemental APP CSE No. 4 for Motor Vehicles for SWEMD to
DBM/GPPB
Preparation of Indicative APP for CY 2020

Designation of procurement liaison officer for Field Offices (Ms. M.A. R. Cuevas)

Submission of Personnel rating for 1st Semester 2019 and target for 2nd Semester
2020
Confirmed printing of PO Forms to National Printing Office (PR Forms cancelled)

Attended all Briefings for BTMS

Priority Items for Action for the Month of September 1. Training of end-user for the operationalization of the Procurement Management
System (PMS)
3
2. Training of travel arrangers for he DOE-Government Fare Agreement

ACTIVITY
2 Bids and Awards Committee Secretariat
PROCUREMENT MANAGEMENT DIVISION
ACCOMPLISHMENT REPORT
For the period of 1 September to 28 September 2019
ACCOMPLISHMENT/ SOLID ACHIEVEMENT
Processing of CSE procurement (GFA)
3. Improvement of Purchase Order (PO) Form
4. Preparation of documents e.g. flowchart, forms etc. for inclusion to Citizen's
Charter
Administrative support for the BAC
Regular meetings: 4 Special : 3
Regular report on the status of BAC resolutions and awards: 4
Regular report on the status of public bidding items: 0
Regular report on the status of early procurement activities: 0
Other meetings: 0
Pre-bid Conference: 1
Opening of Bids : 0
Opening of Eligibility Check: 2
Negotiation: 1
Preparation of BAC-related documents
Invitations to Bid/ Request for Expression of Interest: 2
Notices of meetings: 7
Minutes of the meeting: 0
Bid Bulletins: 2
Prepare Bid Documents : 8
BAC resolutions endorsed to the Secretary: 1
BAC resolutions endorsed to Senior Usec. JCPP: 60
Notices of Award: 65
Other BAC correspondence: 14

ACTIVITY
3 Procurement Planning and Management
Contracts Management
PROCUREMENT MANAGEMENT DIVISION
ACCOMPLISHMENT REPORT
For the period of 1 September to 28 September 2019
ACCOMPLISHMENT/ SOLID ACHIEVEMENT
Procurement Monitoring
Weekly monitoring of 585 Y2018 Contracts: 4 reports
Number of 2018 Contracts received: 579 Contracts; unsubmitted = 6 contracts ( notify end-
users through Memo)
Weekly monitoring of Y2019 Awarded Contracts: 4 reports
Number of 2019 Procurement Award (As of 28 August): 304
Procurement Planning and Management
Purchase Requests received/ numbered: 21
Purchase Requests Certified (availability/non-availability at DBM-PS): 4
Received various Suppliers Proposals
Price Monitoring Report ( monthly report)- 1
Market Research (monthly report)-1
Agency Procurement Requests (APRs) prepared: 0
Contract Management
Number of Awards under PO: 86
NOA Received: 70
PO Prepared: 66
For PO Preparation/ for signature: 2/2
PO Received by Supplier: 58
PO not yet Received: 8
NOA not yet Received: 16
Number of Awards under Contract: 218
NOA Received: 152
NOA not yet Received: 66
Contracts Signed/ submitted: 95
 PROCUREMENT MANAGEMENT DIVISION
ACCOMPLISHMENT REPORT
For the period of 1 September to 28 September 2019

ACTIVITY ACCOMPLISHMENT/ SOLID ACHIEVEMENT

Contracts not submitted: 57
Deliveries/Payment
Monitoring of Notice of Deliveries: Received 9 reports from SPMD =9 Deliveries
Number of Delivery Witnessed: 0
Inspection and Acceptance Reports received and filed: 9
Monitoring of timeliness of payments: 18 PO/Contracts unpaid (Y2018)
Preparation/ Processing of Documents
Purchase Orders with attachments sent to COA Auditor (copies): 50
Purchase Orders with attachments for submission to COA: 8

Prepared by: Approved by:

Imelda M. Roxas Federico G. Domingo Jr.

SAO, Procurement Management Division Chief, Procurement Management Division

marc/jjad/jpc/rpdg/asc
 IMPACT

Adherence to COA Compliance Audit requirements

Adherence to COA Compliance Audit requirements

Adherence to COA Compliance Audit requirements-COA

observation acted upon.
Adherence to RA 9184 & GPPB-TSO requirements

Conversion of PR/PO to budget utilization

Adherence to DBM/GPPB Guidelines on procurement of
motor vehicle
Better Procurement Planning/Compliance to DBM GPPB
requirement
Faster processing of FOs' procurement

Compliance to CSC requirement

Compliance for DBM

Systematic monitoring of procurement activities

Operationalization of GFA System

 IMPACT

Effective Contracts Management

Compliance to Agency Operation Management
requirement

Increase number of potenial bidder

Presence of quorom and systemeatice conduct of
meetings
Availability of documents for future reference
Transparency and sytmaticconduct of procurement
Transparency and sytmaticconduct of procurement
Complete the full cycle of procurement
Complete the full cycle of procurement
Complete the full cycle of procurement
Availability of documents for future reference
 IMPACT

Effective Contracts Monitoring

Effective Contracts Monitoring

Effective Contracts Monitoring

Effective Contracts Monitoring

Better Procurement Planning and Monitoring

Better Procurement Planning and Monitoring
Better Procurement Planning and Monitoring
Better Procurement Planning and Monitoring
Better Procurement Planning and Monitoring
Better Procurement Planning and Monitoring

Compliance to GPPB timelines

Compliance to GPPB timelines

 IMPACT

Compliance to GPPB timelines

Compliance with COA Guidelines

Compliance to GPPB timelines

Compliance with COA Guidelines

Compliance with COA Guidelines