Introduction to the

Project Management Approach

(PMA)
PMA
 Content

Why the Holcim

Project Management
approach?
What
Whatis isthe
the
approach
approach
all
allabout?
about?
Details of the
5 phases +
25 steps

2
Holcim Group Support Ltd CHR-GL / Project Management Team PMA Introduction
June 2009
 How does Project Management impact our business?
Corporate strategy is delivered through projects, therefore
project management capability is key to deliver corporate
strategy
EBITDA CASH

Operations Projects

 The faster we are able to complete our projects the quicker these
will generate cash for our company
 The less costly our projects result the better use we will be able to
make of our scarce resources
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Holcim Group Support Ltd CHR-GL / Project Management Team PMA Introduction
June 2009
 Holcim projects have reached a significant order of
magnitude
Considerable amount of resources is invested in
projects throughout the Group

Many of the ~ 90’000

Holcim employees (2007)
spend time on projects

~ 2740 Mio USD in investments

in plant, property and equipment
(Capex projects, 2007)

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Holcim Group Support Ltd CHR-GL / Project Management Team PMA Introduction
June 2009
 Projects have become increasingly complex
The Group is confronted with …
Challenges

• Increasing amount of projects per plant

• Increasing number of large global projects
(TPM, MAC, MPR, ICM)
• Projects becoming more interdisciplinary
(involving sales, production, HR, procurement, logistics,
finance)
• Need to respond “faster” to competitive pressure
• Need to get things done “right” the first time
• Fewer resources (personnel, tighter budgets, time) to
execute projects
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Holcim Group Support Ltd CHR-GL / Project Management Team PMA Introduction
June 2009
 There is an increasing improvement potential within
projects Group-wide
Various projects have problems when delivering the
agreed product or service (deliverables)

• On time
• Within the budget, and
• According to specifications

Time Deliverables

Cost

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Holcim Group Support Ltd CHR-GL / Project Management Team PMA Introduction
June 2009
 There is a need of establishing a common
language in projects within the Group
Holcim is standardising certain key processes in
order to
• speak the same language
• share knowledge and lessons
learned
• speed up the processes
• avoid the development of multiple
approaches

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Holcim Group Support Ltd CHR-GL / Project Management Team PMA Introduction
June 2009
 Content

Why the Holcim

Project Management
Approach?
What
Whatis isthe
the
approach
approach
all
allabout?
about?
Details of the
5 phases +
25 steps

8
Holcim Group Support Ltd CHR-GL / Project Management Team PMA Introduction
June 2009
 The life cycle of a project goes through five phases

Phase I Phase II Phase III Phase IV Phase V

Project Project Project Project Project
Definition Planning Realization Completion Evaluation
& Transfer

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Holcim Group Support Ltd CHR-GL / Project Management Team PMA Introduction
June 2009
 Procedures, templates and review
questions support each of the five phases
Phase II Phase III Phase IV
Phase I Project Project Project Phase V
Planning Realization Completion
Project Project
Definition Evaluation &
Transfer

Phase I - Steps: Phase V - Steps:

1. Assessment of initial situation 1. After Action Review
2. Stakeholder analysis 2. Learning summary
3. Search for lessons learned 3. Knowledge Transfer
4. Definition of product or service
5. Milestone schedule
6. Outline project organization
7. Estimation of project costs
8. Risk identification and countermeasures
9. Agreement with the client Template

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Holcim Group Support Ltd CHR-GL / Project Management Team PMA Introduction
June 2009
 The Project Management Approach
holds a vision aiming at . . . . .

... getting people to work systematically ...

… to use available knowledge repeatedly ...

… and to improve with every project.

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Holcim Group Support Ltd CHR-GL / Project Management Team PMA Introduction
June 2009
 Content

Why the Holcim

Project
Management
Approach? What
Whatis isthe
the
approach
approach
all
allabout?
about?
Details of the
5 phases +
25 steps

12
Holcim Group Support Ltd CHR-GL / Project Management Team PMA Introduction
June 2009
 Overview of the 5 phases and 25 steps
Phase I Phase II Phase III Phase IV Phase V
Project Project Project Project Project
Definition Planning Realization Completion Evaluation &
Transfer

1. Assessment of initial 1. Project team set-up 1. Activity list 1. Hand-over 1. After Action Review
situation
2. Project schedule 2. Project review 2. Final report 2. Learning summary
2. Stakeholder analysis
3. Communication plan 3. Capture of knowledge 3. Closing meeting 3. Knowledge transfer
3. Search for lessons learned
4. Project budget 4. Project status report
4. Definition of product or
service 5. Kick-off meeting 5. Steering group review

5. Milestone schedule
6. Outline project organization

7. Estimation of project costs

8. Risk identification &

countermeasures

9. Agreement with the client

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Holcim Group Support Ltd CHR-GL / Project Management Team PMA Introduction
June 2009
 Phase I - Project Definition
Phase II Phase III Phase IV Phase V
Phase I Project Project Project Project
Planning Realization Completion Evaluation
Project & Transfer
Definition

To do:

1. Assessment of initial situation  Clear understanding of client’s problem & objectives

2. Stakeholder analysis  Explicit consideration of all stakeholders interests
3. Search for lessons learned  Incorporation of similar experiences throughout the
Group
4. Definition of product or service  Description of what will be delivered
5. Milestone schedule  Identification of intermediate results
6. Outline project organization  Definition of the main roles & responsibilities
7. Estimation of project costs  First calculation of overall costs & benefits
8. Risk identification and evaluation  Identify threats/opportunities & define actions
9. Agreement with the client  Getting a formal project approval

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Holcim Group Support Ltd CHR-GL / Project Management Team PMA Introduction
June 2009
 Phase II - Project Planning

Phase I Phase III Phase IV Phase V

Project Phase II Project Project Project
Definition Realization Completion Evaluation &
Project Transfer
Planning

To do:

1. Project team set-up  Integrate the project team by initiating the team building process

2. Project schedule  Set tasks for milestones and assign responsibilities

3. Communication plan  Ensure stakeholders involved receive information at the right time

4. Project budget  Plan in detail what costs will be incurred during the project

5. Kick-off meeting  Ensure common understanding and commitment to start the

realization

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Holcim Group Support Ltd CHR-GL / Project Management Team PMA Introduction
June 2009
 Phase III - Project Realization

Phase I Phase II Phase IV Phase V

Project Project Phase III Project Project
Definition Planning Completion Evaluation &
Project Transfer
Realization

To do:
1. Activity list
2. Project review
3. Capture of knowledge 
4. Project status report
5. Steering group review 
 Detail the tasks from the project schedule
 Evaluate deviations and define actions to address issues
Gather “learnings” as they occur
 Summarize and inform regularly on the project status
Evaluate status of overall project and agree on actions

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Holcim Group Support Ltd CHR-GL / Project Management Team PMA Introduction
June 2009
 Phase IV - Project Completion

Phase I Phase II Phase III Phase V

Project Project Project Phase IV Project
Definition Planning Realization Evaluation &
Project Transfer
Completion

To do:
1. Hand-over  Obtain client´s acceptance of the final product or service
2. Final report  Summarize the project results and compare them with the
original agreement
3. Closing meeting  Formally complete the project and celebrate successes

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Holcim Group Support Ltd CHR-GL / Project Management Team PMA Introduction
June 2009
 Phase V - Project Evaluation & Transfer

Phase I Phase II Phase III Phase IV

Project Project Project Project Phase V
Definition Planning Realization Completion Project
Evaluation &
Transfer

To do:
1. After action review  Evaluate the project with both team and client
2. Learning summary  Distill and document knowledge gained
3. Knowledge transfer  Select and develop mechanism for knowledge transfer

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Holcim Group Support Ltd CHR-GL / Project Management Team PMA Introduction
June 2009