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HOME
Paste (Ctrl+ V) Add content on the Clipboard to your document.
Cut (Ctrl+X) Remove the selection and put it on the Clipboard so you can paste it somewhere else.
Copy (Ctrl+ C) put a copy of the selection on the Clipboard so you can paste somewhere else.
Format Painter Like the look of a particular selection? You can apply that look to other content in the document. To
get stated:
I. Select content with the formatting you like
2. Click Format Painter
3. Select something else to automatically apply the formatting
FYI: To apply the formatting in multiple places, double-click Format Painter.
Font Pick a new font for your
Bold (Ctrl+B) make your text bold.
Italic (Ctrl+ I) Italicize your text.
Underline (Ctrl+ U) Underline your
Bottom Border Apply borders to the currently selected cells.
Fill Color Color the background of cells to make them stand out.
Increase Font Size Make your text a bit bigger.
Decrease Font Size Make your text a bit smaller.
Font Color Change the color of your
Top Align Align text to the top.
Align Left Align your content to the left.
Middle Align Align text so that it is centered between the top and bottom of the
CentreCenter your content.
Bottom Align Align to the bottom.
Align Right Align your content to the right.
OrientationRotate you’re diagonally or vertically. This is a great way to label narrow columns.
Decrease Indent Move your content closer to the cell border.
Increase Indent Move your content father away from the cell border.
Wrap Text Wrap extra-long into multiple lines so you can see all of t.
Merge & Center Combine and center the contents of the selected cells in a new larger Cell this is a great way to
create a label that spans multiple columns.
Number Format Choose the format for your cells, such as percentage, currency, date or time.
Accounting Number Format Format as Dollars, Euros, or other currency.
Percent Style Format as a percent.
Comma Style Format with a thousand separator.
Increase Decimal Show more decimal places for a more precise value.
Decrease Decimal Show fewer decimal places.
Conditional Formatting Easily spot trends and patterns in your data using bars, colors, and icons to visually highlight
important values.
Format as Table Quickly convert a range of cells to a table with own style.
Cell Styles A colorful style is a great way to make important data stand out on the sheet.
Insert Calls Add cells, rows, columns or sheets to your workbook.
Delete Cells Delete cells, rows, columns, or sheets from your workbook.
FYI: To delete multiple rows or columns at a time, select multiple rows or columns in the sheet, and Click Delete.
Format Change the row height or column width, organize sheets, or protect or hide cells.
Sum (Alt+=) automatically add a quick calculation to your worksheet, such as a sum or average.
Clear Delete everything in the cell, or remove just the formatting, contents, comments or hyperlinks.
Sort & Filter Organize your data so it's easier to analyze. You can soft the selected data from smallest to largest,
largest to smallest, or filter out specific values.
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Find & Select Click to see options for finding in your document. You can use advanced search options to replace text,
jump right to a specific spot, or pick other ways to narrow your search.

INSERT

PivotTable Easily arrange and summarize complex data in a PivotTable.

FYI: You can double-click a value to see which detailed values make up the summarized total.
Recommended PivotTables Want us to recommend PivotTables that summarize your complex data? Click this
button to get a customized set of PivotTables that we think will best suit your data.
Table (Ctrl+T) Create a table to organize and analyze related data. Tables make it easy to sort, filter, and format data
within a sheet.
From File Inset pictures from your computer or from other computers that you're connected to.
Online Pictures Find and inset pictures from a variety of online sources.
Shapes Inset ready-made shapes, such as circles, squares, and arrows.
Insert a SmartArt Graphic Inset a SmartArt graphic to visually communicate information. SmatrArt graphics range
from graphical lists and process diagrams to more complex graphics, such as Venn diagrams and organization chats.
Take a Screenshot Quickly add a snapshot of any window that's open on your desktop to your document.
Recommended Charts Want us to recommend a good chat to showcase your data? Select data in your worksheet
and click this button to get a customized set of chats that we think will fit best with your data.
Insert Column or Bar Chart Use this chat type to visually compare values across a few categories. Click the arrow to
see the different types of column and bar charts available and pause the pointer on the icons to see a preview in
your document.
Insert Line or Area Chart Use this chat type to show trends over time (years, months, and days) or categories. Click
the arrow to see the different types of line and area chats available and pause the pointer on the icons to see a
preview in your document.
Insert Pie or Doughnut Chart Use this chat type to show proportions of a whole. Use when the total of your numbers
is 100%. Click the arrow to see the different types of pie and doughnut chats available and pause the pointer on the
icons to see a preview in your document.
Insert Hierarchy Chart Use this chat type to compare pats to a whole, or when several columns of categories form a
hierarchy. Click the arrow to see the different types of hierarchy chats available and point to the icons to see a
preview in your document.
Insert Statistic Chart Use this chat type to show statistical analysis of your data. Click the arrow to see the different
types of statistic chats and pause the pointer on the icons to see a preview in your document.
Insert Scatter (X, Y) or Bubble Chart Use this chat type to show the relationship between sets of values. Click the
arrow to see the different types of scatter and bubble chats available and pause the pointer on the icons to see a
preview in your document.
Insert Waterfall or Stock Chart Click the arrow to see the different types of waterfall or stock chats available, and
pause the pointer on the icons to see a preview in your document.
Insert Combo Chart Use this chat type to highlight different types of information. Use it when the range of values in
the chat varies widely or you have mixed types of data. Click the arrow to see pre-set combo chats and pause over
the icons to see a preview in your document. Click Create Custom Combo Chat to choose different chat types to
combine.
Insert Surface or Radar Chart Click the arrow to see the different types of surface and radar chats available and
pause the pointer on the icons to see a preview in your document.
PivotChart Use PivotChats to graphically summarize data and explore complicated data.
3D Map See your geographic data on a 3D map, visualized over time. Explore for insights, animate changes over time
and create a video.
Line Sparkline Sparklines are mini chats placed in single cells, each representing a row of data in your selection.
Column Sparkline Sparklines are mini chats placed in single cells, each representing a row of data in your selection.
Win/ Loss Sparkline Sparklines are mini chats placed in single cells, each representing a row of data in your selection.
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Slicer Use a slicer to filter data visually. Slicers make it faster and easier to filter Tables, PivotTables, PivotChart' and
cube functions.
Timeline Use a Timeline to filter dates interactively. Timelines make faster and easier to select time periods in order
to filter PivotTables, PivotChats, and cube functions.
Add a Hyperlink (Ctrl+ K) Create a link in your document for quick access to webpages and files. Hyperlinks can also
take you to places in your document.
Text Box Draw a text box anywhere.
Header & Footer The content of the header and footer repeats at the top and bottom of each printed page. This is
useful for showcasing info, such file name, date and time.
Insert WordArt Add some artistic flair to your document using a WordArt text box.
Add a Signature Line Inset a signature line that specifies the individual who must sign. Inserting a digital signature
requires that you obtain a digital ID, such as one from a certified Microsoft partner.
Object Embedded objects are documents or other files you have inserted into this document. Instead of having
separate files, sometimes it's easier to keep them all embedded in a document.
Insert Equation Add common mathematical equations to your document, such as the area of a circle or the quadratic
formula. You can also build your own equations using the library of math symbols and structures.
Symbol Add symbols that are not on your keyboard. Choose from a variety of options including mathematical,
currency and copyright symbols.

PAGE LAYOUT
Themes Current: Office Theme Pick a new theme to give your document instant style and just the right personality.
Each theme uses a unique set of colors, fonts and effects to create a consistent look and feel.
Theme Colors Current: Office quickly change all the colors used in your document by picking a different color palette.
This will update the colors available to you in the color picker along with any theme colors in your document. No
matter what palette you choose, your document will look perfectly coordinated.
Theme Fonts Current: Office Heading: Calibri Light Body. Calibri Quickly change the text in your document by picking
a new font this is an easy way to change all of your text at once. For this to work, you must be formatted using
The 'body' and 'heading' fonts.
Theme Effects Current: Office quickly change the general look of objects in your document. Each option uses various
borders and visual effects, such as shading and shadow, to give your objects a different look.
Adjust Margins Set the margin sizes for the entire document or the current section. Choose from several commonly-
used margin formats, or customize your own.
Change Page Orientation Give your pages a portrait or landscape layout.
Choose Page Size Choose a paper size for your document.
Print Area Select an area on the sheet you'd like to print.
Breaks Add a break where you want the next page to begin in the printed Copy. Your page break will be inserted
above and to the left of your selection.
Background Choose a picture for your background, and add some personality to your worksheet.
Print Titles Choose rows and columns you'd like to repeat on each printed page, such as those with labels or headers.
WidthShrink the width of your printout to fit a certain number of pages.
Height Shrink the height of your printout to fit a certain number of pages.
Scale Stretch or shrink your printout to a percentage of its actual size. Set width and height to Automatic when using
this feature.
View Gridlines Show the lines between rows and columns to make the sheet easier to read. The gridlines won't print
unless Print is also checked.
Print Gridlines Print the lines between rows and columns to make the sheet easier to read.
View Headings Show column headings and row numbers. Column headings are the letters or numbers that appear
Above the columns on a sheet.
Print Headings Print row and column headings. Row headings are the row numbers to the side of the sheet. Column
headings are the letters or numbers that appear above the columns on a sheet.
Bring Forward Bring the selected object forward one level so that it's hidden behind fewer objects.
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Send Backward Send the selected object back one level so that it's hidden behind more objects.
Display the Selection Pane See a list of all your objects. This makes easier to select objects, change their order, or
Change their visibility.
Align Objects Change the placement of your selected objects on the page. This great for aligning objects to the
margins or the edge of the page. You can also align them relative to one another.
Group Objects Join objects together to move and format them as they were a single object.
Rotate Objects Rotate or flip the selected object.

FORMULAS
Insert Function (Shift+F3) Work with the formula in the current cell. You can easily pick functions to use and get help
on how to fill out the input values.
Sum (Alt+ z) automatically add a quick calculation to your worksheet, such as a sum or average.
Recently Used Quickly choose from functions you recently used.
Financial Add a financial function to your sheet.
Logical Add a logical function to your worksheet.
Text Function Add a text function to your worksheet.
Date & Time Add a time function.
Lookup & Reference Add a lookup or reference function to your worksheet.
Math & Trig Add a math or trigonometry function to your worksheet.
More Functions Don't see what you need? Browse more functions from categories like statistical, engineering, web,
or OLAP cube functions.
Name Manager (Ctrl+F3) Create, edit, delete, and find all the names used in the workbook. Names can be used in
formulas as substitutes for cell references.
For EX-
Instead of =SUM (H2:H4)
Define Name Define and apply names.
Use in Formula Choose a name used in this workbook and insert it into the current formula.
Create from Selection (Ctrl+Shift+ F3) automatically generate names from the selected cells. Many people choose to
use the text in the top row or the leftmost column of a selection.
Trace Precedents Show arrows that indicate which cells affect the value of the currently selected cell.
T race Dependents Show arrows that indicate which cells are affected by the value of the currently selected cell.
Remove All Arrows Remove the arrows drawn by Trace Precedents or Trace Dependents.
Show Formulas (Ctrl+ ') Display the formula in each cell instead of the resulting value.
Error Checking Check for common errors that occur when using formulas.
Evaluate Formula Debug a complex formula, evaluating each pat of the formula individually. Stepping through the
Formula pat by pat can help you verify it's calculating correctly.
Watch Window Add cells to the Watch Window list to keep an eye on their values as you update other parts of the
sheet. The Watch Window stays on top so you can watch these cells, even when you are working on other sheets.
Calculation Options Choose to calculate formulas automatically or manually. If you make a change that affects a
Value, Excel will automatically recalculate t.
Calculate Now (F9)
Calculate the entire workbook now. You only need to use this automatic calculation IS turned off.
Calculate Sheet (Shift+ F9) Calculate the active sheet now. You only need to use this automatic calculation IS turned
off.

DATA
Get Data from Access Import data from a Microsoft Access database.
Get Data from Web Import data from a webpage.
Get Data from Text Import data from a file.
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From SQL Server Create a connection to a SQL Server table. Import data into Excel as a Table or PivotTable repot.
From Analysis Services Create a connection to a SQL Server Analysis Services cube. Import data into Excel as a Table
or PivotTable repot.
From OData Data Feed Create a connection to an OData Data Feed. Import data into Excel as a Table or PivotTable
repot.
From XML Data Import Open or map a XML file into Excel.
From Data Connection Wizard Import data for an unlisted format by using the Data Connection Wizard and OLEDB.
From Microsoft Query Import data for an unlisted format by using the Microsoft Query Wizard and ODBC.
Functionality is limited for compatibility in previous versions.
New Query Easily discover, connect, and combine data from multiple sources, then shape and refine it to meet your
needs.
Get Data Using an Existing Connection? Import data from common sources.
Show Queries View the list of queries in this workbook.
From Table Create a new query linked to the selected Excel table. If the selected range isn't part of a table, it will be
converted into a table.
Recent Sources Manage and connect to recent sources.
Refresh All Get the latest data by refreshing all Sources in the workbook.
Connections Display all data connections for the Workbook. Data connections are links to data Outside of this
workbook which can be updated the source data Changes.
Data Range Properties Specify how cells connected to a Data source will update, what Contents from the source will
be Displayed, and how changes in the Number of rows or columns in the Data source will be handled in the
Workbook.
Edit Links View all of the other files this Spreadsheet is linked to so that you can update or remove the links.
Sort A to Z Lowest to highest.
Sort Z to A Highest to Lowest
Sort Find values quickly by sorting your Data
Filter (Ctrl+Shift+L) Turn on filtering for the selected cells. Then, click the arrow in the column header to narrow
down the data.
Clear The filter and sot state for the current range of data.
Reapply (Ctrl+Alt+ L) Reapply the filter and sot on the current range so that changes you've made are included.
Advanced Options for filtering using complex criteria.
Text to Columns Split a single column of text into multiple columns. For example, you can separate a Column of full
names into separate First and last name columns. You can choose how to split up: Fixed width or split at each
comma, Period, or other character.
Flash Fill (Ctrl+E) automatically fill in values. Enter a Couple of examples you want as Output and keep the active cell
in the column you want filled in.
Remove Duplicates Delete duplicate rows from a sheet. You can pick which columns should be checked for duplicate
Information.
Data Validation Pick from a list of rules to limit the Type of data that can be entered in a For example, you can
provide a list Of values, like I, 2, and 3, or only Allow numbers greater than IDDD as Valid entries.
Consolidate Summarize data from separate Ranges, consolidating the results in a single output range.
For example, you have a Worksheet of expense figures for each of your regional offices, you Might use a
consolidation to roll up these figures into a corporate Expense worksheet.
Relationships Create or edit relationships between Tables to show related data from Different tables on the same
report.
Go to the Power Pivot Window Add and prepare data or continue Working on data already in this Workbook.
What -If Analysis try out various values for the formulas in your sheet using Scenario Manager, Goal Seek and Data
Tables.
Forecast Sheet Create a new worksheet to predict data trends. Preview different forecast options before generating
your Visual forecast worksheet.
Group (Shift+Alt+ Right) Group rows or columns, or automatically create an outline.
Ungroup (Shift+ Alt+ Left) Ungroup a range of cells that were previously grouped.
Subtotal Quickly calculate rows of related data by inserting subtotals and totals.
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REVIEW
Spelling (F7) Typos? Not on our watch. Let us check your spelling.
Thesaurus Ata loss for words? Let us suggest another way to say what you mean.
Smart Lookup Learn more about you select by seeing definitions, images, and other results from various online
sources.
Translate Translate the selected into a different language.
Insert a Comment (Shift+ F2) Add a note about this part of the document.
Delete Comment Delete the selected comment.
Previous Jump to the previous comment.
Next Jump to the comment.
Show/ Hide Comment Show or hide the comment on the active cell.
Show Ink Show or hide ink on the sheet.
Protect Sheet Prevent unwanted changes from others by limiting their ability to For example, you can prevent
people from editing locked cells or making formatting changes.
Protect Workbook Keep others from making structural changes to your workbook, such as moving, deleting or
adding sheets.
Share Workbook Share your workbook so that others can work in it at the same time. FYI: Workbooks containing
tables can't be shared.
Protect and Share Workbook Share the workbook and protect change tracking with a password.
Allow Users to Edit Ranges Set up password protection on ranges, and choose people who can edit those ranges.
Once set up, click Protect Sheet to activate the password-protected ranges.
Track Changes Keep track Of changes made to this document. This is especially useful if the document is almost
done, and you’re working with others to make revisions or give feedback.

VIEW
Normal View See your document in Normal view.
Page Break Preview See where the page breaks will appear when your document is printed.
Page Layout View See how your printed document will look. This is a good way to check out where pages begin and
end, and to see any headers/footers on the page.
Custom Views Save your current display and print settings as a custom view that you can quickly apply in the future.
Ruler Show rulers to your document. You can see and set tab stops, move table borders, and line up objects in the
document. Also, you can measure stuff.
View Gridlines Show the lines between rows and columns in the sheet to make the sheet easier to read.
Formula Bar Show the formula bar so you can see formulas in cells.
View Headings Show column headings and row numbers. Column headings are the letters or numbers that appear
above the columns on a sheet.
ZoomZoom to the level that's right for you. For zoomier zooming, use the controls in the status bar.
100%. Zoom your document to 100%
Zoom to Selection Zoom the sheet so the selected range of cells fills the entire window. This can help you focus on a
specific area of the sheet.
New Window Open a second window for your document so you can work in different places at the same time.
Arrange All Stack your open windows so you can see all of them at once.
Freeze Panes Freeze a portion of the sheet to keep visible while you scroll through the rest of the sheet. This is useful
for checking out data in other parts of your worksheet without losing your headers or labels.
SplitDivide the window into different panes that each scroll separately.
Hide WindowHide the current window. To bring the window back, click the Unhide button.
Unhide Window Unhide any windows hidden by the Hide Window feature.
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View Side by Side Instead of switching back and forth between workbooks, view them side by side. It makes
comparing them easier.
Synchronous Scrolling Scroll two documents at the same time. This is a great way to compare documents line by line
or scan for differences. To use this feature, turn on View Side by Side.
Reset Window Position Place the documents you're comparing side by side so they share the screen equally. To use
this feature, turn on View Side by Side.
Switch Windows Quickly switch to another open Excel window.
View Macros (Alt+F8) Click to View, record or pause a macro.

POWER PIVOT
Add to Data Model Create a linked table by adding this Excel table to the Data Model. Linked table’s area live link
between the table in Excel and the table in the Data Model, so updates to the table in Excel automatically update the
data in the model. If this table is already in the data model, this action adds a copy to the model.
Update All Update all the Power Pivot tables that are linked to tables in Excel.
Detect Relationships Automatically detect and create relationships between tables used on the selected PivotTable.
Settings Define settings for your Power Pivot environment and specify language options.