1 MINUTES OF THE PAMPANGA PPO STAFF CONFERENCE

2 Bale Katimawan, Pampanga Police Provincial Office

3 Brgy.Sto Niño, City of San Fernando, Pampanga
4 June 24, 2019 at 9:00 AM
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7I. INVOCATION
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9 The meeting started with an invocation led by Pat Kathlene Mae D Malana.
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11II. ATTENDEES
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13 PCOL JEAN S FAJARDO Provincial Director
14 PLTCOL MAYLYN C DOMINGO DPDA/ OIC, PLB
15 PLTCOL WILFREDO M PAULO DPDO
16 PCPT GLENN T SANTELICES OIC, PIB
17 PCPT MARK ANJO C UBAUB Chief, DEU
18 PLTCOL PAUL Y GAMIDO C, POPB/OIC, Pamp 1st PMFC
19 PCPT LOUIE R SASON Deputy, POPB
20 PMAJ EFREN N DAVID JR AC, PCADB
21 PCPT LALAINE F GOPEZ Chief, Finance/Chief, WCPD
22 PMAJ JULIUS A JAVIER C, PIDMB
23 PLTCOL DULNOAN D DINAMLING JR C, HRAO
24 PLTCOL JOHN L CLARK FC, Pampanga 2nd PMFC
25 PEMS Romeo M Pring PESPO
26 PCMS Rosie DV Zabat Chief Clerk, PPRMB
27 PEMS Marlene M Briones Chief Clerk, PIB
28 PSSg Joemel Mendoza Chief Clerk, PLB
29 PCMS Cheryl S Gubatan Chief Clerk, PCADB
30 PCMS Eileen T Catacutan Chief Clerk, PFB
31 PCMS Jimmy M Santos Chief Clerk, PIDB
32 PSSg Jayson C Quintino Chief Clerk, PPSMU
33 PSSg Erick T David Chief Clerk, HRAO
34 PSSg Imelda T Rico Chief Clerk, Legal Branch
35 PMSg Robert S Vergara Chief Clerk, PTOC
36 PCMS Cherry G Pangan Chief Clerk, WCPD
37 PSSg Jonica C Bides Secretariat, PPRMB
38 Pat Kathlene Mae D Malana Secretariat, PPRMB
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40III. CALL TO ORDER
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42 PCPT SHEILA Q BALLA, OIC, PPRMB, informed the body that all attendees are
43present and well represented and therefore declared that there is a quorum.
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45 PCOL JEAN S FAJARDO, Provincial Director called the conference into order at
4608: 34 A.M.
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48IV. READING AND APPROVAL OF THE MINUTES OF THE PREVIOUS MEETING
49 Copy of the minutes of the previous Weekly Staff Conference dated June 17,
502019 was sent in advance to Command Group and Staff and corrections were already
51incorporated prior its presentation of the meeting.
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53 Members/attendees browsed the minutes of the previous meeting for final review.
54PMAJ JULIUS A JAVIER, Chief, PIDMB, moved for the approval of the minutes of the
55previous meeting and seconded by PCPT LALAINE F GOPEZ, Chief, PFS. Without
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 56objection to the motion, PCOL FAJARDO, approved the minutes of the previous
57meeting dated June 17, 2019.
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59V. Presentation of Actionable Items arising from the minutes of the meeting on
60June 17, 2019.
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62 A. Direct all station to submit their Best Practices and Lessons Learned to be
63 submitted prior to the target date set by the Higher Office.
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65 PCPT BALLA presented the submitted Best practices by all stations together
66 with the SOP No. 2017-001, entitled: “Revised Guidelines and Procedures in
67 the Determination and Recognition of PNP Best Practices”. PD directed PCPT
68 BALLA to furnish all Chief of Office and Chief of Police a copy of SOP No.
69 2017-001 and discuss it briefly during Oversight Committee Meeting.
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71 B. PIB/PDEU
72 To provide covert security during the launching of Kabataan Kontra Droga at
73 Terorismo (KKDAT) on June 20, 2019 at Bren Z Guiao Convention Center.
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75 C. POPB
76 To provide traffic and area security during the launching of Kabataan Kontra
77 Droga At Terorismo (KKDAT) on June 20, 2019 at Bren Z Guiao Convention
78 Center.
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80 D. PLB
81 Research on the Practice of acquiring Vehicle Dispatch Order prior dispatch.
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83 E. PCADB
84 To present the “Adopt A School” Program to be submitted as the PPO Best
85 Practice to RHQ.
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87 F. PESPO
88 To remove the grass outside of PPO Compound. Conduct immediate action on
89 the beautification and cleanliness outside of PPO Compound.
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92VI. PRESENTATION OF PREVIOUS AND INCOMING WEEKLY ACTIVITIES
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94 PCPT BALLA presented the previous and incoming activities of each Office
95 and PMFCs.
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98 Pampanga PPO Schedule of Activities (Previous)
99 (June 17 to 24, 2019)
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154 Pampanga PPO Schedule of Activities (Upcoming)
155 (June 24 to 30, 2019)
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183VII. AGENDA
184 a. Result of DIDM Validation (PIDMB);
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186 Presented the Blotter Validated Data by PPO CY 2017. PD directed all Crime
187 Registrar of all stations to report this afternoon (June 24, 2019). She further
188 gave instruction that starting June 25, 2019, they will be reporting to this office at
189 Bale Katimawan to update the UCPER and CIRAS until 2019. She also advise
190 them to bring their own Laptop and extension for the said updating.
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192 Further, she instructed PCPT GOPEZ to advise all COPs to provide for the food
193 expenses of their respective personnel. Likewise, PD advise all Staff that during
194 their tour of duty, they should find time to check the blotter entry for the noted
195 defects during the DIDM Validation so that they can call the attention of the
196 investigator on case/desk officer immediately.
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198 b. List of Crime Registrars and Present Designations (PIDMB);
199 PMAJ JAVIER presented to the body the No. of Crime Registrar not performing
200 as Crime Registrar. PD directed all Crime Registrar to report to this office today
201 (June 24, 2019). “If they are not train, we will retrain them” she added.
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203 c. List of PNP Personnel rendering VIP Security (PPRMB);
204 PCPT BALLA presented the list of PNP Personnel rendering VIP Security. PD
205 reminded all Staff that before submitting anything, take into consideration what
206 will be the repercussion. Avail of security should be done in proper endorsement
207 and pre-assessment, from Governor down to Mayor. She also gave emphasis to
208 give limits on allowing our personnel rendering security. Further, PD instructed
209 both Force Commander not to attempt to give detail as security without her
210 knowledge.
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212 Find ways to talk to Mr. Erwin Dizon to seek his indulgence concerning the
213 personnel rendering security to his daughter. Recommend other Protective
214 Agents that we could train to replaced our personnel.
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216 d. Adopt a School Update;

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217 PMAJ DAVID presented the Fact Sheet for Nabuclod Adopt A School Program as one
218 of the Pampanga PPO Best Practices. He also showed a video clip during the
219 rehabilitation project of the Nabuclod Elementary School.
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221 e. C, RFSO 3 Visit re: Bisita sa Probinsya;
222 PCPT GOPEZ announce the upcoming PROJECT “BISITA PROBINSYA 2019” and
223 Field Visit CY 2019 (Bisita Probinsya) of PCOL MARLOU ROY V ALZATE, Chief
224 Regional Finance Service Office 3 will coincide with Monday Flag Raising Ceremony
225 on July 8, 2019 at Bale Katimawan, Pamp PPO.
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227 f. Updates on personnel assigned at PHAU.
228 PCPT BALLA presented the updates on personnel assigned at PHAU.
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230 All personnel who perform actual duties should only allow availing in the grant of
231 scholarships and other benefits granted to all personnel of Pampanga.
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233 VIII. OTHER MATTERS AND STAFF ANNOUNCEMENT
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235  PCPT BALLA informed the attendees of the turn-over of PSFTP/OJT
236 PSBRC CL 2018-04 “MATALIBTAK” to undergo FTX from June 19 to
237 December 19, 2019 in different stations of PRO3;
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239  PCPT SANTELICES presented the Pampanga PPO Pass Card with
240 various color depending on the concerned Office. He further presented
241 their proposed Best Practices which is the “Sagip 2long sa Kalikasan”;
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243  PLTCOL GAMIDO presented the proposed Restructuring of Areas of
244 Jurisdiction/ AOR of Pampanga PMFCS;
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246  PCPT GOPEZ announce the upcoming PROJECT “BISITA PROBINSYA
247 2019” and Field Visit CY 2019 (Bisita Probinsya) of PCOL MARLOU ROY V
248 ALZATE, Chief Regional Finance Service Office 3 will coincide with Monday Flag
249 Raising Ceremony on July 8, 2019 at Bale Katimawan, Pamp PPO;
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251  PLTCOL GAMIDO also announced that there will be Provincial Advisory Council
252 (PAC) Meeting on June 27, 2019 (Thursday) 9:00AM at Bale Katimawan,
253 Pampanga PPO to be attended by TWG Meeting and PAC Members. Uniform will
254 be GOA Type “A” for PCOs and GOA Type “B” for PNCOs.
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256  PMAJ DAVID presented the Fact Sheet for Nabuclod Adopt A School Program as
257 one of the Pampanga PPO Best Practices. He also presented a video clip during
258 the rehabilitation project of the Nabuclod Elementary School.
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260 IX. ACTIONABLE ITEMS
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262 A. PPRMB
263 To conduct inventory of Blood Type of all personnel for easily tracking of blood
264 donors in times of need.
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266 B. PIB/PDEU
267 Remind the Duty Gate for the strict implementation of the “No Pass
268 Card/Decal, No Entry Policy” and not to allow any ambulant vendor to enter
269 the PPO compound; and
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271 C. POPB
272 Provide Area and traffic security on June 29, 2019 at the Laus Group Event
273 Center during the Oath Taking of the Incoming Newly Elected Officials;
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275 Advise those Elected Officials to start coordinating with their Local Chief
276 Executive to formally request for availment of security and to the concern
277 station to submit threat assessment to Intelligence Branch for proper
278 endorsement; and
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280 Coordinate with COP San Fernando regarding the deployment on the 1 st Local
281 Council for the Protection of Children to provide covert, traffic and area
282 security at Bren Z Guiao Convention Center.
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284 D. PLB
285 Present to PD a sample Vehicle Trip Ticket/ Vehicle Dispatch Order;
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287 To present the PPO logo history/background; and
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289 Study the feasibility of issuing Hytera Radio and cellphone to the Duty Gate so
290 that they can easily contact those concerned personnel/offices before allowing
291 any visitor to enter the PPO Compound.
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293 E. PFS
294 Study the feasibility of procuring glass table cover at the War Room; and
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296 Provide a mini-table as holder for bottled water and other valuables to be
297 placed in between chairs for the guests during special occasions and to
298 include the new design of podium.
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300X. PDs GUIDANCE
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302 The PD gave emphasis on the following:
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304  All Staff during Staff Conference and Weekly Oversight Meeting to send
305 their representative to the operator whenever they have their
306 announcement/presentation to verify if the equipment/USB to be used is
307 compatible;
308  All Staff, whenever there is a new Memorandum Circular, make a habit to
309 furnish a copy to all Chief of Offices and to discuss the rationale behind
310 the issuance of the said policy during PICE;
311  PPSMU should be part of the Best Practices Board;
312  All Staff to document everything that have discussed and presented during
313 conference for future data;
314  Every personnel should know the meaning of the logo of the Pampanga
315 PPO; (S4 to disseminate)
316  To create a committee to study the Pampanga PPO Logo and the possible
317 renaming of the PPO;
318  Tropical Boots should be used by the NAPCOs during their Reveille;
319  Chief PPRMB to ensure that all trained personnel should not be relieved
320 for at least 2 years;
321  Secure that the Duty Gate at PPO Camp must have issued long firearms;

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322  Chief PIB and Chief POPB to advise personnel from Legal, PIAS and
323 CIDG to limit their visitors without business and to maintain curfew within
324 this compound; and
325  All personnel should be cautious and familiar on the color coding of gate
326 pass given to the visitors.
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329XI. ADJOURNMENT:
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331 The meeting adjourned at about 12:47 PM.
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333 Prepared by:
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335 PSSg Jonica C Bides
336 Pat Kathlene Mae D Malana
337 Secretariat
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339 Noted by:
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341 PCPT SHEILA Q BALLA
342 OIC, PPRMB

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