PHILIPPINE RED CROSS

National Headquarters
Mailing Address: 37 EDSA corner Boni Avenue,
Mandaluyong City. Trunkline: (+63 2) 790-23-00
E-mail: prc@redcross.org.ph
Website: www.redcross.org.ph

January 21, 2019

FOR THE SECRETARY GENERAL

Thru : The Assistant Secretary General

: The Finance Director

From : The Director, Disaster Management Services

Subject : Request for Reissuance of Check Payable to Golden Deer Enterprises,

Contractor of Multi-Purpose Hall Built in Brgy. Aslum, Alangalang Leyte

DMS Memo No.________

Reference is made to the on-going joint operations of Philippine Red Cross and American Red
Cross in Leyte for successful completion of the Tindog Tabang Leyteño (TTL) project, which
ended on 30th June 2018. One of the components is the Construction of six (6) Multi-Purpose
Hall in six (6) covered barangays. In which one of those was to build at Brgy Aslum, Alang
Alang Leyte the recommended contractor was Golden Deer Enterprises. The structure was
successfully completed on 15th of November 2018. As per agreed contract the payment
schedule is divided into five (5) stages, as mentioned below:

PRC wrote a Post-dated check to be issued on 1st of June 2018 for the final payment. Due to
the poor management and financial problem of the contractor the construction was extended
until 30th of June 2018. Even with the approved extension the contractor was not able to finish Commented [HN1]: This is not a valid reason to allow
the construction on time, in which the liquidated damages were imposed. As per the agreement extension of the Project Completion date but rather would be
a valid point to emphasize the cause of the delays of the
between the contractor (Golden Deer Enterprises), Management of TTL program including the project.
TWG member, BAC and Legal Team, the last payment will release to the contractor once the
Liquidated Damages for both sites (Brgy Aslum and Brgy Astorga) will be acknowledge by
Golden Deer Enterprises.

With the completion of the contractor Golden Deer for the Aslum Multi-purpose Hall Building,
the final payment is set to release according to the contract with liquidated damage due to delay
of the project.
Below are the details for this transaction.

Gross Retention Withholding Amount of

Project Payment
Amount (Php) Fee 10% (Php) Tax 2% (Php) Check

MPH-5
5th 1,251,990.00 125,199.00 22,535.82 1,104,255.18
Aslum

In this regard, we would like to request reissuance of the check for the amount due, rest
assured that the PRM will be process once the liquidated damages are acknowledged by
the Golden Deer Enterprises.

Please see attached pertinent documents.

For your approval,

LEONARDO EBAJO

Noted By:

NIKHIL KHANNA
Deputy Country Representative
American Red Cross Philippine Delegation