POLICIES AND GUIDELINES IN HUMAN

RESOURCE DEVELOPMENT PROGRAMS

WHEREAS, the HRDC is tasked to formulate policies and procedures in human resource development
programs of the _________________________;

WHEREAS, the HRDC shall conduct the screening of applicants and recommend to the Local Chief Executive
the most qualified personnel who may participate in human resource development programs; likewise, the
HRDC shall monitor and ensure compliance by the participants or beneficiaries with applicable requirements.

NOW THEREFORE, the HRDC hereby resolves to adopt the following policies and guidelines and recommend
the same to the Local Chief Executive for approval.

SEC. 1. COVERAGE.- These policies and guidelines shall apply to all the personnel of the Municipal
Government of Pinamalayan, Oriental Mindoro.

SEC. 2. GENERAL GUIDELINES. - The following guidelines shall apply to all human resource
development programs:
a. All invitations to local and foreign-assisted scholarships, study grants, trainings, seminars,
workshops, conferences and conventions sent to the different offices of the MGOP must be forwarded
to the HRDC (c/o HRMO as the Secretartiat) for appropriate action. Personal invitations to MGOP
personnel to such activities must be referred to the HRDC for pre-screening purposes.
b. All applicants should get the recommendation of their respective Heads/Chiefs of Office.
c. Availment of all human resource development programs shall be based on the applicant's needs
and career path.
Priority shall, however, be given to applicants (1) who have not availed themselves of any scholarship,
study grant, training, seminar, workshop, conference or convention for the last two (2) years; and
(2) whose functions are relevant to such program.
d. To avail of any human resource development program, applicants must
(1) have rendered at least one (1) year of service in the MGOP;
(2) have obtained a performance rating of at least Very Satisfactory (VS) for the last two
consecutive rating periods;
(3) be physically and mentally fit;
(4) have no pending criminal or administrative case;
(5) have rendered the service obligation of any previous service contract; and
(6) have no approved application for any other local or foreign scholarship.
e. Attendance of personnel in authorized human resource development programs shall be on official
time.
f. Scholarships and study leaves shall be covered by a service contract to be executed between the
beneficiary and the Chief Justice or his authorized representative.
g. Financial assistance may be extended by the SC as may be warranted.
h. Employees who have availed themselves of any human resource development program must submit
to the Local Chief Executive, through the HRDC Secretariat, a report on their participation within three
(3) days from completion of the program to be accompanied by a certification of the sponsoring
organization.
i. Participants or beneficiaries of any human resource development program shall be relieved of all
duties and responsibilities for the duration of the program.
 SEC. 3. HUMAN RESOURCE DEVELOPMENT PROGRAMS.- These refer to activities aimed at
enhancing career progress and personal growth, which include scholarships, study grants, study leaves,
trainings, seminars, workshops, conferences and conventions.
SEC. 4. MGOP LOCAL SCHOLARSHIP PROGRAMS (MGOP-LSP).- The MGOP-LSP shall consist of the
following:
a. LSP for Bachelor's Degree Completion (BDC);
b. LSP for Masteral Degree Course (MDC); and
c. LSP for Skilled Workers in the Government (SWG)
SEC. 5.LSP FOR BACHELOR'S DEGREE COMPLETION (BDC).- This program refers to the completion
of the academic requirements for a Bachelor's Degree and shall be available to those who need only two (2)
more year of study to obtain the degree.
(a) Qualification Requirements.- In addition to the applicable requirements under Section 2, the
applicants must
1. have a permanent appointment at the time of the filing of the application;
2. not be more than fifty-eight (58) years old as of last birthday; and
3. submit a certification from his former school or any other school where he intends to enroll
attesting to the fact that he needs only two (2) year of study to complete a bachelor's degree.
(b) Terms and Conditions.- The scholarship shall be subject to the following terms and conditions:
1. Scholars must complete all the requirements for completion of the bachelor's degree within
two (2) years;
2. Scholars must render compulsory service obligation after the termination of their
scholarship;
Scholarship term Service contract
One (1) year
One and a half (1 ½ ) years
Two years
3. The MGOP shall pay the tuition fees and other school fees for two (2) year and book
allowance;
4. The MGOP shall pay the scholar's salaries, benefits and allowances and other essential and
lawful expenses; and
5. In case the scholar is not allowed to study on official time during the school year the
scholarship is granted, the scholarship shall still be available for the following school year.

SEC. 6.- LSP FOR MASTERAL DEGREE COURSE (MDC).- This program refers to (a) the pursuit of a
two (2) year masteral degree course in a chosen field of study relevant to the needs of the agency; or (b) the
completion of the academic requirements for a masteral degree.
(a) Qualification Requirements.-In addition to the applicable requirements under Section 2, the
applicant must
1. have a permanent appointment at the time of the filing of the application;
2. not be more than forty-five (45) years old as of last birthday;
3. not have earned a masteral degree; and
4. not have availed of any foreign or local scholarship grant from the government in the past
two (2) years prior to the school year the employee will study.
(b) Terms and Conditions.- The scholarship shall be subject to the following terms and conditions:
1. Scholars must complete all requirements for the masteral degree within two (2) years.
2. Scholars must render the service obligation as follows:
 Scholarship term Service contract
One (1) year
One and a half (1 ½ ) years
Two years
3. In case the scholars cannot avail of the scholarship for one reason or another, they shall
forfeit the privilege. Availment of the grant cannot be deferred to another school year.
4. Should the scholars accept an appointment under temporary status before or after enrollment,
they are automatically disqualified to avail themselves of the grant.
5. The MGOP shall pay the scholars' tuition (_________) and book allowance.

SEC. 7. LSP FOR SKILLED WORKERS IN GOVERNMENT (SWG).- This program refers to skills upgrading
for 1st level positions in the clerical, trades and crafts.It aims to equip employees with working knowledge of
new developments and innovations in their areas of work; upgrade existing skill levels in government; and
enhance capabilities which will allow expanded career paths for rank-and-file employees.This program
includes:

a. Automotive/Land Transport/Vehicle Maintenance/Auto/Diesel Mechanic;

b. Electricity;
c. Refrigeration and Air Conditioning;
d. Building Maintenance/ Construction Trades;
e. Electronics and Tele-communications;
f. Audio-Visual Aids Equipment Operation and Maintenance/ Photography;
g. Microcomputer Repair/Servicing;
h. Foremanship Training; and
i. Gas/ARC Welding.

(a) Qualification Requirements.- In addition to the applicable requirements under Section 2, the applicant
must

1. be a holder of a permanent or temporary appointment at the time of the filing of the

application;
2. have rendered at least one (1) year of service in the MGOP which need not be continuous;
3. not be more than fifty (50) years old as of last birthday;
4. be presently performing jobs relevant to the course; and
5. have the basic skills or related experience.

(b) Terms and Conditions.- The scholarship shall be subject to the following terms and conditions:

1. Scholars must complete all the requirements of the course within the specified period but
not exceeding six (6) months;
2. Scholars must render the service obligation as follows:
Scholarship Term
Service Contract

Six (6) months Two (2) years

Two (2) to Five (5) months One (1) year
Less than two (2) months Six (6) months
3. The MGOP shall pay the training fees, scholars' salaries, PERA and other allowances while on
training.
 SEC. 8. FOREIGN SCHOLARSHIPS AND TRAINING PROGRAMS (FSTP).- Foreign scholarships and
training programs are those extended to the Philippines by a foreign donor countries or foreign institutions
based on the identified training needs of agencies or institutions.They consist of long term courses, the
duration of which ranges from one (1) to three (3) years; and short term courses, which are usually for less
than a year.
(a) Qualification Requirements.- In addition to the applicable requirements under Section 2, the
applicant must
1. have a permanent appointment at the time of the filing of the application; however, for
short term courses, coterminous employees may apply; and
2. not be more than fifty-eight (58) years old as of last birthday.
(b) Terms and Conditions.- The scholarship shall be subject to the following terms and
conditions:
1. Scholars must complete all the requirements of the course within the specified period;
2. Scholars shall comply with the terms and conditions of the grant and keep up with the
standards of the scholarship or award;
3. Scholars must conduct themselves in such a manner that will not bring disgrace or dishonor
to themselves, the Supreme Court and the Philippines;
4. Scholars must render the service obligation as follows:
Scholarship Term Service Contract
Less than two (2) months Six (6) months
Two (2) months to less than six One (1) year
(6) months
Six (6) months to less than one Two (2) years
(1) year
One (1) year to less than two (2) Three (3) years
years
Two (2) years to less than three Four (4) years
(3) years
Three (3) years Six (6) years
5. Scholars shall immediately submit to the Local Chief Executive, through the HRDC Secretariat,
their official transcript of records or grades and certificate of performance or its equivalent at
the close of each quarter, term or semester;
6. Scholars shall return immediately to the Philippines and report to the LGU upon the
termination of their scholarship. An extension of stay may be granted subject to the approval of
their leave application; and
7. Scholars shall submit to the Local Chief Executive, through the HRDC Secretariat, a post-
training report within thrity (30) days after their return to duty.
SEC. 9. COMMON PROVISIONS ON LOCAL AND FOREIGN SCHOLARSHIPS.- The following
provisions shall apply to both local and foreign scholarships:
(a) Effects of Administrative Cases.
(1) When the scholars are formally charged prior to enrollment with an administrative offense
where the penalty is suspension or dismissal, they shall be automatically disqualified to avail
themselves of the grant.
(2) When a formal charge is filed after enrollment, the scholars shall be allowed to continue their
studies, unless the charge is for a grave offense and the evidence of guilt is strong.
(3) When the scholars are subsequently found guilty of an administrative offense and dismissed
from the service, they shall refund to the CSC all expenses incurred and to the SC all salaries and
allowances received while studying.
(b) Effects of Incomplete or Failing Grades of the Scholars.
(1) In case the scholars receive an incomplete grade in a particular subject in the semester or
term, they shall still be allowed to avail themselves of the scholarship grant for the next
 semester. Completion of the requirements must be undertaken within six (6) months after each
semester; otherwise, the scholars shall refund to the MGOP all expenses incurred and all salaries
and allowances received.
2. In case the scholars receive a failing grade in any subject the scholarship grant shall be
discontinued and they shall refund to the MGOP all expenses incurred and all salaries and
allowances received for the period covered.
(c) Effects of Discontinuance of Studies.- In case the scholars discontinue their studies or fail to
complete the course due to their own fault of willful neglect or other causes within their control, they
shall (1) refund to the MGOP all expenses incurred and to the SC all salaries and allowances received
for the period covered; and (2) be barred from participating in future scholarship examinations or
assessment processes.
(d) Effects of Failure of Scholars to Render Service Obligation.- In case the scholars fail to render
the service obligation stipulated in the contract through their own fault or willful neglect, resignation,
voluntary separation or transfer to the private sector, they shall refund to the MGOP the full amount
actually defrayed for their study grant and to the SC all salaries and allowances received for the period
covered.However, even if the transfer is to another government agency but the same is not within the
Judiciary, the scholar shall still be obliged to refund to the SC all salaries, benefits and allowances
received for the duration of the scholarship.

For scholars who have rendered at least fifty percent (50%) of the total service obligation in the MGOP, they
shall refund only a proportionate amount of the salaries and allowances received in accordance with the
following formula:

(SOR-SOS)
R = -------------------- x TCR
SOR
R = Refund
SOR = Service Obligation Required
SOS = Service Obligation Served
TCR = Total Compensation Received

SEC. 10. LOCAL TRAININGS, SEMINARS, WORKSHOPS, CONFERENCES AND

CONVENTIONS.- Training and development programs or activities refer to undertakings that aim to provide
opportunities for employee participation in any of the following:
a. development courses which include orientation and reorientation courses, retraining on basic skills
inherent to the positions, value formation and development, pre-retirement seminars and such other
development programs in preparation for higher responsibilities for both rank-and-file and
management-level employees; and
b. highly specialized, technical or scientific seminars or studies including opportunities for
capability building, skills development or enhancement at any level or rank of employment
requiring an understanding or use of special tools and techniques in order to cope with work
changes or transfer of technology.
(a) SC Personnel Training Needs.- The following are among the training needs of MGOP personnel:
1. Orientation Program;
2. Values Development Programs;
3. Employees Development Programs;
4. Middle Management Development Programs;
Indicate other programs
.
 (b) Attendance of SC Personnel in Local Trainings, Seminars, Workshops, Conferences and
Conventions Conducted by the SC, PHILJA and Duly Accredited Professional
Organizations.- Attendance of personnel, whether permanent, coterminous or casual, to trainings,
seminars, workshops, conferences or conventions may be authorized only if sponsored by the following:
1. Different Agencies of the government; or
2. relevant professional organizations or non-governmental associations duly accredited by the
CSC.
(c) Attendance of MGOP Personnel in Local Trainings, Seminars, Workshops, Conferences and
Conventions Conducted by Professional Organizations, Non-governmental Associations or
Private Training Institutions Not Accredited by the CSC.- For human resource development
programs sponsored by professional organizations, non-governmental associations or private training
institutions not accredited by the CSC, attendance thereto may be allowed subject to the following
conditions:
1. where the required expenses will not be charged to agency funds;
SEC. 11. STUDY LEAVE PROGRAM.- This Program seeks to assist qualified personnel in their preparation
for the bar or board examinations or in the completion of the masteral degree requirements by giving them
time off from work for a period not exceeding six (6) months with pay.
(a) Qualification Requirements.- In addition to the applicable requirements in Section 2, the
applicant must
1. have either (a) graduate not more than five (5) years prior to the start of the study leave
with a bachelor's degree which requires the passing of a government bar or board licensure
examination; otherwise, the applicant must obtain at least fifteen (15) units of refresher course
prior to the start of the study leave; or (b) have completed the academic requirements for
masteral degree not more than two (2) years prior to thesis writing or comprehensive
examination;
2. be a holder of a permanent appointment. Coterminous employees may, however, avail
themselves of this privilege provided that the service obligation is still within their serviceable
years and within the tenure of the Appointing Authority;
a. Only one (1) employee from every office or division may be recommended for study
leave each year. In case two (2) or more employees in an office or division are interested
to apply for this benefit, preference shall be given to the one who has not yet availed of
the benefit or has never taken the examination yet.
b. The privilege of study leave may be availed of only once every three (3) years.
(b) Terms and Conditions.- The study leave contract shall embody the following terms and conditions:
1. The beneficiaries must take and complete the required bar, board or comprehensive examination,
or complete the theses.
2. After the thesis writing or the bar, board or comprehensive examinations, the beneficiaries shall
immediately report for work and notify the HRDC of such fact.
3. The beneficiaries must render the service obligation as follows:
Scholarship Term Service Contract

More than three (3) months to Two (2) years of service

six (6) month

Three (3) months or less One (1) year

(c) Violation of the Terms and Conditions and Penalties Therefor.- In case of violation of the terms
and conditions of the study grant, the following guidelines shall apply:
1. Effect of Failure to Take the Examinations or to Complete the Thesis.
 If the beneficiaries fail to take the bar, board or comprehensive examinations or to complete their thesis
through their own fault or negligence or other cause within their control, the authority to go on study
leave on official time shall be deemed revoked and the following shall be effected:
(a) If they have sufficient vacation leave credits, the study leave shall be charged against such
leaves;
(b) If they have insufficient leave credits or have no more vacation leave credits, they shall refund
the monetary value of the balance or the whole of the study leave, as the case may be, either by a
single payment or deductions from salaries and other pecuniary benefits. Should the foregoing
mode of payment be inapplicable owing to circumstances, the amount to be refunded shall be taken
from any retirement gratuities or terminal leave benefits that may accrue to them in the course of
their employment; or
(c) If they fail to immediately report for work after the examinations or thesis writing, they shall be
declared absent without leave (AWOL).
2. Effect of Failure to Render the Service Obligation.- Should the beneficiaries fail to render in full
the service obligation referred to in the contract on account of voluntary resignation, optional retirement,
separation from the service through their own fault, or other causes within their control, they shall refund
the gross salary, allowances and other benefits received while on study leave based on the following
formula:
(SOR-SOS)

R = ---------------------------- x TCR

SOR

R = Refund

SOR = Service Obligation Required

SOS = Service Obligation Served

TCR = Total Compensation Received

Should they be unable to effect payment, the amount shall be taken from any pecuniary benefits,
retirement gratuities or terminal leave benefits that may accrue to them in the course of their employment.
Coterminous employees who fail to render in full the service obligation shall refund a proportionate amount
of the salaries and emoluments received from the MGOP even though such failure is due to the death,
voluntary resignation or separation from office of the Appointing Authority, unless they are immediately
re-employed. However, if such failure is due to other cause beyond their control, the obligation to refund
shall not apply.
3. Effects of Administrative Cases Filed Against the Beneficiaries.- Should a formal charge for an
administrative offense who penalty is suspension or dismissal be filed against the beneficiaries after the
approval of his leave application but before the study leave, the authority to go on study leave on official
time shall be automatically revoked.If filed while on study leave, the authority shall be deemed suspended
and the SC may withhold their salaries and other benefits.
(a) If exonerated, the beneficiaries shall continue receiving their salaries and other benefits and
shall receive all those which have been withheld.
(b) If found guilty, the beneficiaries shall refund all salaries and benefits they received while on
study leave.
SEC. 12.HUMAN RESOURCE DEVELOPMENT COMMITTEE.- The Personnel Development Committee
as constituted under Executive Order No. ___ shall continue as the Committee charged with the
implementation of the provisions of these policies and guidelines.
SEC. 13. EFFECTIVITY.- These policies and guidelines shall take effect upon its approval.
 IN WITNESS WHEREOF, the Chairperson, Co-Chairperson, Vice-Chairperson and Members of the
Human Resource Development Committee hereby affix their signatures this 23rd of October 2019.