RG

Project Director
Optical Fiber Cable Network Development in 1000 Union Parishad.

Telejogajog Bhaban, 37/E Eskaton Garden, Dhaka-1000.
TENDER DOCUMENT
FOR THE PROCUREMENT OF
Detail Optical Fiber Cable Route Diagram at Upazila to Upazila to

Union, union to union of greater Mymensing and Sylhet District.
Invitation for Tender No: TUOP/GM/OFC Route Diagram/10/2013-14/2

dated: 19/11/2013
Tender Package No: PS(W5)/2013-14/01
Tender for OCRD at M'sing and Sylhet District for 1000 Union Project i
Table of Contents
Section 1: Instructions to Tenderers ........................................................... 1
A. General ......................................................................................................................................... 1
1. Scope of Tender .................................................................................................................... 1
2. Source of Funds .................................................................................................................... 1
3. Corrupt Fraudulent Collusive or Coercive Practices .............................................................. 1
4. Eligible Tenderers .................................................................................................................. 2
5. Site Visit ................................................................................................................................. 3
B. Tender Document ........................................................................................................................ 3
6. Tender: Document Sections .................................................................................................. 3
7. Tender Document: Clarification ............................................................................................. 3
8. Tender Document: Amendment ............................................................................................. 4
C. Tender Preparation ..................................................................................................................... 4
9. Tender: Only one ................................................................................................................... 4
10. Tender: Preparation Costs ..................................................................................................... 4
11. Tender: Language ................................................................................................................. 4
12. Tender: Contents of Tender ................................................................................................... 4
13. Tender: Alternative ................................................................................................................ 4
14. Tender: Prices and Currency ................................................................................................. 4
15. Tender: Validity and Security ................................................................................................. 5
16. Tender: Format and Signing .................................................................................................. 5
D. Tender Submission ..................................................................................................................... 6
17. Tender: Sealing and Marking ................................................................................................. 6
18. Tender: Submission Deadline ................................................................................................ 6
19. Tender: Submitted Late ......................................................................................................... 7
20. Tender: Modification, Substitution or Withdrawal ................................................................... 7
E. Tender Opening and Evaluation ................................................................................................ 7
21. Tender: Opening .................................................................................................................... 7
22. Tender: Confidentiality ........................................................................................................... 8
23. Tender: Clarification ............................................................................................................... 8
24. Tenderer: Contacting the Employer ....................................................................................... 8
25. Tender: Responsiveness ....................................................................................................... 8
26. Tender: Non Conformities, Errors and Omissions ................................................................. 9
27. Tender: Evaluation and Comparison of Tenders ................................................................... 9
28. Tender: No Negotiation .......................................................................................................... 9
29. Tenders: Employer’s Right to Accept or Reject any or all ...................................................... 9
F. Contract Award .......................................................................................................................... 10
30. Award Criteria ...................................................................................................................... 10
31. Notification of Award ............................................................................................................ 10
32. Performance Security .......................................................................................................... 10
33. Contract Signing .................................................................................................................. 10
34. Tenderer’s Right to Complain .............................................................................................. 10
Section 2. Tender Data Sheet .......................................................................... 12

A. General ................................................................................................................................ 12
B. Tender Document ................................................................................................................ 13
C. Preparation of Tenders ........................................................................................................ 13
D. Submission of Tenders ........................................................................................................ 13
E. Tender Opening and Evaluation .......................................................................................... 14
F. Award of Contract ................................................................................................................ 14
Section 3. General Conditions of Contract................................................ 16

1. Definitions ............................................................................................................................ 16
2. Interpretation & Documents forming the Contract ................................................................ 16
3. Corrupt, Fraudulent, Collusive or Coercive Practices .......................................................... 17
4. Governing Language and Law ............................................................................................. 18
5. Engineer’s Decision ............................................................................................................. 18
6. Delegation............................................................................................................................ 18
7. Communications and Notices .............................................................................................. 19
8. Sub- Contracting & Assigning .............................................................................................. 19
9. Documents, Information. ...................................................................................................... 19
10. Commencement of Works ................................................................................................... 19
11. Payments and Currency ...................................................................................................... 19
12. Performance Security .......................................................................................................... 19
Tender for OCRD at M'sing and Sylhet District for 1000 Union Project ii
13. Termination .......................................................................................................................... 20
14. Release from Performance .................................................................................................. 21
15. Settlement of Disputes ......................................................................................................... 21
Section 4. Particular Conditions of Contract ............................................ 26

Section 5. Tender and Contract Forms ...................................................... 27
Tender Submission Sheet (Form W-1) ............................................................................................ 28
Tenderer Information Sheet (Form W-2).......................................................................................... 25
Bank Guarantee for Tender Security (Form W-3) ............................................................................ 27
Notification of Award (Form W-4)..................................................................................................... 28
Contract Agreement (Form W-5) ..................................................................................................... 29
Bank Guarantee for Performance Security (Form W-6) ................................................................... 34
Section 6. Schedule of Works including Technical Specifications ......... 31

Section 7. Drawing ...................................................................................... 31
Section 8. Detail description, special conditions of contract etc. ............................ 34
Annex-1. List of Upazillas and Unions (Total 173 Unions) .................................. 37
Tender for OCRD at M'sing and Sylhet District for 1000 Union Project iii
Bangladesh Telecommunications Company Limited.
‡`k I gvby‡li †mevq Office of the Project Director/General Manager
Project for Optical Fiber Cable Network Development
in 1000 Union Parishad
37/E Eskaton Garden, Dhaka-1000, 6th Floor
Invitation for Tenders

(TUOP/GM/OFC Route Diagram/10/2013-14/2 dated: 19/11/2013)
1 Ministry/Division Ministry of Post & Telecommunications

2 Agency Bangladesh Telecommunications Company Limited
3 Procuring Entity Name Project Director, Optical Fiber Cable Network
Development in 1000 Union Parishad, BTCL.
4 Procuring Entity Code
5 Procuring Entity District Dhaka
6 Invitation for Tender Works Single Lot
7 Invitation Ref No. TUOP/GM/OFC Route Diagram/10/2013-14/2
8 Date 19/11/2013
KEY INFORMATION
9 Procurement Method NCT Open tendering Method(OTM)
FUNDING INFORMATION
10 Budget and Source of Funds GoB
11 Development Partners (if applicable) None
PARTICULAR INFORMATION
12 Project / Programme Code 7030
13 Project / Programme Name Optical Fiber Cable Network Development in 1000
Union Parishad
14 Tender Package No. PS(W5)/2013-14/01
15 Tender Package Name Detail Optical Fiber Cable Route Diagram at Upazila
to Union, Union to Union of greater Mymensing and
Sylhet District.
16 Tender Publication Date on or before 21/11/2013
17 Tender Last Selling Date 08/12/2013
18 Tender Closing Date and Time 09/12/2013 upto 11:30 AM
19 Tender Opening Date and Time 09/12/2013 at 02:00 PM
20 Name & Address of the office(s)
- Selling Tender Document (Principal) Office of the Project Director, Room no-715, Optical
Fiber Cable Network Development in 1000 Union
Parisha, BTCL, 37/E Eskaton Garden, Telejogajog
Bhaban, Dhaka.
- Selling Tender Document (Others) none
- Receiving Tender Document (1) Office of the Project Director, Room no-715,
Optical Fiber Cable Network Development in 1000
Union Parishad, BTCL, 37/E Eskaton Garden,
Telejogajog Bhaban, Dhaka.
(2) Office of the Divisional Commisioner,
Segunbagica, 1st 11th stioried Building, Dhaka.
- Opening Tender Document
21 Place Office of the Project Director, Room no-715, Optical
Fiber Cable Network Development in 1000 Union
Parisha, BTCL, 37/E Eskaton Garden, Telejogajog
Bhaban, Dhaka.
Tender for OCRD at M'sing and Sylhet District for 1000 Union Project iv
Pre-Tender Meeting None
INFORMATION FOR TENDERER

22 Eligibility of Tenderer : All national Eligible bidders having experience and
other requirements as per conditions of tender
document.
Brief Description of Goods or Works Providing Key-map, drawing, design along with
23 optical connectivity, with all sorts of dimensions/
distances (i) important buildings/installations nearby
the cable routes, (ii) Kaccha Road, Paccha road, Semi
Paccha road, (iii) HDD requirement at crossing at
rail/bridge/Culvert/at places where trenching not
possible, (iv) requirement of hand-holes, Joint cages
etc, Bill of quantity(BoQ) , Detail Optical Cable Route
Diagram etc.
24 Brief Description of Related Services Documentation in hard and soft copies, verification
etc.
25 Price of Tender Document (Tk) Tk. 3,000/- (Three thousand Taka) (non-refundable)
26 Lot No Identification of Lot Location Tender Completion

Security time
Amount (Tk) (months)
1. Single lot 173 Unions of greater 70,000.00 45 days
Mymensing and (Seventy
Sylhet District Thousand)
PROCURING ENTITY DETAILS

27 Name of Official Inviting Tender Md. Kabir Hossain Bhuiyan
28 Designation of Official Inviting Tender Project Director, Optical Fiber Cable Network
Development in 1000 Union Parishad.
29 Address of Official Inviting Tender Telejogajog Bhaban, 37/E Eskaton Garden, Dhaka-
1000, 6th Floor, Room No-724.
30 Contact details of Official Inviting 9320263 9320040
Tender
31 The procuring entity reserves the right to accept or reject all tenders.
(Md. Kabir Hossain Bhuiyan)

Project Director/General Manager
Optical Fiber Cable Network Development
in 1000 Union Parishad.
Tender for OCRD at M'sing and Sylhet District for 1000 Union Project v
Section 1: Instructions to Tenderers
A. General
1. Scope of 1.1 The Employer, as indicated in the Tender Data Sheet (TDS)
Tender issues this Tender Document for the procurement of Works and
Related Services incidental thereto as specified in the TDS and as
detailed in Section 6: Bill of Quantities. The name of the Tender
and the number and identification of its constituent lot(s) are stated
in the TDS.
1.2 The successful Tenderer will be required to complete the Works

within the Time for Completion stated in the Particular Conditions
of Contract (PCC).
1.3 Throughout this Tender Document:

(a) the term “in writing” means communicated in written form
with proof of receipt;
(b) if the context so requires, singular means plural and vice
versa; and
(c) “day” means calendar day.
2. Source of 2.1 The Employer has been allocated public funds as indicated in the
Funds TDS and intends to apply a portion of the funds to eligible
payments under the Contract for which this Tender Document is
issued
2.2 For the purpose of this provision, “public funds” means any
monetary resources appropriated to procuring entities under
Government budget, or revenues generated by statutory bodies
and corporations, or aid grants and credits put at the disposal of
procuring entities by the development partners through the
Government.
2.3 Payments by the development partner, if so indicated in the TDS,

will be made only at the request of the Government and upon
approval by the development partner in accordance with the
applicable Loan/Credit/Grant Agreement, and will be subject in all
respects to the terms and conditions of that Agreement.
3. Corrupt 3.1 The Government requires that Employers, as well as Tenderers and
Fraudulent Contractors shall observe the highest standard of ethics during the
Collusive implementation of procurement proceedings and the execution of
or Contracts under public funds
Coercive
Practices
Tender for OCRD for M'sing and Sylhet Districtunder 1000 Union Project 1
3.2 In pursuance of this requirement, the Employer shall
(a) exclude the Tenderer from participation in the procurement
proceeding concerned or reject a proposal for award; and
(b) declare a Tenderer ineligible, either indefinitely or for a stated
period of time, from participation in procurement proceedings
under public funds;
if it, at any time, determines that the Tenderer has engaged in
corrupt, fraudulent, collusive or coercive practices in competing for,
or in executing, a Contract under public funds.
3.3 Should any corrupt, fraudulent, collusive or coercive practice of any

kind come to the knowledge of the Employer, it shall, in the first
place, allow the Tenderer/Contractor to provide an explanation and
shall, take actions as above only when a satisfactory explanation is
not received.
3.4 The Government defines, for the purposes of this provision, the terms
set forth below as follows:
(a) “corrupt practice” means offering, giving, or promising to give,
directly or indirectly, to any officer or employee of a Procuring
Entity or other governmental/private authority or individual a
gratuity in any form, an employment or any other thing or
service of value, as an inducement with respect to an act or
decision of, or method followed by, a Procuring Entity in
connection with the procurement proceeding;
(b) “fraudulent practice” means a misrepresentation or omission
of facts in order to influence a procurement proceeding or the
execution of a Contract to the detriment of the Employer;
(c) “collusive practice” means a scheme or arrangement among
two and more Tenderers with or without the knowledge of the
Employer (prior to or after Tender submission) designed to
establish Tender prices at artificial, non-competitive levels and
to deprive the Employer of the benefits of free, open
andgenuine competition; and
(d) “coercive practice” means harming or threatening to harm,
directly or indirectly, persons or their property to influence the
procurement proceedings, or affect the execution of a Contract.
3.5 The Tenderer shall be aware of the provisions on fraud and corruption
stated in GCC Clause 3 and GCC Sub-Clause 34.2(d).
3.6 The Government requires that the Employer’s personnel have an equal
obligation not to solicit, ask for and/or use coercive methods to obtain
personal benefits in connection with the said proceedings.
4. Eligible 4.1 Tenderers of the categories specified in the TDSare eligible to

participate in the Tender.
Tenderers
4.2 A Government-owned enterprise in Bangladesh may also participate
in the Tender if it is legally and financially autonomous, it operates
under commercial law, and it is not a dependent agency of the
Employer.
4.3 For Restricted Tendering method, Tenderers shall provide

satisfactory information to the Employer of their capability and
adequacy of resources to carry out the Contract effectively as defined
in the Tender Document.
4.4 When there are no enlisted contractors of the Employer to enable the
use of the Restricted Tendering method, and the Employer shall invite
Tender using the Open Tendering Method (National Competitive
Tendering), the Tenderers shall provide satisfactory information to the
Employer of their capability and adequacy of resources to carry out
the Contract effectively and shall meet the following minimum
qualifying criteria:
(a) experience as prime Contractor or subcontractor in the
construction of at least the number of completed Contracts
stated in the TDS of a nature and complexity similar to the
proposed work over the period stated in the TDS;
5. Site Visit 5.1 The Tenderer, at the Tenderer’s own responsibility and risk, is
encouraged to visit and examine the Site and obtain all information that
may be necessary for preparing the Tender and entering into a Contract
for performance of the Works. The costs of visiting the Site shall be at
the Tenderer’s own expense.
B. Tender Document
6. Tender: 6.1 The sections comprising the Tender Document are listed below and
Document should be read in conjunction with any Amendment issued in
Sections accordance with ITT Clause 9:


Section 1: Instructions to Tenderers

Section 2: Tender Data Sheet

Section 3: General Conditions of Contract

Section 4: Particular Conditions of Contract

Section 5: Tender and Contract Forms

Section 6: Schedule of Works & Technical Specifications
Section 7: Drawings
7. Tender 7.1 A prospective Tenderer requiring any clarification of the Tender
Document: Document shall contact the Employer in writingat the Employer’s
Clarification address indicated in the TDS. The Employer will respond in writing
to any request for clarification received no later than seven (7)
calendar days prior to the deadline for submission of Tenders.
7.2 The pur shall forward copies of its response to all those who have
purchased the Tender Document, including a description of the
enquiry but without identifying its source.
7.3 Should the Employer deem it necessary to amend the Tender
Document as a result of a clarification, it shall do so following the
procedure under ITT Clause 8 and ITT Sub-Clause 18.3
8. Tender 8.1 At any time prior to the deadline for submission of Tenders, the
Document: Employer for any reason, on its own initiative or in response to a
Amendment clarification request in writing from a Tenderer, having purchased
the Tender Document, may amend the Tender Document by
issuing an amendment.
8.2 Any amendment issued shall become an integral part of the Tender
Document and shall be communicated in writing to all those who
have purchased the Tender Document.
C. Tender Preparation
9. Tender: 9.1 A Tenderer shall submit only one (1) Tender for each lot. A
Only one Tenderer who submits or participates in more than one (1) Tender
will cause all the Tenders with that Tenderers participation to be
rejected.
10. Tender: 10.1 The Tenderer shall bear all costs associated with the preparation
Preparation and submission of its Tender, and the Employer shall not be
Costs responsible or liable for those costs, regardless of the conduct or
outcome of the Tendering process.
11. Tender: 11.1 The Tender, as well as all correspondence and documents relating
Language to the Tender shall be written in the English or Bangla language.
12. Tender: 12.1 The Tender prepared by the Tenderer shall comprise the following:
Contents of
Tender (a) the Tender Submission Sheet (Form W-1);
(b) the completed Schedule of Works including Technical
Specifications (section 6);
(c) the Tender Security in accordance with ITT Sub-Clause 15.2;
(d) the documentary evidence in accordance with ITT Sub-Clause
4.4 establishing Tenderer’s eligibility to Tender, including the
completed Tender Information Sheet (Form W-2); and
(e) any other documents as specified in the TDS.
13. Tender: 13.1 Alternative tenders shall not be considered.

Alternative
14. Tender: 14.1 All prices shall be quoted in Bangladesh Taka.
Prices and
Currency 14.2 The Tender price shall take into account the cost of materials,
transportation, labour, taxes, levies, overheads and profit. The
Tender price shall be fixed for the duration of performance of the
Contract and shall not be subject to any adjustment on any
account. The Tender price shall be applicable for the whole works
described in the Drawings, Specifications and Schedule of Works.
14.3 The Tenderer shall fill in rates and prices for all items of the Works
described in the Schedule of Works. If any tenderer does not
quote price for the whole of the work under capacity of the tender,
his offer may be treated as non-responsive, if not the employer
decides otherwise.
14.4 The price to be quoted in the Tender Submission Sheet shall be

the total price of the Tender, excluding any discounts offered. In
the case of a discrepancy between the Tender Price quoted in
figures and words the Tender Price quoted in words shall prevail.
15. Tender: 15.1 Tenders shall remain valid for the period specified in the TDS after
Validity and the date of Tender submission prescribed by the Employer,
Security pursuant to ITT Clause 18. A Tender valid for a shorter period shall
be rejected by the Employer as non-responsive.
15.2 If specified in the TDS, the Tenderer shall furnish as a part of its
Tender a Tender Security in original form and in the amount as
specified in the TDS. The Tender Security shall, at the Tenderer’s
option, be either in the form of a bank draft or pay order or in the
form of an irrevocable bank guarantee (Form W-3) issued by a
schedule bank of Bangladesh, and shall remain valid for a period of
twenty-eight (28) days beyond the original validity period of
Tenders or beyond any period of extension subsequently
requested under ITT Sub-Clause 15.3.
15.3 In exceptional circumstances, prior to the expiration of the Tender

validity period, the Employer may solicit the Tenderers consent to
an extension of the period of validity of their Tenders. The request
and responses shall be made in writing. The Tender Security
provided under ITT Sub-Clause 15.2 shall be suitably extended
promptly.
16. Tender: 16.1 The Tenderer shall prepare one (1) original of the documents
Format and comprising the Tender as described in ITT Clause 12 and clearly
Signing mark it “ORIGINAL.” In addition, the Tenderer shall prepare the
number of copies of the Tender, as specified in the TDS and
clearly mark each of them “COPY.” In the event of any
discrepancy between the original and the copies, the original shall
prevail.
16.2 The original and each copy of the Tender shall be typed or written
in indelible ink and shall be signed by the person duly authorized
to sign on behalf of the Tenderer. All pages of the original and of
each copy of the Tender, except for un-amended printed literature,
shall be numbered sequentially and signed or initialled by the
person signing the Tender
16.3 Any interlineations, erasures, or overwriting shall be valid only if

they are signed or initialled by the person(s) signing the Tender
D. Tender Submission
17. Tender: 17.1 The Tenderer shall enclose the original in one (1) envelope and all
Sealing and the copies of the Tender in another envelope, duly marking the
Marking envelopes as “ORIGINAL” and “COPY.” These two (2) envelopes
shall then be enclosed in one (1) single outer envelope.
17.2 The inner and outer envelopes shall:

(a) bear the name and address of the Tenderer;
(b) be addressed to the Employer at the address specified in
the TDS;
(c) bear the name of the Tender and the Tender Number as
specified in the TDS, and;
(d) bear a statement “DO NOT TO OPEN BEFORE.......” the
time and date for Tender opening as specified in the TDS.
17.3 If all envelopes are not sealed and marked as required by ITT
Sub-Clause 17.2, the Employer will assume no responsibility for
the misplacement or premature opening of the Tender
18. Tender: 18.1 Tenders must be received by the Employer at the address
Submission specified in ITT Sub Clause 17.2 no later than the date and time
Deadline specified in the TDS.
18.2 Tenders may be hand delivered, posted by registered mail or sent

by courier. The Employer shall, on request, provide the Tenderer
with a receipt showing the date and time when its Tender was
received.
18.3 The Employer may, at its discretion, extend the deadline for the
submission of Tenders by amending the Tender Document in
accordance with ITT Clause 8, in which case all rights and
obligations of the Employer and Tenderers previously subject to
the deadline shall thereafter be subject to the new deadline as
extended.
19. Tender: 19.1 Any Tender received by the Employer after the deadline for
Submitted submission of Tenders in accordance with ITT Clause 18 shall be
Late declared late, will be rejected, and returned unopened to the
Tenderer.
20. Tender: 20.1 A Tenderer may modify, substitute or withdraw its Tender after it
Modification, has been submitted by sending a written notice before the
Substitution deadline for submission of Tenders.
or
Withdrawal 20.2 Each Tenderer’s modification, substitution or withdrawal notice
shall be prepared, sealed, marked, and delivered in accordance
with ITT Clauses 16, 17, and 18 with the outer and inner
envelopes additionally marked “MODIFICATION”,
“SUBSTITUTION” or “WITHDRAWAL” as appropriate.
E. Tender Opening and Evaluation
21. Tender: 21.1 The Employer shall open the Tenders in public, including
Opening modifications or substitutions made pursuant to ITT Clause 20, at
the time, on the date and only at the one place specified in the
TDS. Tenders for which an acceptable notice of withdrawal has
been submitted pursuant to ITT Clause 20 shall not be opened.
Tenderers or their authorised representatives shall be allowed to
attend and witness the opening of Tenders, and shall sign a
register evidencing their attendance.
21.2 The name of the Tenderer, Tender modifications, substitutions or

withdrawals, total amount of each Tender, number of corrections,
discounts, and the presence or absence of requisite Tender
Security, and such other details as the Employer, at its discretion,
may consider appropriate, shall be read out aloud and recorded.
All pages of the original Tender, except for un-amended printed
literature, will be initialled by a minimum of three (3) members of
the Employer’s Tender Opening Committee.
21.3 Minutes of the Tender opening shall be made by the Employer and
furnished to any Tenderer upon receipt of a written request. The
minutes shall include, as a minimum, the name of the Tenderer
and whether there has been a withdrawal, substitution or
modification; the Tender Price including any discounts and the
presence or absence of a Tender Security, if one was required.
21.4 Tenders not opened and read out at the Tender opening shall not
be considered, irrespective of the circumstances, and shall be
returned unopened to the Tenderer.
21.5 No Tender shall be rejected at the Tender opening, except for late
Tenders, which shall be returned unopened to the Tenderer
pursuant to ITT Clause 19
22. Tender: 22.1 After the opening of Tenders, information relating to the
Confidentiality examination, clarification, and evaluation of Tenders and
recommendations for award shall not be disclosed to Tenderers or
other persons not officially concerned with the evaluation process
until after the award of the Contract is announced.
23. Tender: 23.1 The Employer may ask Tenderers for clarification of their Tenders
Clarification in order to facilitate the examination and evaluation of Tenders.
The request for clarification and the response shall be in writing,
and any changes in the prices or substance of the Tender shall not
be sought, offered or permitted, except to confirm the correction of
arithmetical errors discovered by the Employer in the evaluation of
the Tenders, in accordance with ITT Clause 27.
24. Tenderer: 24.1 Following the opening of Tenders and until the Contract is signed
Contacting no Tenderer shall make any unsolicited communication to the
the Employer Employer or try in any way to influence the Employer’s
examination and evaluation of Tenders.
24.2 Any effort by a Tenderer to influence the Employer in its decisions

on the examination, evaluation, comparison and post-qualification
of the Tenders or Contract award may result in the rejection of its
Tender.
24.3 Notwithstanding ITT Sub Clause 24.1, from the time of Tender
opening to the time of Contract award, if any Tenderer wishes to
contact the Employer on any matter related to the tendering
process, it should do so in writing.
25. Tender: 25.1 The Employer’s determination of a Tender’s responsiveness is to

Responsiven be based on the contents of the Tender itself without recourse to
ess extrinsic evidence.
25.2 A substantially responsive Tender is one that conforms in all

respects to the requirements of the Tender Document without
material deviation, reservation or omission. A material deviation,
reservation or omission is one that:
(a) affects in any substantial way the scope, quality, or
performance of the Works specified in the Contract; or
(b) limits in any substantial way, or is inconsistent with the
Tender Document, the Employer’s rights or the Tenderer’s
obligations under the Contract; or
(c) if rectified would unfairly affect the competitive position of
other Tenderers presenting substantially responsive
Tenders.
25.3 If a Tender is not substantially responsive to the Tender Document
it shall be rejected by the Employer and shall not subsequently be
made responsive by the Tenderer by correction of the material
deviation, reservation or omission.
25.4 There shall be no requirement as to the minimum number of

responsive Tenders.
26. Tender: Non 26.1 The Employer may regard a Tender as responsive even if it
Conformities, contains minor deviations that do not materially alter or depart
Errors and from the characteristics, terms, conditions and other requirement
Omissions set forth in the Tender Document or if it contains errors or
oversights that are capable of being corrected without affecting the
substance of the Tender.
27. Tender: 27.1 The Employershall evaluate and compare only those Tenders
Evaluation determined to be substantially responsive to the requirements of
and the Tender Document. Substantially responsive tenders are those
Comparison which fulfil the requirements of ITT Clauses 4 and 12.
of Tenders
27.2 The evaluation will take into account corrected Tender Price and
discounts (if any).
27.3 The Employer will check substantially responsive Tenders for any
arithmetical errors. Where there is a discrepancy between the
amounts in figures and words, the amount in words will govern. If a
Tenderer refuses to accept the correction, its Tender shall be
rejected. The Employer shall correct arithmetical errors on the
following basis:
(a) if there is a discrepancy between the unit price and the line item
total, the unit price shall prevail and the total price shall be
corrected, unless in the opinion of the Employer there is an
obvious misplacement of the decimal point in the unit price, in
which case the total price, as quoted, shall govern and the unit
price shall be corrected; and
(b) where there is a discrepancy between the amounts in figures

and words, the amount in words will govern. If a Tenderer
refuses to accept the correction, its Tender shall be rejected.
28. Tender: No
Negotiation 28.1 No Negotiations shall be held with the lowest or any other
Tenderer. A Tenderer shall not be required, as a condition for
award, to undertake responsibilities not stipulated in the Tender
document, to change its price or otherwise modify its Tender.
29. Tenders: 29.1 The Employer reserves the right to accept any Tender, to annul
Employer’s the Tender proceedings, or to reject any or all Tenders, at any time
Right to Accept prior to Contract award, without thereby incurring any liability to
or Reject any Tenderers, or any obligation to inform Tenderers of the grounds for
or all the Employer’s actions.
F. Contract Award
30. Award 30.1 The Employer shall award the Contract to the Tenderer whose
Criteria offer is substantially responsive to the Tender Document and that
has been determined to be the lowest evaluated Tender, provided
that the Tenderer is determined to be qualified to perform the
Contract satisfactorily
31. Notification 31.1 Prior to the expiration of the period of Tender validity, the
of Award Employer shall notify the successful Tenderer, in writing that its
Tender has been accepted.
31.2 Until a formal contract is prepared and executed, the Notification of

Award shall constitute a binding Contract.
32. Performance 32.1 Within fourteen (14) days of the receipt of the Notification of Award
Security from the Employer, the successful Tenderer shall furnish the
Performance Security, if required, in the amount specified in the
TDS using for that purpose the Performance Security Form (Form
W-6) furnished in Section 5: Tender and Contract Forms.
32.2 The proceeds of the performance security shall be payable to the

Employer unconditionally upon first written demand as
compensation for any loss resulting from the Contractor’s failure to
complete its obligations under the Contract
33. Contract 33.1 At the same time as the Employer issues the Notification of Award,
Signing the Employer shall send the Contract Agreement and all
documents forming the Contract, to the successful Tenderer
33.2 Within twenty-one (21) days of receipt of the Contract Agreement,

the successful Tenderer shall sign, date and return it to the
Employer.
34. Tenderer’s 34.1 Any Tenderer has the right to complain if it has suffered or may
Right to suffer loss or damage due to a breach of a duty imposed on the
Complain Employer by the Public Procurement Rules 2008 (PPR).
34.2 The complaint shall firstly be processed through an administrative

review following the procedures set out in Rules-57 of the PPR.
The place and address for the first step in the submission of
complaints to the Administrative Authority is provided in the TDS.
34.3 If not satisfied with the outcome of the administrative review, the
Tenderer may complain to the Review Panel pursuant to
Regulation 57(12) of the PPR.
Section 2. Tender Data Sheet
Instructions for completing the Tender Data Sheet are provided, as needed, in the notes in
italics mentioned for the relevant ITT Clauses
ITT Amendment of, and Supplements to, Clauses in the Instructions to

Tenderers
Clause
A. General
ITT 1.1 The Employer isProject Director, Optical Fiber Cable Network Development in 1000
Union Parishadof Bangladesh Telecommunications Company Limited,Telejogajog
Bhaban, 37/E Eskaton Garden, Dhaka-1000.represented bythe same.
The Name of the Tender is Detail Optical Fiber Cable Route Diagram at Upazila to
Union, union to union levels of greater Mymensing and Sylhet District.
ITT 2.1 The source of public funds is-GOB.
ITT 2.3 The name of the Development Partner is -none
ITT 4.1 Open Tendering method

All Tenderers regardless of whether enlisted or not enlisted with the
Employer may submit Tenders providing they otherwise qualify.
ITT 4.4
(a) Annual Turnover:

The required average annual turnover shall be greater than Tk 1.0 (one) crore
over the last 5(five) years period.
(b) Experience:
(i) The required number of similar contractscompleted shall be 2(two) over a
period of 5(five)years to any Govt. sector or Autonomous Body or
Corporation or renowned Private Organization.For this sub-clause, similar
contract means a contract for a minimum of 300 Kilo meter with category of
work as those of this tender.
(ii) Bidder shall have experience of similar contractswith category of work as
those of this tender, whose cumulative sum shall not be less than 900 Km
over a period of 5(five) years to any Govt. sector or Autonomous Body or
Corporation or renowned Private Organization.
(c) Liquid Assets:

The minimum amount of liquid assets and/or credit facilities shall be 40.0
Lakh.
B. Tender Document
ITT 7.1 For clarification of Tenders purposes only, the Employer’s address is:
Attention: Project Director,
Address: Telejogajog Bhaban, 37/E Eskaton Garden, Dhaka-1000.
Telephone: 9320258
Facsimile number:9320040
Electronic mail address:…
C. Preparation of Tenders
ITT 12.1 (e) Additional documents to be submitted by Tenderers are:
a) As sample, a complete output for one Union to relevant Upazila

required by this tender e.g. key map, detail fibre cable route diagram,
drawing, design, bill of quantity etc. are to be submitted with the tender
for at least one Union of the Upazilla given in Annex-1. Supplied
documents are to be duly signed and sealed by the bidder.
b) Submit bio-data and relevant of documents about key-staff under the
bidder for accomplishment of the work under this tender. The bidder must
have under his capacity at least-
(i) 01 (one) Graduate Civil Engineer as Project Manager
(ii) 02(two) Diploma Civil Engineer as field Engineer &
(iii) 01 (one) Auto CAD professional.
ITT 15.1 The Tender validity period shall be 60(sixty)days.
ITT 15.2 A Tender Security in the amount of Tk. 70,000[Seventy thousand] will be
required, in the form of a pay order or Bank Draft or in the form of a Bank
Guarantee, in the format of (Form W-3).
ITT 16.1 In addition to the original of the Tender, 2(two) copies shall be submitted.
D. Submission of Tenders
ITT 17.2 The inner and outer envelopes shall bear the following additional
identification marks:none
ITT 17.2 For Tender submission purposes only, the Employer’s address is:
Attention:Project Director,
Address: Telejogajog Bhaban, 37/E Eskaton Garden, Dhaka-1000.
6th floor, Room no. 715.
The deadline for the submission of Tenders is
Time & Date : as specified in the Tender notice or any subsequent
corrigendum (if any).
E. Tender Opening and Evaluation

ITT 21.1 The Tender opening shall take place at:
Address: Address: Telejogajog Bhaban,
37/E Eskaton Garden, Dhaka-1000.
6th floor, Room no. 715
Time & Date: as specified in the Tender notice or any subsequent
corrigendum (if any).
F. Award of Contract
ITT 32.1 The amount of Performance Security shall be 10% of the contract price.
ITT 34.2 The name and address of the office where complaints to the Procuring Entity
under Rule-57 are to be submitted is:as stated in ITT 7.1.
Section 3. General Conditions of Contract
1. Definitions 1.1 The following words and expressions shall have the meaning hereby
assigned to them. Boldface type is used to identify the defined terms:
(a) Contract means the Agreement entered into between the
Employer and the Contractor to execute, complete and
maintain the Works.
(b) Contractor means the person or corporate body whose
Tender to carry out the Works has been accepted by the
Employer and is named as such in the PCC. In case of
relevance driver will be treated as a representative of the
Contractor.
(c) Contract Price means the price payable to the Contractor
as specified in the Contract Agreement.
(d) The Contractor’s Tender is the completed Tender
Document including the priced offer submitted by the
Contractor to the Employer.
(e) Days means calendar days.
(f) A Defect is any part of the Works not completed in
accordance with the Contract.
(g) TheEmployer is the party named in the PCC who employs
the Contractor to carry out the Works.
(h) The Engineer is the person named in the PCC, who is
responsible for supervising the execution of the works and
administering the Contract.
(i) The Works are the services what the contractor is required
to provide under the capacity of the contract.
2. Interpretation 2.1 In interpreting the GCC, singular also means plural, male also
& Documents means female or neuter, and the other way around. Headings in
forming the the GCC shall not be deemed part thereof or be taken into
Contract consideration in the interpretation or construance of the Contract.
Words have their normal meaning under the language of the
Contract unless specifically defined.
2.2 The following documents forming the Contract shall be interpreted
in the following order of priority:
(a) the signed Contract Agreement.
(b) the letter of Notification of Award.
(c) the completed Tender Submission Sheet as submitted by
the Tenderer.
(d) the priced Schedule of Works including the Technical
Specifications as submitted by the Tenderer.
(e) the Particular Conditions of Contract.
(f) the General Conditions of Contract.
(g) the Drawings.
(h) any other document listed in the PCC as forming part of the
Contract.
(i) “Force Majeure” means an event or situation beyond the
control of the Contractor that is not foreseeable, is
unavoidable, and its origin is not due to negligence or lack of
care on the part of the Contractor. Such events may include,
but not be limited to, acts of the Purchaser/Employer in its
sovereign capacity, wars or revolutions, fires, floods,
epidemics, quarantine restrictions, and freight embargoes. If a
Force Majeure situation arises, the Contractor shall promptly
notify the Employer and the cause thereof. Unless otherwise
directed by the Employer, the Contractor shall continue to
perform its obligations under the Contract as far as is
reasonably practical, and shall seek all reasonable alternative
means for performance not prevented by the Force Majeure
event.
3. Corrupt, 3.1 The Government requires that Employers, as well as Contractors

Fraudulent, shall observe the highest standard of ethics during the
Collusive or implementation of procurement proceedings and the execution of
Coercive Contracts under public funds.
Practices
3.2 In pursuance of this requirement, the Employer shall
(a) exclude the Contractor from participation in the procurement
proceedings concerned or reject a proposal for award; and
(b) declare a Contractor ineligible, either indefinitely or for a stated
period of time, from participation in procurement proceedings
under public fund;
if it at any time determines that the Contractor has engaged in
corrupt, fraudulent, collusive or coercive practices in competing for, or
in executing, a Contract under public fund.
3.3 Should any corrupt, fraudulent, collusive or coercive practice of any
kind referred to in GCC Sub-Clause 3.4 come to the knowledge of
the Employer, it shall, in the first place, allow the Contractor to
provide an explanation and shall, take actions as stated in GCC Sub-
Clause 3.2 only when a satisfactory explanation is not received.
Such exclusion and the reasons thereof, shall be recorded in the
record of the procurement proceedings and promptly communicated
to the Contractor concerned. Any communications between the
Contractor and the Employer related to matters of alleged corrupt,
fraudulent, collusive or coercive practices shall be in writing.
3.4 The Government defines, for the purposes of this provision, the
terms set forth below as follows:
(a) “corrupt practice” means offering, giving, or promising to give,
directly or indirectly, to any officer or employee of a Procuring Entity
or other governmental/private authority or individual a gratuity in any
form, an employment or any other thing or service of value, as an
inducement with respect to an act or decision of, or method followed
by, a Procuring Entity in connection with the procurement
proceeding;
(b) “fraudulent practice” means a misrepresentation or omission of facts
in order to influence a procurement proceedings or the execution of
a Contract to the detriment of the Employer;
(c) “collusive practice” means a scheme or arrangement among two or
more Tenderers with or without the knowledge of the Employer
(prior to or after proposal submission) designed to establish Tender
prices at artificial, non-competitive levels and to deprive the
Employer of the benefits of free, open andgenuine competition; and
(d) “coercive practice” means harming or threatening to harm, directly
or indirectly, persons or their property to influence the procurement
proceedings, or affect the execution of a Contract.
3.5 The Government requires that the Client’s personnel have an equal
obligation not to solicit, ask for and/or use coercive methods to obtain
personal benefits in connection with the said proceedings.
4. Governing 4.1 The Contract as well as all correspondence and documents relating to
Language the Contract exchanged by the Contractor and the Employer, shall be
and Law written in English unless otherwise stated in the PCC.
4.2 The Contract shall be governed by and interpreted in accordance with

the laws of the People’s Republic of Bangladesh.
5. Engineer’sD 5.1 Except where otherwise specifically stated in the PCC, the Engineer
ecision will decide Contractual matters between the Employer and the
Contractor in the role as representative of the Employer if delegated by
the employer.
6. Delegation 6.1 The employermay delegate any of his duties and responsibilities to his
representative, after notifying the Contractor, and may cancel any
delegation, without retroactivity, after notifying the Contractor.
7. Communicat 7.1 Communications between Parties pursuant to the Contract shall be in
ions and writing to the address specified in the PCC. A notice shall be effective
Notices when delivered or on the notice’s effective date, whichever is later.
8. Sub- 8.1 The Contractor shall not be permitted to subcontract any part of the
Contracting Works, nor shall the Contractor be allowed to assign the Contract in
& Assigning whole or in part.
9. Documents, 91. The Contractor shall furnish to the Engineerall informationand

Information. supporting documentation that may be requested of it.
10. Commence 10.1 The Contractor may commence execution of the Works on the
ment of Start Date, or other such date as specified in the PCC, and shall
Works carry out the Works in an expeditious manner.
10.2 If the Contractor fails to commence the works within the above
stated period, the Employer may, at his sole discretion, terminate the
Contract and forfeit the Performance Security, if any.
11. Payments 11.1 The Employer shall pay the Contractor the amounts due as per
and procedure detailed in section-8. All payments shall be made in
Currency Bangladesh Taka.
12. Liquidated 12.1 The Contractor shall pay liquidated damages to the Employer at
Damages the rate per day stated in the PCC for each day that the Completion
Date is later than the Intended Completion date for the works or for
any part thereof.
13. Performance If so specified in the Notification of Award, a Performance Security

Security shall be provided to the Employer in the amount and form stated in
the Contract Forms (Form W-5). The Performance Security shall be
valid until a date twenty-eight (28) days from the date of issue of the
Certificate of Completion.After end of the contractual period,
performance security will returned back to the Contractor, if the is no
liability/dues to the employer and contractor fulfilled his contractual
obligation. In case of liability/dues to the employer, the employer will
compensate the same from the performance security.
14. Completion 14.1 The Contractor shall request the Engineer to issue a Certificate of
Completion of the Works, and the Engineer will do so upon deciding
that the work is completed.
15. Correction of 15.1 The Engineer shall give notice to the Contractor of any Defects
Defects before the end of the Defects Liability Period, which begins at
Completion, and is defined in the PCC. The Defects Liability
Period shall be extended for as long as the Defects remain to be
corrected.
15.2 If the Contractor has not corrected a Defect within the time
specified in the Engineer’s notice, the Engineer will assess the
cost of having the Defect corrected, and the Contractor will pay
this amount.
16. Final 16.1 The Contractor shall supply the Engineer a detailed account of
Account the total amount that the Contractor considers payable under the
Contract. The Engineer shall certify any final payment that is due
to the Contractor within twenty-one (21) days of receiving the
Contractor’s account if it is correct and complete.
16.2 The Employer shall effect payment of the final account within
twenty-eight (28) days from the date of certification by the
Engineer.
17. Termination 17.1 The Employer or the Contractor by giving twenty-eight (28) days
written notice of default to the other party, may terminate the
Contract in whole or in part if the other party causes a fundamental
breach of Contract.
17.2 Fundamental breaches of the Contract shall include, but shall not
be limited to, the following:
(a) the Contractor stops work for more than twenty-eight (28)
days when no stoppage of work is shown on the current
Programme and the stoppage has not been authorised by
the Engineer;
(b) the Engineer gives notice that failure to correct a
particular defect is a fundamental breach of Contract and
the Contractor fails to correct it within a reasonable period
of time determined by the Engineer;
(c) the Contractor has delayed the completion of the Works by

the number of days for which the maximum amount of
Liquidated Damages can be paid;
(d) the Contractor, in the judgment of the Employer, has engaged
in corrupt or fraudulent practices, as defined in GCC Clause
3, in competing for or in executing the Contract; and
(e) a payment certified by the Engineer is not paid to the
Contractor by the Employer within seventy (70) days of the
date of the Engineer’s certificate.
17.3 The Employer and the Contractor may at any time terminate the
Contract by giving notice to the other party if either of the parties
becomes bankrupt or otherwise insolvent. In such event, termination
will be without compensation to any party provided that such
termination will not prejudice or affect any right of action or remedy
that has accrued or will accrue to the other party.
17.4 Notwithstanding the above, the Employer may terminate the

Contract for convenience.
17.5 If the Contract is terminated, the Contractor is to stop work

immediately, make the Site safe and secure and hand over the Site
to the Employer as soon as reasonably possible.
18. Release 18.1 If the Contract is frustrated by the outbreak of war or by any other
from event entirely outside the control of either the Employer or the
Performance Contractor, the Engineer shall certify that the Contract has been
frustrated. The Contractor shall make the Site safe and stop work as
quickly as possible, after receiving this certificate. The Contractor
shall be paid for all works carried out before stoppage of work and
any work carried out afterwards to which a commitment was made.
19. Settlement 19.1 The Employer and the Contractor shall use their best efforts to
of Disputes settle amicably all disputes arising out of or in connection with this
Contract or its interpretation.
19.2 Any dispute between the parties to the Contract that may not be
settled amicably will be referred to Arbitration at the initiative of
either of the parties.
19.3 The Arbitration shall be conducted in accordance with the

Arbitration Act 2001 of Bangladesh as at present in force.
Section 4. Particular Conditions of Contract
Instructions for completing the Particular Conditions of Contract are provided, as needed,
in the notes in italics mentioned for the relevant GCC Clauses.
Clause Amendments of, and Supplements to, Clauses in the General

Conditions of Contract
Ref
GCC 1.1(d) The Contractor is [name, address and name of authorised representative].
GCC 1.1(i) The Employer is Project Director, Optical Cable Network Development in
1000 Union Parishadof Bangladesh Telecommunications Company Limited,
Telejogajog Bhaban, 37/E Eskaton Garden, Dhaka-1000 represented by
the same.
GCC 1.1(j) The Engineer is the Project Director.
GCC 1.1(k) The Intended Completion Date for the whole of the Works shall be [insert
date].
GCC 1.1(l) The Site is located at- as attached in Annex-1.
GCC The Works are Detail Optical Cable Route Diagram at Upazila to Union,
1.1(m) union to union levels of greater Mymensing and Sylhet District.
GCC 2.2(i) The additional documents forming part of this Contract are:none
GCC 4.1 The Language governing the Contract shall be either English or Bangla.
GCC 7.1 The addresses for Communications shall be:

For the Employer:
As stated in GCC 1.1(i)
For the Contractor:
[insert name, address and contact details].
GCC 9.1 The Key Personnel of the Contractor are:Project Manager, Field Engineer
and Auto CAD Professional.
GCC 10.1 Commencement of work shall be from the date of signing of the Contract
GCC 12.1 The liquidated damage shall be 0.1% of the contract price per day and the
total amount is not to exceed 10 percent of the Contract Price.
GCC 15.1 The Defects Liability Period shall be 7(seven) days.
Section 5. Tender and Contract Forms
Form Title
Tender Forms
W-1 Tender Submission Sheet
W-2 Tenderer Information Sheet
W-3 Bank Guarantee for Tender Security
Contract Forms
W-4 Notification of Award
W-5 Contract Agreement
W-6 Bank Guarantee for Performance Security
Forms W1-W3 comprise part of the Tender Format and should be completed as stated in
ITT Clause 12.
Forms W4-W7 comprise part of the Contract as stated in GCC Clause 2.
Tender Submission Sheet (Form W-1)
Invitation for Tender No: Date:
Tender Package No:
To:
Project Director,
We, the undersigned, offer to execute in conformity with the Conditions of Contract and
associated Contract Documents, the following Works and Related Services, viz: Detail
Optical Fiber Cable Route Diagram at Upazila to Union, Union to Union levels of greater
Mymensing and Sylhet District.
The total Price of our Tender is:Tk: [state amount in figures]

[state amount in words
Our Tender shall be valid for the period stated in the Tender Data Sheet and it shall remain
binding upon us and may be accepted at any time before the expiration of that period. A
Tender Security in the amount stated in the Tender Data Sheet is attached in the form of a
[bank draft, pay order, bank guarantee] valid for a period of 28 days beyond the Tender
validity date.
If our Tender is accepted, we commit to obtaining a Performance Security in the amount

stated in the Tender Data Sheet and valid for a period of 28 days beyond the issue of the
Certificate of Completion of Works.
We declare that we, and any subcontractors or Contractors for any part of the Contract have
not been declared ineligible by the Government of Bangladesh on charges of engaging in
corrupt, fraudulent, collusive or coercive practices. Furthermore, we are aware of ITT Clause
3 concerning this and pledge no not to indulge in such practices in competing for or in
executing the Contract.
We are not participating as Tenderers in more than one Tender in this tendering process.
We understand that your written Notification of Award shall constitute the acceptance of our
Tender and shall become a binding Contract between us, until a formal Contract is prepared
and executed.
We understand that you are not bound to accept the lowest evaluated Tender or any other
Tender that you may receive.
Signed
In the capacity of:
Duly authorised to sign the Tender on behalf of the

Tenderer
Date
Tenderer Information Sheet (Form W-2)
All Tenderers shall include the following information and documents with their Tenders:
Notes on Tenderer Information Sheet
The information to be filled in by Tenderers in the following pages will be used for purposes
of verification of eligibility and qualification of the Tenderer as provided for in relevant
Clauses of the Instructions to Tenderers.
The Tenderer, if prequalified earlier, should fill in updated information only.
Additional pages may be attached as necessary.
This information will not be incorporated in the Contract.
Invitation for Tender No:
1. Name and value of Works performed in the last 5 years.
Year Name of Works Value of Works Name of Employer
2. Works in Hand
Name of Works Value of Works Progress %
3. The Tenderer should list the Equipment deemed essential for carrying out the Works.
Type of Equipment No. Available Owned / Leased (and from whom)
4. Evidence of financial capability to perform this Contract. The Tenderer should list cash
in hand, lines of credit, and attach supporting documentary evidence
1
2
3
4
5
5. Schedule of Key Personnel
Sl Position Name Qualification Experience

No
Note : Supporting documents/statements/bio-data are to be submitted in favour of the

information given above for each of the items from 1 to 5.
_______________________________
[Signature and Seal of the Tenderer]
Name: _______________________
Address:______________________
_____________________________
_____________________________
_____________________________
Date: _________________
Bank Guarantee for Tender Security (Form W-3)
[this is the format for the Tender Security to be issued by a scheduled Bank
of Bangladesh in accordance with ITT Clause 15]
Invitation for Tender No: Date:
Tender Package No:
To:
Project Director,
TENDER GUARANTEE No:
We have been informed that [name of Tenderer] (hereinafter called “the Tenderer”) intends to submit
to you its Tender dated [date of Tender] (hereinafter called “the Tender”) for the execution of the
Works of "Detail Optical Fiber Cable Route Diagram at Upazila to Union, Union to Union levels of
greater Mymensing and Sylhet District." under the above Invitation for Tenders (hereinafter called “the
IFT”).
Furthermore, we understand that, according to your conditions tenders must be supported by a

Tender Guarantee.
At the request of the Tenderer, we [name of bank] hereby irrevocably undertake to pay you, without
cavil or argument, any sum or sums not exceeding in total an amount of Tk [insert amount in figures
and words]upon receipt by us of your first written demand accompanied by a written statement that
the Tenderer is in breach of its obligation(s) under the Tender conditions, because the Tenderer:
(a) has withdrawn its Tender during the period of Tender validity specified by the Tenderer in the
Form of Tender; or
(b) does not accept the correction of errors in accordance with the Instructions to Tenderers ITT;
or
(c) having been notified of the acceptance of the Tender by the Employer during the period of
Tender validity, (i) fails or refuses to furnish the performance security in accordance with the
ITT, or (ii) fails or refuses to execute the Contract Form,
This guarantee will expire
(a) if the Tenderer is the successful Tenderer, upon our receipt of a copy of the Performance
Security and a copy of the Contract signed by the Tenderer as issued by you; or
(b) if the Tenderer is not the successful Tenderer, twenty eight days after the expiration of the
Tenderer’s Tender validity period, being [date of expiration of the Tender].
Consequently, we must receive at the above-mentioned office any demand for payment under this
guarantee on or before that date.
Signature Signature
Notification of Award (Form W-4)
Contract No: Date:
To:
[the successful bidder]
This is to notify you that your Tender dated [insert date] for the execution of the Works for
"Detail Optical Fiber Cable Route Diagram at Upazila to Union, union to Union levels of greater
Mymensing and Sylhet District." for the Contract Price of Tk [amount in figures and in
words],as corrected and modified in accordance with the Instructions to Tenderers is hereby
accepted by Project Director, Optical Cable Network Development in 1000 Union Parishadof
Bangladesh Telecommunications Company Limited,Telejogajog Bhaban, 37/E Eskaton Garden,
Dhaka-1000.
You are requested to proceed with the execution of the Works on the basis that this
Notification of Award shall constitute the formation of a Contract, which shall become binding
upon you furnishing a Performance Security within fourteen (14) days, in accordance with
ITT Clause 32, and the signing the Contract Agreement within twenty-one (21) days, in
accordance with ITT Clause 33.
We attach the Contract Agreement and Particular Conditions of Contract for your perusal
and signature.
Signed
Duly authorised to sign for and on behalf of

[name of Procuring Entity]
Date:
Contract Agreement (Form W-5)
THIS AGREEMENT, made the [day] of [month] [year] between [name and address of Employer]
(hereinafter called “the Employer”)of the one part and [name and address of Contractor] (hereinafter
called “the Contractor”) of the other part.
WHEREAS, the Employer invited Tenders for certain Works, viz, "Detail Optical Fiber Cable Route
Diagram at Upazila to Union, union to Union levels of greater Mymensing and Sylhet District." and has
accepted a Tender by the Contractor for the execution of those works in the sum of Taka [insert
amount in figures and words], hereinafter called “the Contract Price.
NOW THIS AGREEMENT WITNESSETH as follows:
1. In this Agreement, words and expressions shall have the same meanings as are respectively
assigned to them in the General Conditions of Contract hereinafter referred to.
2. The documents forming the Contract shal be interpreted in the following order of priority:
(a) The signed Contract Agreement;

(b) The letter of Notification of Award;
(c) The completed Tender Submission Sheet as submitted by the Tenderer;
(d) The priced Schedule of Works including the Technical Specifications as completed by
the Tenderer;
(e) The Particular Conditions of Contract;
(f) The General Conditions of Contract;
(g) The Drawings; and
(h) Any other document listed in the PCC as forming part of the Contract..
3. In consideration of the payments to be made by the Employer to the Contractor as hereinafter

mentioned, the Contractor hereby covenants with the Employer to execute and complete the
Works and to remedy any defects therein in conformity in all respects with the provisions of
the Contract.
4. The Employer hereby covenants to pay the Contractor in consideration of the execution and
completion of the Works and the remedying of defects therein, the Contract Price or such
other sum as may become payable under the provisions of the Contract at the times and in
the manner prescribed by the Contract.
IN WITNESS whereof the Parties thereto have caused this Agreement to be executed in accordance
with the laws of Bangladesh on the day month and year first before written.
For the Employer For the Contractor
Signature
Print Name
Title
In the presence
of (Name)
Address
Bank Guarantee for Performance Security (Form W-6)
[this is the format for the Performance Security to be issued by a scheduled bank
of Bangladesh in accordance with ITT Clause 32]
Contract No.- [insert no & date]
To:
Project Director,
Optical Cable Network Development in 1000 Union Parishad.
Telejogajog Bhaban, 37/E Eskaton Garden, Dhaka-1000
PERFORMANCE GUARANTEE No:
We have been informed that M/S [insert name of the contractor](hereinafter called “the
Contractor”) has undertaken, pursuant to Contract No [insert no & date] (hereinafter called
“the Contract”), the execution of works "Detail Optical Fiber Cable Route Diagram at Upazila to
Union, union to Union levels of greater Mymensing and Sylhet District." under the Contract.
Furthermore, we understand that, according to your conditions, Contracts must be supported

by a performance guarantee.
At the request of the Contractor, we [name of bank] hereby irrevocably undertake to pay you,
without cavil or argument, any sum or sums not exceeding in total an amount of [insert
amount] upon receipt by us of your first written demand accompanied by a written statement
that the Contractor is in breach of its obligation(s) under the Contract conditions, without you
needing to prove or show grounds or reasons for your demand of the sum specified therein.
This guarantee is valid until [insert date], consequently, we must receive at the above-
mentioned office any demand for payment under this guarantee on or before that date.
Signature Signature
Section 6. Schedule of Works including Technical Specifications
Item Brief Description of Works Unit of Quantity Unit Rate Total Amount Time period for
No. (details given vianote-1.) Works of Works (in Taka) (in the delivery of
Taka)(note-2) the output
1 2 3 4 5 6 = 4x5 7
Survey, drawing, design package 01
1 etc. 45 days
(For From signing
package) of contract.
2 Output in hard copy Book 05
(For Each Upazilla, there
shall be a book.)
3 Output in soft copy CD 02
4 Cost for Verification work package 01
(For
package)
TOTAL(in figures)
Total Amount in Taka (in words)
Note-1 : At Section-8, detail description, special conditions of contract, Contractor's declarationsetc.are

described.
Note-2 : Total amount shall include VAT/Taxes which are deductible if contract is awarded.The
employer will pay bill on the whole work after being satisfied after verification with the output of the work
under the capacity of the contract, no partial or running bill (in any form) will be paid.
Note-3 : Bidder will quote price on a package basis, actual distance of survey or unit rate for surveyed
distance is immaterial for the purpose of the tender. Whatever be the actual distance of survey, bidder will
be paid on the price of the package subject to conditions stated in section-8.
Section 7. Drawings
a) Sample diagram for optical connectivity Plan
M
H
L
A to O are the Union

G Parishod Bhaban(s). Put
O
K name in actual diagram
N
J
F
BTCL Exch. /
Compound at
E Upazilla
SAMPLE
Route 1(STAR) : BTCL to Union Parishod-E [1 OFC] D
Route 2 (RING): BTCL to Union Parishod-A-B-C-D B

[1 OFC]
Route 3 (1 OFC, max. 4 U.Parishod):

BTCL to Union Parishod-F-G-H [1 OFC]
Route 4 : (2 OFC used for 7 nos. U.Parishod)

BTCL to Union Parishod-I-J-K-L-M [1 OFC] +
for I-J-N-O [1 OFC]
NB : Use design for optimum costing OFC & Duct.

C
A single pair fiber will connect maximum 4(four)
Union Parishod.
Section 7. Drawings
b) Do not do this type of optical connectivity unless unavoidable
H
K
I
F A to M are Union
Parishod Bhaban(s)
BTCL Ex. /
Compound at
E Upazilla
WARNING :
C
This type of all STAR
connectivity will NOT be
acceptable
(if not unavoidable)
Section-8
(Detail description, special conditions of contract etc.)
1.Scope of Service :
The scope of service to be provided by the contractor under the capacity of this tender is
that the Contractor will finally submit "output" in the form of a complete book which will include
theKey-map, drawing, design along with optical connectivity with all sorts of dimensions/distances,
important buildings/installations, Information Centre (Z_¨ †K›`ª) (if situated at other places than the
Union Parishod Bhaban) with its position & distance from Union Parishod Bhaban,Bill of
quantity(BoQ)for Detail Optical Fiber Cable Route Diagram from Upazila to union, union to union
(the detailed list is given in Annex-1) for Outside Plant (OSP) Work in Sylhet and greater
Mymensing District (under package-5 of works of the approved DPP) for the project under GoB-
“Optical Cable Network Development in 1000 Union Parishad”.
The survey diagram and/or BoQ shall also indicate/include e,g (i) important
buildings/installations nearby the cable routes, (ii) Kaccha Road, Paccha road, Semi Paccha road,
(iii) HDD requirement at crossing at rail/bridge/Culvert/at places where trenching not possible, (iv)
requirement of hand-holes, Joint cages etc and these elements are to be properly reflected in the
BoQ.
2. Deliverables :
a) Output in hard copies (coloured) standard format, for example in book shape with
dimension.≈30cm X 42 cm. For Each Upazilla, there shall be a book.
b) Output in soft copy designed in Auto Cad in standard readable format which will be
usable/editable independently by the employer in future.
3. Conditions for Implementation of work :
a) The Contractor will do a survey on all the routes from upazila to union or union to union for
implementation of the work of the Upazillas and Unions listed in Annex-1.
b) Optical connectivity points are from BTCL Exchange/BTCL compound of a particular Upazila
to all the Union parishod Bhaban(s) under that Upazila. Contractor will design optical
connectivity on the basis of optimum cable use. That is, if unions are in the same route from
the BTCL compound, for maximum 04(four) numbers of such Union Parishod, a single Optical
Fiber Cable may be designed, for others star design may be used. A Sample for optical
connectivity is given in section-7 of this tender document. Bill of quantity, with all sorts of
dimensions/distances for Detail Optical Cable Route Diagram are to be done on this basis. A
Optical Fiber Cable Route Diagram with dimensions/distances from Union Parishod Bhaban to
Information Centre (Z_¨ †K›`ª) (if situated at other places than the Union Parishod Bhaban) is to
be done, but it will not be included in the Bill of Quantity. For each of the Upazillas and Unions
under that Upazilla as listed in Annex-1, are to be done as stated here.
c) Contractor will collect (i) name and cell number of Union Parishad Chairman or Secretary of
Union Parishad and (ii) address & (iii) condition of the Union Parishod Bhaban (with coloured
Photo of #one of inside of Union Parishod Bhaban and #one from outside of Union Parishod
Bhaban), (iv) distance of the nearest electric pole (from which electric connection can be
taken) from the union parishod bhaban. The whole of the list to be submitted to the employer
in printed form in English in tabular form given below :
Sl Name of the Name & cell Numberof distance of Condition of Remarks

Upazila and the Union Parishod the nearest the Union
Union Chaiman or Secretary electric pole Parishod
of Union Parishod. Bhaban
4. Conditions for Legal aspects :
a) The contractor or any of its key member for this work shall not take part in the tender of
the OSP work for Package-5 as bidder or joint venture member or as an associate or
subcontractor. If done so, it will be treated as a conflict of interest which eventually will
cause the tender for the OSP work for Package-5 to become ineligible.
b) All the information or document to be deliverable to the employer or gathered in course of
the contract implementation will be treated as "confidential" and cannot be given to
anybody other than the employer under the contract and these information or document.
c) All sort of insurance to be covered by the contractor.
5. Verification of work done :
The employer may verify the work output as a random sampling basis to be done on any
18(eighteen) unions out of 173 unions (as of a 10% basis). A 03(three) member committee
will be formed by the employer to do the verification work. Selection of 18(eighteen) unions
will be done by the committee on an arbitrary basis.
a) Terms of reference for verification work is :
i) Committee will check whether the contractor has visited the Union Parishod Bhaban and
concerned personnel of Union under verification work.
ii) Route distances shown in the output by the contractor is comparable with the road
distances of the union under verification.
iii) Output given is consistent with the conditions stated in this section.
b) After verification by the committee, if no material deviation is found with that of the output
done by the contractor, the committee will submit a report with a comment "Verification as per
clause-5 of section-8 is satisfactory" and the whole of work will be treated as "accepted".
c) If after verification by the committee, material deviation is found in the output done by the
contractor, the committee will submit a report with a comment "Contractor's work failed to
pass verification" and the whole of work will be treated as "Rejected" and the Contractor will
get no payment for the work.
d) Verification work to be done within 07(seven) days of submission of complete output by the
contractor as per condition of the contract unless otherwise stated by the employer.
e) Cost for the verification that is (i) transportation (for Dhaka project office to concerned sites
and return to Dhaka project office for all the committee members), (ii) Per diem Tk. 1,000/-
per person per day, (iii) during transportation, risk and liability will fall upon the contractor.
6. Special Conditions of Contract :
The Terms and Conditions hereinafter may only be varied with the written agreement of the
Purchaser and no terms and conditions put forward at any time by the Provider shall form any part
of the Contract.
(a) after completion of the work, the contractor shall submit an original Invoice, and two
(2) copies, to the employer along with satisfactory verification report as stated in
clause-5 of this section. The invoice shall show the total cost of the work as per
Schedule stated in section-6 of the tender document;
(b) payment of the Invoice shall be arranged by the employer, within thirty (30) days in
accordance with the actual completed work under the capacity of the contract;
(c) payments against VAT/Taxes and other impositions shown in the Contractor’s invoice
shall be made either:
(i) through the Accountant General’s Office, at the time of settlement of the Invoice;
or
(ii) in advance by the Contractor, who shall then submit the Treasury Challan,
(showing it has been paid through the Bangladesh Bank);
(d) The Contractor's declarations

i. The Contractor shall take measure to clear-off the defects found in the delivered
output or any discrepancy in data or any mistakes/errors/oversights within the
defect liability period.
ii. The contractor shall provide a declaration that they will obey the conditions
stipulated in clause-4 at "Conditions for Legal aspects" in Section-8of the tender
document.
(e) The employer may give additional work order of the whole/any part of the work under
this contract. The jurisdiction or location of additional work may be different but work
output may be of the same type.
Annex-1
List of Upazillas and Unions (Total 173 Unions)
ame of
SI. No. Name of Up zilla SI No. Name of Union Remark
District
1. Sylhet 1 Sylhet Sadar 1 Jalalabad

2 Hatkhola
3 Khadimnagar
4 Khadimpara
5 Tulkikor
6 Tukerbazar
7 Mogoigao
8 kandigao
2. Sunamgonj 2 Sunamgonj Sadar 1 Mollapara
2 Aftab Nagar
3 Chatak 1 lslampur
2 lslampur
3 Noyarai
4 Khurma North
5 Khurma South
6 Gobindagonj
7 Choila Afzalabad
8 Zauabazar
9 Dolar Bazar
3. 4 Moulovibazar 1 Akhal Kura
Moulovibazar
2 Amtoil
3 Chadnighat
4 Aktuna
5 Giasnagar
6 Khalilpur
7 Monumuk
8 Mostofapur
9 Nazirabad
10 Upper Kagaboli
11 Kamalpur
12 Kanakpur
5 Srimongal I Bunbir
2 Kalighat
3 Kalapur
4 Mirzapur
5 Rajghat
6 Satgao
7 Sindhur Khan
8 Srimangal
9 Asidhon
4. Hobigonj 6 Hobigonj Sadar 1 Lokra
2 Richi
3 Teghoria
4 Poyl
5 Gopaya
6 Nurpur
7 Sayestagonj
8 Nizampur
9 Laskerpur
10 Satyan
5. Jamalpur 7 Jamalpur Sadar 1 Kendua
2 Sharifpur
3 Lakhirchar
4 Tulshirchar
5 Iteyal
6 Narundi
7 Ghoradhap
8 Baschara
9 Sripur
10 Shahbazpur
11 Titpolla
12 Meshta
13 Dighpait
14 Rashidpur
6. Sherpur 8 Sherpur Sadar 1 Kamerar Char
2 Char Sherpur
3 Bazit Khila
4 Gazir Khamar
5 Dhala
6 Pakuria
7 Bhatsala
8 Lasmanpur
9 Charmoderia
10 Balaier Char
11 Charpakhamari
12 Rouha
13 Ghograkandi
14 Kameria
7. Tangail 9 Modhupur 1 Aronkhla
2 Mirzabari
3 Alokdia
4 Golabari
5 Aousnara
6 Solakuri
10 Ghatail 1 Ghatail (Berahimpur)
2 Jamuria (Gologunda)
3 Lokerpara
4 Dhagolkandi
5 Dhigor
6 Deopara
7 Shandhanpur
8 Rashulpur
9 Dhalapara
11 Tangal sadar 1 Magra
2 Gala
3 Gharinda
4 Korotia
5 Shilimpur
6 Porabari
7 Dainna
8 Hugla
9 Kakua
10 Katuli
11 Bhagil
12 Mirzapur 1 Azgana
2 Oarshi
3 Bhadgram
/
4 Anaitara
5 Banail
6 Mohera
7 Hat Phatapur
8 Bashtoil
9 Tarafpur
10 Jamurkee
8. Kishorgonj 13 Kishorgonj Sadar 1 Mohindar
2 Rashidabad
3 Latifabad
4 Shouli
5 Maria
6 Beyenni
7 Choddoshato
8 Kormakreyal
9 Danapatuli
10 Maizkhapon
14 Bhoyrab 1 Shadekpur
2 Aganagar
3 Shumal Kandi
4 Gozaria
5 Kalikaproshad
6 Shibpur
7 Srinagar
15 Bazidpur 1 Humayer
2 Maizchar
3 Dilalpur
4 Dighirpal
5 Banaidi
6 Gazirchar
7 Koygal
8 Shorarchar
9 Helutia
10 Halimpur
11 Pirishpur
9. 16 Mymensingh 1 Aostodhar
Mymensingh Sadar
2 Kustia
3 Bororchar
4 Parangonj
5 Shirta
6 Charissordia
7 Charnilkhia
8 Afua
9 Khagarhar
10 Dapunia
11 Ghagra
12 Bhabkhali
13 Baira
17 Trishal 1 Ranikhola
2 Boylob
3 Kathal
4 Kanihari
5 Rampur
6 Trishal
7 Harirampur
8 Shakua
9 Balipara
10 Motbari
11 Mukhupur
12 Amirabari
10. Netrokona 18 Netrokona Sadar 1 Thakurakona
2 Dahkin Bishiura
, 3 Amtola
4 Laxmigonj
5 Kailata
6 Chllisha

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Project Director

Optical Fiber Cable Network Development in 1000 Union Parishad.

Detail Optical Fiber Cable Route Diagram at Upazila to Upazila to

Invitation for Tender No: TUOP/GM/OFC Route Diagram/10/2013-14/2

Section 2. Tender Data Sheet .......................................................................... 12

Section 3. General Conditions of Contract................................................ 16

Section 4. Particular Conditions of Contract ............................................ 26

Section 6. Schedule of Works including Technical Specifications ......... 31

Invitation for Tenders

1 Ministry/Division Ministry of Post & Telecommunications

INFORMATION FOR TENDERER

26 Lot No Identification of Lot Location Tender Completion

PROCURING ENTITY DETAILS

(Md. Kabir Hossain Bhuiyan)

1.2 The successful Tenderer will be required to complete the Works

1.3 Throughout this Tender Document:

2.3 Payments by the development partner, if so indicated in the TDS,

3.3 Should any corrupt, fraudulent, collusive or coercive practice of any

4. Eligible 4.1 Tenderers of the categories specified in the TDSare eligible to

4.3 For Restricted Tendering method, Tenderers shall provide

13. Tender: 13.1 Alternative tenders shall not be considered.

14. Tender: 14.1 All prices shall be quoted in Bangladesh Taka.

14.4 The price to be quoted in the Tender Submission Sheet shall be

15.3 In exceptional circumstances, prior to the expiration of the Tender

16.3 Any interlineations, erasures, or overwriting shall be valid only if

17.2 The inner and outer envelopes shall:

18.2 Tenders may be hand delivered, posted by registered mail or sent

E. Tender Opening and Evaluation

21.2 The name of the Tenderer, Tender modifications, substitutions or

24.2 Any effort by a Tenderer to influence the Employer in its decisions

25. Tender: 25.1 The Employer’s determination of a Tender’s responsiveness is to

25.2 A substantially responsive Tender is one that conforms in all

25.4 There shall be no requirement as to the minimum number of

(b) where there is a discrepancy between the amounts in figures

31.2 Until a formal contract is prepared and executed, the Notification of

32.2 The proceeds of the performance security shall be payable to the

33.2 Within twenty-one (21) days of receipt of the Contract Agreement,

34.2 The complaint shall firstly be processed through an administrative

ITT Amendment of, and Supplements to, Clauses in the Instructions to

ITT 2.1 The source of public funds is-GOB.

ITT 2.3 The name of the Development Partner is -none

ITT 4.1 Open Tendering method

(a) Annual Turnover:

(c) Liquid Assets:

a) As sample, a complete output for one Union to relevant Upazila

ITT 15.1 The Tender validity period shall be 60(sixty)days.

E. Tender Opening and Evaluation

3. Corrupt, 3.1 The Government requires that Employers, as well as Contractors

4.2 The Contract shall be governed by and interpreted in accordance with

9. Documents, 91. The Contractor shall furnish to the Engineerall informationand

13. Performance If so specified in the Notification of Award, a Performance Security

(c) the Contractor has delayed the completion of the Works by

17.4 Notwithstanding the above, the Employer may terminate the

17.5 If the Contract is terminated, the Contractor is to stop work

19.3 The Arbitration shall be conducted in accordance with the

Clause Amendments of, and Supplements to, Clauses in the General

GCC 1.1(j) The Engineer is the Project Director.

GCC 1.1(l) The Site is located at- as attached in Annex-1.

GCC 7.1 The addresses for Communications shall be:

GCC 15.1 The Defects Liability Period shall be 7(seven) days.

W-1 Tender Submission Sheet

W-2 Tenderer Information Sheet

W-3 Bank Guarantee for Tender Security