As a child-focused organization, Save the Children in Myanmar

seeks to protect all children we are in contact with".

VACANCY ANNOUNCEMENT
JOB PROFILE

Job Title: Administrative Assistant (Visa/Travel)

Grade: 5
Reports to: Administrative Officer (Visa/Travel)
Line Management Responsibility: None
Budget Responsibility: None
Child Protection Level: 1 (The responsibilities of the post do not require to work directly
with children or young people)

Job Purpose:
To assist the Administration Officer (Visa/Travel) in overall management of visa, travel and residential
issues of international staff for effective and efficient administration.

Key Accountabilities:
Administration
 Monitor and ensure adherence to administrative policies and procedures
 Prepare Travel Approval Requests for Int'l staff, submit to Department of Social Welfare
 Follow up Travel Approval Requests and information and copies to related programmes
 Update Travel Tracker in the Server and List of Travel on the office bulletin board
 Assist in Visa Related process
 Deal with Government Offices relating to Visa and Travel (Immigration, DSW, MOH)
 Update Visa Tracker in the Server
 Reservation/Confirmation of Hotels for international staff and visitors
 Process for rental of Residence Apartments and their Contracts and payments
 Reservation of Air ticket (Local/Oversea) as required
 Deal with DHL and Shipping Agencies for excess baggage for int'l staff
 Liaise with hotels for workshops and Trainings
 Prepare payment requests for the above

Equipment/Facilities Maintenance

Other

 Prepare Weekly Cash Forecast to be submitted to Finance Department

 Type in Myanmar office letters
 Other tasks as requested

Person specifications:

 Bachelor's degree in relevant/specific field

 Three years professional working experience, in development sector preferred
 Professional working experience with international organizations preferable
 Proven team working ability

November 2010
  Experience in staff management and supervision
 Strong communications skills, including English language ability
 Commitment to and understandings of Save the Children’s aims, values and principles
 Computer proficiency in word processing and spreadsheets

Child Protection

This position has Child Protection level 1 which indicates that the responsibilities of the post do not
require working directly with children or young people.

Note: Candidates are also requested to mention in the applications if there is, blood/marriage
relationships with the existing Save the Children employees.

Interested and qualified candidates are to send a Cover Letter and Curriculum Vitae to the Human
Resources Department or by email to recruitment.ygnhr@ gmail.com (or)
'kkhtay@savechildren.org.mm' (or) mhhaung@ savechildren.org.mm (or) no later than 5 p.m.,
Wednesday, 24 November 2010.

Save the Children

Wizaya Plaza
226 U Wisara Road,
Bahan Township
Yangon, Myanmar

Phone: 375 739, 375 747, 375 791, 375 796, 375 801, 513 257, 537 387, 536 732,
Fax: 95 1 – 513 187

Note: Only short-listed candidates will be contacted

November 2010