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Philippine Associated Smelting and Refining Corporation (PASAR), is a corporation duly organized
and existing under and by virtue of the laws of the Republic of the Philippines, with principal address at
LIDE, Isabel, Leyte.
Whereas, PASAR is engaged in the process of smelting and refining copper and in the normal course of
its operation needs a firm engaged in the electrical works which it intends to procure from the best qualified
services provider.
Now therefore, for and in consideration of the foregoing premises and the terms and conditions set forth,
hereby invite your company to submit your proposal according to the following:
Definitions
Bidder – shall mean the company or organization invited to bid for the Various Electrical works contract
Contractor – shall mean the company or organization to which the contract has been awarded to
DOLE – shall mean the Department of Labor and Employment of the Republic of the Philippines
Equipment – shall mean any one or more of the PASAR equipment to be removed or installed for the
project
JSA – shall mean Job Safety Analysis policies, forms and procedures
PPE – shall mean Personal Protective Equipment
REE – Registered Electrical Engineer
PTA – shall mean Plant Turn Around or maintenance shutdown activity expected to be between April up
to May 2019
Site – shall mean the PASAR plant in Isabel, Leyte
The scope of work of the contractor shall include the supply of all labor, tools and equipment (unless
specifically stated as PASAR supply), heavy equipment (unless specifically stated as PASAR supply),
consumables (unless specifically stated as PASAR supply), supervision, safety paraphernalia, machinery and
all other activities necessary for and/or incidental to complete the Various Electrical works at Primary Smelter
plant at PASAR Plant site, LIDE, Isabel, Leyte. All in accordance with the Scope of Work, Instruction to
Bidders, General and Special Conditions, Technical Specifications and PASAR drawings.
Drawings and specifications are considered to be complementary with each other; hence, Works called for by
one and not by the other shall be understood to be called for by both.
The Work shall include, but not necessarily be limited to, the following:
1.1. Site verification and data gathering: It shall be the full responsibility of the Contractor to check the
accuracy of the data furnished to him by PASAR. Drawings and data furnished are meant to be verified
at site.
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1.15.3. List of tools, materials and equipment with corresponding quantity to be used in execution
of this project.
1.15.4. List of technical personnel together with their resume’ and the number of craftsmen that
will be involved in this project. PASAR at its discretion may opt to conduct inspection of the
Contractor’s place or shop to verify or evaluate Contractor’s capability to execute, manage
and complete the project.
1.15.5. List of similar projects undertaken in the past with brief description on the scope of each
project, name of client and all other pertinent information that would aid PASAR in the
evaluation of bids.
1.15.6. Additive and deductive cost for Change order purposes.
1.15.7. Detailed Project Gantt Chart with thirty-five (35) days duration including cool down and
seven (7) days heat-up.
1.15.8. Quality Action Plan and ITP during execution works.
Note: **
This shall be additive to Contractor contract in pre-agreed cost.
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1.7.2.c. Pull-out existing power supply cable
1.7.2.d. Cable pulling of new power supply cable
1.7.2.e. Servicing of motor assembly
i. De-rusting and repainting
ii. Conduct insulation and winding resistance test and submit report to PASAR
designated Project Manager
1.7.2.f. Replacement of flexible hose
1.7.2.g. Replacement of damage conduit pipes and paint it with anti-corrosion paints **
1.7.2.h. Re-connect supply cable to motor terminal box
i. Install terminal lugs with jacket
1.7.2.i. Conduct testing on the equipment
1.7.2.j. Housekeeping before leaving the area
Note: **
This shall be additive to Contractor contract in pre-agreed cost.
1.7. 3. Housekeeping
1.7.10.a. Contractor must ensure to maintain cleanliness and orderliness of working area
during and after the whole project duration.
1.7.10.b. Fabrication scraps and non-useable items must be segregated properly and
orderly for disposal. These shall be transported to PASAR’s designated scrap area with
1 km from the work site.
1.7.10.c. All Contractor’s equipment must be stored in locked containers when not in use.
This particularly applies to certified equipment and shall be considered a safety issue.
1.7. 4. Others;
1.7.11.a. Removal and dismantling of all scaffoldings. (PASAR Scope)
1.7.11.b. Restoration of damaged railings, toe boards, piping, and steel floorings as per
actual condition. **
Note: **
This shall be additive to Contractor contract in pre-agreed cost.
1.9. Contractor to conduct equipment functional test to all abovementioned equipment with PASAR as
witness.
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1.10.4. PPE’S of the workers
1.10.5. Safety Plan and Working Plan/Work Methods before starting the activity.
1.10.6. Quality Action Plan and ITP during execution of works.
1.10.7. Table of Organization with Names and contact numbers of the key personnel.
1.10.8. Contractor shall submit final report both hard and soft copy (content shall be discussed).
1.11. PASAR to provide location of contractor’s temporary facility (i.e. office van, tool room, etc.).
1.13. Contractor to do all other works necessary or incidental in order to complete the Project safely, on
time, and in good quality.
1.15. Safety
1.15.1. During the works on PASAR site all works shall be conducted in a safe and efficient
manner.
1.15.2. All works shall be discussed by the Contractor within their own work teams and shall be
duly recorded. These records shall be in the form of Work Method Statements, Inspection
Test Plans, and JSA’s
1.15.3. Coordination with other contractors on site shall be done through the PASAR Supervisor
in the first instance.
1.15.4. Lock Out and Tag Out equipment shall be supplied by the Contractor wherever applicable.
1.15.5. PASAR Safety Officers shall do random audits on the safe work practices of the Contractor.
The cooperation of the Contractor with PASAR Safety Officers is of paramount importance
and any uncertainty of actions required MUST be referred to the PASAR Supervisor
immediately. There shall be no compromise on safety.
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1.17.a. Contractor must ensure that all works done must be of good engineering practice and
industry-grade workmanship standard.
1.17.b. PASAR Team as well will actively participate in Visual inspection on site installed items.
1.17.c. Contractor’s QC Engineer must prepare drawings, specifications and inspection plans for
all the works nominated in this document to be reviewed and approved by PASAR
designated Project Manager.
1.17.d. Contractor’s QC Engineer shall also capture and document all the site adjustments and
revisions implemented and will submit as-built drawings to PASAR after completion of the
Project.
1.17.e. Contractor’s QC Engineer shall also internally inspect workmanship quality before
requesting PASAR to inspect and accept the works done.
1.17.f. Contractor’s QC Engineer must record and document all inspection and acceptance on
all works and submit these documentations to PASAR after completion of the Project.
1.17.g. Contractor shall consolidate all documentations and attach these to a Certificate of Project
Completion and Acceptance to be duly signed by PASAR designated Project in-charge
and Superintendent at the end of Project turn-over.
The following equipment and supplies are required to be supplied by the Contractor to its personnel and
available at the plant site at any time:
White cotton cloves are strictly not allowed to be used as standard working gloves inside the Site.
Contractor shall ensure that other PPE’s required to do the Work within the agreed safety standards
shall be supplied to its personnel at all times.
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The Contractor shall guarantee that all PPE used by their personnel while on duty shall be in good
and safe working condition. If any deficiency shall be found by PASAR, PASAR shall have the right
to impose the necessary penalties to the Contractor as well as supply the necessary replacement
PPE to the affected Contractor’s personnel and to be charged to Contractor’s account at acquisition
cost plus 30%.
The Contractor shall provide their own transport equipment to safely ferry on a daily basis their
personnel from outside LIDE and up to PASAR’s Gate and vice versa.
The Contractor shall guarantee that such services will be safe and efficient for its personnel.
The Contractor shall provide their own container van office which shall also serve as their
personnel’s rest room. The Contractor shall be allowed to station a maximum of 2 units inside the
Site, the location of which shall have prior approval by PASAR. PASAR shall provide the proper
electrical connection at a switchboard local to the position of such container van offices. The
Contractor will supply and connect power where required from the switchboard.
All supplies and equipment for the office shall be borne by the Contractor.
The Contractor’s personnel are expected to report to their designated work stations according to their
assigned or agreed work shifts. Working time and conditions are as follows:
3.1. During mobilization, demobilization and Pre Outage Works the hours of work are from daylight to
dark.
3.2. Whenever necessary the Contractor may be required to render overtime whenever necessary by
PASAR but shall not work for more than 12 hours in any 24-hour period.
3.3. PASAR reserves the right to change shift schedule assignments whenever necessary with due notice
to the Contractor and the Contractor is obligated to serve the change in requirement accordingly.
The work shall commence immediately after Notice to Proceed and expected to be completed by end of
May 2019.
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g. Structural Materials, such as plates, structural steels, and bolts if needed
h. Consumables, such as welding rods, compressed gas oxygen and acetylene, electrical
tapes, teflons, grinding disc, cutting disc, U-bolt, flexible connector, conduit pipe, cap
brush, waste rag, angle bar, cable tray, lamp, terminal lugs, cable tie
i. Painting Materials such as paint brush, paint, thinner
j. Mobile crane
k. Forklifts (3 tonners and 6 tonner)
l. Stake truck
m. Dump truck
n. Pay loader
a. All necessary lubricant and greases for the proper operation of Contractor’s Equipment.
b. All necessary spare parts for the proper operation of Contractor’s Equipment
c. All necessary Worker’s insurance for its personnel
d. The contractor has to supply all pneumatic and electric tools, welding machines, air
compressors, generators, buckets, and other necessary equipment incidental to complete
the project safely and in good quality.
e. All tools, equipment and machinery not specified in 5.1 or in any part of
this document as explicitly stated to be supplied by PASAR.
f. All other materials and consumables not listed as PASAR supplied, necessary and/or
incidental to complete the project as per scope of work and drawings.
The Lifting Contractor shall secure updated licenses, clearances, and certifications and shall be duly
registered and of good standing from:
6.1 BIR
6.2 PhilHealth
6.3 DOLE
6.4 PAGIBIG
6.5 SSS
6.6 Employees Compensation
6.6 Local city or municipal business licenses
Section 7: Insurance
7.1 Without limiting Contractor’s liabilities, the Contractor shall at its own expense take out a contract Works
insurance on all Works against all risks including force majeure for any loss or injury which may occur to
the employees or agents of the Contractor and its subcontractors, including employees of the PASAR, and
damages to the heavy mobile equipment or any property on the Site, arising out of the execution of the
contract in the amount of 6 Million Pesos (Php 6,000,000) per year.
7.2 Such insurance shall be acquired from an acceptable insurer from PASAR’s list of accredited insurance
companies and at terms approved by PASAR. The Contractor shall submit to PASAR or its representative
within five (5) working days from the execution of this Contract the policy or policies of insurance and the
receipts for payment of the current premiums. If the Contractor fails to effect and keep in force any
insurance required in this Contract or to provide satisfactory evidence of the policies and receipts for the
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premiums, the PASAR may, without prejudice to any other right or remedy, obtain and effect such insurance
and pay the premiums due and such payments shall be recoverable from any monies due to or to become
due to Contractor.
7.3 To the extent permitted by law, all policies of insurance shall conform to the conditions set forth
below:
a. All policies shall provide for the automatic reinstatement of limits in the event of loss or damage,
with no interruption of limits of coverage following loss or damage;
b. All policies shall name PASAR as beneficiary and shall contain a waiver of any insurer’s right of
subrogation against the PASAR, its employees and representatives;
c. All policies shall include a provision that such insurance is primary insurance with respect to the
interests of the PASAR and that any other insurance maintained by the PASAR is excess and not
contributory insurance with the insurance required under this Contract;
d. Each policy shall provide that it shall not be canceled without at least 10 working days’ prior written
notice to the PASAR and Contractor; and
e. Each policy shall provide that no alteration or amendment (including any reduction in its limit of
liability) or endorsement shall be made to its provisions without prior written notice and written
approval of the PASAR and Contractor.
The Contractor shall provide all information and assistance to, and cooperate with, the PASAR when the
latter files any claim under any insurance policy. The PASAR shall be the recipient of all claims under
any insurance policy.
8.1 Advance Payment Bond. Any requests by the Contractor for Advance Payment shall require an
equivalent guarantee bond. The Contractor shall submit an Advance Payment Bond issued by a bonding
firm acceptable to PASAR, in an amount equal to the requested advance payment from the agreed Contract
Price. The bond shall be callable on demand if Contractor is in breach of its obligation(s) under the contract.
8.2 Performance Bond. Contractor shall, upon the execution of the contract, submit a Performance Bond
issued by a bonding firm acceptable to PASAR, in an amount equal to twenty percent (20%) of the Contract
Price to:
8.2.1. guarantee the timely, true, complete and faithful performance by Contractor of all its
covenants hereunder;
8.2.2. be liable for instances of non-compliance of PASAR 's safety requirements; and,
8.2.3. Answer for any liquidated damages that may be due to PASAR from the Contractor. If said
covenants are timely, truly, completely and faithfully performed in accordance with the
stipulations hereunder, then, said bond shall be released; otherwise, it shall continue to
remain in full force and effect. Contractor hereby agrees to keep the bond in full force and
effect until the conclusion of the project and the issuance of a Final Certificate of
Acceptance by PASAR. The Contractor must ensure the policy issued by the Bondsmen
or Insurer, must cover the three (3) purposes mentioned, otherwise the PASAR shall
secure the bond and charge the cost of the same to the account of the Contractor.
8.3 Guarantee Bond. The Contractor warrants the Services and its resulting output against all defects due
to faulty design and poor workmanship for one (1) year from the issuance of the Final Certificate of
Acceptance. Contractor shall deliver to PASAR as a pre-condition to the issuance of the Final Certificate of
Acceptance of the Works, a Guarantee Bond in favor of the PASAR in the sum equivalent to ten percent
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(10%) of the Contract Price to be issued by a surety or bonding PASAR acceptable to PASAR effective for
the entire duration of the one-year defects liability period. After receipt of the Guarantee Bond, the ten
percent (10%) retention shall be released to the Contractor within ten (10) working days from receipt of the
complete and appropriate documents by the PASAR.
Any defects discovered shall be immediately remedied and made good by the Contractor at its own expense
upon notification in writing by PASAR. In the event the defect will cause undue disruption of Plant
operations, PASAR shall immediately perform corrective measures or repair works even without first
notifying the Contractor and Contractor shall reimburse PASAR for all its costs and expenses to complete
such repairs or corrective measures. Such actual costs and expenses incurred by PASAR, including
opportunity losses, may be charged against the 10% retention if there is still any or the Guarantee Bond.
In any case, failure of Contractor to make good any defect in the Services within said defect liability period
will entitle PASAR to draw on the Guarantee Bond, without prejudice to any other right or remedy of the
PASAR against Contractor.
Liquidated damages of 1/10 of the 1 percent (1%) of total contract price shall be imposed per completed
day of delay for reasons solely attributable to the Contractor but not exceeding ten percent (10%) of the
Contract Price.
Contractor further agrees that any and all such sums of liquidated damages shall be deducted from the
outstanding payment due. To be entitled to such liquidated damages, PASAR need not show proof of any
actual damage suffered by it due to said delay. In the event the remaining unpaid balance of the Contract
Price would not be sufficient to pay for the entire amount of the liquidated damages, the PASAR shall also
draw from the Contractor’s Bonds as provided for in Section 8.2.
The Contractor shall, at its own cost, be responsible whenever necessary for the board and lodging of its
personnel working at the Site.
The Contractor shall forward their bids for the unit rates and in the form as stipulated Annex 1 and based
on the available drawings and standards as listed in Annex 2 and Annex 3.
11.1. It is understood that the prices and rates in Bidder’s proposals are exclusive of the 12% VAT by which
the PASAR is subject to zero-rated VAT as a PEZA-registered, export-oriented enterprise. PASAR
also undertakes to submit proof to Contractor that it is VAT zero-rated on its local purchases of goods
and services.
11.2. It is expressly understood and agreed that the bid contract price already covers and includes notarial
fees and any and all other taxes, fees, charges, licenses and equipment which shall be for the sole
account of the Lifting Contractor.
11.3. PASAR shall have exclusive right to evaluate and accept the bids as it sees fit. It also reserves the
exclusive right to reject bids which it deems not according to its requirements.
11.4. Other Document Requirements
11.4.a. Company profile showcasing capabilities in the fields of engineering and construction.
11.4.b. Profile of Tender Project Manager with accomplishments and other related completed
projects.
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11.4.c. Project Table of Organization showing the names and designation of all personnel
assigned by the Contractor to work in this particular project.
11.4.d. Previously completed contracts of similar nature, client details and contacts.
Bidders shall submit their detailed proposals in sealed envelopes with all necessary
documentation no later than 5:00 pm of December 25, 2018 to:
Prior to submission of proposals, all bidders are required to agree to and sign PASAR’s Confidentiality
Agreement which shall be provided for separately. Non-agreement shall automatically disqualify their
proposal from further consideration.
The Contractor shall, for its own account, pay all taxes, dues, fees, and other imposition that shall become
due by reason of, or arising from, the prosecution of the contract. However, in accordance with existing
laws and regulations, the PASAR shall withhold 2% expanded withholding tax (EWT) from all amounts
payable to the Contractor, which is the applicable rate required to be withheld from income payments to
contractors. Such withheld amount shall be remitted by the PASAR to the proper authorities and PASAR
shall furnish the Contractor with Certificate of Creditable Tax Withheld at Source (BIR Form No. 2307)
within 20 working days from the end of the quarter(s) of payment(s) indicating the amount of taxes withheld
and subsequently remitted to the Bureau of Internal Revenue (BIR). The Contractor shall issue a BIR-
registered official receipt upon receipt of the payment from the PASAR.
________________________
Print Name & affix signature
________________________
Position
___________________
Company Name
__________
Date
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ANNEX 1
I. MOBILIZATION/DEMOBILIZATION ___________________
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PROJECT: Various Electrical Work at Primary Smelter Plant
SUBJECT: Form for Additive/ Deductive unit cost
____________________________________________________________________________________
COST COST _
a) Electrician
b) Helper
c) Welder
NOTE:
The above additive/ deductive unit costs shall be INCLUSIVE of the cost of materials (except PASAR
supplied materials), labor, tools, equipment, consumables, supervision, contingencies and all other
incidental costs including profit and taxes.
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ANNEX 2
List of Specification and Standards
The following specifications are to be followed unless specifically altered by PASAR Team Leader.
Ins
Vo
Pow ul
Equipment EQUIPMENT lta Freq. Curre Pol Speed DOL/ COOLING
er Speed Cl Mount Frame
Tag DESCRIPTION ge (Hz) nt (A) es Reducer VFD METHOD
(kW) as
(V)
s
NOT A
COOLING GEARE SHAFT
PU- 44 477/9 DO
W201A/B
WATER 150
0
60 238 4 1787 F Foot
T
D COUPLED
PUMP L
MOTO FAN
R
ANNEX 3
List of Reference Drawings
ANNEX 4
Site Images
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