Sta. Maria East Is Contingeny Planning 2019 2020

Annex 2.
1: Contingency
Version: 2 Plan Template for School
Date: 27 August 2019
TEMPLATE 1: BASELINE DATA ON INFRASTRUCTURE AND NON-INFRASTRUCTURE
School Name: Sta. Maria East Integrated School
School ID: 500623
INFRASTRUCTURE NON-INFRASTRUCTURE
No. of Classrooms
No. of Furniture
No. of DepEd
Type of Building Current Status of No. of No. of Learning
Year Constructed Source of Funding Computerization
Building Blackboards Resources
Package (DCP)
Desk/
Instructional rooms Non-instructional Teacher’s
Arm Chair Tables & Chair Teacher’s Table
(Acad/Non-acad) rooms Chair
Chair
DepEd Standard 2012 Donations Complete 4 4 139 4 4

Primicias Building 2017-2018 Donations Complete 6 6 207 6 6
Primicias Building 2018-2019 Donations Complete 36 2 36 1068 36 36
Don Filomino
1998 Donations Complete 8 2 8 306 8 8
Building
Gabaldon Building 2016 Donations Complete 4

District Office 1990 Donations Complete 4
TOTAL
Prepared by: Noted by:

JUSTINE GEROME M. JULATON
Property Custodian School Head
Instructions:
This template should be filled-out by the Property Custodian.
Type of Building - include all types of builing like Marcos Type, Bagong Lipunan School Building (BLSB), Gabaldon, JICA Building, PPP Building, etc.
Year Constructed - specific year when the building was constructed
Source of Funding - includes all sources of funds (e.g. DepEd, LGU, Private Donors, others - specify)
Current Status of building - includes dilapidated, for repair, for demolition, etc.
1
Annex 2.1: Contingency Plan Template for School Version: 2
TEMPLATE 2A: BASELINE DATA ON LEARNERS
School Name: STA. MARIA EAST INTEGRATED SCHOOL
School ID: 500623
Number of Learners
(As of November 26, 2019 )
Grade Level Number of Learner with Disability

Male Female Total
Others
Visually Hearing Learnng Intellectual
(Please
Impaired Impaired Disability Disability
specify)
Elementary 363 316 679 0 0 0 0
Secondary 507 429 936 0 0 0 0
Senior High
153 142 295 0
School
0 0 0
GRAND
TOTAL 1023 887 1910 0 0 0 0 0
JUSTINE GEROME M. JULATON EDGARDO A. DAQUER

SDRRM Coordinator Principal III
Instructions:
This should be accomplished by the SDRRM Coordinator with the School Head.
Number of Leaners - It should be based on the current enrollment of the school of the current year.
Number of learner with disability - Add more column depending on the data of disability of the school.
TEMPLATE 2B: BASELINE DATA ON PERSONNEL
School ID: 500623
Number of Learners
(As of November 26, 2019 )
Teaching Personnel N
No. of Person with Disability

Male Female Total Male Female
Others Others
Visually Hearing
(Please (Please
Impaired Impaired
specify) specify)
4 23 28 5 2
4 28 32
4 7 13

SDRRM Coordinator Principal III
Instructions:
This should be accomplished by the SDRRM Coordinator with the School Head.
Number of Personnel - It should be based on the current enrollment of the school of the current year.
Number of person with disability - Add more column depending on the data of disability of the school.
Non-Teaching Personnel
No. of Person with Disability

Total
Visually Hearing Others Others
Impaired Impaired (Please specify) (Please specify)
7
TEMPLATE 3: HISTORICAL DATA ON DISASTERS

School ID: 500623
EFFECTS ON:
AFFECTED POPULATION
INFRASTRUCTURE NON-INFRASTRUCTURE
Incident Name
Date of No. of Non- No. of Damaged Estimated Total
Type of Incident No. of Instructional No. of Damaged No. of Damaged Other effects/damages
Occurence Instructional No. WASH Facilities DepEd Cost of Damage
No. of Learners No. of Personnel Classrooms School Learning
Classrooms Computerization
Furniture Resources
Project (DCP)
Minor Major Totally Minor Major Totally Minor Major Totally
Typhoon Ompong Flood July 5,2018 96 3 0 3 0 0 0 0 0 0 0 0 0 0 20,000
Remarks: Data is based on historical RADaR reports and other official documents

Teacher I Principal III
Instructions:
This template should be accomplished by the SDRRM Team and School Head.
Incident Name - specific name of the hazard or disaster (e.g. TY Ompong, TD Ineng, Magnitude 6.5 Earthquake in San Julian, Eastern Samar).
Type of Incident - choose among the following: Tropical Cyclone, Armed Conflict, Fire, Landslides, Earthquake, Volcano Eruption, Others (please specify).
Date of Occurrence - specific date when the incident happen.
Affected Population - based on the existing or historical record of the school visa via the date of occurrence of the incident.
Infrastructure ad Non Infrastructure - quantity of damage per incident.
Instructional classrooms - includes all academic rooms used by the learners.
Non-instructional classrooms - includes all non-academic rooms like Canteen, Library, Faculty Room, etc.
DCP - it should be per computer set (if possible).
Estimated Total Cost of Damage - based on the existing and historical record of the school.
7
TEMPLATE 4: CAPACITIES AND VULNERABILITIES
School Name:___________________
School ID:______________________
Key Areas for

Details Capacities Gaps
Preparedness
Risk Understanding 1. Understanding of Hazards and its
characteristics
Basic DRRM Training N/A
2. Conduct of Risk Assessment
a hazard and risk assessment
DO 23 (Student Lead), safety
and security survey BE None safety compliant
(Brigada Eskwela structures and equipment
3. Planning and undertaking actions based on Repair the asses hazard and
risk assessment results risk lack of equipment
Contingency Plan and 1. Contingency Plan Formulate CP Planning , Load schedule committee
Dissemination Focal Person, Upgrade CP members
2. IEC
Discuss CP in T & E Meeting
PTA assembly, classroom
student orientation N/A
Communication 1. Understanding of advisory including warning posted on walls and misconception and misleading
signals classroom infos
1
Communication
Key Areas for Date: 27 August 2019
Preparedness
2. Understanding and implementation of DO 21
Orienbtation of personnel of
s.2015 DO 21, adoption and
formulation of school base
protocols and management scope of limitations
3. Equipment all hazard approach on procurement, procedures,
equipment acquisition budget allocation
Coordination 1. Division Office
monitoring and evaluation
2. P/M/CDRRMC coordination meeting, table
top discussion unfavorable schedules
3. LGUs coordination meeting, table
top discussion, drills inactive participation
4. Partners
coordination, meeting, drills schedule
5. DepEd CO
training and seminars
Monitoring 1. Monitoring of
preparedness/contingency quarterly council meeting,
plan of school review and updates schedule
2. Monitoring of hazard
situation, including
communicating with
school officials, district/division office and LGU
absence/poor communication
FB. Cellphone etc.. signal, power outage
2
Preparedness
3. Monitoring RADaR
completion, validation and
submission to Central sms reporting and radar report absence/poor communication
Office compliance signal, power outage
4. Monitoring of availability of learning
implementation of support materials (books, teachers
for learning continuity and learner's kit) shortage in supply
3
Preparedness
5. Tracking of Learners and personnel any that is conducive in your
area if vehicle is in use
6. Transportation any that is conducive in your
area if vehicle is in use
Convergence 1. Interface among offices within the school SDRRM learn activation
including support services absence of focal persons
team memebers (if affected)
2. Existence of DRRM Team absence of personnel low turn
clear cut roles and out of particiption (IF
responsibilty among members AFFECTED)
3. Command System shortage of availbale
Establish (IOC) information communication equipment,
Operation Corner overwhelming victims
4. Twinning with other divisions nearby
Support for Learning 1. Implement and monitor Temporary Learning for partial number of displaced
Continuity Spaces (TLS) children availability of supplies
2. Buffer stocks for learning materials availability of learning
materials (books, teachers
and learner's kit) anticipation
3. Alternative Delivery Modes
4. Psychosocial Support
trained teachers absence of trained personnel
5. Emergency School Feeding partial initial affected children budget and monitoring
6. Learner's Kits
availability in every classroom non compliance
4
Preparedness
availabilty in every learning
7. Teacher's Kits corner non compliance
8. Hygiene kits availabilty in every classroom
and canteen non compliance
9. Provision of Water Sanitation and Hygiene availabilty in every classroom
services and canteen non compliance
10. Updated disaggregated data on learners and
master list of students in school and alternative availabilty in every classroom
learning schools (ALS) and canteen non compliance
11. Clean up drives
all students non compliance
12. Signed memorandum of agreement (MOA)
with private enterprises for emergency purchase
availabilty in the MOOE budget and monitoring

Support for Schools 1. Signed memorandum of agreement (MOA)
used as Evacuation between LGU and school on the use of schools
Centers as evacuation center including the roles and
responsibilities of both institutions;
availability of the school limited numbers of evacuees
2. Repair, maintenance and replacement of
schools identified as evacuation center by the
LGU availability of the local budget budget and monitoring
5
used as Evacuation
Centers

Preparedness
3. Resumption Strategies including assessment proper communication with
of readiness of the schools Evacuation Plan the LGU
4. Establish functional referral pathways to
respond to child protection concerns using the
existing PNP and DSWD operational guidelines
availability of the local budget budget and monitoring
8. Feedback mechanism to report gaps in the
delivery of services, grievances and other needs
to improve education interventions
for partial number of evacuees anticipation
9. Twinning of schools for teacher-volunteers for
deployment in the affected schools that need availability of the teacher-
additional volunteers volunteers non-compliance
10. LGUs preposition additional Temporary
Learning Spaces (TLS)
Drills 1. Regular conduct of drills budget, panic effect and
quarterly multi hazard exhaustion
2. Existence of protocols – command system,
evacuation route, safe place, family reunification FULL implementation of
in placed, practiced drill parents
3. Coordination with and participation of
parents, relevant agencies and partners during moderate poor attendance of
drills PTA assembly parents
Fund Sources ABSENCE OF ISSUANCE
RE ALLOCATION OF FRRM
MOOE, LOCAL FUNDS budger
6
Preparedness
Prepared by: Noted by

Instructions:
This template should be accomplished by SDRRM Team with the School Head.
Each item should include brief explanation of the school current activities or programs.
Capacities - include the strengths, attributes and resources available within school to manage and reduce disaster risks and streng
Gaps - challenges and/or problems incounter by the school that affects the capacity to respond during emergencies.
Vulnerabilities - it can be determined by physical, social, economic and environmental factors or processes which increase the susc
7
Vulnerabilities
continue IEC (Information

Education and Communication
continue program, review of

results
MOA with personnels who have
cars (vehicle)
use, review, updates
integration of DRRM
Post IEC materials in strategic
area of school
8
Vulnerabilities
involve other school clubs,

school organizations, quarterly
conduct
allocate budget SH (School
Head) should prioritize
strict monitoring and evaluation
of the program
build working relationship,
conduct regular meeting
conduct multi hazar drills,

continous training
update/upgrade for means of

commmunication system
9
Vulnerabilities
promt sending reports
include purchase, stockfiling of

essentials
10
Vulnerabilities

cars (vehicle)
cars (vehicle)
personnel and students
empowerment (trainings learn
building)
personnel and students
empowerment (trainings learn
building)
acquire relevant equipment

Logistics
stockfile TLS materials and

supplies
regularly inventory and

supplemental purchase
train more personnel for PFA

clear cutpolicies on
implementation
provisions include in students
11
Vulnerabilities
provisions include in school

office

office

office
implementation
implementation
12
Vulnerabilities
implementation
implementation
regularly inventory and

supplemental purchase
encourage to volunteer
explore worst case scenarios
review as needed
encourage to participate make

activities interesting
workout/approval of specific
fund allocation intended for
drrm programs and activities
13
Vulnerabilities
ce disaster risks and strengthen resilience.

emergencies.
es which increase the susceptibility of an individual, a community, assets or systems to the impacts of hazards.
14
Version: 2
Annex 2.1: Contingency Plan Template for School Date: 27 August 2019
TEMPLATE 5: HAZARD PRIORITIZATION

School ID: 500623
Probability Impact Average

Hazard Rank
Rate Remarks Rate Remarks (P+I)/2
the event may
occur only in
exceptional No damage to
Typhoon 1 cases 1 property 1+1/2 = 1 1

Instructions:
This template should be accomplished by the SDRRM Team with the School Head.
Hazard - List all the possible hazards that may affect your schools and divisions. (e.g. flood, tropical cyclone, armed conflict, fire, eart
Rate the probability using the below scale. Indicate the important details on hazard occurrence in the Remarks Column.
Version: 2
Rate the Impact column based on the possible scale below. Indicate important details in the Remarks column.
Average - calculate by adding probability and impact and divide by two.

Rank - rank the hazards with the highest average as 1, the second highest average as 2, and so on. The highest average will be the pr
Version: 2
med conflict, fire, earthquake, etc.)

Version: 2
average will be the priority for Contingency Planning.

Version: 2
Annex 2.1: Contingency Plan Template for School
TEMPLATE 6.1 : ANATOMY OF THE HAZARD

School ID: 500623
Hazard: Typhoon
Existing Mitigating
Root Causes Early Warning Signs Triggering Factors
Measures
Plant trees, avoid cutting

trees, avoid burning
Low pressure area PAGASA updates Global Warming fossil fuel

Instructions:
This tempalte should be accomplished by the SDRRM Team with the School Head.
Hazard - it should be the Rank No. 1 in the Template 5.
Version: 2
Root Causes - describe the root causes of hazard.
Early Warning Signs - describe the indicators to initiate action.
Triggering Factors - describe the factors that turn the hazard into a disaster or crisis.
Existing Mitigating Measures - describe the mitigating measures of the school to address the hazard.
Version: 2
e hazard.
Version: 2
TEMPLATE 6.2: CONFLICT ANALYSIS: STAKEHOLDER ANALYSIS – POSITIONS, INTERESTS, NEEDS

School ID: 500623
Actors Positions Interests Needs
Remarks: Fill-up only when the top priority hazard is armed conflict.

Version: 2
Instructions:
Actor - groups involved in the armed conflict (e.g. AFP/PNP, NPA, BIFF), which include groups which are secondary and tertiary play
conflict (i.e. not directly involved, but affected by the conflict like learners and school personnel)
Positions - what the actors say they want
Interests - what the actors really want
Needs - what the actors must have
Means of Influence/Power - sources of power and influence (e.g. resources like money, land, arms, networks, political power) that the
conflict to attain their positions, interests, and needs
Willingness to Negotiate - openness of the actor to talk, settle the conflict, and reach an agreement
Version: 2
Means of
Willingness to Negotiate
Influence/Power
Version: 2
are secondary and tertiary players in the
etworks, political power) that the actor has and uses in the
Version: 2
TEMPLATE 7: SCENARIO BUILDING

School ID: 500623
Hazard: Typhoon
SITUATION BAD WORSE
DESCRIPTION OF EVENT
Typhoon Ompong
IMPACT ON HUMAN LIVES
No. of Death/s 0
No. of Injury/ies 0
Percentage of Displacement/s 0
AFFECTED POPULATION
No. of Learners 96
No. of Teaching Personnel 3
No. of Non-teaching Personnel 0
EFFECTS ON
Learners classes suspended
Teachers creating new Ims
Educational Continuity Saturday class
Instructional Classrooms availability of the classrooms
Non-instructional Classrooms N/A
WaSH Facilities N/A
Perimeter Fence and Gate N/A
School Furniture N/A
Books and Instructional Resources N/A
DepEd Computerization Packages N/A
Power Lines N/A
Water Utilities N/A
Roads and Bridges N/A

Instructions:
Description of the Event - provide brief descirption of the hazard. (How it will occur?).
Version: 2
Impact on human lives - Based on the capacity of the school, the team should estimate
the number or percentage of the death, injury and displacements. It can also based
from the LGU Contingency Plan.
Affected population - Based on the current data or existing records of the school.
Effects on - Based on the capacity of the school, the team should provide brief
statements of the following items (answerable by what). It can also based from the
LGU Contingency Plan.
Version: 2
WORST
O A. DAQUER
How it will occur?).

Version: 2
team should estimate
nts. It can also based
s of the school.
provide brief
also based from the
Version: 2
TEMPLATE 8: RESOURCE INVENTORY AND NEEDS PROJECTION

School ID: 500623
Hazard: Typhoon
A. Human Resources
Projected Needs
(e.g. training needs)
Write N/A if not needed
Capacity No. of
Human Resources (certifications, skills, staff/persons
etc.) available No. of staff
Cost for
needing
Training
training
Internal
(e.g. GCs, Teachers, Staff, etc.)
DRRM Team Tranings and workshops 17 17 4,000.00
DRR CLUB 10 10 N/A
External Resources
(e.g. Partners, PNP, BFA etc.)
PNP skilled 8 4 N/A
BFP skilled 8 4 N/A
MDRRMO skilled 4 2 N/A
B. Equipment
Projected Needs
Equipment/Supplies Condition 1
(e.g. fire extinguishers, body board, (e.g.fully functional, Units available
Version: 2
Equipment/Supplies Condition
(e.g. fire extinguishers, body board, (e.g.fully functional, Units available
Units Needed Unit Cost
siren, comms radio) nearing expiry, etc.)
fire extinguisher Fully functional 10 14 1500

siren/ fire alarm Fully Functional 6 13 5000
ropes Fully Functional 2 10 400
flashlight Fully Functional 2 6 120
axe Fully Functional 1 5 310
crowbar Fully Functional 1 2 320
sand bucket Fully Functional 1 15 50
first aid kit Fully Functional 6 30 200
2
Version: 2
triangular bandage Fully Functional 1 15 80
C. Learning Resources
Available Needed
Grade Level Title Language Quantity Quantity

Instructions:
This template should be accomplished by SDRRM Team with the School Head based from the current records.
3
Version: 2
Possible sources
of funding
(MOOE, SEF,
Timeline
Local DRRM
Fund, Partners,
etc)
MOOE/ Local Fund As scheduled

MOOE/Local Fund As scheduled
Possible sources
of funding
4
(MOOE, SEF,
Timeline
Local DRRM
Version: 2
Possible sources
of funding
(MOOE, SEF,
Timeline
Local DRRM
Fund, Partners,
etc)
MOEE/local fund Year Round

MOEE/SEF Year Round
5
Version: 2

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Annex 2.

TEMPLATE 1: BASELINE DATA ON INFRASTRUCTURE AND NON-INFRASTRUCTURE

School Name: Sta. Maria East Integrated School

School ID: 500623

DepEd Standard 2012 Donations Complete 4 4 139 4 4

Primicias Building 2018-2019 Donations Complete 36 2 36 1068 36 36

Gabaldon Building 2016 Donations Complete 4

Prepared by: Noted by:

TEMPLATE 2A: BASELINE DATA ON LEARNERS

School Name: STA. MARIA EAST INTEGRATED SCHOOL

School ID: 500623

Grade Level Number of Learner with Disability

JUSTINE GEROME M. JULATON EDGARDO A. DAQUER

School Name: STA. MARIA EAST INTEGRATED SCHOOL

School ID: 500623

No. of Person with Disability

Prepared by: Noted by:

JUSTINE GEROME M. JULATON EDGARDO A. DAQUER

No. of Person with Disability

School Name: STA. MARIA EAST INTEGRATED SCHOOL

Prepared by: Noted by:

JUSTINE GEROME M. JULATON EDGARDO A. DAQUER

Key Areas for

availabilty in the MOOE budget and monitoring

Annex 2.1: Contingency Plan Template for School Version: 2

Prepared by: Noted by

JUSTINE GEROME M. JULATON EDGARDO A. DAQUER

continue IEC (Information

continue program, review of

use, review, updates

involve other school clubs,

conduct multi hazar drills,

update/upgrade for means of

promt sending reports

include purchase, stockfiling of

MOA with personnels who have

acquire relevant equipment

stockfile TLS materials and

regularly inventory and

train more personnel for PFA

provisions include in students

provisions include in school

provisions include in students

provisions include in students

provisions include in students

provisions include in school

regularly inventory and

explore worst case scenarios

encourage to participate make

ce disaster risks and strengthen resilience.

TEMPLATE 5: HAZARD PRIORITIZATION

School Name: Sta. Maria East Integrated School

Probability Impact Average

Prepared by: Noted by:

JUSTINE GEROME M. JULATON EDGARDO A. DAQUER

Average - calculate by adding probability and impact and divide by two.

med conflict, fire, earthquake, etc.)

average will be the priority for Contingency Planning.

TEMPLATE 6.1 : ANATOMY OF THE HAZARD

School Name: Sta. Maria East Integrated School

Plant trees, avoid cutting

Prepared by: Noted by

JUSTINE GEROME M. JULATON EDGARDO A. DAQUER