Escolar Documentos
Profissional Documentos
Cultura Documentos
INDEX
1
New General Ledgers (ECC 6 New Features ) 179
1. Customization 180
2. Document Splitting 188
Central Excise and Sales Tax 192
1. Central Excise Customization (Purchase) 195
2. Central Excise customization (Sales) 211
3. SD End user area 217
Financial Statement Version 228
Asset Accounting Area 237
Project Report 238
2
CONTROLLING (CO)
CO AREAS :
1. Cost Elements Accounting: To update Co records / sub modules cost elements are
required.
Eg: Vehicle wise running expenses / Petrol expenses, Repairs to that Vehicle,
Telephone wise expenses production order costs / Exhibition costs.
Production order:
Create production order as on internal order and capture the costs.
3
BASIC SETTINGS FOR CONTROLLING:
Maintain controlling area
Company Controlling
| |
Company code |
| |
Business area Cost Center
Scenario – 1
Company
|
Company code = Controlling Area
| |
Business area --- Cost Center
(a)Controlling area at company code level, b)Business area will be assigned in cost
centers.)
Scenario -2
(a )Controlling area at company (group) level no. of company codes will have one
controlling area, b) Business area will be assigned in cost centers.
1) When management wants to view number of company codes cost centers data at a
time – It is not possible in 1st Scenario – It is possible 2nd scenario.
In report it will ask only one controlling area and not multiple controlling area.
2) When management wants to view number of cost centers data of company code –
Directly it is possible in 1st scenario.
4
MAINTAIN CONTROLLING AREA:
If we go for 2nd scenario we can use any code for controlling area code.
Once we select 10 company code currency , currency field, Chart of Accounts filed and
Fiscal year variant filed will be updated automatically.
Press enter
Press enter once again to save in the request.
At the time of cost center creation – It will ask under which hierarchy we are creating the
cost centers.
In the report – when we give cost center Dept.A – It gives only Dept.A data. When we
give cost center Dept.B – It gives only Dept.B data.
When we give cost center hierarchy BILHIER – It gives all the cost centers data.
5
Double click on assignment of company codes folder
Select new entries button
Give the company code : BIL
Select save button or Ctrl+S
Press enter to save in your request
Double click on a activate components / control indicators folder
Select new entries button
Fiscal year :2007
Cost center : Select component active
Select active type check box
Order management select component active.
Select profit center accounting check box
Save
Ignore the warning message press enter
FI Document type Co
And no.ranges
SA COIN
| |
01 |
|
1-100000 1-00000
Manual posting F-02 Automatic posting
Option 1
Posting in FI
6
Wages A/ Dr 300000 Dept C
To bank 600000
1 FI Document
1 Co Document – COIN
Option 2
Posting in FI Posting in CO
2 Documents
1 FI Document No FI document
1 CO Document –COIN 1 CO Document – RKU3
1. FI Document
2. CO Documents
This is used when we split the cost center into number of cost centers or transfer for
wrong cost center postings.
7
CO document only will be generated
Transfer cost element wise (GL Account wise) 01/07/2007 split into Dept A and Dept X
Dept A Dept X
Planning cost center wise or no. range interval for all the types , budgeting cost center
wise for each cost element.
8
Save
Ignore the message press enter
MAINTAIN VERSIONS:
We can compare actual with original budget, Revised budget and Re revised budget
Once budgeting is completed at end user are a select version locked – So that no body
can change budget figures.
9
COST ELEMENT ACCOUNTING:
21. Internal settlement (Settlement from CO to CO) This is used for allocation of
internal order settlement cost to cost centers.
31. Order/ Project Results analysis: This is used for work in process calculations is
product costing.
41. Overheads rates :This is used for calculation of raw material overhead rate /
Production overhead rate in product costing .
42. Assessment: This is used for allocation of primary cost element posing and
secondary cost postings from one cost center to other cost centers.
10
43. Internal Activity Allocation: This is used for calculation of activity types in
production cost.
Eg: Machine hours rate / labour hour rate in product costing.
11
Save
12
Display primary cost elements created (KA03)
Creation of field status group by making cost center required entry field:
(Tr.Code is OBC4)
100000 equity share capital G001 We can’t make cost center required for
balance sheet accounts
13
Save
Give the GL Account No.400300 Rent A/c
Company code :BIL
From the menu select GL account change
Change field status group to G004
Save
14
Select save button
Ignore the warning message press enter
Cost center : Dept C
Valid from :01.04.2008 to 31.12.9999
Reference cost center : Dept A
Controlling area : BIL
Enter
Change the name to : Dept C
Change the description to cost center : Dept C
Change person responsible to Mr.C
Cost center category : Select to 2 (service cost center)
Select save button or Ctrl+s
Ignore the warning message press enter
If we want to see production cost centers data – Create a cost center group and assign
Dept A . Dept B, Dept X and Dept Y.
If we want to see HYD cost centers data cost – cost center group and assign Dept A, Dept
b and Dept C
If we want to settle the production cost centers data – create A cost center group and
assign Dept A and Dept B
Path : Accounting – Controlling – Cost center accounting – Master data- Cost center
group – Create (Tr.code is KSH1)
15
Select the cost centers Dept A
Dept B
Save
400102 Bonus
400103 Staff welfare and Administration Create cost element group administration
and assign 400300-400399
400300 Rent
400301 Telephone exp
400302 Petrol exp In the report center Dept A Dept C
Or
Cost center GRP
Cost element
Or
Cost element GRP personnel administration
To enter exchange rate for type M for INR to EURO (Tr.Code is OB08)
16
From currency : INR
To : EUR
Direct quotation :0.02
Select save button or Ctrl+S
Press enter to save in your request
Cost center select Dept A (if you want change the posting dates)
Select execute button
17
Keep the cursor and the first line item
Select document button
Select back arrow
Select change layout button (Ctrl+F8)
Select Document no.under column set
Select value in reporting currency under displayed columns
Select left arrow or show selected filed button
Select reference document no.under column set
Select value in report current under displayed columns
Select left arrow
Select business transition under column set
Select document no. under displayed columns
Select left arrow
Enter
To view co documents:
Path :Up to reports for costs center accounting path is same -Line items – Co
documents :Actual costs (transaction code is KSB5)
18
Path: Accounting – Controlling-Cost center accounting –Actual postings-Report line
items-Enter (Transaction code is KB61)
This is used when we split a cost center in to number of cost centers or wrong cost center
postings.
No FI document will be generated
Only CO document will be generated
Transfer cost element wise (GL account wise)
19
Cost element :400300 Rent
Amount :25000
Cost center (new) : Dept C
Enter
Select save button or Ctr+S
Period lock:
FI CO
A) Transaction which effect To open To open
FI and CO eg:COIN
B) Transaction which effect No check To open
only CO Eg.RKU3, RKU1
C) Transaction which effect To open No check
only FI Eg.Debit balance
sheet and credit balance
sheet
Sept .08 March Oct 2008 to March 2009
An expenditure posting in FI for September. We can’t post since periods are not open.
20
Planning cost center wise
Path :Accounting –Controlling cost center accounting –Planning –Cost and Activity
inputs –Change (KP06)
21
To view variance report cost center wise
22
ONLINE RECONCILIATION LEDGER
Reconciliation used when number of company codes having one controlling area – 2nd
Scenario
All the company codes should use the same Chart of Accounts & Fiscal Year Variant.
Due to online reconciliation ledger, it generated in a document in FI
Salaries A/c
----------------------------------
100000 |
|
Out of 100000 salaries 20000 belongs to company code BSL
If we use the reconciliation account at cost center level and the 20000/- is transferred to
company code BSL (Dept X) and it passes the entry in financial automatically
Here Reports at – No FI records
In BIL Books
BSL Dr 20000
To Salaries a/c 20000
In BSL books
Customization at Finance:
23
Double click on copy, delete, check company code
From the menu select organization object – copy organization object
From Company code :BIL
To company code : BSL
Enter
Select Yes for the message (for copy the GL accounts)
Select No button allocate a different local currency
Ignore the message press enter
Select create request button
Short description :Customization for Birla Steel Limited
Press enter
Enter once again to saving the request
Go on press enter till you got the message company code BIL copied to BSL with out 75
number range object
Ignore the message press enter
Select back arrow
Double click on edit company code data
Select position button
Give the company code :BSL
Enter
Select company code : BSL
Select address button
change the company name to : Birla Steel limited
Enter
save and Save in your request button
24
For the company code :BSL assign BIL(group name)
Select save button or Ctrl+S
Press enter to save in your request
Select type : SA
Select details button
Select inter company postings check box
Save
Press enter to save in your request
25
Filed status group change to G067
Deselect relevant to cash flow check box
Save
Give the GL account No.400150
Company code :BSL
Select with template button
Give the GL account 400150
Company code :BIL
Enter & Save
Give the GL account 200161
Company code :BSL
Select with template button
Give the GL account 200160
Company BIL
Enter
Select type / Description tab
Change short text +GL long text to Bila Industries limited
Save
26
Credit posting key :50
Account credit :200161
Save
Press enter to save in your request
FI CUSTOMIZATION
27
Ledger group (FI) :0L
Text variant for :BIL
Select cross company code check box
Select cross business area check box
Select cross profit center check box
Save
Press enter to save in your request
Same path.
Select new entries button
Company code :BIL
Variant :B1
Company code :BSL
Variant :B1
Save
Press enter to save in your request
28
Repost costs (F-02)
To make text filed optional for field status group G004 cost accounts(Tr.code is
OBC4)
Select field status variant for BIL
Double click on field status groups folder
Double click field status G004
Double click on General data
Text make it optional entry field
Press enter to save in our request
29
CROSS COMPANY CODE POSTINGS
30
Posting by
Company code :BIL
Cross company code no. :15 08
FI posted by
Company code :BSL
Cross company code no. :2 08
By viewing the cross company code document number – We know which company code
has initiated the posting.
31
Month end provision
Number of companies will not prepare profit & loss and Balance sheet every
month, the will not make provision in the books every month in year end,
companies follow accrual basis of accounting. They make provisions for the
whole year.
Stock valuation will be accrual orders Lower in all month other than March
Dept Dummy
Bonus 1000
In the year end – in FI when we make bonus provision for the whole year.
32
In the year end Dept dummy values will be zero.
33
Give the name salaries
Select create button
Row O/H rate (Over head rate) Description FR To CR
20 B2 Bonus 10 10 B3
Enter
Give the name Bonus
Dependency :KRS1(controlling area)
Select create button
Save
Ignore the message press enter
Keep the cursor on overhead structure BIL1
Select assignment button (F5)
Controlling area :BIL
Select actual accrual radio button
Select continue button
Save
Double click on overhead structure BIL1
Keep the cursor on B1
From the menu select Goto calculation base
From cost element 400100
Save
Kept the cursor on B2
From the menu select Goto overhead rate
34
Save
Define CO.no range interval for the business transaction KAZ1-Actual cost Center
accrual:(Transaction Code KANK)
35
Accrual calculation (KSA3)
36
Give the cost center :Dept dummy
Posting date :01.04.2008 to 31.03.2009
Execute
STATICALLY KEY FIGURES (SKF)
This is used as a basis for allocation of costs from one cost center to other cost
centers.
Eg. Employee / Area/ Telephone calls
Dept C Dept A Dept B
(service Dept) (Production departments)
Salaries 500000 No.of employee of A and B
Rent 100000 Sq.meter are of A & B
Telephone Exp25000 No.of telephone calls of A & B
Enter CO. No range interval for the business transaction.
Fixed Total
If we choose fixed, values If we choose total
To SKF are common for all months in the We have to enter values for SKF, for each
year, if we don’t make changes in between and every month
Eg: Employee / Area Eg: Telephone calls
Dec | | Dec
Jan.’09 | | Jan 2009
Feb | | Feb
March | | March
Define co.no range interval for the business transaction RKS-Enter Statistical key
figures Transaction Code is (KANK )
37
Double click on RKS
Select Co.No.range interval for BIL check box
From the menu select Edit Assignment element group.
Save
Ignore the warning message press enter.
38
Rent 50000 Percentage basis
Basis of allocation can be percentage method statistical key figures method /activity type
(machine hour / labour rate)
Allocation methods:
1. Assessment :
A) Transfer primary cost postings and secondary cost postings.
Dpt X Dept C Dept A Dept B
Wages 100000 Salaries 500000 Salaries 400000 Salaries 300000
Wages 300000
Rent 50000 Add all 85500 Add all from C 95000 10%
All from Dept X 100000
---------- ----------- -----------
Less 950000 1255000 395000
===== ======= =======
Allocation
Primary cost postings
Secondary cost postings
B) Receiving cost centers can’t track original cost element Dept A and B will
not show the transfer value –how much salaries wages and rent.
C) Define Co.No.range interval for business transaction RKIU actual
overhead assessment.
2. Distribution
A) Transfer only primary cost postings
B) Receiving cost center can track original cost elements.
C) Sender should be only cost center
D) Define Co.No.range interval for the business transaction RKIV actual
overhead distribution.
3. Periodic reposting:
A) Transfer only primary cost postings
B) Receiving cost center can track original cost elements.
C) Sender can be a cost center or interval order.
D) Define Co.No.range interval for the business truncation.
RKIB periodic reposting.
39
E) Define Co.No.range interval for the business truncation.
RKIL Indirect activity allocation .
When the allocation basic is different for the cost elements in the cost center, we have to
create number of cycles for number of segments for a cycle.
Option 1:
Cycle 1 Cycle 2
(Salaries and wages allocation) (Rent allocations)
| |
Segment 1 Segment 1
Option 2
Cycle 1
|
----------------------------------------------
| |
Segment1 Segment2
(Salaries and wages allocation) (Rent allocation)
40
ASSESSEMENT
1. Creation secondary cost element : i.e (that is) assessment cost element :
41
Select save button or Ctrl+S
Press enter to save in your request
Select iterative check box
Dept C Dept A 60% 300000 54000
Salaries 500000 Dept B 30% 150000 27000
Less :Allocation 500000 Dept Z 10% 50000 9000
--------
0
Add: Allocation 90000
Less :Allocation 90000
-------
0
Add: Allocation 1800
Dept Z
Wages 400000 Dept X 50% 225000 4500
Add: Allocation 50000 Dept Y 30% 135000 2700
--------
450000 Dept C 20% 90000 1800
Less : Allocation 450000
-------
0
====
We have to run number of items to make both cost center values zero. If we select
interactive check box, system will run number of items automatically till both cost center
values become zero.
42
Under Receiver cost center group :BILHYDPROD
Select receiver tracing factor tab
Statistical key figure :EMP
Select receiver weight factors tab
Select save button or Crl+S
Press enter to save in your request
Select attaché segment button
Segment name segment2
Description :Rent allocation
Assessment cost element :1000000
Sender rules :Posted amount
Sharing in % :100%
Select actual value origin radio button
Select receive rule :Fixed percentages
Select senders/ receivers tab
sender cost center :Dept C
Cost element :400300 (Rent )
Receiver cost center group : BILHYDPROD
Select receiver tracing factor tab
Dept A 70
Dept B 30
Save
Press enter to save in your request
Go and see the cost center Report (Tr code is KSB1)
Dept C A B
Salaries 1500000 No.of employees
500 250
100000 50000
43
Rent 25000 Percentage basis
70 30
17500 7500
Execution of assessment cycle:
44
INTERNAL ORDERS
It we take GL accounts in FI –we will not create each vehicle wise petrol expenses and
repairs account.
In cost center accounting –vehicles will be under administration cost center and the petrol
expenses repairs and administration expenses will be posted to administration cost center.
B) Telephone expenses:
If we want to know telephone wise expenses in FI –we will have one account for all
telephones.
If we take cost center –It will be entered in administration cost center - We can not get
telephone wise expenses directly.
By creating telephone as an order we can get telephone wise expenses.
D) Exhibition costs
Company is conducting an exhibition
We don't know the exhibition costs by creating an order we can get exhibition costs
45
Settlement is possible settlement not possible
We can settle order statistical orders are used for
decision making
To Cost Center
(Internal settlement)
From Co to Co
GL Accounts
Assets
(External settlement )
(From CO to FI)
When we transfer from cost center –To cost centers allocation by assessment /
Distribution periodic reposting / Indirect activity allocation.
When we are posting to no. of cost objects are will be real and others will be statistical.
Statistical order :
Telephonewise expenses order we create as statistical order.
46
Telephone expenses 50000
Management can see telephone wise expense at any point of time afterwards.
Path : SPR O –Controlling –Internal orders – order master data-Define order types
(KOT2_OPA)
47
Ignore the message press enter
Creation of filed status group by making cost center and internal order required
entry fields (OBC4)
48
Enter
Cost element category :Select 1
Save
Creation of Internal orders:
Up to master data the path is same Order group Create (Tr code is KOH1)
Give the order group name :BILHYDTEL
Enter
Description :Hyderabad order group (GRP)for BIL
Select insert order button(Select menu bar Edit Order Insert Order)
Select to orders :BIL66611983
49
:66611984
Save
Posting of transaction in FI (F-02)
Path :Accounting –Controlling –Internal orders –Planning –Cost and activity inputs –
Change (KPF6)
Version :0
From period :8 (November)
50
To period :8
Fiscal year :2008
Select next page or page down button
Give the order no. :BIL66611983
Cost element :400305 Telephone expense
Select from based radio button
Select view screen button
Cost element :400305
Total plan cost :75000
Select save button or Ctrl+S
Real orders:
They are used for vehiclewise expenses
Order No AP9A1234
51
Petrol expenses 50000 Allocation Dept A 25000
Dept B 15000
Dept C 10000
------- ------
50000 50000
==== ====
In the month end from cost center common allocate to Dept A, Dept B and Dept C by
assessment / Distribution / Periodic posting /Direct activity allocation.
Order no.AP9Z1234
Petrol expense 50000
=====
Management can see vehicle wise expenses at any point of item afterwards.
Creation of filed status group by making only internal order required entry filed
(OBC4)
52
Enter and save
Press enter to save in your request
Double click on G010
Double cock additional account assignments
Cost center make it optional entry field
Save
53
Maintain allocation structure:
Same path
54
Select new entries button
Settlement profiles :BIL1
Description :BIL settlement profile
Allocation structure :B1
Select to be settled in full radio button
Double click on CTR cost center
Select % settlement check box
Select equivalence number check box
Select amount settlement check box
Under valid receivers
For cost center :Select settlement required
Max.no. distribution rules :999
Residence time :12 months
Save
Press enter to save in your request
Rule 1:
Order no.AP9Z1234 settle cost center Dept A 30000
Petrol expenses 50000 settle cost center Dept B 15000
Dept C 5000
Rule 2
Order No.AP9Z1234 Settle to cost center Dept A 85%
Petrol expenses 50000 Settle to cost center Dept B 10%
5%
Order no.AP9Z1234 settle to cost center Dept 4:
Petrol exp 50000 Dept 3:
Dept 1:
55
Ignore the message press enter
Define co.no.range interval for the business truncation K0A0-Actual settlement. Use
the transactions code (KANK)
56
END USER AREA:
57
Posting key :50
Account no. :200105 SBI current account
Enter
Amount :*
Business area :BILH
Text :+
From the menu select menu document –Simulate and save
Actual settlement :
Cost Element means each item wise :Eg.Vehicle expenses for Petrol, Repairs,
Driver salary etc
58
BUDGETING AND AVAILABILITY CONTROL
Planning Budgeting
1. We can plant cost element wise in the 1.Budgeting will be done order wise
order
2. We can do planning period wise in a year 2. Budgeting should be done year wise
(Month wise)
3.Micro level (Lower level) 3. Marco level (High level)
For budgeting SAP has given availability
control
Order no.AP9Z1234
Budget amount 500000
When we do budgeting it generate a document –We have to give budgeting –No. range
interval only for 04 (Hard coded by SAP)
This is given at client level and not at controlling area level –it is not year specify.
59
Define tolerance limits for availability control
Same path
Select new entries button
Controlling area :BIL
Profile :select 000001 General budget profile
Tr.group :++ all activity groups
Action :select 2 waring with mail to person response
Usage :85
Save
Press enter to save in your request
Same path
Petrol expenses
Repairs
Drivers salary is Fixed cost
We can specify when we post to driver’s salary all with order AP9Z1234 –Even if, it
exceeds 85% of budget no. message need to be given.
It is known expenditure
60
Press enter to save in your request
Order :AP9Z1234
Enter
For the period :500000 (Budget amount)
Over / budget also 500000
From the menu select Extras –Availability: Control –Activate
Save
61
To view in box of the budget manager
Path :SAP MenuOffice –Work place (Tr code is SBWP)
62
PROFIT CENTER ACCOUNTING
This is used to view profitability division wise /product wise /location wise if business
area is not use in FI
Idea scenario
Company FI
|
Company code FI
|
Business area FI
(Location)
|
----------------------------------------------------------------------------------------
| | | |
Steel Cement Pharma Co-profit center
Division Division Division Accounting
| |
Product wise Co profitability
Analysis
Option 1 Option 2
Hyderabad location HYD BGL MOM
| | | |
Steel Cement Pharma Steel cement Pharma
The advantage of profit center accounting is it derives profit center automatically though
derivation rules.
A) In case of expenditure Tough cost centers
B) IN case revenues Automatic account assignment
C) In case of balance Though business area
63
It updates cost center Dept A as well as profit center steel.
We have to create dunning profit center. At the time of posting, when there is no
derivation rules, system updates dummy profit center. Transfer form dummy profit center
to respective center. Create derivation rule so that future transactions will not go to
dummy profit center. They will go to respective profit centers.
Path :Up to base settings the path is same- Controlling area settings-Maintain
controlling area settings
64
Create dummy profit center
Path : Up to basis settings the path is same Controlling area settings -Activate direct
postings-Set control parameters for actual data (Tr code is 1KEF)
65
Define no. ranges for local documents
66
From no. :100001
To no. :200000
Enter and save
up to master data the path is same Account group create (Tr code is KDH1)
67
Save
Select Back Arrow
Account groups :BSITEMS
Enter
Description :Balance sheet accounts for BIL
Select insert account button
Form A/c :100000
To A/c :299999
Save
68
Maintain automatic account assignment of revenue elements
Option 1 Option 2
HYD location
|
Steel cement Pharma HYD BGL MUM
300000 | | |
HYD Steel Steel Cement Pharma
300001 Sales cement 300000 Sales account
HYD Cement
300002 Sales pharma HYD Steel
HYD Pharma BGL Cement
Mum Pharma
69
select new entries button
Account from :100000
Account to :299999
Default profit center :Steel
Save
Press enter to save in your request
Select profit center determination button
Select crate step button
Step description :Profit center derivation though business area for balance sheet
items.
Select drop down button under name column
Select GSBER businesses area
Save
Select maintain rule values button
Select source field intervals on /off button
Account no.100000
To account no.299999
Business area :BILH
Profit center :Steel
Account no :100000
To account no. :299999
Business area :BILB
profit center :Cement
Save
70
END USER AREA
1) Planning profit center wise for p & L items
Version select :0
From period :8
To period :8
Fiscal year :2008
Company code :BIL
Select next page or page down button
Profit center :Steel
Account group :PLITES
Select from based radio button
Select overview screen button
Per account no.300000 Sales account
Profit center reporting currency :600000 (Minus report currency)
For account no.400100 salaries A/c without any sign
Save
Planning profit center wise for balance sheet items (Only for second scenario)
Up to planning the path is same Balance sheet accounts change (Tr code is
7KE3)
Version :0
From period :8
To period :8
Fiscal year :2008
Company code :BIL
select next page or page down button
Profit center steel
Account group :BSITEMS
Select form based radio button
71
Select overview screen button
For account :100300 SBI rupee term loan
Profit center reposting currency 20000- with minus sign
For 200105 SBI current account profit centers reporting currency 200000 without any
sign
Save
72
Account no. :400100 Salaries a/c
Enter
Give the amount :475000
Cost center :Dept A
Text :Salaries posting
Posting key :50
Account no. :200105 SBI current account
Enter
Amount :*
Business area :BILH
Text :+
Document –simulate and save
To view variance report profit center wise for balance sheet items:
Up to interactive reporting the path is same Profit center group: Balance sheet
accounts plant / Actual /Variance (Tr code S_ALR_87013336)
73
Plan version :0
Profit center values :Steel
Balance sheet account group :BSITEMS
Execute
74
INTEGRATION
Organization structure :
Company
|
Company code
MM:- Structure SD: Structure
Export sale – Terms of delivery-FOB (Free on Board) ownership will be transferred once
we kept the martial on ship.
Business area will be assigned to plants, plants will be assigned to sales organization
business area will be assigned to sales organizations.
75
201 Issue to cost centers
202 Reversal of 201
261 Issue to orders
262 Reversal of 261
521 Production receipt without production orders.
522 Reversal of 521
561 Opening stocks taking
562 Reversal of 561
601 Delivery (sales)
602 Reversal of 601
For consumption
Raw material consumption Dr
76
To Inventory raw material
Valuation class:
Valuation class determines the GL accounts to be posted automatically.
A) Raw materials Local
Imported
Inter unit purchases
Inter company purchases 4
Valuation class
B) Stores :Local 2 valuation class
C) Finished goods own manufacturing 1 valuation class
When we follow same chart of accounts for numbers of company codes, Instead of
assigning accounts number of times, assign only one time by using valuation grouping
code.
For X in case of RM local purchases assign account number 200121, inventory Raw
material local.
77
This is similar to posting periods in FI
78
- GL master are created under account group where as material masters are
created under material type.
- Material master is created at plant level-when number of plants are using
the same material it will be extended(copied) to other plants.
- For materials we can open 2 periods at a time.
Oct Nov.
When we open Dec.-Automatically Oct will be closed.
Where we crate material master –We will have number of tabs (Views)
Basic data
Purchase view
Sales view
MRP view
Quality
Ware house management
Accounting
Costing
MM Flow
A) Material requisition By production Dept to Stores
B) Purchases requisition By stores to purchases
C) Call for enquiries, Get quotations and do price comparisons By purchase Dept.
D) Create purchase order Vendor number, Material
Quality, Rate, Plant, Company code
Delivery terms, payment terms,
Purchase organization
E) Release It is optional
It will work through work flow
Once we save the purchase order, based on the value it goes to the inbox of the command
authorized person, till is releases we can’t take goods receipt.
F) Goods receipt – goods receipt will be performed With reference to P.O- (MIGO)
(Note : flow of accounting entries starts from goods receipt/ invoice receipt onwards)
(mm- end user responsible for goods receipt)
Inventory RM local DR 100
To GR/IR clearing RM local 100
Balance sheet current asset BSX- account determination key
Balance sheet current liability WRX- account determination key for
automatic postings
(Qty in GR*Rate as per P.O)
79
G) Invoice verification-Against PO/GR
GR/IR clearing RM - DR 100 Balance sheet CL WRX
To party 100 Balance sheet CL From PO,
Party no. will be taken
(invoice verification will be done with reference to purchase order or goods
receipt) (finance - end user responsible for invoice receipt)
J) Wages payment
Wages A/c DR 20 P & L Debit
To Bank 20 BS CA
K) Production Receipt At product cost
M) Sales billing
Customer A/c DR 150 BS C/A From sales order, customer number will be
taken
To Sales 150 P & L credit ERL
LCL=Local
Inventory FG=Raw material consumption local +wages
GR=Goods receipt
INC/DEC STK FG=Increase /Decrease stock finished goods
P & L account
80
Wages 20 J)INC/DEC STKFG 120
Net profit 30 K)INC DEC STK FG -120 0
------- -----
150 150
=== ===
Balance Sheet
81
100520 GR/IR CLR RM Local 300
(Qty IN GR *Rate as per P.O)
60*5
Movement type 201 Debit GBB VBR Debit A/c No. 400000
Credit BSX 200121
Material RM1 3000
Qty 10 Kgs
400000 RM Consumption LCL DR 50
200121 Inventory RM Local 50
(Qty issued * Moving average rate)
Why SAP does not support purchase accounting why it supports inventory
accounting:
82
Not included in purchase Bill received Less stock reported
Provision statement by stores
RM consumption=Qty Value
Opening stock 0 0 0 0
Add purchase 0 516.50 516.50
_____________________________
516.50 516.50
Less :Closing stock 300 300 200
------------------------------------------
Raw material consumption X X X
========================
Wrong wrong wrong
1. Purchase order material no. RM1
Vendor 1234
Qty 100 Kgs
Rate 5 Rs
Excise 10%
CST 2%
Other change 1%
Material receipt:
We get excise invoice to claim cenvat –Final invoice many come or may not come.
Only excise invoice received
Basic price 500
Excise 50
Stores person updates his records with the above data.
wrong
Basic 500 500
Excise 50 50
CST2% 11 11
Other 1% 5.5 5.5
------- -------- ---
Bill amount 566.50 516.50 50
83
Purchase a/c cenvat receivable
In the month end stores person sends closing stock statement
60 kgs at Rs.5
Should be value 516.5/100*60=309
84
Stores records: Material RM1
Qty Value
Receipt 100 Kgs 516.50
Issue 40 Kgs 206.6
------ ------
60 Kgs 309.9
1.Material Receipt
Batch Qty Rate Amount Inv RM local DR 1000 BSX
1 100 10 1000 To GR/IR CLR RM LCL/100 WRX
2 50 40 2000 2. Raw Material consumption
----- ----- RM consumption local DR 100 GBB VBR
150 3000 To INV RM local 100 BSX
10 10 100
--- ----
140 2900 3. Invoice verification
180 GR/IR CLRG RM LCR DR 100 WRX
----- ----- INV RM LOCAL DR 180 BSX 90*2
140 3080 Price diff RM LCL 20 PRD 100*2
To Vendor 1200 form PO vendor no. is
taken
Break up
1 90 12 1080
2 50 40 2000
Preparation in P & L account :
Raw material consumption :
Raw material consumption +/ price difference RM
Eg: RMC 100
PD RM 20
----
85
120
===
For the truncation key PRD –We can assign raw material consumption account or price
difference RM A/c
Consumption rate:
Value / Qty 3000/150=20
Next consumption rate
Value / Qty 2800/130=21.54
86
----- ------ RM comp local DR 2600 GBB VBR
AVBL QTY 20 400
40 TO inv RM local 2600 BSX
---- ----
20 440
3.Invoice verification
GR/IR CLR RM LCL DR 1000 WRX
INV RM Local Dr 40 BSX 20 *2
Price diff RM DR 160 PDR
To Vendor 1200 from PO
vendor no.is taken
Consumption rate
Value / Qty 30000/150=20
87
Delivery without PGI Delivery with PGI
GBB VAX if sales account is not created as revenue element (Co not
implemented)
To inventory FG BSX
Eg: 1 2 3 4
From R egion Andhra Andhra Andhra Andhra
To Region Andhra Tamilnadu Andhra Tamilnadu
Customer Taxable Taxable Non-taxable Non-taxable
Material Taxable Taxable Non-taxable Non-taxable
Basic price
Excise % on basic
VAT % on Basic+Excise CST % on basic+ Excise
From H sales
Assignment of accounts
1 2 3 4 5 6 7 8
Application Conditi Chat Sales Account Account Accou
88
area on type of originatio assignment assignment nt keys
accoun n group for group for
ts customers materials
V-Sales & KOFI BIL HYD 01 03 ERL 300001 –
Distribution Sales Local
own goods
V-Sales & KOFI BIL HYD 02 03 ERL 300002-
Distribution Sales
exports own
goods
V-Sales & KOFI BIL HYD 01 01 ERF 300003
Distribution Sales local
trading
goods
V-Sales & KOFI BIL HYD 01 03 ERL 400350 –
Distribution Sales Freight
revenu Local own
e goods
01- 01 Traded ERF
Domestic goods Freight
revenues Reven
ues
02-Foreign 02 Services ERB-
revenues Rebate
s
/Tradin
g
Discou
nts
03- 03 ERS
Afflicated Finished Sales
company goods Deduct
revenues ions
MM CUSTOMIZATION
MM consultant job
89
Summary: where material is valuated is called valuation level, you can define
valuation level at plant level or company code level only once.
2. Define Plants
Define division:
Path :Up to logistic –General the path is same-Define copy, Delete, check
division.
A way of grouping materials, products and services. The system uses divisions to
determine the sales areas and the business areas for a material, product and
service.
Ex: PHILIPS is a company who manufacture TVs, DVD players , Lightings (like
tube light ,CFL lamps etc) etc.. Here TV could be a division , DVD could be a
90
division , Lightings could be a division. With divisions we can categorize
the range of products.
Summary : where physically stock is kept is called storage location. Here plant
produced goods are kept in different storage locations
91
Description :BIL Purchase organization
Save
Press enter to save in your request
92
Path :Up to assignment the path is same –Materials management –Assign
purchasing organization to company code
93
Path :SPRO-Logistic general –Material master-Settings for key fields –Define
Material groups.
Summary : Material Group is a key that is used to group together
several materials or services with the same attributes. Like beverages,
snacks etc.,
Note : This period enter carefully, if you once enter not modified
Select ABP check box (ABP stands for Allow Back Period Posting)
Note: September entries allowed
Save
Ignore the warning message press enter
Press enter to save in your request
Path:up to the material master the path is same – Basic settings –Material type-
Define attributes of material types.
Select position button
Select material type :ROH (Raw materials)
Enter
Select ROH
94
Double click on quantity / Value updating folder
Select position button
Valuation area :BILP ( Nothing but plant)
Enter
For BILP select quantity updating, value update check box
Save
Press enter to save in your request
Select back arrow
Select material FERT for finished product
Double click quantity / value updating folder
Select position button
Valuation area :BILP
Enter
For BILP select quantity updating check box value updating check box
Save
Plant parameters:
95
Path :SPRO-Materials management –Inventories management –Physical
inventory –Plant parameters
Path :Up to inventory management and physical inventory the path is same
-Goods receipt-Set tolerance limits
Summary: here, while processing the goods receipt, system checks the each
item whether the goods receipt varies from the purchase order or the material
master data. System checks whatever the material u order is there or not , if not
there system will post error message.
Select tolerance key B1,B2,VP for company code 1000- (system standard keys)
(B1, B2,VP keys are used for different purposes individually.
Select copy as button
Change the company code to BIL for B1
Enter
Change the company code BIL for B2
Enter
Change the company code to BIL for VP
Enter and save
Press enter to save in your request
96
Path: SPRO- Materials management –Logistics invoice verification-Incoming
invoice maintain default values for tax codes
Summary: purchase order will not be processed if u don’t specify tax codes. But
some purchase order don’t require tax codes. In that case if you don’t specify
tax codes, then system will give default tax codes. Which you specify here.
(If you want to know details knowledge of fi- with – mm, go to logistic invoice
verification tab under MM. TRY every option. )
97
Path :Up to the logistic invoice verification the path is same – Invoice
verification in back ground –Define automatic status change
Summary : in this step, we define for every company code whether an invoice
posted in the background is assigned the status verified as correct or completed.
If you want to see individual purchase order history, > in PO master record > go
to purchase order History
ME2N : list of purchase orders like : (purchse document date wise, purchase
order no. wise, material wise, plant wise)
MIR5- here u can process only invoice doc no.wise.
98
Change valuation class 3000 to BIL1
Change the description to Raw materials local
Change valuation class 7920 to BIL2 – Finished product
Enter and save
Press enter to save in your request
MM Flow
A) Material requisition By production Dept to Stores
B) Purchases requisition By stores to purchases
C) Call for enquiries, Get quotations and do price comparisons By purchase Dept.
D) Create purchase order Vendor number, Material
Quality, Rate, Plant, Company code
Delivery terms, payment terms,
Purchase organization
E) Release It is optional
It will work through work flow
FI consultants job:
99
Select create/Bank/Interest tab
Field status group change to G006 Material accounts
Save
Note :Before post select automatically only check box 200121
Ignore the warning message press enter
GL account no. :200122
Company code :BIL
Select with template button
Give the GL a/c no.200121
Company code :BIL
Enter
Select type/description tab
Change short text and GL a/c long text to inventory FG
Save
GL account :100520
Company code :BIL
Select with template button
GL account :100500 outstanding exp.
Company code :BIL
Enter
Change short text and GL account and long text to GR/IR clearing RM local
Select control data tab
Tax category :*
Select posting without tax allowed check
Sort key :014 Purchase order
Select create /bank /interest tab
Field status group change to G045 goods/Invoice received clearing accounts
Save
G/L account :400000
Company code :BIL
Select with template button
100
Give the GL account no.400100 Salaries a/c
Company code :BIL
Enter
Select type/description tab
Change the account group to RM consumption
Change short text and GL account long text to RM consumption local
Select create /bank /interest tab
Field status group to change to G003 Material consumption accounts
Save
Select edit cost element button
Valid from :01.04.2008
Enter
Cost element category :Select 01
Save
GL account :300200
Company code :BIL
Select with template button
Change the GL a/c no.300100 Exchange gain
Company code :BIL
Enter
Select type/Description tab
Change account group to Increase /Decrease stocks
Change short text and GL account long text to Increase/Decrease in stocks FG
Select create/Bank/Interest tab
Change field status group to G030 change in stock accounts
Save
Path :Up to account determination without wizard the path is same – Configure
automatic postings (Tr code is OBYC) (MM to FI Integration )
101
Select cancel button
Select account assignment button
102
Save
Tr code is OBA7
103
To no. :900000
Enter and save
Ignore the warning message press enter
Select back arrow 3 times
Select type WA Goods issue
Select details button
Number range :49
Select no.range information button
Company code :BIL
Select change intervals button
Select interval button
No.range :49
Year :2008
From no. :900001
To no. :1000000
Enter and save
Ignore the warning message press enter
Select back arrow three times
Select RE gross invoice receipt
Select details button
No. range :51
Select no.range information button
Company code :BIL
Select change intervals button
No.range :51
Year :2008
From no. :1000001
To no. :1100000
Enter and save
Ignore the warning message press enter
104
MM end user area
Creation of vendor master XK01
Material :BILRM1
Industry sector :Mechanical engineering
Material type :Raw material
Press select views button
Select basic data1, purchasing, general plant data/storage1/accounting1
Select organization levels button (bottom side)
Give the plant :BILP
Storage location :HYD
Enter
105
Give the description :Raw material 1
Basic unit of measurement :KG
Material group :BILC (Chemicals)
Division :BS (Steel)
Select purchasing tab
Purchasing group :BIL
Select accounting one tab
Valuation class :select BIL1 (RM local)
Price control :select V moving average price
Moving price :50
Select save button or Ctrl+S
106
PO quantity :100 Kg
net price :75
Plant :BILP
Give the currency :INR
Vendor no. :2001
Save
Note the purchase order no.4500017092
Goods receipt:
WRX
100520 GR/IR CLRG RM local -7500 BILRM1 BIL1
Qty .Received(GR) *Rate as per PO
100*75
Invoice verification:
107
Path :Logistics –Materials management –Logistics-Invoice verification –
Document entry-Enter invoice (Transaction code is MIRO)
108
Quantity :30
Select save button or Ctrl+S
From the menu select goods –Issue display
Enter
Select accounting documents button
Select accounting document number
BSX
200121 Inventory RM local 2250-BILRM1 BIL1
GBB VBR
400000 RM consumption LCL 2250-BILRM1 BIL1
Qty consumed * moving average price
30*75
SD CUSTOMIZATION
SD consultant’s job
1. Define region:(State)
Path :SPRO-SAP netweaver-General settings-Set countries –Insert regions
109
Save
Select create request button(F8)
Short description SD customization for BIL
Save in your request
110
Path :SPRO-Enterprise structure –Definition-Logistic execution –Define,
copy, delete, check shipping point
Same path
Select new entries button
Sales organization :BILS
Distribution channel :BD
Save
Press enter to save in your request
111
Assign division to sales organization
Same path
Select new entries button
Sales organization :BILS
Division :BS
Save
Press enter to save in your request
Same path
Select new entries button
Sales organization :BILS
Distribution channel :BD
Division :BS
Save
Press enter to save in your request
Path :Up to sales and distribution the path is same –Business area account
assignment –Define rules by sales area
112
For sales organization :BILS
Rule select :001 (Business area determination from plant /
division )
Save, press enter to save in your request
113
Same path
114
Press enter to save in your request
Partner functions
Customer No.
SP Sold to Party 1 1 Not modifiable
SH Ship to party 1 2 Modifiable
BP Bill to party 1 2. Modifiable
PY Payer 1 2 Modifiable
115
Partner function :BP
Account group :BIL2
Partner function :PY
Account group :BIL2
Ignore the warning message press enter to save in your request
Double click on partner determination procedures folder
Select new entries button
Partner determination :BIL
Name :BIL partner determination procedure
Save
Ignore the warning message press enter
116
SPRO-Logistics execution-Shipping –Basic shipping functions –Shipping
point and goods receiving point determination –Assign shipping point
FI consultant job:
Creation of GL master sales local own goods under sales group –FS00
117
* Assignment of account for automatic postings:
118
Sort key :031 customer no.
Select payment transaction tab
Terms of payment :0001
Select sales area data button
Customer pricing procedure :select 1 standard
Select shipping tab
Delivery priority :select 02 normal
Shipping conditions :select 01 as soon as possible
Delivery plant :BILP
Select billing documents tab
Select price determination check box
In CO terms under delivery and payment terms :select EXW form plant
Terms of payment :0001
Account assignment group :select 01 domestic revenues
For Tax category UTXJ Tax classification :select 1 liable for tax
Save
119
Storage location :HYD
Sales organization :BILS
Distribution channel :BD
Enter
Description :Finished product
Base unit of measurement :KG
Division :BS
Gross weight :1 kg
Select sales :select 1
sales :Sales org.1 tab
Division :BS
Tax classification :select 1 (Taxable)
Select sales :sales, sales organization 2 tab
Account assignment group :select 03 finished goods
Select sales :General /plant tab
Available check :select KP no check
Transportation group :select 0003 container
Loading group :select 0003 manual
Select MRP1 tab
MRP type :select ND no planning
Select accounting 1 tab
Valuation class :select BILL2 finished product
Price control :select S standard price
Standard price :400
Save
Creation condition types:
120
Sales organization BILS
Distribution channel :BD
Material :BILFG
Amount :600
Valid from :01.04.2008
Valid to :31.03.2009
Save
Select back arrow
Condition type :select UTXJ tax Jursdict code
Select key combination button
Select domestic taxes radio button
Enter
Country :IN for India
Tax classification for customer :1
Tax classification for material :1
Valid from :01.04.2008
Valid to :31.03.2009
Tax code :A0 (0% output tax)
Save
Ignore the message press enter
Co for Controlling
PA for Profitability Analysis
Eg: Customerwise /Productiwise /Sales order wise plant wise, Sales organization
profitability.
Account based profitability /costing based profitability analysis / both (in India we use
both)
PP Module
MM Module
121
FI Module product costing SD module CO-PA
CO Module
Define an operating concert
Operating concern can be equal to controlling area or above controlling area
Controlling area can be equal to our company code or above company code
Company code =controlling area =operating concern
Data structure
Customer ------
Product |
Sales order |
Plant |- Sales cost of goods sold net profit
Sales organization |
Sales employee |
Country |
----
122
(Both –costing based and account
based)
We are going to MAP:
PR00 =VV010
VPRS=W140
Product cost : BILFG1
Cost sheet: BILFG
Raw materials xxx
Raw material overheads xxx
Production costs xxx
----- Production valuation will be at COGM level or
COGM+ admin exp. Level
Cost of goods manufactured xxx
(COGM)
Administration xxx
Sales & Distribution xxx
-----
Cost of goods sold (COGS) xxx
In client 800 –for company code 10001 controlling area -1000 operating concern IDEA
In IDEA –All SD condition types and equivalent CO-PA value fields
We check IDEA and do customization the same way for our operating concern also IDEA
is a references to all the CO consultants
CUSTOMIZATION :
123
select attributes tab
operating concern currency INR
select company code currency check box
fiscal year variant :V3
save
select data structure tab
select create button under data structure
select KMVTNR sales employee
select left arrow
select value fields tab
select VV010 revenue
select VV140 cost of goods sold
select left arrow
select save button
from the menu select data structure save
from the menu select data structure activate
Select back arrow
Select yes button for the message to generate the operating concern environment.
Ignore the message press enter
Save
Define profitability segment characteristics (Segment –level characteristics)
124
Path :SPRO-Enterprise structure –Assignment –Controlling –Assign controlling area
to operating concern.
Path :Up to flows of actual values the path is same –Transfer of billing documents –
Assign value fields .(TR code is KE4I)
125
Select operating concern :IDEA
Enter
User the Tr code is KE4I
If we post directly in FI for account no.400000-499999 up date VV140 cost of goods sold
126
Double click on value fields folder
Select new entries button
Quality /value :Select value filed
Fixed /variable :Select 1 fixed amounts
Value field :select VV010
Save
Press enter to save in your request
Path :Up to flows of actual values the path is same Activate profitability analysis
(KEKE)
127
SD END USER AREA
1. Creation of sales order
Path: Logistics –Sales and Distribution – Sales –Order –Create (Tr code is VA01)
Production receipt :
128
1. Production receipt without production order 2. Production receipt with production
order
MVT Type:521 MVT Type:101
Moment type :521 (Receipt w/o production order into unrest –use stock)
Plant :BILP
Storage location :HYD
Enter
Give the material :BILFG
Quantity :50
Save
Ignore the warning message press enter
Note : Check it GL A/c 200122 Inventory, select automatic posting check box
From the menu select other goods receipts Display-Enter
Select accounting documents button
Select accounting document no.
BSX
200122 Inventory FG 20000 BILFG BIL2
GBB
300200 INC/DEC in stocks FG 20000-BILFG BIL2 ZOF
Qty *Standard Price
50*400
Delivery:
Path : Logistics –Sales & Distribution –Sales –Order –Sub request functions –
Outbound delivery (Tr code is VL01N)
Shipping post :BILH
Give the order no. :11764
Enter
Actual goods issue date :Today’s date
Select item :10
Select picking tab
129
Picked quantity :10
Select post goods issue button
From the menu select outbound delivery display
Enter
From the menu select Environment Document flow keep the cursor on goods issue
delivery document no. (down side in document column)
Select display document button
Select accounting documents button
Select accounting document no.
Double click on accounting document no.
200122 Inventory FG 4000-BILFG BSX is assign this A/c BIL2
300200 INC/DEC in stocks FG 4000 BILFG GBB VAY assigned to BIL2
Qty delivered *Standard price
10*400
Sales billing
Path :Up to sub sequent functions the path is same –Billing document(Tr code is
VF01)
(Through path)
REPORT PAINTER
Report to view customer wise/product wise /Sales organization wise /plant wise
profitability
130
Path :SPRO-Controlling –Profitability analysis –Information system –report
components –Define forms –Define forms for profitability reports-(The Tr code is
KE34)
131
Select characteristics radio button
Enter
Select plant /Actual indicator for available characteristics
Select left arrow
For plant /actual indicator
From :Select 0 actual data
Select confirm button
Save
From the menu select Edit-General data selection
Once again general data selection
From the available characteristics column
Select record type, period /year
Select left arrow
For record type
For form column :Select B direct posting from FI
For To column :Select F billing data
For period /year : For from column :Select variable on /off check box
Local variable :Enter 1
Press enter
For to column select variable on/off check box
Local variable :2
Enter
Select confirm button
From the select Extras –variables –variable definition
For name 1 : Give the description from period /year
For name 2 Description :To period /year
Enter & save
Same path
Double click on crate profitability report
Tr code is KE31
132
Give the report :BILREPORT ( This is a text field)
Description :BIL Profitability Report
Select report with from radio button
Give the form name :BIL1
Select create button
Select operating concert currency radio button
From the characteristics list :Select customer /plant /product ,Sales organization
Select left arrow
Select output type tab
Select classic drill down radio button
Select available on selection screen check box
Save
Ignore the message press enter
Select execute button
Form period/year :01.2008
To period /Year :12.2008
Execute
Ignore the message select press enter
To view product wise profitability from the menu select navigate-with drill down
Double click on product
This called date cube
PRODUCT COSTING
This is used for valuation of inventories i.e. Finished goods and Work in progress
PP Module
MM Module |
FI Module | Product costing
CO Module |
Note: SAP lab :Product costing made easy BPB publication –Not covered product
costing Crate a cost estimate with quantity structure
133
At standard cost In the month end we get actual cost
Sales budget for next month Production budget Material requirement Planning
| |
(Make to orders (confirmed orders) (This is same men budget) +
And make to stock (expected orders)) Overhead planning =
Standard cost
Cost sheet for the product BILFG1
Raw materials xx
Raw material overheads xx
Production costs xx
Cost of goods manufactured (COGM) xx
Administration Expenses xx
Sales & Distribution exp. xx
----
Cost of goods sold (COGS) xx
To produce BILFG1 what materials are required and how much quantity
BILRM1 1Kg
BILRM2 1Kg
Raw material standard cost =Quantity
from BOM (PP)*Rate from Material Master (MM)
(1*75)+1*125)=200
134
Overheads like freight charges :At the time of receipt it will be added to material –At the
time of consumption the material cost includes freight also.
Overhead like loading and unloading normal amounts change directly to P & L account
clients will tell us-how much percentage can be taken on raw material cost
(consumption.) 5% of raw material costs
Eg: 250*5%=12.5
Production costs:
Cost centers in PP Module :Work centers
Wages 300000
Salaries 100000
Power 320000
-------
Planned cost 720000
=====
Planned hours available
Machines 100 working for 3 shifts (24 Hours )
No.of days 30 Days
100*30*24=72000
Machine hour rate 720000/72000=10 Rs
(Activity type)
To Produce BILFG1
Hours required 5Hrs
Production cost 10*5=50
Example :
135
Why can’t we allocate based on production
BILFG1 720000*999/1000=719280
BILFG2 720000*1/1000= 720
--------
720000
======
If we allocate cost based on hours required
Co –Consultants job:
A) RM overhead rate
B) Activity allocation
136
Save
Path :Accounting –Controlling –cost Center accounting –Master data –Activity type-
Individual processing –create (Transaction code KL01)
137
Change the name to Dept H
Change the description to cost center:Dept H
Change person responsible to Mr.H
Cost center category :select 9( Allocation cost center)
Save
138
Press enter to save in your request
Note:
Overhead rate will be given to overhead key
Overhead key will be assigned to overhead group
Overhead group will be specified in material master
139
From cost element :400100
To cost element :400299 Personnel & Manufacturing group
Select D3
Double click on details folder
Ignore the warning message press enter
Select new entries button
140
Define Credits
Same path
3. RM 2 Purchase
141
Lodging & unloading charges DR 3000
To Bank 3000
Order 1 Order2
RM Consumption 60000 40000
RM overhead rate 6000 4000
(Actual 10%) ----- -----
66000 44000
===== =====
Indirectly we are allocating cost center Dept H values to production orders based
on the consumption values.
142
Path :Up to overhead the path is same- Define costing sheets
10 D1 Raw materials
20 400000-400099
D3 RM Overhead rate
From :10
To Row :10
Credit :D4
Row :30
Base :D2
Description :Product cost
Row :40
Description :Cost goods manufacturer
From :10
To row :30
Save
143
Select details button
Select valuation variant button
Select create beside valuation variant /plant
Select new entries button
In plant :BILP
Save
Press enter to save in your request
144
Save
Ignore the warning message press enter
Press enter to save in your request
Select back arrow
Double click on cost components with attributes folder
Select cost component structure 01 with cost component 80 Material over head
Double click on assignment:Cost component cost element –Interval folder
Select new entries button
Cost component structure :01
Chat of Accounts :BIL
From cost element :1200000 RM overhead
Cost component :80 Material overhead
Save
Press enter to save in your request
Double click on cost components with attributes folder
Select cost component structure :01 with lost component 50 production machine
Double click on assignment cost component –cost element interval folder
Select new entries button
Cost component structure :01
Chat of Accounts :BIL
From cost element :400100
To cost element :400299
Cost component :select 50 production machine
One more
Cost component structure :01
Chat of Accounts :BIL
From cost center :400500
To cost center :400599
Cost component :50
145
One more
PP CONSULTANT JOB:
Notes:
Define floats (Scheduling margin key)
146
Plant :BILP
Margin key :BIL
Opening period :2 days
Float before production :2 days
Float after production :2 days
Release period :2 days
Save
Press enter to save in your request
Version :0
From period :9 (December)
To period :9 (December)
Fiscal year :2008
147
Give the cost center :Dept G
Select page down button or next page button
Cost element :400100 Salaries A/c
Select from based radio button
Select overview screen button (F5)
For 400100 Plant fixed cost :720000
Save
Version :0
From period :9
To period :9
Fiscal year :2008
Select next page or page down button
Cost center :Dept G
Activity type :BIL
Select form based radio button
Select overview screen button
Plant activity :72000
Save
Path :Up to planning the path is same – Allocations –Price calculation (KSPI)
148
Creation of material master (MM01)
A) Raw material 2
B) Finished product 1
149
Select basic data1, MRP1, MRP2,MRP3, Work scheduling, general plant data /storage1,
accounting , Costing 1
Select organizational levels button /enter
Enter
Plant :BILP
Storage location :Hyderabad
Enter
Description :Finished product 1
Base unit measurement :KG
Division :BS
Select MRP1 tab
MRP type :select PD (MRP)
MRP controller :A
Lot size :select EX lot for –lot order quantity
150
PP END USER AREA
Path :Up to mater data the path is same –Work centers –then work centers-create
(CR01)
Plant :BILP
Work center :Dept G
Work center category :select 0001 Machine
Select basic data button
Give the description :Dept G
Person responsible :Mr.C
Usage :009
Under standard value maintenance
Standard value key :SAP1 Normal production
Select costing tab
Start date :01.04.2008
151
Cost center :Dept G
For machine activity :Give activity type BIL
Activity unit :H (Hour)
Formula key :SAP002 (Production machine time)
Save
Creation of routings
Path :Up to master data the path is same –Routings –Routings –Standard routings –
Create (Tr code is CA01)
152
Costing date from :Today’s date
Note :In live environment next month first day date, this is planning date, In training
institution use today’s date
Costing date to :31.12.9999
Quantity structure date :08.12.2008
Valuation date :08.12.2008
Enter
Cost sheet
Raw materials
BIL RM1 1 Kg 75
BILRM2 1Kg 150 225
Material :BILFG1
Press select views button
Select costing 2 view
Enter
Plant :BILP
Enter
153
2. Realizing updates current price on 1st of March release stock valuation will be at the
new rate from 1st of March
Posting period :9
Fiscal year :2008
Company code :BIL
Plant :BILP
Material :BILFG1
Select test run check box
Select marking allowance button
Select company code :BIL
Costing variant :select PPC1
(Standard cost estimate for materials)
Save
ACTUAL COSTING
154
CO consultant Job
155
Select details button
Select overhead tab
Costing sheet :select BIL costing sheet
Save
156
Enter & Save
Cost element :1100004
Reference cost element :1100000
Controlling area :BIL
Enter
Save
157
EK Direct cost
FK Production cost
ABR settled cost for controlling area 1000
158
Notes: for define assignment line ID brak up of WIP
Dept A Dept B ept C
Issue RM work in progress
RM over head
Production costs 100000 200000
Calculate internally WIP by using secondary cost elements and transfer to financial
accounting require the break up of WIP by using line ID’s and account assignments to
line ID’s.
Same path
Select new entries button
Controlling area :BIL
Version :0
Result analysis key :FERT
159
Line ID :select EL revenues
Category :select N (costs not to be included)
Controlling area :BIL
Version :0
Result analysis key :FERT
Line ID :Select EK (Direct cost)
Category :select K cost
WIP :1100001
Revenues :1100002
Controlling area :BIL
Version :0
Revenues analysis key :FERT
Line ID :FK production cost
Category :select K cost
WIP creation :1100003
Reserves creation :1100004
Select page down button
One more controlling area :BIL
Version :0
Result analysis key :FERT
Line ID :ABR settled cost
Category :select A (Settled cost )
Save
Press enter to save in your request
WIP entry
160
FS00
GL A/c No.300201
Company code :BIL
Select with template button
Give the GL A/c no.300200 Increase /Decrease stocks FG
Company code :BIL
Enter
Change short text and GL A/c loge text to INC/DEC stocks – WIP (Work in Progress)
Save
Path :Up to period end closing the path is same –Work in process –Define posting
results for setting work in process (OKG8)
161
Press enter to save in your request
Path :Up to period end closing the path is same –Variance calculation :Define
variance keys (OKV1)
162
Notes:
Budgeted cost =Budgeted production Qty * Standard price
163
400100 400299 Personnel & Manufacturing
400500 400599 Depreciation
1200001 Activity allocation
Save
Select :B2
Double click on assignments folder
Select new entries button
Assignment Text
01 Direct costs(Raw materials)
02 Material overheads
03 Production costs
Save
Select assignment 01
Double click on source folder
From cost element :400000
To cost element :400099
Double click settlement cost elements folder
Select new entries button
Receiver category :select G/L, GL account
Select by cost element check box
Save
164
Double click on assignments folder
Select assignment 02 Material overheads
Double click on source folder
From cost element :1200000 RM overhead rate
Double click on settlement cost elements folder
Select new entries button
Receiver category :select G/L , GL Account
Select by cost element check box
Save
Double click on assignment folder
Select assignment 03 production cost
Double click on source folder
Give the cost element group :BILPRODN
save
Double click on settlements cost elements folder
Select new entries button
Receiver category :select G/L
Select by cost element check box
Save
165
Select amount settlement check box
Under valid receivers for GL account :Select settlement required
Document type :SA
Maximum no.of distribution rules :999
Residence time :12 months
Save
Press enter to save in your request
Define exchange rate for type P (Standard truncation for cost planning for INR to
EURO
166
FI Consultant job
BILRM2 receipt
167
Change the field status group G049 (manufacturing cost accounts)
Save
Give the GL account no.300200 INC/DEC stock in FG
Company code :BIL
Select edit cost element button
Valid from :01.04.2008 to 31.12.9999
Enter
Cost element category :select 22 external settlement
Save
168
PP CONSULTANTS AREA
Path :Up to Shop floor control the path is same- Operations-Scheduling –Define
scheduling parameters for production orders (Tr code is OPU3)
169
Path :Up to shop floor control the path is same –Operations –Availability check –
define checking control (OPJK)
Select business function :1 & 2 for order type PP01 for plant 1000
Select copy as button
Change the plant to BILP
Enter
Change the plant to BILP
Enter and save
Press enter to save in your request
Path :Logistics –Production-Shop floor control-Order –Create –with material (Tr code
is CO01)
Give the material :BILFG1
Production plant :BILP
Planning plant :BILP
Order type :select PP01 Production order
Enter
Give the total Qty under quantities :10
Start date & end date :Today’s date
Select cost order button (Ctrl+F7)
From the menu select Goto Costs –Analysis
Select back arrow
Select release order button (Ctrl+F1)
Save
From the menu select order display note the order no.60003225
Enter
Select assignment tab
Not to the reservation no.66076
170
Path :Logistics –Materials management –Inventory management –goods movement –
Goods receipt –Other (Tr code is MBIC)
100*150
171
200121 Inventory RM local 2250 BILRM2 BSX BIL1
GBB VBR
400000 RM consumption local 2250 BILRM2 BIL1
Qty consumed * Avg. rate (15*150)
Path :up to single functions the path is same –Work in process –Individual processing
–Calculate (Tr code is KKAX)
172
Settlement of work in process to accounts
(31.12.2008 (month end date)
Path :Up to single functions the path is same –Settlement of individual processing (Tr
code is K088)
Plant :BILP
Material number :BILFG1
From period :01 2008
To Period :9 2008
Execute
Select report call button
173
Operation /Activity :10 kg
Confirmation type :select final confirmation
Yield to confirm :10 kg
Fro activity 2 to confirm :60 Qty
Unit :H (Hour)
Save
Production receipt
GBB AUF
300200 INC/DEC in stocks FG 2860 BILFG1 BIL2
Qty produced * standard rate
10*286
To make production order technically complete (TECO)
Path :Logistics –Production –shop floor control –Order –Change (Tr code is CO02)
174
Give the order no.60003225
Enter
From the menu select functions –Restrict processing –Technically complete
Save
Calculation of variances
Path :Upto single functions same path –Work in Progress –Individual processing-
Calculate
175
Deselect text run check box
Execute
Settlement of work in process to accounts :KO88
Give the order no. :60003225
Settlement period :9
Fiscal year :2008
Deselect test run check box
Select check transaction date check box
Execute
Select details list button
Select accounting documents button
Select accounting document no.
GBB AUA
300200 INC/DEC in stocks FG 853 BILFG1 BIL2
400201 Production order diff 853 period
300201 INC/DEC in stock WIP 3713 P & L debit
200123 work in process 3713 –Balance sheet credit
176
Select to be settled in full radio button
Allocation structure :select A1( CO allocation structure)
Default object type :select FXA asset
Select % settlement check box
Select equivalence numbers check box
Select amount settlement check box
Under valid reserves for fixed assets :Select settlement required
Document type :AA (Asset Posting)
Max no. distribution rules :999
Residence time :12 months
Save
Select back arrow two times
Double click on assign settlement :Profile to company code
Select position button
Give the company code :BIL
Enter
For company code BIL assign settlement profile AI
Save
Press enter to save in your request
177
Note down the asset no.500001-0
178
Account no. :200105 SBI current a/c
Enter
Amount :*
Business area :BILH
Text :+
Document –simulate & save
179
Select enter button
Category :select FXA asset
Settlement receiver :200004-0
Give the percentage :100
Select back arrow
Save
Select settlement button (Shift +F8)
Give the asset value date :13.12.2008 (Today’s date)
Text :CWIP settlement
Deselect text run check box
Execute
Note :In live environment you take a purchase of machinery don’t enter directly Asset
account, first enter in Capital Work in Progress after commissioning added all charged
convert to asset accounting.
We can assign in ledger group number of legers for 0L we can assign all and M2
At the time of posting –If we don’t specify ledger group –It updates all legers.
180
When we create legers ledger group will be created that ledger will be called
representative ledger – we are assigning for 0L ledger group M1 –This is called non
representative ledger.
At the of posting system checks representative ledger periods are open or not –we need
not open non-representative ledgers periods.
We are creating M1 ledger –Automatically M1 ledger GRP is created –we are assigning
ledger 0L (0L=Leading ledger) –Always leading ledger only should be the representative
ledger.
Document types and no.ranges are required non-leading ledgers –All non-leading ledgers
we specify all document types and given only one number range –we give number range
interval only for one number range.
CUSTOMIZATION
181
Ledger :M2
Ledger name :Non leading ledger for BIL
Totals table :FAGLFLEXT
Save
Save in your request
Ignore the message press enter
182
Save
Ignore the warning message press enter
Press enter to save in your request
Save
183
Same path
Give the ledger :M1
Enter
Select new entries button
Type Number range
SA 45
KR 45
DR 45
WA 45
WI 45
WL 45
WE 45
RE 45
RV 45
AA 45
Save
Ledger M2
Enter
Select new entries button
Path :Up to document the path is same – Document number rages –Documents in
entry view –Define document number ranges for entry view
184
Select interval button
No.range :40
Year :2009
From no. :1100001
To no. :1200000
Enter
Select interval button
No.range :41
Year :2008
From no. :1200001
To no. :1300000
Enter and save
Ignore the warning message press enter
Path :Up to document the path is same –Document no.rages –Documents in general
ledger view –Define document no.range for general ledger view
185
Ignore the warning message press enter
Posting of transaction :
186
Amount :50000
Business area :BILH
Text :Equity share capital receipt
Posting key :50
Account no. :100000 Equity share capital
Enter
Amount :*
Business area :BILH
Text :+
Document –Simulate & Save
0L Leading ledger April 2008- March 2009 10th Period 105000 2008
M2 Nonleading ledger July 2008 –June 2009 7th Period 100000 2008
187
Change the ledger to M1
Enter
Change the Fiscal year to 2009
Execute
Select back arrow
Select choose ledger button
Change the ledger to M2
Enter
Change the fiscal year 2008
Execute
Segments Creation
In future there will not be any developments Segments will be assigned in the for
Business areas profit center
Segment creation
Segment Description
BGL Bangalore segment
HYD Hyderabad segment
Select save button or Ctrl+S
188
Press enter to save in your request
Path :Accounting –Controlling profit center accounting –Master data profit center –
Individual processing change (Tr code is KE52)
In document splitting, line items are split according to selected dimensions –so that we
can draw financial statements for the selected dimensions at any time.
Sales
Party X Account Dr 100000
To Sales Steel 80000 Steel profit center
To Sales cement 20000 Cement profit center
189
FS00
Second a/c
Give the GL A/c No. :300011
Company code :BIL
Select with template button
Give the GL A/c :300010
Company code :BIL
Enter
Change short text and GL a/c long text to sales Cement
Save
190
Company code :BIL
Select with template button
Give the GL A/c No.100505 VAT payable
Company code :BIL
Enter
Change short text and GL account long text to Zero balance clearing
Select create /Bank /Interest tab
Change field status group to G067 (Reconciliation account)
Save
191
Activate documents splitting
Same path
Select document splitting check box
Save
Press enter to save in your request
192
Amount :*
Business area :BILH
Text :+
Select profitability Segment right arrow button
Give the profit center :Cement
Select continue button
Document –Simulate
From the menu select Document –Simulate
General ledger button
Save
From the menu select Document –Display
Select general ledger View button
MM Consultant
SD consultant
FI consultant –Creation of accounts and assignment of accounts
This will be charged at the time of sales, sales men (Removal of goods)
193
15% of basic amount –Now no AED
Special Excise Duty (SED)- Tobacco related products
8% on invoice original value
Education cess 2% (on 8% excise duty)
Higher and secondary education cess 1% (on 2% ED)
Where we pay excise duty at the time of purchase, the excise amount can be adjusted
when we pay excise duty on sales to excise dept.
(Though collected from customer)
Purchase scenario:
194
B) Excise entry
RG 23 A BED DR 8
To CENVAT clearing 8
RG 23C BED DR 10
CENVAT on hold DR 10
To CENVAT clearing a/c 20
Sales scenario
Basic price 1000
Excise rate 14% 140
-----
1140
VAT 12.50% 142.5
-------
1283
Sales billing :
Customer A/c Dr 1283
To Sales 1000
To CENVAT suspense 140
To VAT payable 142.50
195
Excise invoice creation
CENVAT suspense a/c Dr 140
To Excise duty payable 140
Excise Balances:
PLA Deposit
PLA A/c Dr 150
To Bank 150
Excise utilization
Excise duty payable DR 140
To RG23A BED 5
To RG23C BED 6
To PLA 129
196
In new implementations –TAXINN
Client 000-SAP has given TAXINN and TAXINJ
Excise conditions /Service tax conditions / Education cess conditions /Sales tax
conditions.
Path :Up to tax on sales / purchases the path is same –Basic settings-Check and
change settings for tax processing
197
Posting indicator :select 3 (Distribute to relevant expense /revenue items)
Enter & Save
Select :B1,B2
Select copy as button
Change the process to B3
Change description to APVAT
Enter
Change the description to AR VAT
Other things are common
Press enter and Save
Change process to B5
Change description to AR CST
Change tax type to :1
Posting indicator :2 separate line item
Enter and Save
Select B5
Select copy as button
Change the process to B6
Change the description to AR VAT
Other things are common
Press enter & Save
Path :Up to tax on sales /purchases the path is same -Basic settings-Check calculation
procedure –Double click on define condition types
198
Condition category :select D (Tax)
Select item condition check box
Save
Press enter to save in your request
Select back arrow
Select :BIL1
Select copy as button
Change the condition type change to :BIL2
Change the description to :APCST
Access sequence :Change to JST1 (India Sales tax access)
Enter & Save
Select :BIL2
Select copy as button
Change condition type to :BIL3
Change description :A/P VAT
Other things are common
Enter & Save
Define procedures
Path :Up to tax on sales /purchases the path is same –Basic settings –Check
calculation procedure
Select :TAXINN
Double click on control data folder
199
Step Condition Description From To Statistics Print Base Account
type type key
100 Select Base Select
BASB amount 362
110 Calculated 100 100 Select
cell static’s
check
box
120 BIL1 AP Excise 100 100 Select B1
BED X
150 Basic 110 140 Select
+Excise static
check
box
Save
Path :Up to tax on Sales /Purchases the path is same –Basic settings –Assign country
to calculation procedure
Path :Up to tax on sales / purchases the path is same –Calculation –Define tax codes
for sales and purchases (Tr code is FTXP)
200
Give the country :IN
Enter
Tax code :V0
Enter
Give the description :0% Input tax
Tax type :V (input tax)
Enter
Save
Tax code :V1
Enter
Description :V1 Dummy tax code for purchases
Tax type :V for input tax
Tax percentage rate :0
Enter & Save
Tax code :A0
Enter
Description :0% output tax
Tax type :A ( out put tax)
Enter & Save
One more tax code
Tax code :A1
Enter
Description :Dummy tax code for sales
Tax type :A (Out put tax)
Enter & Save
200156 RG23A BED A/c Current assets, Loans & Advances to copy 200155 VAT
receivable
200157 RG23C BED A/c Current Assets, Loans and Advances to copy 200155
VAT
receivable
201
200158 CENVAT on hold Current Assets, Loans and Advances to copy 200155
VAT receivable
200159 PLA Account Current Assets, Loans & Advances to copy 200155 VAT
Receivable
100506 CENVAT A/c clearing current liability provision copy 100505 VAT
payable
100507 CENVAT A/c suspense current liability & provisions copy 100505 VAT
payable
100508 Excise duty payable A/c current liability & provision copy 100505 VAT
payable
100509 CST payable A/c current liabilities & provision X copy 100505
Save
Note :In all accounts tax category * posting without check box
Path :Up to tax on sales /purchase the path is same posting –Define Tax accounts (Tr
code is OB40)
202
Select accounts button
Give the account no.100506 CENVAT clearing A/c
Save
Press enter to save in your request
Select back arrow
Double click on transaction B3 APVAT
Save
Select posting key button
Debit 40
Credit 50
Save
Press enter to save in your request
Select accounts button
Give the A/c no.200155 VAT receivable
Save
Press enter to save in your request
203
Excise invoice items(EI) :999
Select partial credit check box
Save
Press enter to save in your request
204
Description :Excise group for BILP
Plant :BILP
Excise registration :2
No.GRS per excise invoice multiple goods receipts, multiple credits
Select default challan quality in GR check box
Select EI capture check box under MIGO settings
Select post excise Invoice MIGO check box
Select duty different at GR check box
Select update RGI at MIGO check box
Save
Press enter to save in your request
Note :MRO –Invoice verification
path :Up to India the path is same –Basic settings –Determination of excise duty –
maintain excise defaults
205
A/R BED condition type :BILA
BED percentage :BIL 4
Save
Press enter to save in your request
Path :Up to India the path is same –Master data –Maintain chapter Id’s
Path :Up to India the path is same –Account determination –specify GL accounts per
excise transaction
206
PLA on hold :200159
Save
Press enter to save in your request
The same way the you send the accounts for all excise transaction types.
For excise transaction type DLFC same as above
Save
Note : PLA on Hold Dr
To Bank
PLA A/c Dr
To PLA on Hold A/c
(This is used for next year carry forward)
Path :Up to India the path is same –Business transactions –Excise registers –Specify
SAP script forms
207
Object :Select J_1IRG23A1 (RG23A part 1 no. range object)
Select number rages button
Excise group :select 2
Select change intervals button
Select interval button
No. range :01
Year :2008
From number :100001
To number :200000
Enter & save
Ignore the warning message press enter
Select back arrow two times
Object :J_1IRG23A2 This is (RG23A part II Number rage object)
Select number rage button
Excise group :2
Select change intervals button
Select interval button
No.range :01
Year :2008
From no. :200001
To no. :300000
Enter & save
Ignore the warning message press enter
Select back arrow two times
Select object J_1IEXCLOC (Local excise invoice number rage for sales)
Select number ranges button
Series group :2
Select change intervals button
Select interval button
No.range :01
Year :2008
208
From number :300001
To number :400000
Enter & Save
Ignore the warning message press enter
Select back arrow two times
Select object :J_1IINTPR2 despatch series number
Select number ranges button
Excise group :2
Select change intervals button
Select interval button
No.range :01
Year :2008
From no. :500001
To no. :600000
Enter & save
Ignore the warning message press enter
Use the Tr code is J1ILN (India local menu) (This have no path)
Path :Indirect taxes -Master data -Excise rate maintenance (Tr code is J1ID)
209
One more
Material :BILFG
Plant :BILP
Chapter ID :5500001 Steel
Material type :RG1
GR with reference :Multiple goods receipts, Multiple credits
Declared :1
Declaration date :29.02.2008
Save
Select back arrow
Select CENVAT determination radio button
Select maintain button
Select new entries button
210
Select new entries button
Give the customer no. :200101
Excise indicator for customer :select 1 (100% Tax)
Save
Select back arrow
Select excise indicator for plant radio button
Select maintain button
Select new entries button
Company code :BIL
Plant :BILP
First month :select April
Excise indicator for company :select 1 (100% Tax)
Save
Select back arrow
Select excise indicator for pant and vendor radio button
Select maintain button
Select new entries button
First column excise indicator :select 1
Second column excise tax indicator for vendor :select 1 (100% Tax)
Third column excise tax indicator for vendor :Select 1 (100% tax)
Save
Select back arrow
Select excise indicator for plant & customer radio button
Select maintain button
Select new entries button
First column excise tax indictor for company :select 1 (100% tax )
211
(FV11) (No path this one)
SD Excise customization
SD consultant job
212
Path :SPRO-Sales & Distribution –basic functions –Pricing –Pricing control –Define
condition types
213
Change the condition type to BIL6
Description :AR VAT
Access sequence :change to JLST (India Local sales tax access)
Plus or Minus :Blank
Calculate type : A (Percentage)
Condition class :select D taxes
Condition category :select D tax
Enter & save
Select B2 and B3
Select copy as button
Change the process to B5
Change the description to A/R CST
Tax type :select 1 (Output tax)
Posting indicator :select 2 (separate line item)
Enter
214
Change process to :B6
Change the description to A/R VAT
Tax type :change to 1 Output tax
Enter & save
Save in your request
Path :up to Tax on sales /Purchases the path is same –Posting –Define tax accounts
(Tr code is OB40)
215
Give the account no.100505 VAT payable
Save
Press enter to save in your request
Path :SPRO-Sales & Distribution –Basic functions –Pricing –pricing control –Define
and assign pricing procedures
Select :BIL
double click on control data folder
Select new entries button
216
(100% Check
copy) Basic box (√)
+Excise
420 400 410 Select
Check
box (√)
450 BIL5 AR CST 420 X B5
460 BIL6 AR VAT 420 X B6
500 Basic 420 460 Select
+Excise+ Check
Sales tax box (√)
Save
Path :Up to pricing control the path is same –Define and assign pricing procedures
( Tr code is OVKK)
217
Double click on customer taxes
Select new entries button
Save
Press enter to save in your request
218
Chart of Accounts :BIL
Sales organization :BILS
Account assignment group for customer :01 domestic revenues
Account assignment group for customer :03 finished goods
219
Select sales area data button
Select billing documents tab
For tax category :BIL6
Tax classification :1 (taxable)
Save
220
Select key combination button
Select country /Plant/Region /Material radio button
Enter
Country :IN
Plant :BILP
Region :AP
Material :BILFG
Amount :4 (Percentage)
Valid from :01.04.2008
Valid to :31.03.2009
Tax code :select A1 (Dummy tax code for sales)
Save
To check whether 0% input tax code and 0% output tax code assigned to company code
to BIL
221
Purchase org :BILR
Company code :BIL
Vendor :2001
Enter
Give the purchasing group :BIL
Item :10
Material :BILRM1
PO Quantity :100 Kgs
Net price :75
Currency :INR
Plant :BILP
Enter
Select invoice tab
Tax code :select V1 dummy tax code for purchases
Enter
Select Taxes button
Select back arrow
Save
Not the purchase order no.4500017094
(Note : Use the Tr code J1EI for creation of Excise Invoice no’s following the other steps
same above)
222
Give the Excise invoice no. and date
223
Purchase order no. :4500017094
Enter
Give the amount :8424
Enter
Business area :BILH
Select payment tab :Base line date (Today’s date)
Payment term :0001
Enter & Save
From the menu select invoice document display
Select follow on documents button
To print excise registers: (Tr Code is J1ILN)
Excise group :2
Start date :01.01.2009
End date :31.01.2009
Select any register radio button
Select RG23A part I check box
Select RG23A part II check box
Execute
Enter
Select back arrow
Select print utility program (TR code is J2I6)
Select RG23A part 1 radio button
Execute
Excise group :2
Start date :01.01.2009
End date :31.01.2009
Execute
Output device :LP01
Select print preview button
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Select back arrow two times
Select RG23A part II radio button
Execute
Excise group :2
Start date :01.01.2009
End date :31.01.2009
Execute
Output devise :LP01
Select print preview button
SD EXCISE
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Item :10
Material :BILFG
Order quantity :10 Kgs
Enter
Ignore the message press enter
Select item :10
From the menu select GotoItem conditions
From the menu select Edit –In complication log (Ctrl +F8)
Select save button
Note the sales order no.11771
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Sales Billing (VF01)
Path :Indirect taxes –Sales /Out bond movements-Excise invoices –For sales order –
Out going Excise invoice create /Change /Display (Tr code is J1IIN)
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Account no. :200156 (RG23A BED)
Enter
Amount :50000
Business area :BILH
Text :RG23A Debit
Posting key :50
Account no. :200105 Bank account
Enter
Amount :*
Business area :BILH
Text :+
Document –Simulate & Save
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Excise duty payment: (Tr code is (J1ILN)
Path :Indirect taxes –Sales /Out bond movements –fortnightly payment (J2IUN)
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Share capital
Equity share capital 100000
Preference share capital 100001
Reserves & Surplus
General Reserves 100101
Capital Reserve 100102
Secured loans
Unsecured loans
By using 0-9 levels –we can get all 3 versions consultant creates 2 versions –Summary
-Schedules
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Give the item Assets
Enter
Keep the cursor on Assets
Press select button (beside reassign button)
Keep the cursor on Balance sheet
Select resign (Shift+F6) button
Select subordinate radio button
Enter
Keep the on liabilities
Press select button (F9)
Keep the cursor on Balance Sheet
Select resign button (Shift+F6)
Select subordinate radio button
Enter
Keep the cursor on Profit & Loss account
Select create item button
Give the items :Income
Give the items :Expenditure
Enter
Save
Press enter to save in your request
Keep the cursor on Liabilities
Select create items button
Give the Share capital
Reserves & Surplus
Secured loans
Unsecured loans
Enter
Keep the cursor on Assets
Select create items button
Give the items :Net Fixed Assets
231
:Net Current Assets
:Misc. expenditure to the extent not written off Eg: Preliminary
exp.
Enter
Keep the cursor on Income
Select create items button
Give the heads :Sales
:Other Income
:Inc/Dec in Stocks
Enter
Keep the cursor on expenditure
Select create item button
Expenditure :
Raw material consumption
Personnel expenses
Manufacturing expenses
Administration Expenses
Interest
Depreciation
Enter and Save
Double click no text existent against net result :Profit
Give the item :Net profit transferred from P & L Account
Enter
Keep the cursor on Net profit transfer from P & L Account
Press select button (F9)
Keep the cursor on reserves & Surplus
Select reassign button (shift +F6)
Select subordinate radio button
Enter
Double click on no text exists against net result loss
232
Item :Net loss transferred from P & L Account
Enter
Keep the cursor on net loss transferred from P & L Account
Press select button (F9)
Keep the cursor on Misc. Expense to extend not written off
Select reassign button
Select subordinate radio button
Enter
Save
233
Enter
Keep the cursor on sales
Select assign accounts button
From account :300000
To account :399999
Select debit and Credit check box
Enter
Keep the cursor on Raw material consumption
Select assign account button
From account :400000
To account :499999
Select Debit and Credit check box
Enter
Keep the cursor net profit/loss transferred to Balance Sheet
Select Assign account button
From account :100100
Select Debit & Credit Check box
Enter & Save
To check whether all accounts assigned or not
Select check button
Select non assigned account check box
Enter & Save
Liabilities Amount
Sources of Funds:
100000
100001
100002
Share capital 100003
------- X
100100
100101
Reserves & Surplus 100102
Secured loans X
Unsecured loans X
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------
Total Liabilities X
=====
Double click on liabilities
Start of group Liabilities
End of group total liabilities
235
Enter
Double click on Profit & Loss Account
End of Group :Net Profit /Loss for the year
Select display total check box
Enter
Double click on Income
Start of group :Income
End of Group :Total Income
Select display total check box
Enter
Double click on sales
End of Group :Sales
Select display total check box
Enter
Double click on Expenditure
Start of group :Total expenditure
Select display total check box
Enter
Double click on Raw material consumption
End of group :Raw material consumption
Select display total check box
Enter
Double click on net profit /Loss transferred to Balance sheet
Start of group :Net Profit /Loss transferred to balance Sheet
Select display total check box
Enter
Double click on No text exist against P & L result
Item :Net profit/Loss transferred to Balance Sheet
End of Group: Net profit/Loss transferred to Balance Sheet
Select display total check box
Enter & Save
236
Open one more session :
237
Scaling :5/2
Scaling note :
A) Only Rupees without paise 0/0
B) Rupees with paise 0/2
C)Rupees in lakhs –without decimals 5/0
D)Rupees in mission without decimals 6/0
E)Rupees in crores without decimals 7/0
F)Rupees in laksh –Thousands in decimals 5/2
Sales 987654321.55
Rupees in lakhs (100000) 5 Decimals
1.Depreciation forecast
Gross Additi Sales / Gro Dep. Acc.De Dep. Dep Acc. Net Net
block ons Transf ss for p.in the for on Dep blo block
in the during ers blo the beginni the sales / in the ck in the
beginn the during ck year ng of year Trans year in beginn
238
ing year the in end year fer the ing
year year the yea
yea r
r end
end
PROJECT
ERP Packages
SAP
Oracle Financials
JD Edwards
People soft
1) WIPRO
2) Infosys
3) Satyam
4) Intell
5) Zensar
239
Buy SAP package from SAP-India –Bangalore with the support of WIPRO –Hyderabad
vendors.
Implement all the modules at all locations (BIG Bang project) or in a phased manner
BIL WIPRO
A) Project Manager A) Project Manager
B) Accounts Manager B) FI Consultant
C)Cost Accountant C)Co Consultant
D) Purchase Manager D)MM Consultant
E) Sales Manager E)SD Consultant
F)IT Staff F) BASIS Consultant
G) ABAP Programmers
BIL core team members –As is process existing process and requirements from SAP
GAP reports –Write to SAP the requirement /through programmer/work around /user
exits.
240
Support: For the issues raised by BIL end users.
Land Scape
1. Development Quality testing Production
Send box –All scenarios configuration selected scenario Testing
2. Development Production
R/ 3 Structure
Presentation application data base SAP Package data stored in data base server
241