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The Training and Business Company

SRXRIK001A

UNDERTAKE RISK ANALYSIS


OF ACTIVITIES

ASSESSMENT TASKS

Acknowledgments

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Sport and Recreation Australia Ltd -Learners Guide and Assessment Resources for SRX
RIS 001A Undertake risk analysis of activities

“A Sporting Chance – A risk management framework for the sport and recreation
industry”

Office of Sport and Recreation Tasmania

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SRXRIK001A
UNDERTAKE RISK ANALYSIS
OF ACTIVITIES

TRAINEE DETAILS

Trainee’s Name: ____________________________________________________

E-mail:______________________________________________________________

Tele:________________________________________________________________

Employer:___________________________________________________________

TBC CONTACT
Name: ______________________________________________________________

E-mail:______________________________________________________________

Tele:________________________________________________________________

Mobile Tele:_________________________________________________________

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OUTCOMES REQUIRED
The unit in the Training Package details the Element and Performance
Criteria as follows:

ELEMENT PERFORMANCE CRITERIA

to achieve you will know trainees have achieved this when


competency in
this unit, trainees
must be able to

1 Establish the 1.1 Obtain the organisations' equipment maintenance


context of the procedures and operational procedures for the activity
risk analysis and/or location

1.2 Obtain activity-specific and location-specific information


and equipment maintenance history including relevant
incident and failure reports

1.3 Research applicable occupational health and safety and


environmental standards and industry best practice
guidelines

1.4 Obtain applicable technical documentation

1.5 Access and clarify risk evaluation criteria, as


determined by the organisation's risk management policy
and plan

2 Identify risks 2.1 Generate a comprehensive list of sources of risks


associated with within the particular activity, including risks that are not
an activity under the control of the organisation

2.2 Take into consideration areas of impact on the


organisation

2.3 Consider possible causes of risks, hazards and the


definitions of risk

2.4 Document sources of risk, risk identification and


areas of impact in a clear and concise manner
3 Conduct risk 3.1 Complete analysis using appropriate structured
analysis of an methodology (eg, a template) in accordance with
activity organisations' and/or activity requirements

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3.2 For each risk determine existing controls which have


been put in place by the organisation, or by occupational
health and safety legislation

3.3 Identify sources of information to assist in assessing


the likelihood of any given risk turning into an
accident/injury/loss
3.4 Identify sources of information on the consequences
of particular incidents in order to determine the degree of
emphasis placed on the risk

3.5 Analyse the likelihood and consequences of particular


risks, and classification of risk using suitable techniques,
as determined by the organisation

4 Undertake 4.1 Compare the level of risk established during the analysis
risk assessment process with previously established risk evaluation
of an activity criteria using methodology as prescribed by the
organisation

4.2 Rank or prioritise risks for further action, taking account


of the wider context of the risk

4.3 Consider the objectives of the organisation and the


extent of opportunity which could result from taking the risk

4.4 Take into account, when making decisions, the wider


context of the risk

4.5 Accept risks that fall into the low or acceptable


categories without further treatment, and monitor and
periodically review to ensure they remain acceptable

4.6 Treat risks that fall outside the low or acceptable


category using a range of options

5 Treat risks 5.1 Identify specific risk treatment options applicable to


associated with the risk associated with the activity
an activity
5.2 Evaluate risk treatment options in accordance with the
organisation's risk management plan, on the basis of the
extent of risk reduction, the extent of benefits or
opportunities created and taking into account the risk
evaluation criteria previously established

5.3 Prepare activity-specific risk treatment plan which


documents how the chosen options should be implemented,
identifying responsibilities, schedules, the expected

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outcome of treatments, budgeting, performance measures


and the review process

5.4 Implement risk treatment plans prior to and during the


conduct of an activity

6 Monitor and 6.1 Document risk analysis , evaluation and treatment


review the risk options, in accordance with the organisation's procedures
management
for an activity 6.2 Monitor risks, the effectiveness of the risk treatment
plan, strategies and the management system which is set up
to control the implementation in accordance with the
organisation's risk management plan to ensure changing
circumstances within the activity do not alter risk priorities

6.3 Repeat the risk analysis of the activity regularly to


ensure the risk treatment plan remains relevant

6.4 Make changes to the conduct of an activity, where


required, in accordance with review recommendations

6.5 Implement recommendations in accordance with the


organisation's risk audit in future risk analysis of the
activity

This unit provides basic knowledge and skills to apply a risk


management process in the context of a sport or recreation activity in
accordance with an organisation’s risk management policies and
procedures and Australian/New Zealand Standard AS/NZS 4360:1999. In
this context, the risk analysis process is conducted using structured
analysis methodology (eg, templates) as determined by the organisation.
in accordance with an organisation’s risk management policies and
procedures and conducted

To be judged competent in this unit, you must show that you have the
ability to:

• Required knowledge

o Common risk management terminology, eg, risk, risk


management, hazard, risk analysis, risk management plan

o The role of risk as a reason for participating in or using sport


and recreation activities

o Factors that affect an individual's perception of risk

o Effect of legislation on procedures and practices in the sport


and recreation industry

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o Causes of accidents, incidents and losses, in a sport and


recreation context

o Impact of high profile accidents/incidents/losses

o Legal responsibilities in risk management

o Knowledge of the activity and its associated hazards in order


to conduct the risk analysis

Equipment design limits and effects of operating outside design


limits

• Required skills

o Application of incident scenarios to logically assess risk


Analysis and documentation of accident/incident research.

INSTRUCTIONS
This trainee’s guide and assessment task document is not intended to
provide in depth details of every piece of legislation that may apply to all
the sectors of the sport and recreation industry. It is only an overview,
and other sources will have to be utilised to obtain every aspect of a
piece of legislation.

This trainee’s guide provides you with information and tasks will enable
you to become competent in the sport and recreation workplace.

You will develop competency in Undertake Risk Analysis of Activities in


the following ways:

• reading the material in this guide

• asking questions about anything you do not understand

• determining where the information in this guide applies to you


workplace

• reviewing the policies and procedures in your workplace

• observing what is actually done in your workplace

• discussions with you supervisor and colleagues

• completing the assessment tasks in this document.

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This document is available as a Microsoft Word document and can be e-


mailed to trainees. Trainees can type and insert documents (Excel
spreadsheet) directly into the areas where there are answer lines, and
where inserts are requested.

Upon completion, the trainee retains a copy, and e-mails the completed
document to Tassport.

Tassport will on forward to the nominated assessor for review.

Assessor is to review and insert comment, in red, where appropriate, and


when finished forward the updated document to Tassport.

Tassport will review the assessors comment and decision, and on-forward
to the trainee.

ASSESSMENT TASKS
ASSESSMENT TASK 1

For a particular sport and recreation organisation conducting specific


activities determine external influences or factors that may be relevant to
an analysis of risk associated with the activities, including:
• occupational health and safety regulations
• statutory legislation
• Australian Standards for equipment, signage, facilities, environment

Name of organisation:

Activity/ies conducted:

External factors:

___________________________________________________________________________

___________________________________________________________________________

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___________________________________________________________________________

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___________________________________________________________________________

ASSESSMENT TASK 2
For the same organisation used in assessment task 1, determine internal
influences or factors within the organisation that may be relevant to an
analysis of risk associated with an activity, including:

• organisation’s goals and objectives


• operating procedures for activities
• facility or location operating procedures
• equipment and/or facility maintenance protocols
• facility and/or equipment maintenance records
• incident/accident and failure reports

Internal factors/influences
___________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

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___________________________________________________________________________

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ASSESSMENT TASK 3

Establish clearly defined criteria for assessment and acceptance of risk


for a particular activity within a sector of the recreation industry, based
on:

• the organisation’s policies, goals and objectives

• relevant standards and legislation

• the activity aims and objectives

___________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________
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___________________________________________________________________________

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___________________________________________________________________________

ASSESSMENT TASK 4

Select one activity conducted by a sport and recreation organisation


and classify the sources of risk associated with the activity.
Indicate the classification of the source under the four headings
• environmental,
• human/people,
• equipment/product
• occupational health and safety.

Mark those that are out of the control of the organisation as


'external' and those that are substantially under the organisation's
control as 'internal'.

Source of risk Classification Internal or


External

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Source of risk Classification Internal or


External

Outline the methods that you used to identify the sources of risk.

(a)_____________________________________________________________________

(b) ____________________________________________________________________

(c) ___________________________________________________________________

(d) ____________________________________________________________________

(e) ____________________________________________________________________

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(f) ____________________________________________________________________

(g) ____________________________________________________________________

(h) ____________________________________________________________________

Indicate beside each method which of the four classifications


(environmental, human/people, equipment/product or occupational
health and safety) it most suited.

Risk identification method Most suitable for:

a)

b)

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Risk identification method Most suitable for:

c)

d)

e)

f)

g)

h)

ASSESSMENT TASK 5

Use the list of sources of risk that you developed in Assessment Task
4 to determine:
• where each one could impact on the activity
• how each one could impact on the activity
• how participants/clients might be affected
• how the organisation would be affected.

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Source of risk Impact Impact on Impact on


participants organisation
(Where & how)

ASSESSMENT TASK 6
In the table below, use the sport and recreation activity for which you
identified sources of risk in Assessment Task 4.
Enter the list of risks and complete the remainder of the table.

Risk Control Type of Likelihood Consequen Likelihood


risk ce x
analysi consequenc
s e

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ASSESSMENT TASK 7

Fill in your list of risks from Assessment Task 6 into the table below,
ranking them from high to low.

Fill in any criteria that might be appropriate for evaluating these


risks.

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Risk Criteria Type of Likelihood Consequen Likelihood


risk ce x
analysis consequenc
e

Is there a clear place to draw a line that separates the acceptable


from the unacceptable? If not, why not?
___________________________________________________________________________

___________________________________________________________________________

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___________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

If the line is clear, are there any circumstances that you can
envisage that might shift the line, or change the order of ranking?
___________________________________________________________________________

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Transfer the four (4) most significant risks from the table above into the
table below.

Complete the columns by deciding:

•____________________________________ what risk treatment would involve

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•____________________________________what treating the loss would entail

•__________________________________ the cost of each of these (estimated)

•______________________________opportunities afforded by taking the risk

Risk Risk Treating Opportu Accept/


treatment the loss nities don't
would would afforded accept
entail…… entail….. by
and cost and cost taking
the risk

1.

2.

3.

4.

ASSESSMENT TASK 8

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Focusing on one sector of the sport and recreation industry (community


recreation, fitness, sport or outdoor recreation), provide two (2) examples
of each of the risk treatment options mentioned in the table.

Sector:

Avoidance Acceptance Reduction of Reduction of Transfer of


likelihood consequenc risk
e

Example
1

Example
2

ASSESSMENT TASK 9

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For each of the following risks, suggest what you would do to reduce the
likelihood of the risk occurring:

Risk Risk Treatment

a head injury in a
road bicycle race

heat stroke during a


game of cricket

muscle injury during


an aerobics class

drowning in the
event of a canoe
capsize

'losing' a group
member whilst
conducting a
recreational game

For each of the following risks, suggest at least to (2) ways of reducing
the consequences.

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Risk Method 1 Method 2

a diver hitting
their head on a
diving board

a person
sustaining a
muscle injury
during an
aerobics class

a football player
injuring an ankle
on uneven playing
field

a person
damaging a tooth
when falling
during an activity

getting lost when


on a hike in
wilderness terrain

ASSESSMENT TASK 10
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Prepare a risk treatment plan for the following Scenarios listed below.
Comment on:
• the decision process
• who might take what responsibilities
• timetable
• what the outcomes might be
• a process for implementing the risk treatment plan
• how you would check that the plan is being followed

Scenario 1:

A Year 9 school group is attending a sport and recreation centre to


participate in a low ropes course. An identified risk is one of the less
sensible boys using the initiative activities without his "spotter".

• the decision process


___________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

• who might take what responsibilities


___________________________________________________________________________

___________________________________________________________________________

• timetable
___________________________________________________________________________

___________________________________________________________________________

• what the outcomes might be

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__________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

• a process for implementing the risk treatment plan


__________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

• how you would check that the plan is being followed


___________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

Scenario 2:
A daytime aerobics class in which middle age participants are taking part
with undeclared heart problems. Some are at a small, but serious risk of
experiencing a cardiac arrest during the class.

• the decision process


___________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

• who might take what responsibilities


___________________________________________________________________________

___________________________________________________________________________

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• timetable
___________________________________________________________________________

___________________________________________________________________________

• what the outcomes might be


__________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

• a process for implementing the risk treatment plan


__________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

• how you would check that the plan is being followed


___________________________________________________________________________

___________________________________________________________________________

__________________________________________________________________________

Scenario 3:
A cricket team regularly plays on a Saturday morning. One member of
the team is a known insulin dependant diabetic who resents taking his
medication.

• the decision process


___________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

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• who might take what responsibilities


___________________________________________________________________________

___________________________________________________________________________

• timetable
___________________________________________________________________________

___________________________________________________________________________

• what the outcomes might be


__________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

• a process for implementing the risk treatment plan


__________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

• how you would check that the plan is being followed


___________________________________________________________________________

___________________________________________________________________________

__________________________________________________________________________

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ASSESSMENT TASK 11

Document a process for the monitoring of the risk management for the
example sport and recreation activity used as a case study in Assessment
Task 4 and subsequent tasks
Detail:
• efficacy of risk assessment and treatment techniques
• mechanism and frequency of review to monitor new risks
• review/audit process
• how review recommendations will be followed up

• efficacy of risk assessment and treatment techniques


___________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

• mechanism and frequency of review to monitor new risks


__________________________________________________________________________

___________________________________________________________________________

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• review/audit process
___________________________________________________________________________

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• how review recommendations will be followed up


___________________________________________________________________________

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ASSESSMENT TASK 12

You will be required to:

• conduct a risk analysis of an activity/session in a sport and recreation


context and demonstrate the ability to identify and treat risk in
accordance with the organisation's policy and procedures

• respond to risk during the conduct of the activity/session, in


accordance with the risk management plan; and

• review the risk management plan at the completion of the


activity/session.

You will need to demonstrate your ability to:

• establish the context in which the risk analysis is to occur

o obtain organisation's operational procedures

o obtain equipment operating and maintenance history and


equipment maintenance procedures

o access technical documentation

o clarify organisation's risk criteria from risk management


policy

• identify risks

o list sources of risk and possible causes of risk

o identify areas of impact of the risk

o document sources/causes of risk and possible areas of impact

o conduct and document a risk analysis

o identify existing controls


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o document likelihood and consequences associated with


identified risk

• undertake a risk assessment or evaluation

o compare level of risk with organisation's risk criteria

o determine and justify those risks that are acceptable

o determine those risks that require treatment

• treat the risks


o identify range of risk treatment options

o evaluate risk treatment options in accordance with


organisation's

o risk management plan

o prepare and document risk treatment plans

o implement risk treatment plans prior to and during the


conduct of an activity/session

o review risk priorities and control measures with respect


to changing circumstances

• monitor and review risk management plan

o review effectiveness of control measures

o recommend changes to the conduct of the


activity/session where required.

(insert you answer here - you answer should be a minimum of four types
pages)

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Note there is a Risk Audit for Event Management in “A Sporting Chance –


A risk management framework for the sport and recreation industry”
available on www.osr.tas.gov.au which has helpful reminder points.

ASSESSMENT TASK 15
Complete the following checklist for a sport and recreation body,
preferably your workplace.

Administration
Yes No
Is your organisation properly constituted?  
Is the constitution
appropriate and relevant to your organisation?  
Are all members aware of your constitution?  
Are members provided with a copy of your constitution?  
Does your constitution cover the following broad areas?  

• Objectives of your organisation  


• Powers of the organisation  
• Membership  
• Termination of membership  
• Affiliation  
• Management committee  
• Auditor  
General meetings  
• Voting  
• Finance  
• Common seal  
• Alterations to the constitution  
• Winding up of the organisation  
Does your organisation follow the requirements of your constitution? 

Is your organisation incorporated?  
Do you fulfil the requirements to maintain incorporation?  
Are meeting procedures in accordance with the constitution? 
Are suitable minutes recorded, distributed and approved?  

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Is inward correspondence recorded?  


Is correspondence dealt with within prescribed timeframes?  
Is outward correspondence monitored and approved as appropriate? 

Are club records maintained to an appropriate standard?  
Are club records stored in a secure place?  
Is appropriate membership information collected and maintained? 

Are procedures in place to ensure security of membership information? 

Does your organisation have effective channels of communication
established?  
Are liaison protocols established for important relationships?  
Is the annual report circulated to all members?  

Finance

Yes No
Are all financial transactions accurately recorded?  
Is an annual audit conducted of your organisation’s financial records? 

Is the audit conducted by an appropriate person?  
Is a financial report provided to each meeting?  
Is all expenditure authorised through an identified process?  
Are suitable banking arrangements in place for the organisation?  
Is all income banked within a prescribed time frame?  
Are multiple signatures required for withdrawal?  
Are loan conditions met and repayments made on time?  
Are the requirements stipulated for any grants being met?  
Does your organisation have a financial plan?  
Does your organisation prepare budgets where appropriate?  
Is professional advice sought on financial matters?  

Insurance

Does the organisation have suitable insurance cover?  


Was advice sought from an insurance broker?  
Are all members aware of the organisation’s insurance with respect to:
• cover  
• limitations and exclusions  
• responsibilities  
• claim procedures  
Is insurance reviewed on an annual basis?  

Policy

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Does your club have any policies to guide its decision-making?  


Are policies documented in an appropriate manner?  
Are policy documents easily accessible to all members?  
Are policies clearly communicated to all members?  
Are policies properly implemented?  
Are policies supported by appropriate operating instructions?  
Are policies monitored and periodically reviewed?  
Are there clear policies in respect of:
Equal Employment Opportunity  
People with Disabilities  
Discrimination  
Harassment  
Drugs  
Child Protection  

Planning
Yes No
Does your organisation have a clear, documented strategic direction?

Are all members aware of and in agreement with the direction?  
Does your organisation have a risk management plan?  
Are responsibilities clearly defined in all plans?  
Are time frames set and met in all plans?  
Are adequate resources allocated to implement all plans?  
Do you have appropriate emergency response procedures?  
Do you have appropriate critical incident management plans?  
Do you periodically review your plans?  

Personnel Management

Are position descriptions available for all office bearers?  


Do position descriptions clearly detail responsibilities?  
Are suitable induction processes in place to ensure a smooth transition
when office bearers change?  
Has the organisation adopted appropriate Codes of Behaviour?  
Are responsibilities shared amongst members of the organisation?  
Are the following legislative requirements met for paid employees:
• Workers Compensation Insurance  
• Taxation requirements  
• Superannuation requirements  
• Award requirements  
• Workplace Health and Safety  
• Rehabilitation requirements  
Are reporting mechanisms and levels of authority clearly defined
for employees?  
Are representative selection procedures clearly documented?  
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Is there a clear procedure to handle disputes/complaints within


the organisation?  
Is there a procedure for handling complaints from outside the
organisation?  

Education, Training, and Accreditation

Are all office bearers suitably skilled or qualified?  


Do all coaches have appropriate accreditation?  
Do all coaches maintain their accreditation?  
Are opportunities for training and education sought?  
Are opportunities for training and education promoted?  
Are suitable records kept indicating the training and qualifications
of members?  
Do activity leaders have appropriate experience, training, or
accreditation?  
Does the organisation have an induction process for new members? 

Contracts

Does your organisation have:


• Sponsorship  
• Player agreements  
• Employment contracts  
• Tickets  
• Anyone paid a fee for service  
Does your organisation fulfil the terms of the above contracts?  
Are members aware of the nature of the contracts to which the
organisation is party?  
Are all contracts subject to an appropriate review before renewal?  

Hazard Identification and Control

Are appropriate risk / safety inspections made of:


• Buildings  
• Grounds  
• Equipment  
Are the inspections made on a regular or predetermined basis?  
Is there a procedure documented for such inspections?  
Is there a checklist to assist with inspections?  
Are results of inspections recorded and filed?  
Are inspections made by suitably qualified or experienced personnel? 

Are defects identified by inspections addressed promptly?  
Are suitable procedures in place to manage known hazards?  
Are appropriate risk assessments made of all programs?  
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Is risk assessment an integral part of program management?  


Are risk assessments documented?  
Is there a clear procedure for reporting accidents/injuries?  

Legislation & Industry Standards

Is your organisation involved in


• Fundraising through raffles, gaming machines etc  
• The operation of a canteen or food stalls  
• The operation of a bar on a permanent or
• casual basis  
• The employment of anyone including coaches,
referees,scorers, administrators etc  
• The operation and maintenance of a clubhouse
or facilities  
• The selling of products, services or merchandise  

• Sponsorship arrangements between businesses and


your organisation  
• The organising of events in public places  

Are you aware of the legislation or local Government By-Laws that could
apply to each of the above?  
Does your organisation comply with the requirements?  
Are you aware of the industry standards that apply to your operations?

Does your organisation comply with their requirements?  
Do you ensure the recommended rules of play and protocols are
followed for your activity?  
Is professional legal advice sought when necessary?  
Do members understand the extent of their “Duty of Care”?  

Event Management

Is risk management considered when planning an event?  


Are all significant risks/hazards identified?  
Are reasonable steps taken to reduce risks to acceptable levels?  
Are risk management strategies documented?  
Is an appropriate standard of care applied to participants?  
Are participants notified of the risks, and the level of preparation/
skill required?  
Is a suitable screening process in place to ensure all participants
have the fitness and skill necessary to safely participate?  
Are procedures developed to respond to foreseeable emergencies?  
SRXRIK001A Undertake Risk Analysis of Activities 35

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The Training and Business Company

Are appropriate permits sought to hold the event?  


Is permission obtained from affected land managers?  
Are participants required to complete and sign a suitable disclaimer? 

Is the feasibility of the event seriously considered?  
Is a detailed budget prepared?  
Are organisational responsibilities clearly defined and allocated?  
Are clear time lines determined for each aspect of organisation?  
Is a plan prepared for media relations?  
Is appropriate insurance cover purchased for major risks?  
Are insurance covers reviewed to ensure they are adequate? 

(OSR, Qld, 1998)

The checklist is source from “A Sporting Chance - A risk


management framework for the sport and recreation Industry”
Tasmanian Office of Sport & Recreation 1999

SRXRIK001A Undertake Risk Analysis of Activities 36

Version 2 25 May 2006

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