EappEra Corporate Governance

TABLE OF CONTENTS

Company governance overview........................................................................................................................... 1

Key EappEraCompany Principles........................................................................................................................ 1
HR summary........................................................................................................................................................ 2
Financial governance and reporting..................................................................................................................... 3
Money handling.................................................................................................................................................................... 3
Financial reporting................................................................................................................................................................ 3
Financial documents............................................................................................................................................................ 3
Meetings schedule............................................................................................................................................... 3
Weekly Status Report........................................................................................................................................................... 3
Monthly Review Meeting...................................................................................................................................................... 4
Change Management.......................................................................................................................................... 4
Change Request Form......................................................................................................................................................... 4
Change Request Board........................................................................................................................................................ 4
Board of Directors (BoD)...................................................................................................................................... 5
Board Meetings.................................................................................................................................................................... 5
Board of Advisors (BoA)...................................................................................................................................... 5

Table 1 – EappEraTeam roles............................................................................................................................. 3

Table 2 – Financial Documents........................................................................................................................... 3
Table 3 – Change Request Board Members....................................................................................................... 5
Table 4 – Board of Directors................................................................................................................................ 5
Table 5 – Board of Advisers................................................................................................................................ 6

Company governance overview

EappEra Company governance processes are ongoing company monitoring and control processes
to ensure successful governance and allocation company resources and people, timelines, and
financial management.
The governance process follows defined change management and escalation procedures (see
Section Change Management in order to proactively manage and mitigate risk and any challenges
that might be faced by the company. 
Governance includes the following activities govern company processes:
 Ongoing meetings to report the business, product, human resource status
 Reports and Minutes of Meetings to be circulated among the Team and other stakeholders
 Risk management, assessment, and mitigation
 Track the lessons learned at all times
Project Governance described here are procedures EappEra has implemented. As we gain
experience these procedures, we may have to tune them to accommodate feedback from internal
and external Stakeholders. 

Key EappEra Company Principles

1. Base all Company decisions on what’s the right thing to do, in all cases grounded on
morality, economics, and good business practices
2. Build a relationship between all involved parties that is characterized by mutual trust, respect,
genuineness, and commitment
 EappEra Corporate Governance

3. Agree on Company mission, values, goals, measurable outcomes and accountability

4. Build a collection of common interests with all Stakeholders and customers, not an aggregate
of separate interests
5. Establish principles and procedures with the input and agreement of all Stakeholders,
especially for decision-making and conflict resolution 
6. Properly align incentives, creating Qualitative & Quantitative Company success metrics
7. Promote end-to-end responsibility of the of EappEra Teams and external Stakeholders
8. Promote feedback among all Stakeholders with the goal of continuously improving the
Relationships and their outcomes
9. Approach all customers with a deep desire to understand their businesses and to provide
quantifiable value propositions to the Customers.
10. Company leaders lead by example and bring passion, commitment, and hard work in front of
all people in and outside the company
11. All team members are committed to the practice of lifetime learning
12. Implement lightweight processes across the company focused on deliverables and artefacts
not just “doing things”. The best process in many cases is to not engage in a process.

HR summary
Roles and titles of people on the team.

Role(s) Name Email

CEO, Founder Abdalla Haddad A.Haddad@eappera.com

CTO, Co-Founder Abdelrahman Masoud A.Masoud@eappera.com

Senior Advisor Stephen Sweid S.Sweid@eappera.com

Business Guru Sandra Wyn S.Wyn@eappera.com

Table 1 – EappEra Team roles

Financial governance and reporting

Financial governance governs control over the preparing and publishing financial information about
the company, who is able to disburse money from company accounts, who approves of such
disbursements, and creation and approval processes for the release of financial information.
Money handling
The CEO is responsible for all disbursements of money from all accounts owned by the company.
He shall sign all checks issued. Records will be kept for each expenditure by the Financial Officer.
Financial reporting
The Financial Officer shall be responsible for the preparation of all financial reports authorized by the
company. The CEO shall be responsible for all approval and publication of financial data.
 EappEra Corporate Governance

Financial documents
There will be financial documents prepared and maintained as follows.

Document Term(s) of Release

Document Description
ID coverage frequency
The total amounts that provides the Net Income
N/A EappEra Budget by subtracting the Total Revenues from the Annual Monthly
Total Expenses in various categories

N/A Balance sheet Summary of companies assets and liabilities N/A N/A

N/A Cash flow Operations, investing, financing activities N/A N/A

N/A Income statement Profit & Loss statements N/A N/A

Table 2 – Financial Documents

Meetings schedule
Purpose of key meetings is to keep track of action items. Except for BoD meetings, these are
confidential and internal to the company. 

Weekly Status Report

The weekly status report is a written summary based on reports from each of the company
departments, An agreement is made about the form of each of the reports, so we have a
standardized view of company issues and progress. Including the following: 
1. Detailed tracking of key action items across the company
2. Product status tracking
3. Financial Status tracking
4. Key Customer updates
5. Challenges and resolutions or actions to be taken
6. New customer engagements
The intended audience of the weekly meetings is EappEra key operational team members.
Monthly Review Meeting       
1. Key company Actions tracking, and steps to address incomplete items
2. Monthly Financial summaries
3. Service Roadmap review
4. Capturing agreements and disagreements and items needing escalation
5. Customer health assessment, issues and assigned actions in the relationship
6. Key issues and accomplishments during the preceding period
7. Risk identification and mitigation plan
8. Preparation for the next Board meeting
The audience of the Monthly meetings are Executive Team of EappEra
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Change Management
The Company implements a Change Management Process to govern all key changes to structure
and operations of the Company. These Change Requests (CR) bring about any and all changes to
Customer engagements, Company Organization, or any other aspects of Company Governance.
Change Request Form
The Change Request Form will be utilized for the purpose of triggering a change request process.
The form can be found with the CEO or the Vice President.
Change Request Board
The Change Request Board is a group of Stakeholders, who have responsibilities for deciding
whether, based on a submitted Change Request Form, the requested change will be
implemented. The members of the Change Request Board shall include the following people

Name Role Address

N/A N/A N/A

N/A N/A N/A

N/A N/A N/A

Table 3 – Change Request Board Members

Board of Directors (BoD)

The table below includes the Directors and Officers of the company.

Name Role Address

N/A N/A N/A

N/A N/A N/A

N/A N/A N/A

N/A N/A N/A

N/A N/A N/A

Table 4 – Board of Directors

 EappEra Corporate Governance

Board Meetings
The CEO organizes a Board of Directors meeting once per month. Mandatory attendance for all BoD
members. Additional key Stakeholders can be invited from time-to-time, including non-board
members.
1. Company Status report from all departments
2. Key issues and accomplishments during the preceding period
3. Financial summary
4. Product Roadmap review
5. Customer health summary and engagement plan
6. Company risk identification and mitigation plan.

Board of Advisors (BoA)

The BoA have responsibility for advising the CEO about the operational direction of the company.
This includes both technical and business direction. The executive team call BoA meetings from time
to time, usually to address targeted issues.

Name Role Address

N/A N/A N/A

N/A N/A N/A

N/A N/A N/A

N/A N/A N/A

N/A N/A N/A

Table 5 – Board of Advisers