Northwestern Lehigh School District

Summary of Net Transportation Costs

Transportation Committee Meeting
December 16, 2010

------~~---+1--c2~~'~~t';~-~~19-f 2~6~-~lo1--:0~~~; +;~~7:'it~-+--;~~~~t§-+ ~6~T~t!

Annual Costs I 2,050,135 i 1,807,043 i 2,117,040! 2,159,381! 2,362,568 i 2,406,620
S-tateSUbsfdy---1;046:Q5iT 1,049,011 I 1,04O:-6ooT~1,o4-6:ooo]~6,660r-1~4o:666
Net[)IStri~¢~s:tJ_=()=4' 08~J_~~,~3~t= 1'~:' 0: I......~' 119!==_L1,~~~~6~:I·1J~6,62()
NOTE: 2008-09,2009-10, and 2010-11 DO NOT have bus replacements included I

11
 Northwestern Lehigh School District
Summary of Estimated vs. Actual Proposal Prices
Transportation Committee Meeting
December 16, 2010

Potential Potential Potential

NWL Estimate Actual Proposal Addtl Costs NWL Estimate Actual Proposal Addtl Costs NWL Estimate Actual Proposal Addtl Costs

NWL f'"

First Stu dent

Brandyw jne
2011-12
'.....•• 1,648;351

1,410,120
1,412,820
2011-12
';',.. ';
1,626,689
1,488,780
2011-12
·h.·.;i: •.·• . ...•.;

216,569
75,960
2012-13
j841:26;2.

1,483,862
1,517,314
.....
-
201213
'. ... :;'
1,667,356
1,533,443
201213
';.i;;;;i:!:.

183,494
16,130
- 2013-14
:.'1,81\7,061

1,519,618
1,562,833
'.
2013-14
.... ;
.'
1,709,040
1,579,447
<
201314
. ....-
189,422
16,614
;.

Kistler 1,528,110 1,528,110 - 1,558,672 1,558,672 - 1,589,508 1,589,508 -

Paragon 1,538,460 1,626,480 88,020 1,582,668 1,675,274 92,606 1,628,460 1,725,533 97,073
Krapf' 1,601,159 1,601,159 - 1,641,187 1,641,187 - 1,682,217 1,682,217 -
Gross 1,731,240 1,813,680 82,440 1,774,559 1,859,062 84,503 1,818,936 1,953,230 134,294
STA 1,776,600 1,918,260 141,660 1,828,697 1,975,871 147,173 1,884,809 2,035,772 150,963
Bieber 1,841,423 1,945,348 103,925 1,950,067 2,060,961 110,894 2,012,470 2,126,750 114,280

* Contractors did not submit total bid price, ONLY daily rates for runs

NOTE Differences in rates due to fleet compliment and additional runs (sports, field trips, etc)

Actual Savings Based on Contractor Proposals

NWL Potential Net Est

Est. Savings Addtl Costs Savings/(Costs)
3 Year 3 Year 3 Year
First Student 969,074 589,486 379,588
Brandywine 889,708 108,703 781,005
Kistler* 706,384 - 706,384
Paragon 633,086 277,699 355,387
Krapf* 458,111 - 458,111
Gross 57,940 301,237 (243,297)
STA (107,432) 439,797 (547,229)
Bieber (421,286) 329,099 (750,385)
 Northwestern Lehigh School District
Analysis of Contractor Proposals
Transportation Committee Meeting
December 16,2010
Total Contract Cost Comparison' Total Savings

2011-12 Difference 2012-13 Difference 2013-14 Difference 3 Year Fleet

,
NWL . ' $ 1,648.,351 $ 1,847;262 <; ' , ' $ 1,887,061 ,
;' Savings/(Cost) Purchase
First Student $ 1,410,120 $ (238,231) $ 1,483,862 $ (363,400) $ 1,519,618 $ (367,444) 969,074 880,000
Brandywine $ 1,412,820 $ (235,531) $ 1,517,314 $ (329,949) $ 1,562,833 $ (324,228) 889,708 1,059,000
Kistler $ 1,528,110 $ (120,241 ) $ 1,558,672 $ (288,590 $ 1,589,508 $ (297,553) 706,384 890,250
Paragon $ 1,538,460 $ (109,891 ) $ 1,582,668 $ (264,594) $ 1,628,460 $ (258,601) 633,086 702,000
Krapf $ 1,601,159 $ (47,192) $ 1,641,187 $ (206,075 $ 1,682,217 $ (204,844) 458,111 675,000
Gross $ 1,731,240 $ 82,889 $ 1,774,559 $ (72,704) $ 1,818,936 $ (68,125) 57,940 700,000
STA $ 1,776,600 $ 128,249 $ 1,828,697 $ (18,565) $ 1,884,809 $ (2,252) (107,432) 844,500
Bieber $ 1,841,423 $ 193,073 $ 1,950,067 $ 102,805 $ 2,012,470 $ 125,408 (421,286) 900,000

• Total Contract Cost assuming identical vehicle compliment to NWL

Assumptions:
Assumed vehicle quantities based on current NWL mix
Used daily rate per contractor base proposals
For mid-day rates not provided, assumed 25% of regular daily rate
NWL baseline does not include costs district will maintain

Transportation Department Estimated Budget

Budget Estimate Estimate Estimate

2010-11 2011-12 2012-13 2013-14
Total Budget $ 2,117,040 $ 2,159,381 $ 2,202,568 $ 2,246,620
Salary & Benefits (52,637) (54,694) (57,592) (60,422)
IU Transportation (99,662 (99,662) (99,662) (99,662)
Admin Software (3,500) (3,675) (3,859) (4,052)
Gas (13,200) (13,200) (13,200) (13,200)
Diesel (300,000) (300,000) (300,000) (300,000)
Trips (38,640) (39,799) (40,993) (42,223)
Bus Replacement ** - 160,000 160,000

Net Cost to Compare $ 1,609,401 $ 1,648,351 $ 1,847,262 $ 1,887,061

Costs Maintained by NWL $ 511,030$ 515,306,$ 519,559

**Bus replacement based on maintaining an average age of 10 years on the fleet

 Northwestern Lehigh School District
Transportation Proposal (Base Price) Summary for "Daily Routes"
Transportation Committee Meeting
December 16,2010

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 Northwestern Lehigh School District
Transportation Proposal Fleet Purchase Price
Transportation Committee Meeting
December 16,2010

Fleet Purchase Price

Bieber $ 900,000.00

Brandywine Transportation Inc. $ 1,059,000.00

First Student $ 880,000.00

Gross School Bus Services, Inc. $ 700,000.00

Kistler $ 890,250.00

Krapf School Bus $ 675,000.00

Paragon $ 702,000.00

STA $ 844,500.00

7
 Northwestern Lehigh School District
Analysis of Contractor Proposals
Transportation Committee Meeting
December 16, 2010

Employee Data (Retention. Wages. and Benefits)

Brandywine

First Student
Base Proposal Retention not slated,driver wages at $15.25/hr and basic benefits plan

Alternate Proposal Assumes that the Contractor hires the majority of NWLSD curren! drivers, match current pay rates, and First Student
will contribute 70% of the employee premium on Medical Insurance. The medical plan is call First Advantage and
is managed by Aetna.

Both Plans:
Both Base and Alternate Proposals drivers would have access to
Dental, Vision, $10,000 Co. Paid Life Ins., AD&O, 401k Retirement
Plan, Paid Physicals and Drug/Alcohol Screenings. (Most of these
benefits require an employee to work 20 hrs or more a week).
Also, are entitled to Unemployment Benefits
Hire Yard Attendants} Technician in Charge and Technician

Paragon Pay scale will change to a daily run rate; not hourly.
Full Time drivers will lose their benefit package, including health coverage and PTO days
All current drivers will be giving the opportunity to work for Paragon,
Interview any current NWLSD Admin employee that is interested in working for Paragon.
Can collect unemployment benefits during times there are no runs available
The wage package will be relatively comparable to current driver rates

Kistler not stated

Krapf They have budgeted a 10% increase in the hourly wage paid to drivers. To those who qualify will
offer participation in group medical/dentallprescrip/vision insurance and in a comp matched 401k, plus additional items

Gross School Bus Run Rates will be established, Wages competitive within our area.
They will pay for yearly physical, history/child abuse checks, and new employee permits,

Interview all current employees that are approved by the school district - and they will be given the first opportunity to
accept employment.

STA NWLSD transportation employees first consideration at employment wI the Contractor

Bieber Current Employees: All current NWLSD transportation employees who are eligible will be interviewed
and upon meeting NWLSD/BTG standards for employment will be fe-hired at current levels of rate of pay
All medical benefits will be maintained at current level. A 401 k will be established. (All rates of pay and medical benefits
will be frozen for 3 years). No Paid vacation for drivers; but, mechanics and eligible office personnel wili earn vacation time
All employees who earn 32 hrs of pay per week will be entitled to 3 personal days per year
Two (2) Frf Mechanics will maintain the BTG (Bieber Transp. Group) Fleet and NWLSD fieet grounds vehicles and equip
New Hires: All new hires from outstide current employment roles will be hired under another package 8
 Northwestern Lehigh School District
Analysis of Contractor Proposals
Transportation Committee Meeting
Technology
Brandywine Two way radios and
cameras
First Student
Base Proposal
Alternate Proposal
Both Plans 2 way radios and
Video Cameras on
all vehicles,
Zonar HD GPS wI EVIR
(Electronic Vehicle
Inspection Reporting)
Paragon Using the two way radios
that are included in the
purchase price of the
vehicles and will use the
repeater and license at no
cost to Paragon
Digital recorders w/rear
camera and backup
cameras wI 7" driver monitor
Kistler not stated
Krapf
Gross School Bus Two way radios
STA Zentinel Mobile
Surveillance Products
and Kenwood Radio
Systems.
Surveillance Products
would be at a rate of 10/yr.
Bieber 2 way radios - all vehicles
GPS System Tracking
device (SauconTech)
December 16, 2010
Athletic/Field Trips
based on first year rates Vehicle Location B&G Vehicles/Equip.
per mile rate of $1.50 B&G Vehicles/Equip. will
per hour rate of $16,00 be maintained at Contractor
min. trip charge of $40 cost in return for ieasing GG
facility for $1 ,00/yr
$25!hr over utilize school mince! Have propose to maintain
4 hours - minimum trip bus facility and use the off- the equipment for the
rate of $150,00 site parking facility in use by district at an hrly rate
the district and will of $48/hr and charge
negotiate the lease separately cost of parts plus 10%
Drive Time of $34/hr Wilt use the current
Layover Time of $21/hr Transporation facility.
min. trip charge of $34 However, the area currently
used for the transp. Dept
shall house the Paragon
Transit employees only
per mile rate of $1 ,95 not stated not stated
Per hour rate of $15.50
min, trip charge of $50
per hour rate of $24
per mile rate of $1. 95
per mile rate of $2.80 in
excess of 25mifes
and per hour rate of $25
over 2 hours
min trip charge of $ 60
$40/hr or The Contractor will utilize not stated
minimum trip rate of $80 NWLSD transp_ Facirlty to park
and maintain its vehicles at
a cost of $1 ,00 per year.
This includes all utilities; but.
long distance phone calls.
Yearly price proposed - no Will maintain current location B&G Vehicles/Equip. will
breakdown and BTG will occupy shared be maintained at no charge;
space in NWLSD Transp. but school buslvan take
facility priority
9

Brandywine A performance bond
covering 100% of
current year contract price
is at cost to the district, if
required, at 1 1/2% -2% of
base price,
First Student
Base Proposal
Alternate Proposal
Both Plans: A performance bond
covering 100% of
annual costs
Paragon Cost of the required
performance bond in the
RFP to be cost prohibitive,
and as such is not included
in the proposal
Willing to discuss
alternative ideas.
Kistler not stated
Krapf Proposal does not include in
Perf, Bond Requirement
basing this on the district
waiving that requirement
Gross School Bus
STA Yr 1 • 100% Bond,
Yr 2 - 50%, Yr 3- 25%
and Yr4 - 0%
Bieber A bond will be secured for
100% of contract price
Northwestern Lehigh School District
Analysis of Contractor Proposals
Transportation Committee Meeting
December 16, 2010
Insurance
Auto of $1 million and a
$5million umbrella policy
Optional $1 Omillion
umbrella
Gen, Uab, Insurance
$5miiHon per occurrencel
$10 million aggregate
and $5million
combined single
limit automotive liab,
Insurance
They state that they meet
the insurance requirement
outlined in the RFP
not stated
General Uablility - limits
of $1 mi!liion - $2mil1ion
Auto - $1 million per accident
Occurrence· $5million
General Liability/Umbrella Ins
is $5million per occurrence!
$10million aggregate and
Auto liability is $5million
combined SIngle ftmit
$5million insurance limit
cout out $6million for the
$1 million!$1 Omillion excess
requirement
Experience
Brandywine SD
Fleetwood SD
Northern Lehigh SD
Allentown SO Item 1: First Student Dispatcher(s) respons'lble for ali
Northampton SD duties concerning bus routes, disposition, and
Palisades SD driver assignments
Pen Argyl SO Item 2: First Student Route Supervisor will maintain
Pleasant Valley SO proper reporting and assist with student behavior
S. Lehigh SO management
USLm 3: Safety and O'iscipline Practices
Salisbury SO This is their proposal, not an actual bid, they are
willing to discuss alternatives to any item
not stated
Chester County IU Low Driver Turnover - 8%
Great Valley SO Safety Dept. - Student Safety Training. and
West Chester SO, Driver Training program
(and others .. )
Governor Mifflin SO Would replace a number of current buses
Wyomissing Area SO with newer models in order to maximize
Upper Perks Area SO NWLSD reimbursement
(and others .. )
Safety programs
Bangor SO Revised NWLSO RFP wi respect to their proposal
Perkiomen Valley SO
(and others .. ) Safety/Training Programs
Item 1 :Buses will maintain NWlSD
lettenng and Numbering system
Item 2:Savings from new hires, due to
attrition will be passed to the school
Item 3: Safety Standards
10
 Northwestern Lehigh School District
Medical Benefit Analysis for Transportation Employees
Transportation Committee Meeting
December 16, 2010

Projected Estimated Increase

Fiscal Highmark Employer Over
Year Increase (%) Contribution Prior Year

2007-2008
, $241,375
2008-2009 0,00 • $232,900 ($8,475)
2009-2010 0,00 • $286,502 $53,602
2010-2011 20,00 • $331,052 $44,550
2011-2012 8,00 " $357,536 $26,484
2012-2013 10,00 $393,290 $35,754
2013-2014 10.00 $432,619 $39,329
2014-2015 10,00 $475,881 $43,262
2015-2016 10,00 $523,469 $47,588
2016-2017 10.00 $575,816 $52,347
2017-2018 10,00 $633,397 $57,582
2018-2019 10,00 $696,737 $63,340
2019-2020 10,00 $766,411 $69,674
2020-2021 10,00 $843,052 $76,641
2021-2022 10,00 $927,357 $84,305

, Based on actual and budgeted amounts

"Rate based on anticipated rate increase specifically identified for 2011-12 by HBS

NOTE: Based on projected HBS rate increases,

Drivers 21
Mechanics 2
Office 2
25 Employees wi Medical Benefits

5
 Northwestern Lehigh School District
PSERS Analysis for Transportation Employees
Transportation Committee Meeting
Decem ber 16, 2010

Estimated Increase
Estimated Retirement Estimated Net District over Prior
FY Salaries PSERS Rate Expenditures State Share Cost *** Year
08-09 $ 888,948 4.76 • $ 42,314 $ 21,157 $ 21,157
09-10 $ 955,854 4.78 • $ 45,690 $ 22,845 $ 22,845 $ 1,688
10-11
11-12
$
$
996,479
1,026,373
5.64 •
8.64 .... $
$
56,201
88,679
$
$
28,101
44,339
$
$
28,101
44,339
$
$
5,256
16,239
12-13
13-14
$
$
1,057,165
1,088,880
12.14
16.64 .... $
$
128,340
181,190
$
$
64,170
90,595
$
$
64,170
90,595
$
$
19,831
26,425
14-15
15-16
$
$
1,121,546
1,155,192
21.14
25.64 .. $
$
237,095
296,191
$ 118,547
$ 148,096
$ 118,547
$ 148,096
$
$
27,953
29,548

• Actual rates and expenditures

.. Projected rates from PSERS based on HB2497
... Assumes 50% reimbursement rate from the state.

4
 Northwestern Lehigh School District
Transportation Outsourcing Timeline
Transportation Committee Meeting
December 16, 2010

Process Timeline
September Request for Proposal (RFP) developed and advertized

October 6th Mandatory Pre-Bid Meeting- 8 Contractors attended

-Bieber
-Brandywine
-First Student
-Gross Transportation
-Kistler
-Krapf
-Paragon
-STA

October 29th Deadline to submit proposals-ALL 8 Contractors submitted proposals

November NWL Evaluation of proposals

November 11th-12th Transportation Advisory Service (TAS) onsite for evaluation of operation

December Draft report from TAS

December 16th Transportation Committee meeting to disucss proposals

January 11th Public Comment & Question, if necessary

January Interviews with selected contractors, if necessary

March 1st Final Decision