K.K.

KADRI PAPER MILLS PVT LTD

IN THE PARTIAL FULFILLMENT OF

BBA COURSE

A REPORT ON

K.K.Kadri Paper Mills Pvt Ltd

(FROM 1ST MAY, 2008 TO 30TH JUNE, 2008)

SHRI RAJJU SHROFF ROFEL INSTITUTE

OF BBA PROGRAMME VAPI.
NAMDHA CAMPUS.

SUBMITTED TO: -
VEER NARMAD SOUTH GUJARAT UNIVERSITY,
SURAT.

GUIDED BY: - PREPARED BY:-

PROF. JYOTI GULWANI 1) JHA DARSHAN

2) SATISH KAPADI

3) KEVIN PATEL

4) SMITA PANCHAL

5) AARTI RATHI

6) YADAV DHIRENDRA

1
 K.K.KADRI PAPER MILLS PVT LTD

Name of the Company K.K.Kadri Paper Mills Pvt Ltd.

Cin No: U21010GJ2005PTC046207

No. of Company: 04-046207

Address: Plot No, 4 Dungra, Silvassa

Vapi Road, Gujarat-396195

Directors: Kalekhan K Kadri

Fakirmohhmed K Kadri
Babubhai U Multani
Atul D Patil

Auditors: G.B.Laddha (C.A)

Company Secretary: Jagdish Patel & Co ,

Bankers: Indian Overseas Bank

2
 K.K.KADRI PAPER MILLS PVT LTD

ACKNOWLEDGEMENT

We owe special thanks to ROFEL COLLEGE for giving us an

opportunity to learn practically about the happenings in the field.

We, the students of ROFEL COLLEGE are very grateful to

“K.K.Kadri Paper Mills Pvt Ltd” in helping us to complete our
training successfully during the period, we deeply express our
gratitude towards Mr. Kamlesh and the staff members of
"K.K.Kadri paper Mills Pvt Ltd” for giving us the cooperation
without which the training would not have been possible.

3
 DATA
COLLECTION &
ANALYSES
Our training period was of 2 months. In "K.K.Kadri Paper Mills
Pvt Ltd." there are four departments. Each one of us spent 15 days
in each department. The data was collected on the basis of
observations made during the working of the company. The staff
members were very co-operative during the process of data
collection as they provided us with all the information despite of
their busy schedules and activities. "K.K.Kadri Paper Mills Pvt
Ltd” is a closely related company the Annual Report is highly
confidential. Therefore more information could not he collected
on the Finance department.

From the Data collected by from the sources we have analysed and
interpreted the results and prepared our report
 MAIN OBJECT OF THE COMPANY :

TO Carry on in India or elsewhere the business as Manufactures,

Producers, Processors, Buyers, Sellers, Dealers, Traders, Contractors,
Suppliers, Exporters, Importers, Factors agents, Consignors,
Consignee’s distributors, Marketing and Commission agents,
Stockiest, Suppliers, of all kinds of papers including writing papers,
wall & ceiling papers, art papers, Cloth lined papers, Tracing papers,
Carbon & carbonless papers,: Craft papers whether coated, polished,
corrugated laminated or otherwise: boards including duplex boards,
triplex boards, hard boards, mill boards, straw boards, cardboard
boxes, cartons, fireboards, corrugated boards, pressed boards and all
kinds and classes of paper stationeries, including books, and note
books for both educational and commercial purpose and any raw
materials, intermediates, ingredients, substances, consumables, and
allied materials of the above products

 CAPITAL STRUCTURE OF THE COMPANY

K.K.Kadri Paper Mills Pvt Ltd is a closely held Private limited

company

Finance of K.K.Kadri Paper Mills Pvt Ltd is highly

centralized so much information can't be gathered. The shares are
distributed among the promoter and there relatives and friends. Due to
this there is no change in management of company in autocratic way
or manipulation. The co is managed in a way which is beneficiary to
everyone.
Capital Structure of the Company (Amount in Rs. Thousands )
Authorised Share-Capital Breakup
Type of Shares:
No. of Shares Nominal value (in Rs)
(i) Equity 1000000 10
(ii) Red. Preference NIL NIL
Total Authorised Capital Rs. 10000

Issued Share Capital Breakup

Type of Shares:
No. of Shares Nominal value (in Rs)
(i) Equity 813700 10
(ii) Red. Preference NIL NIL
Total Issued Capital Rs. 8137

Subscribed Share Capital Breakup

Type of Shares:
No.of Shares Nominal value (in Rs)
(i) Equity 813700 10
(ii) Red. Preference NIL NIL
Total Subscribed Capital Rs. 8137

Paid-Up Share Capital Breakup

Type of Shares:
No.of Shares Nominal value (in Rs)
(i) Equity 813700 10
(ii) Red. Preference NIL NIL
Total Paid up Capital Rs. 8137

Debentures Breakup
Type of Debenture:
No.of Shares Nominal value (in Rs)
(i) Non- Convertible N. A.
(ii) Partly Convertible N. A.
(iii)Fully Convertible N. A.
Total Amount Rs. N. A.
 DETAILS OF SHARE HOLDERS

Folio Name of Shareholders Father Name/ Type: Number of Amt.

No Husband’s Name Equity/ Shares/ per
Preferenc Debentures/ share
Surname Middle First Name e/ Stock Rs.
Name Debenture
/
Stock
1 Kadri Kamruddin Kalekhan S/o Kamruddin Equity 201820 10
Kadri
2 Kadri Fakir Hussain S/o Fakir Equity 67970 10
Mohammed Mohammed Kadri
3 Kadri Alamkhan Iqbalkhan S/o. Alamkhan Equity 60100 10
Kadri
4 Pathan Lalkhan Rasul S/o. Lalkhan Equity 38700 10
Ahmed Pathan
5 Khan Hasankhan Javedkhan S/o. Hasankhan Equity 14100 10
Khan
6 Warsi Mohmedkha Taiyedbhai S/o. Mohmedkhan Equity 21100 10
n Warsi
7 Ajmeri Pirkhan Aslambhai S/o. Pirkhan Equity 9000 10
Ajmeri
8 Bildani Shermohmed Safeedbhai S/o. Shermohmed Equity 14460 10
Bildani
9 Maniyar Alimohmed Umarbhai S/o. Alimohmed Equity 2100 10
Maniyar
10 Gori Construction Equity 2100 10
11 Kadri Kamruddin Fakir S/o Kamruddin Equity 1800 10
Mohmmad Kadri
12 Kadri Fakirmohm Mubarik S/o. Fakirmohmed Equity 1800 10
ed Kadri
13 Pathan Lalkhan Pachobibi S/o. Lalkhan Equity 24270 10
Pathan
14 Pathan Lalkhan Ikbal S/o. Lalkhan Equity 3290 10
Pathan
15 Pathan Lalkhan Pukhraj S/o. Lalkhan Equity 12310 10
Pathan
16 Khan Rasulahmm Hamidabibi W/o. Rasulahmmed Equity 1150 10
ed Khan
17 Pathan Pukrajkhan Allarakhibi W/o. Pukrajkhan Equity 7710 10
bi Pathan
18 Pathan Lalkhan Iraqkhan S/o.Lalkhan Pathan Equity 3130 10
19 Multani Umarbhai Babubhai S/o. Umarbhai Equity 29260 10
Multani
20 Kadri Lalkhan Noorja S/o. Lalkhan Kadri Equity 4600 10
21 K.K.Construction Equity 292930 10
Total 813700
 PRODUCTS

There are different types of papers that are manufactured with

different usage the different types of paper are classified as follows:

• KRAFT PAPER

• NEWS PRINT

• COTTON BASED TISSUE

• WAX BASED TISSUE

• WRITING AND PRINTING

• COTTON LINTER

• DUPLEX BOARD
PRODUCTION

DEPARTMENT
 K.K.Kadri Paper Mills Pvt Ltd manufactures only Kraft Paper.The
company has a policy to manufacture the paper as per the order of
the party. The paper as per the order is also manufactured as per the
specification if any given by the party.

 USES OF THE KRAFT PAPER

The main use of the Kraft paper is in the packaging industries .For
instance manufacturing of corrugated box. Wrapper, envelopes,
paper bags etc.
 RAW MATERIAL SPECIFICATION

Raw material is mainly classified into two sub headings

1) Waste paper: It is further divided into two categories

• Indian
• Imported

The company has bifurcated the imported waste paper according to

their convenience as the waste paper is imported from various
countries. The bifurcation is done as given below:

Bifurcation of imported waste paper

• American waste paper - Sec Kraft
• Singapore waste paper - Singapore NDI.C& NEW
• European waste paper - Europe Ncc
• Dubai waste paper - Dubai

2. CHEMICALS:

• Alum
• Lozene
• Gum
• Starch
• Nipo
• Dyes
All chemicals are purchased from outstation.
MANUFACTURING PROCESS

Hydro Pulper

Chest No.l

Turbo

Thinner

Refiner chest

D.D.R.

Chemical chest

Machine chest

Centri cleaner

Head Box

Press & dryer

Mono Glaze

Dryer

Winding

Cutting
The manufacturing process is divided into three different stages:

1) Pulp preparation
2) Jumbo roll { FINISHED PAPER}
3) Cutting
After the order is received from the administration office
the production manager prepares three different production slips. These three
slips are handed over to three different persons handling the three sections
mentioned above mentioning the specification requirement of the party such
as "BF, GSM.COBB. TEAR, SUTTING SIZE AND TOTAL QUANTITY
REQUIRED."

During the first stage the pulper operator on the basis

of the production slip decides the quantity of mixture that is to be added of
the Indian and foreign Waste paper. After this stage the pulp is accumulated
in chest no.l,

After that the pulp is transferred to the turbo

which then removes any small waste such as pin. glass and other rejections.
Then during the next stage the thinner separates the water from the pulp.
Then it is again transferred to refining chest or rerefining. Then it goes to
the chemical chest wherein different chemicals such as alum, gum and
colour are added as per the specification provided

After this stage the material is accumulated in

the machine chest Ihen it is transferred to centric cleaner which removes
the most minute dust particle from the pulp and passes only (he pure pulp
into the headbox. Till the head box it is the duty of the pulper operator.
 Then after it is transferred from the head box it is the duty of
the machine operator 10 handle the next stage of production. Then it
transferred to press and dryer from wherein the paper passes and it is only
here that they can decide if the pulp needs certain addition or not. While the
paper is passing from the press and dryer section to the monoglaze section
the starch is added to the paper to provide it with the required .shine and an
increase of 1 BF. Then in the monoglaze section it is further provided with
light in order to give it more shine Then it is sent to dryer to dry the
remaining water leftover on the paper.

After that it goes to winding machine wherein

the paper is winded in jumbo roll .After this stage the quality of paper is
checked is checked at the time of winding it. If there are any adjustments
that need to be made the machine operator makes it according to the
requirement.The sampling which is done is recorded in a log book which
records the time and amount of time the paper has been sampled.

While the winding is done the machine operator checks the

quantity of paper prepared in KG.They have fixed standard for weighing the
jumbo roll. They are weighed according to the following standard weighs:

• 95" length and 14" width i.e.900kg

• 95 length and 20" width i.e. 1800kg
• 95 length and 2X" width i.e.2700 kg

Then after that all the details regarding the

Preparation of the jumbo roll including its specification and the person
involved in the process are recorded in a production report by the person
incharge of the process.
 All the specification, shift, lime of removal of the roil and
date are written on the jumbo roll by the machine operator. Then it is
handed over to the cutting section.
After the jumbo roll is transferred to the cutting department
the jumbo roll is then cut according to the requirement of the party.

All the details after the cutting of roll is done are written such
as BF, excise number, date net weight. In the whole production process the
expected scrap will of 7% to 8%.The production capacity of the plant is 50
tones per day and 1400 tones per month. Then the stock details are
entered in the Excise RG 1 register.
 MAINTA1NENCE DEPARTMENT

Maintenance department has responsibility of repairs and

maintenance of entire plant, boiler and material handling equipment .It
works in three shifts of 8 hours each but the head of the department is on 24
hours duty. He has to report anytime in case of emergency.

Maintenance department once in a week does

Checkup of entire plant and daily checkup of all critical parts such as
bearings, pumps, gearbox lubrication etc in all the three shifts i.e. routine
checkup. It is duty of maintenance department to see that all critical spares
and bearings are in stock and they all are in good condition. All the repairs
are made within the factors in some case it is done outside such as rubber
lining and other rubber work.

In case of any breakage the operator will inform

the maintenance people. If the breakage is normal or small then it is Orally
informed and if it is serious then it is given in writing with time and Date. I i
possible maintenance people will repair it on the running machine. Or shut
down the plant and repair it or if possible wait for first opportunity Like
Power failure. If there is any replacement of any spare then written
requisition slip will be made for material to stores. After the machine is
Repaired 'the maintenance people will inform the operator in the shift that
Machine is ready.

Maintenance department had made its own

Schedule for routine and regular checkup of machinery whenever any
replacement is made then it is recorded with time and date in the register
Even what repairs have been made that is also recorded. In case of
replacement when the next replacement is to be done that is also decided
Especially in case of lubrication ,
 Maintenance department maintains stock of
All spares when any part is at minimum level it asks stores to make purchase
of it. Whenever any new machinery is installed or any new spare is bought
the head of the department will train entire department that how to handle
and repair For turners and litters job ITI passed or experienced people are
recruited and there is on job training or new employees. Maintenance
department and production unit is well integrated.

Note: -

Requisition slip book consist of 3 copies from which one goes to

stores department one after receiving material & signed is brought back and
one copy is filed in the office. Whenever any purchase requisition is made it
is made in a written with stating present stock three copies are prepared
from this one is brought hack after getting signed one is with stores and one
with purchase department.

Minimum stock level for each item is established

whenever any spares or item touches this minimum levels then the
purchaser of that particular item's is made. All items are classified
according to A B C analysis and alter that minimum level is fixed.
 ELECTRICAL DEPARTMENT

Electrical department has responsibility of entire Electrical work All panel

boards and even electrical section of boiler is controlled by electrical
department. All electrical motors, switchers. lighting and wiring system
is maintained and controlled by electricall department.

All the electrical parts are maintained and

repaired by electrical department. It does entire checkup of ail electrical
system once in a week and routine checkup of all motors and lighting
system

Whenever there is any electrical default

anyone who detects it informs his head and then that head in the shift will
inform electrical department in writing. Electrical department will,
immediately repair it because entire plant has to be shut down if any part or
motor then they will make written requisition to stores. They make record of
even repair and replacement with time and date and also mentions when the
next is to be done. Department head has to report any time when there is any
serious or major default. He is on 24 hours duty.

They maintain daily checkup register for all

three shifts. They also maintain stock of consumable parts whenever any
part touches minimum level they ask to make purchase of it.
 Only ITI passed candidate is recruited and government
apprentice and they are given on job training. The electrical department is
situated outside the production unit it is well equipped with fire
extinguishers it is properly ventilated for the safety reasons.

The working of the electrical department is same as maintenance

department

Note: -

Requisition slip book consist of 3 copies from which one goes to

stores department one alter receiving material & signed is brought back and
one copy is filed in the office. Whenever any purchase requisition is made it
is made in a written wit h stating present stock three copies are prepared
from this one is brought back after getting signed one is with stores and one
with purchase department.

Minimum stock level for each item is established

whenever any spares or item touches this minimum levels then the
purchaser of that particular item's is made. All items are classified
according to A B C analysis and after that minimum level is fixed.
 BOILER DEPARTMENT

Boiler section supplies steam to the dryer it is ancillary

service, which is required to make paper. Boiler section uses coal and lignite
to produce steam, Fluidized bed combustion (F.B.C), which is fully
automatic

Inventory of coal and lignite is maintained by boiler

section. 15 days inventory is maintained and lO days inventory is Danger
level or reorder point. Coal and lignite are send mumbai for Gross Calorie
Value checkup (GCV).

Boiler log sheet is maintained which is upgraded daily in all

three shift. The record of coal burnt how much steam produced and total
steam produced is maintained for this purpose fuel consumption meter is
used. Fuel consumption register is maintained. Safety value and alarm are
installed for the safety of worker and to protect against fire. Routine
checkup of all consumable parts.

ITI passed candidate. Govt apprentices and experienced

people are recruited even helper job. If there is technically fault then people
from outside are hired to repair it. It works independently coal and lignite is
not under stores department.

As boiler department provides ancillary services so it is situated out side the

production unit. As it is properly ventilated and chimney is maintained
another is for safety purpose as boiler catch instantly tire to prevent
maximum injuries.
Note: -

Requisition slip book consist of 3 copies from which one goes to

stores department one after receiving material & signed is brought back and
one copy is tiled in the office. Whenever am purchase requisition is made it
is made in a written with stating present stock three copies are prepared
from this one is brought back after getting signed one is with stores and one
with purchase department.

Minimum stock level for each item is established

whenever any spares or item touches this minimum levels then the
purchaser of that particular item's is made. All items are classified
according to A B C analysis and after that minimum level is fixed.
 RAW MATERIAL INVENTORY

Raw material inventory department has responsibility to have

control and maintain stock of principle raw material waste paper both
Imported & Indian and also Chemicals. Coal Lignite also comes under this
department It main responsibilities are

1). Maintain proper stock so that production does not cease.

2). To protect the raw material especially waste paper during rainy season.
3). Raw material Loading

As major part of waste paper is imported & it takes 3 to 4

month to reach the factory premises so large stock of waste paper is
maintain due to starting up of recycling plants in foreign countries the
availability of imported waste paper has become more difficult & also it is
not available in required quantity. It maintains register in which receipt of
waste paper is recorded £ issue to production unit is also recorded.

They are held liable whenever if there is any

problem in raw material alter it is being checked. They work in co-
ordination with stores. This department has also fixed minimum level for
each of the raw material whenever any material touches this level the
department incharge will inform the production manager .a separate
building is constructed for Godown which is under the control of (R.M.D).

How to arrange raw material that it can be easily handled moved as far as
minimum & make maximum utilization of all available cubic spaces.

The pulper operator has to make written requisition slip for the procurement
of waste paper This slip consists of two copies from these two copies one
copy is kept by Raw Material Department.
 Right from weighing the vechile to unloading
& arranging waste paper is duty of Raw Material Department. After being
vechile is unloaded the deduction or rejected waste paper is weighted &
deducted from Net Weight & then final balance Weight is considered as
final.

Unloading incharge will maintain the challan and payment will

be made on the basis of net weight. This is in the case of Indian raw material
only Imported wastepaper comes in container & it is weighted outside
whatever the quality may be accepted. In case of coal & Lignite 3% to 5%
weight loss is considered.
 PURCHASE DEPARTMENT

Purchase Department has been classified as follows,

1) Purchase of waste papers Indian & Imported.

2) Purchase of Chemicals.

3) Purchase of Heavy machinery.

4) Purchase of Coal & Lignite.

5) Purchase of Packing Material.

6) Purchases of consumables Spares of machinery

7) Purchases of consumables Spares of electricity.

8) Purchases of consumables Spares of Boiler.

Items include in 1,2,3 are under the raw material inventory &
Rest, of items are under The stores department. Item of no 1,2,3,4 is
purchased from outside station & rests of items are purchased locally.
Whenever any purchase is made & the amount is expected to exceed
Rs,50,000- then the approval of Managing Director is required and if the
amount is below Rs.50.000 - then no approval of managing Director is
required
 Whenever any material is purchased from any
new suppliers first quotation are collected & then sample test is done if the
materials is approved then the price is negotiated & then final price decided.

If any material is to be purchased locally stores will make

requisition & give it to purchase department. Then purchase department will
prepare purchase Order in which all details such as. Content Pack size, Qty,
Rate, Delivery, &. Payment terms of other relevant details are written &
Four copies are prepared original goes to vendor duplicate to store Triplicate
to Accounts & fourth copy is with purchase dept it self.

If material is to be purchased from outstation than purchase

department directly makes purchases & all this purchases needs the
approval of the Managing Director. The Purchase of foreign waste paper &
also any imported Machinery is directly made by the Director.

If any material is purchase from outstation or waste

paper is imported then purchase department will inform the stores or raw
material inventory department when the material is likely to be received &
accordingly make preparation.

Indent for imported waste paper is prepared by the

Managing Director himself &. it is his duty to check that all paper are
properly prepared for Import of waste paper,
 STORES DEPARTMENT
Stores controls materials other than which are
under the Raw material Inventory .All the local purchase requisition is made
by The stores. When any new material comes in first at the security the
Vehicle No. Date, Time in. Suppliers name & product are recorded then
security people will inform to stores & then inward the Vehicle.

Store assistant incharge will see that material as per

the specification in the purchase order & all excise details are given if the
material is excisable This all is done before unloading the vechile .The
stores will call concern department people to check the material. If the
material packed in box the Physically quantity is checked. They are not
weight in case of oil Grease bearings.

After the vehicle is unloaded then stores people will

affix stamp of subject to quantity and quality verification of a Challan &
recorded the material Description in Inward register. From the challan then
the vehicle leaves the premises & hand over the challan to security. From
the inward register the entry is made into computer in which stock is daily
upgraded & other register is outward register in which any material rejected
or send for repairing or issued for production outside of factory all this are
recorded. On the next day manual register and computer stock are compared
and tallied

All the challan & bills collected from security are

verified with computer & check all the entry & material is according to it.
Stores this is also mentioned in general Register pays Octroi A freight for
goods inward. Whenever any department needs any spares or any other item
they have to maker a written requisition slip to stores.
 Alter receiving the slip stores will issue material & make
entry in outward register & deduct the stock. The scrap and rejected waste
paper is also under stores control with out stores permission no scrap is sold
out or disposed even ash of coal and lignite.
-
When any invoice or bill is received from supplier first it is
recorded Security and then stores will verily invoice with suppliers challan
number of with their purchase order they will check rate quantity total
amount if every thing is correct then pass the bill to accounts.

It is also their responsibility that all consumable items of each

department are in stock and every critical part is in spare so whenever there
is any break down the production does not stops due to unavailability of
spares.
 FINANCE
DEPARTMENT
 ACCOUNTS & FINANCE DEPARTMENT

The accounts manager will be responsible for handling of all

accounting matters. He will be responsible for all accounting functions
including keeping for the General records and accounts, accounting matters
relating to debtors and sales, disbursement reporting and costing.

 DUTIES AND RESPONSIBILITES:-

1) Provides for the maintenance of general accounting records, maintenance

of Fixed Assets Register. Control and Inventory of such items.

2) Prepares expenditure estimates and recommends on proposed

expenditure and direct handling of collection and disbursements and
authorize payments in consultation with Business Manager.

3) Provide for submission of statutory returns and fulfillment of other

statutory obligation under Income Tax Act, Sales Tax, Act.Central
excise Act and other statutory enactment having financial implication.
and Which affects the operation of the company.

4) Ensures that statutory audit are conducted smoothly and in time.

5) Provide for regular Preparation of management reports, profits plans,

cost information as stipulated and ensure the correctness of the data,

6) Responsible for stores and stores functioning.

 ACCOUNTABILITY:-

The measures of performance for this position are

1) Regularity, Timelines and quality of accounting records maintained.

2) Satisfactory discharge of statutory obligation imposed under various

laws for which he is responsible.

3) Effectiveness of control function exercised through review, and scrutiny.

 AT THE END OF EVERY, MONTH FOLLOWING STATEMENT ARE

PREPARED;-

* Salary & wages Sheet

* Payable statement
* Receivable statement
* Bank reconciliation Statement (B.R.S).
* Monthly profit & loss Statement.
* Balance sheet is prepared at the end of every month is prepared as per
Companies Act 1956.
 Auditing is done at the end of every quarter statutory
auditor does the internal audit of company. Company has its own chartered
accountant who audit all the accounts and analyze the over all performance
of the Company at the end of every month and calculate various ratios.

Company's Performance 2006-2007

Sales 2,66,13,438

Less:Expenditure 2,64,30,939

Less:Profit before tax 1,82,498

Less:Tax Provision 22,930

Less: Provision For FBT 4,587

Less:Provision for Deferred Tax 2,213,213

Profit After Tax (2,058,232)

 QUARTERLY RESULTS COMPARISON
At the start of every quarter the estimated budget for production
is prepared & its compared with every Quarter results. Ratio analysis is
done to calculate various ratios and also find variances in the results and that
variances are analyzed and efforts are made to avoid in the future.
Before starting any new project cost and benefit of that
project an: weight out then accordingly decision is taken to do or not.

 CREDIT POLICY AND FACILITIES:-

Credit policy of the company is not standard if

varies from customer to customer. But a maximum credit period is 45 days.
24% per annum interest is charged for late payment.

For this dealer's are held liable because the Finished

products are sold through dealer's only and they are ageing schedule for the
collection from debtor's. It is dealer's responsibilities to collect payment
from the Debtor's.

(A) VOUCHERS

1. DEBIT VOUCHERS:-

Debit vouchers are made While doing payment either through

cheque or in cash. Only one copy is made entry of this voucher is prepared
for the cash payment it is done in main cashbook and debit prepared
for payment through cheque is done is done in bank book..

If the amount paid in cash exceeds Rs.500/ - then a revenue stamp is

affixed on the Voucher and while payment the person receiving the amount
signs it. The debit voucher is credited in the bank book and cash- book.
 2 CREDIT VOUCHER:-

Credit vouchers are made after receiving payments

through cheque or in cash. Only one copy of the credit voucher is made,
Entry of the credit voucher received in cash is done in
the main cashbook and entry of credit voucher received in cheque is done in
the .Bankbook. The credit Voucher is debited in the cash & bankbook.

3 PETTY CASH VQUCHER:-

Petty cash voucher is the voucher that is made after making
small expenses whose amount does not exceed Rs.500 -. Each voucher has a
serial number and then this is transferred into petty cash register. It is
attached with cash memo.

Petty cash book IS maintain and daily entries are transferred in

to it A fix amount is kept aside for the daily Petty cash expenses cash
purchase order is prepared for it . In the beginning of the month petty
cashiers receives some amount from which petty cash expenses are made.

This amount becomes opening balance and it is the

only transaction that comes on the receipt side. The closing balance of each
day becomes the opening balance of the next day.

I JOURNAL VOUCHERS;-

Journal voucher is used for the following Purposes

 For wrongly debited former Ac instead of the latter Ac. (Ac

Head Correction.)

 For outstanding liabilities taken

 For interest receivable or payable.
 For prepaid Expenses
 For stock valuation
 For preliminary expenses W /Off
 AS Company purchases different kind of raw material so it
might happen that by mistake one raw material is debited instead of other. So
in this case to balance the accounts rectification process is followed. This can
be done through journal entry After journal voucher is prepared the entry is
made into Journal Register.

 BOOK-KEEPING:-

 BANK BOOK.

 MAIN CASH BOOK.

 PETTY CASH BOOK.

 PURCHASE REGISTER.

 SALES REGISTER

 JOURNAL REGISTER,

 FIXED ASSET REGISTER.

 GENERAL REGISTER
1). BANK BOOK:-
Bank book is prepared with the help of debit voucher and credit voucher
whose transaction are done through bank i.e. payment is received or paid
through cheques, D.D, Bankers cheque, OD, The format of the bank
book is as follows:-

Receipt Payment
Date Doc No. Particulars Amt Date Doc No. Particulars Amt
(Voucher) (Voucher)

2) MAIN CASH BOOK:-

Main cash book is prepared in order to
record all the cash transactions like payment done for tools, staff welfare,
travelling expenses, repairing payment of wages, overtime, advances given
to the staff or customer and payment received from debtors. This is done
through debit and credit voucher.

Debit voucher is prepared when pay merit is made and

credit voucher is prepared after receiving the payment. All the debit
vouchers are credited in cash book and all credit vouchers are debited in cash
book. The format of the main cash book is as follows:-

Receipt Payment
Date Doc No. Particulars Amt Date Doc No. Particulars Amt
(Voucher) (Voucher)
3).PETTY CASH BOOK:-
Petty cash book is prepared in order to record all the petty cash
transactions. It is prepared with the help of petty cash voucher. Petty cash
voucher is made for small expenses like fooding, fuel, conveyance, Xerox.
The format of petty cash register is as follows:-

Receipt Payment
Date Doc No. Particulars Amt Date Doc No. Particulars Amt
(Voucher) (Voucher)

4). PURCHASE REGISTER: -

Purchase register is maintained in order to record all the purchase

made by the company. A register is maintained for recording all the entries
of raw -Material like paper, coal, lignite & other chemicals. This register
helps in filing monthly sales tax return. . By the help of this register we can
know the total Purchases during the day, week, month or even year.

5). SALES REGISTER:-

Sales register is maintained in order to record all the sales of

finished product made by the company. A register is maintained for
recording all the entries of finished goods dispatched. The Sales register
helps in filing monthly sales tax return. By the help of this register we can
know the total sales during the day. week, month or even year.
6) JOURNAL REGISTER:-

Journal register prepared with the help of journal vouchers

in the journal voucher the accounts which is debited is also debited in
journal register and similarly the account which is credited is also credited
in the journal register By the help of this register we can easily now the
numbers of journal passed in day , month or even year.

7). FIXED ASSET REGISTER:-

Fixed asset register is a register, which gives the total information

about fixed asset when it is purchase what was its actual cost.where it is
locate when it was installed even about sale or disposed oil assets.

8). GENERAL LEDGER:-

Greneral ledger can be made through following items:-

* FIXED ASSET REGISTER

* BANK BOOK
* CASH BOOK
* SUNDRY DEBTOR ACCOUNT
* PREPAID EXPENSES ACCOUNT
* PRELIMINARY EXPENSES ACCOUNT
* SHARE CAPITAL ACCOUN'I
* RESERVE ACCOUNT
* LOANS AND ADVANCES ACCOUNT
* SUNDRY CREDITOR ACCOUNTS
* OUTSTANDING LIABILITIES ACCOUNT
* PURCHASE ACCOUNT
* EXPENSES ACCOUNT
* SALES ACCOUNT
 Each and every account is maintained in the general ledger and they
are known as individual ledger. These individual ledgers are maintained on
different pages and page numbers are known as ledger folio no. The abstract
of the entire ledger is known as General ledger.
 SALES
&
DESPATCH
DEPARTMENT
 SALES
As K.K.Kadri Paper Mills Pvt Ltd is manufacturing an
Industrial product so they do not sale directly but they sale there product
through indirect marketing, indirect marketing is in the sense that the
marketing is done by the dealers, which are appointed by the company.

Company has appointed different dealers for

Different regions. The Company has divided their market in four-region viz.
Eastern. Western. Southern and Northern, so we can say that they have
segmented their market geographically. They manufacture single type of
product with very little variation and which is not of technical nature. Due
to this they have single Segmented market.

Overall the dealers do marketing for the company.

Dealers collect the purchase order from customer and then forward it to the
company for the supply of material.
In purchase order all the specification are
mentioned such as BE, GSM, ROLL SIZE. (WIDTH) total quantity in Kgs.
Company is not in direct contact with customers.

This dealers are given commission on the sales made by them

company directly practice very little sales promotion as all the promotion
are done by the dealers. Due to increasing competition in the market
company is giving more attention on there sales in order to survive in the
cutthroat competitive environment.

Although they have good market for their product. To

keep up this market company practices dealers listed promotion. Each
Dealer is being given monthly target if any dealer achieves this target then
that dealer is given bonus additional on the sales commission
 While selling the product features such as B.F, G.S.M, FOOD
GRADE, LONG FIBRE, GOOD STRENGTH, COBB, TEAR, Main
enhases on the B.F it should be always positive, though 0.5 margin is
allowed in G.S.M. but B.F should be of the same specification as required
by the customer no variation is allowed.

It there are any discrepancies regarding the quality of

the product such as variation in B.F; G.S.M or the roll size is not according
to the specification. The dealers themselves tackle such problem. Or by
selling some product to the same customer at the discounted price or is sold
to the other customer whose specification match with the product
specification.

In some cases company itself deals with the

problem by enclosing their own representative. If there is any discrepancy
regarding the roll size then the cutting section is held liable and quality
control is responsible for B.F and G.S.M.

As there is seller market the price is dominated by the

company in some cases it is negotiated. After goods are dispatched the
dealers are informed that which order is executed and what material is
dispatched & what is left pending the reason for the delay is also explained.

If there will be delays in supply of material in such

case dealer arc informed in advance. Company does regular follow up with
all the dealer if dealer have any complaint then it is immediately sorted out.

Dealers are in good contact with the company there is good

communication between dealer and the company. Individuals meeting with
the entire dealer are held from time to time.
 As there is no direct sale if anyone wants to purchase
direct from company then the material is sold in cash or they are asked to
purchase through dealer. As the company itself consumes 20% of the
production as it has its own packaging unit.

K.K.Kadri Paper Mills Pvt Ltd

 DESPATCH SECTION

Dispatch section works in the following manner: -

* One copy of the purchase order is received from the dealer is given to the
dispatch section and on the basis of the order received they dispatch
goods.

* Dispatch planning is on day to day basis after considering the finished

goods stock available and excise department

* The empty vehicle first reports at the gate Where security records
Vehicle number Transport Co name Date Time Driver name is recorded.

* Security then informs to the Dispatch section then the dispatch section
authorized Vehicle to come in than it weighed at weighbridge. Where their
weight is recorded.

* After checking the stock the material, which is to be loaded, is kept ready
& that much stock is deducted from stock ledger.

* Two copies of the loading slip are prepared one copy is for the excise
department for preparing invoice and another copy for Loading incharge.
First both the copies are given to the Loading incharge in which he fills
all the details required, and then he sends back the slip to the excise
department for preparing invoice.

* After loading the material vehicle is again weighed at the

Weighingbridge inorder to know the weight of goods loaded.

* After that gate pass is prepared before leaving the gate driver submits
the gate pass to the .security Here security matches the gate pass with
Invoice and than allows driver to move is vehicle from factory,
 PERSONNEL

AND

ADMNISTRATION
 PERSONNEL DEPARTMENT

K.K.Kadri Paper Mills Pvt Ltd earlier was not having any
separate department they made separate personnel department from last few
years K.K.Kadri Paper Mills Pvt Ltd, is trying to practice all the
principles of personnel department Director takes some administrative
decisions themselves. The management "K.K.Kadri Paper Mills Pvt Ltd "
is highly centralized little authority is vested to lower level officer Main
activities of the personnel and Administration Dept: -

1) Document signing
Following Document are signed by the personnel Department.

 Attendance Register
 Overtime rcgi .lor
 Expenses voucher
 Salary and wage sheet

1. Recruitment & Termination.

K.K.Kadri Paper Mills Pvt Ltd does not develop any particular
policy for the recruitment of employee. But Company has fixed standard
for the each job and every candidate must have all the qualification
specified by the company.

If there is any vacancy in factory then it tilled up by both

internal as well as external source, But for the high level Jobs
Company directly selects employee through external source.

If any person is found going against the company rules

any regulation even after giving warnings or if he is misbehaving with
his superior or colleagues or some action his caused great loss to the
company then that person is terminated, The person who is terminated
due to above reason no retirement benefits will be given to him. No
prior notice is given in such case.
2 Promotion & Demotion.

Company does not have any hard and fast rules for the
promotion as no time is fixed for the promotion any body can be
promoted at anytime. But annual increment or Dry promotion is done at
regular interval of time the period may be in range of 12 to 18 months. In
some case the person may be promoted to till casual vacancies. There is
no automatic promotion at any level of management. Ail promotion is
done on merit basis.

Usually no demotion are made to all personnel are being

warned for their misconduct if than also their is no change then he is
fired by the personnel.

3. Training and Development

Company sends the electrical department. Boiler department

and maintenance department people for attending the training
programme seminars or visit exhibition. On job training is being also
given. Company also arranges training programme for developing the
skill of all employees especially of unskilled worker.

There is continuous effort to develop the skill and

knowledge to increase efficiencies that they can work with greater
efficiency and learn proper way of working, handling material this help
to reduce the maintenance, wear and tear of machinery there is minimum
loss of raw material

4. Salary and wages Administration

Total no of manpower is 85 and in addition to this is 50

contract worker. Out of 85 the 29 are in Office and remaining 59 are in
production dept.

Salary is paid on 7th day of next month for example salary of

Januan is paid on 7th of Feb. Salary is prepared by the time keeper and it
is checked by the accounts personnel.
5 Workers Facility :-

 Tea - two cup per shift

 Overtime it is paid double the normal rate

 Detergent & soap it is given for washing cloths

 Hygiene Facilities: Enough light ,good drinking water, enough

space to Move. Safety, exit etc

 Uniform one pair in a year

  MANAGING RECORDS AS PER GOVERNMENT
LAWS

"K.K.Kadri Paper Mills Pvt Ltd," complies with all statutory

requirements from time to time both of government and ROC. Company
has all necessary license certificates approvals and they are renewed
from time to time. All the Statutory rules are followed and all the minutes
of the meeting are recorded in the minute book
LIMITATION

OF

PROJECT
 TIME PERIOD

The time allocated for the training was less and we had to
know about the functioning of the company in a very short period.

 COMPANY

As it is a closely held Private limited company we

not include many of the confidential information.
 CONCLUSION:

The success of every organization depends up on the 4 Main things.

The organization which wins over these 4 Main things succeeds
m the business. These 4 Main things are:

• MAN

• MATERIAL

• MONEY

• MARKET
BOOKS REFERRED

1) Fundamentals of Business Organisation & Management

- Y.K.BHUSHAN

2) Personnel Management

-B.MEMORIA

3) Financial Management

-R.L.GUPTA & V.K.GUPTA