Escolar Documentos
Profissional Documentos
Cultura Documentos
COMMERCE
AND ECONOMICS
B , Road , Churchgate,
Mumbai-400020
PROJECT TOPIC
EXPORT DOCUMENTS
STANDARD : TYBCOM
DIVISION : B
ROLL NO : 159
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DECLARATION
my knowledge.
Signature of student
NILESH BAHETI
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CERTIFICATE
I, PROFESSOR_______________________CERTIFY
THAT__________________________________OF TYBCOM
PROJECT ON ____________________________
DATE :
SIGNATURE
OF PROF.
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INDEX
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NO.
STUDY
6. THEORETICAL BACKGROUND 26
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LABELING 37
TERMS 41
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INTRODUCTION
not only gives detail about the product and its destination port but
are also used for the purpose of taxation and quality control
inspection certification.
When a firm sells its goods abroad, it must arrange for each
Depending on the country to which the goods are being sent, these
safeguard public and animal health and prevent the spread of plant
diseases.
Customs.
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The main objectives of the project are:
➢ To know what are the documents required before and after sailing the
cargo.
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1. Shipping Bill / Bill of Export
by the shipping agent and represents some kind of certificate for all
parties , included ship's owner , seller , buyer and some other parties.
marks , and number numbers , value of goods , the name of the vessel , the
Usually the Shipping Bill is of four types and the major distinction
lies with regard to the goods being subject to certain conditions which are
mentioned below:
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• Export duty/ cess
The following are the documents required for the processing of the
Shipping Bill:
The formats presented for the Shipping Bill are as given below:
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• White Shipping Bill in triplicate for export of duty free of goods.
• Blue Shipping Bill in 7 copies for exports under the DEPB scheme.
Note :- For the goods which are cleared by Land Customs, Bill of Export
Shipping Bill.
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• A contract of carriage between the shipper of the cargo and the
• The name of the shipper and the receiver of the goods the consignee.
• Shipping details such as: port of loading and the port of discharge.
• The bill of lading is a freight invoice and indicates if the freight costs
"freight collect".
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state: "In witness whereof the undersigned on behalf of the shipping
company has signed three bills of lading all of this tenor and date, one of
bill of lading requires the surrender to the shipping line or its agents in the
port or place of destination one of the signed original bills of lading duly
bills of lading as described above is surrendered, the shipping line will not
Bills of lading can only be issued with the words "shipped on board", if the
cargo has actually been loaded onto the named vessel at the port of loading.
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board" bill of lading, the importer obtains conclusive evidence that the
Some importers insist that the exporter presents "shipped on board" bills as
issued as soon as the goods have been delivered into the custody of the
carrying shipping company or its agent either at the point of receipt or at the
port of loading. Thus, a 'received for shipment", bill of lading will only
indicate the ship in which the cargo is intended to be loaded on. The risk
remains that the loading may, for many reasons delayed or the cargo may
Banks responsible for the payment of funds in payment for goods under
letters of credit will not release the funds if the bill of lading has been
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• Customs Declaration Form - It is prescribed by the Universal Postal
accepted.
purposes, but the importer often needs a commercial invoice too. The
invoices vary in format but they contain essentially the same data as
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in the commercial invoice and packing list. The invoice is self-
customs clearance.
quality and grade of certain items such as metallic ores, pigments, etc.
been shipped.
phased out this invoice. It is used for customs clearance and other
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problems and fines at the customs in the importing country. The
same data as in the commercial invoice and packing list. The invoice
not only gives detail about the product and its destination port but are
also used for the purpose of taxation and quality control inspection
certification.
specific contract. Sight Draft and Usance Draft are available for this.
shipment.
Certificate of Origin for few countries to show that the goods shipped
been shipped.
specified date.
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• Cart/ Lorry Ticket - It is prepared for admittance of the cargo
through the port gate and includes the shipper's name, cart/ lorry No.,
exporter.
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The air waybill, unlike the ocean bill of lading is not a document of title to
carrier
All copies of the air waybill, together with the commercial invoice, packing
list, certificate of origin and any other document which may be necessary
for clearing the goods through customs, these documents are carried in the
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The inspection certificate---inspection report or report of findings---is
productions.
which is stipulated in the L/C, the report of findings can be in the form of
a security label attached on the invoice. The label bears the number and
Certificates of Origin
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The certificate of origin is a document certifying the country in which the
certificate of origin is the Form A, which is often called the GSP Form A.
based on the rules of the country of origin. The country of origin is the
exporting country as the country of origin, to their present form ready for
export. Certain operations such as packaging, splitting and sorting may not
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The importer or the importing country may require a specific certificate of
country. Some countries may further require the consular legalization of the
(C/O) form and/or the issuer and/or the wording (data content), the exporter
may issue his/her own C/O using the company letterhead. The C/O contents
may include the same data as in the commercial invoice and packing list,
exporting country, and that the amount shown on invoice is the true and
EC Certificate of Origin
Kingdom.
Movement Certificates
AR 4-FORM
application AR-4 from his factory for export. The clearances can be
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‘under claim for rebate of duty’ or ‘under bond.’ The goods can be
jurisdiction over the factory. After shipment of goods, the customs officer
PROFORMA INVOICE
etc. The exporter submits a duplicate of GR form with its bank along
with shipping documents. The bank endorses the copy after realization
customs is also directed to RBI by the customs. The RBI confirms the
realization of the proceeds as per full export value after comparing the two
copies.
THEORETICAL BACKGROUND
LOGISTICS SYSTEM
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flow and storage flow and storage of raw materials, in process inventory
right products reach the right place in the right quantity at the right time to
➢ Nature of Product
➢ Dealer/Distributor Network
➢ Government Policy
In India, ships transport more than 90 per cent of the cargo. It is therefore
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Processing of an export order-----
i.
Exporter operation starts with the receipt of enquiry by the exporter
from importer. Bar on the enquiry exporter submits his offer giving
terms etc.
ii. After the process negotiations importer sends a purchase order follow
iv.
As soon as the goods are ready the exporters invites the representative
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v. After that, the exporter prepared following documents:----
✔ INVOICE
✔ PACKING LIST
✔
ARE1 FROM EXSICE DEPARTMENT
✔
COPY OF PURCHASE ORDER / L/C
vi.
Above those documentation sends to CHA by exporter.
vii.
Based on these documents CHA agent completes the octroi formalities,
documents.
viii.
Custom department check the export cargo on the basis of information
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ix. The shipping line gives mate receipts to CHA agents after the payment
of ocean freights and port due obtains the bill of lading (B/L) from
document.
x.
After that, CHA agent send various documents back to exporter
which is—
✔
Copies of ARE1 Form
✔ SDF form
xi. After that the exporter submitted above these documents for
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✔ Commercial invoice
✔ Packing list
✔ SDF form
✔ Certificate of origin
✔ Bill of exchange
✔ Shipment advice
After that, bank scrutinizes these documents and if found correct make
carriers to distant customers, the new exporter must be sure to follow all
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• packed correctly so that it arrives in good condition;
• labeled correctly to ensure that the goods are handled properly and
• insured against damage, loss, and pilferage and, in some cases, delay.
Documentation and Export Shipping process, most exporters, both new and
services.
FREIGHT FORWARDERS
moving cargo to the overseas destination. These agents are familiar with the
trade.
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Freight forwarders can assist with an order from the start by advising the
exporter of the freight costs, port charges, consular fees, cost of special
transit; they can arrange to have the merchandise packed at the port or
containerized. The cost for their services is a legitimate export cost that
When the order is ready to ship, freight forwarders should be able to review
that everything is in order. They can also reserve the necessary space on
If the cargo arrives at the port of export and the exporter has not already
done so, freight forwarders may make the necessary arrangements with
customs brokers to ensure that the goods comply with customs export
to the carrier in time for loading. They may also prepare the bill of lading
and any special required documentation. After shipment, they forward all
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PACKING
In packing an item for export, the shipper should be aware of the demands
that exporting puts on a package. Four problems must be kept in mind when
pilferage.
method, putting added strain on the package. In the ship's hold, goods may
be stacked on top of one another or come into violent contact with other
sophisticated than in your country and the cargo may be dragged, pushed,
dehumidifier. The cargo may also be unloaded in the rain, and some foreign
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ports do not have covered storage facilities. In addition, unless the cargo is
packing requirements. If the buyer does not so specify, be sure the goods are
and construction and can accommodate most cargo, but they are best suited
for standard package sizes and shapes. Some containers are no more than
semi-truck trailers lifted off their wheels and placed on a vessel at the port
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of export. They are then transferred to another set of wheels at the port of
Normally, air shipments require less heavy packing than ocean shipments,
250 pounds per square inch) cardboard or tri-wall construction boxes are
For both ocean and air shipments, freight forwarders and carriers can advise
on the best packaging. Marine insurance companies are also available for
for export if the exporter is not equipped for the task. This service is usually
packing materials have been devised for exporting. Care in packing goods to
minimize volume and weight while giving strength may well save money
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LABELING
containers to
The overseas buyer usually specifies export marks that should appear on the
shipped:
• Shipper's mark.
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• Port of entry.
preferably on the top and on the two ends or the two sides. Old markings
origin, the marks should include the package number, gross and net weights,
and dimensions. If more than one package is being shipped, the total
The exporter should also include any special handling instructions on the
Exporters may find that customs regulations regarding freight labeling are
strictly enforced; for example, most countries require that the country of
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and export packing specialists can supply necessary information regarding
specific regulations.
issuing bank , verifies its authenticity , and forwards the original letter
one person (the drawer) to another (the drawee) , directing the Drawee
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to pay a specified amount to a named Drawer at a fixed or
Export License.
FOB (free on board): Seller is responsible for inland freight and all
other costs until the cargo has been loaded on the vessel/aircraft.
controls, that permits importation of the articles stated in the license. The
exchange needed to pay for the shipment for which the import license has
been requested.
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Letter of Credit - payment by sight draft : The exporter receives
guaranteed payment from the confirming bank in the U.S. upon presentation
between the exporter and an ocean carrier for transportation and delivery of
after the vessel has sailed and the cargo has been entered in the ship's
manifest.
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rocks or on bottom , collision with other vessels , contacts with floating
objects, etc.
before traffic rights are granted. Sometimes called a "no objection fee."
piece at one time for delivery to one consignee at one place on one
bill of lading.
served by carriers.
available.
chafed."
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VAT (Value-Added Tax) : A sales or consumption tax which the end
user pays. Typically , this is a "hidden" tax , added to the list price of
CONCLUSION
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➢ International Trade Association
➢ An embassy
BIBLOGRAPHY
http://www.tradeindia.com/communities/2/218/International-Trade-
Basics-/Common-Export-Documents.html
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ELEMENT OF EXPORT INVOICE:-
➢ Exporter
➢ Consignee
➢ Exporter Ref.
➢ Other reference
➢ Pre-carriage by
➢ Port of loading
➢ Port of discharge
➢ Final Destination
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➢ Marks and Nos. / No & Kind of pkgs.
➢ Item code
➢ Description of goods
➢ Net weight
➢ Gross weight
➢ Quantity
➢ Amount in words
➢ Declaration
➢ Authorised signature
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International Transaction
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