FME002358

Customs and Border Protection Meeting Minutes

Secure Border Initiative Program Management Office

Meeting Title – PF225 Phase II Planning Meeting

Meeting Date – September 10 - 11
Meeting Time – 8:00 A.M. (EST)

Purpose
To conduct weekly PMT meeting to discuss issues, progress and action items.

Attendees
Attended via CBP
Telecon
(b) (6) – SBI PMO/LMI, Deputy PM
(b) (6) – SBI PMO/LMI, RE
Loren Flossman – SBI PMO, PM
(b) (6) – SBI, Program Control
(b) (6) – SBI, Communications IPT
(b) (6) – OBP, Environmental
(b) (6) – PF225 PM
(b) (6) - SBInet, Asset Management
(b) (6) – SBI PMO/Strategic
Analysis, Project Support
(b) (6) – PMT, TI
(b) (6) – SBI, Risk Management
(b) (6) – SBI,
(b) (6) - OGC
(b) (6) – OGC
(b) (6) – SBI PMO,
(b) (6) - OGC
(b) (6) - TI
(b) (6) - AM
(b) (6) - TI
(b) (6) - TI

CBP/SBInet
Meeting Minutes 11/9/2010 1
 FME002359

(b) (6) – TI/AECOM

(b) (6) - Nortel
(b) (6) TI/LMI
(b) (6) - TI
(b) (6) – AM/Nortel
(b) (6) – SBI PMO, Program Management
USACE

(b) (6)

(b) (6)

(b) (6)

(b) (6)

(b) (6)

(b) (6)

(b) (6)

(b) (6)

(b) (6)

(b) (6)

(b) (6)

(b) (6)

(b) (6)

(b) (6)

(b) (6)

(b) (6)

(b) (6) – OBP

(b) (6) – OBP
(b) (6) - OBP
(b) (6) – OBP/OSI
(b) (6) – OBP/OSI

CBP/SBInet
Meeting Minutes 11/9/2010 2
 FME002360

(b) (6) - DoI

(b) (6)

(b) (6) - DoI

(b) (6)

(b) (6)

(b) (6)

(b) (6)

CBP/SBInet
Meeting Minutes 11/9/2010 3
 FME002361

Discussion Overview
Topics Covered during the Meeting

Discussion:
o Safety for landowners
o (b) (5)

o ROE for C
o (b) (5)

o Complaint-only filing
o (b) (5)

o (b) (5)
o Support Agreement
o (b) (5)
o (b) (5)

o Need to change SA to read that the contract can be awarded without 100% real estate
acquired in that segment
o Environmental
o Issues
 Need fence alignment to write documents
 Need decision on buffer miles
o Engineering and Construction
o CBP needs to give USACE Fence Lab designs
 USACE will then come up with executable fence

CBP/SBInet
Meeting Minutes 11/9/2010 4
 FME002362

o Risks
o Schedule – October 2009 right now!
o Condemnation vs. OBP’s relationship with landowners
o Opportunites – ROE?
 File condemnation by 12/07!!
o (b) (5)

o Communication with landowners

o Tribal areas
o Standard design of fence
o Buffer miles
o Can’t replace priority miles with buffer miles
o Both must be initiated simultaneously
o 370 miles must be done where its mapped out as
o Buffer miles can fill in gaps but not replace priority miles
o Important Dates
o Need to have waiver by Feb. 14
o Finalize fence alignments by Sept. 28
o Complete tool kit of approved PF225 fence designs by Nov. 1
o Need to start getting materials by March
o Meeting the 28th with S2, Mr. Giddens, (b) (6)

Action Items:
 Need flowchart for tomorrow describing what needs to take place for land acquisition
o Need to brief money for negotiations tomorrow
 % vs. dollar value
 CBP to identify within a week the fence designs that are to be included in the tool kit
 (b) (5) to provide to Mr. Giddens paragraph explaining why we need “pre-decisional”
maps now 9/7
 (b) (5) to give copy of outreach brochure to Mr. Giddens
 Loren Flossman to provide accelerated real estate acquisition process to Mr. Giddens

Meeting attended/minutes prepared by: (b) (6)

Date: 11 September 2007

CBP/SBInet
Meeting Minutes 11/9/2010 5