Você está na página 1de 9

SAP Best Practices Excise Opening Balance Uploading: BPP

Excise Opening Balance Uploading


This Business Process Procedure is also included in Building Block J94. But due to the change of
tax settings, we should use this BPP instead of the original one in J94.

RG23A and RG23C Part I Registers updation


Use
Before going live of any project normally you will be uploading initial stocks by using 561 movement
in SAP system. In Indian business scenario if the said material is subject to excise duty then we
need to update Part 1 register with the stock.

Using this activity, you can update the receipts of into RG23A Part I and RG23C Part I,
Registers by select the radio button option.

Prerequisites
Initial stocks must have been uploaded into system by 561movement and for such materials all CIN
details (J1ID) like Chapter ID, Material and Chapter ID combination and CENVAT Determination
should have been maintained.

Procedure
1. Access the transaction choosing one of the following navigation options:
SAP R/3 menu Country India User Menu → Indirect Taxes → Registers →
Excise Tax → Update RG23A/C Issues and RG1
Transaction code J1I5

2. On the Update of Registers RG1 and RG23(Part1) screen, make the following entries:
Field name Description R/ O/ C User Comment
action
and
values
Company Company Code R BP01
Code
Plant Plant – for which RG1 R BP01
Register is being maintained
Excise Group Excise Group for which RG1 R 10
register is being maintained
Material Material document number O <enter the 561 Movement Material
Document material document number
Number document
number>
SAP Best Practices Excise Opening Balance Uploading: BPP

Document Material document year O Material document year


Year
Posting Date Date of Material document R Enter the
Posted Material
Document
Posting
Date
Movement Movement Type used for O 561
Type posting the materials
Storage Storage location used for O
Location posting the material
movements
Material Material number to update O
the RG1 Register
Document Document date of the O
Date material document
Batch Batch number of the O
materials
Stock Type Stock Type declared O
Rule Excise Classification Rule O
Classification Pre-defined Classifications R ROP Receipts
ROP-Receipt from
outside under any other
provision
RG23/ RG1 RG23 / RG1 updation date R Select the Date to be considered by
appropriat the system for updation of
e radio Register
button to Document Entry date
update the
Document posting date
Register.
Please System date
select the
document
entry date
radio
button
Registers Register to update R Select the Choose any one of
RG23A or RG23A Part1
RG23C
RG23C Pat1
radio
buttons For this transaction

Please choose enter and ignore any messages.


3. System will display the ‘Update of Registers RG1 and RG23 (Part1’) screen:
Displays all the line items to meet the selection criteria to update the Register.
SAP Best Practices Excise Opening Balance Uploading: BPP

4. Select the line items which needs to be updated to Register by selecting the check box at the
beginning of the each line item

5. Simulate the selection by using the Simulate function or use Shift+F10 to simulate the selection

6. System will display the selection Green or Red Traffic lights. The line items which can be
updated will be displayed with Green Traffic Lights and the line items which can not be updated
will be displayed with Red Traffic Lights.

7. After selecting the right documents select the line item and choose the Register Entry button to
update the Register or use Ctrl+Shit+F11 to make register entry.

Please perform step 7 only once, because if you perform two or three times, the system
will generate two or three times in register which may not required.

8. To see the changes you need to extract the respective register by transaction code J2I5 and
print utility program by transaction code J2I6 as per the BPP mentioned above.

RG23A Part II and PLA Registers updation


Use
Before going live of any project normally you will be uploading initial balances by using FI
transactions in SAP system. By the time client go-live there might be some opening balance in
RG23A Part II and PLA registers.

Using this activity, you can update the receipts of into RG23A Part II and PLA Registers by
select the respective register button option.

This transaction involves Direct Table Entries so, please be careful when you are doing
this transaction. You have to do this activity before Extracting (J2I5) transaction i.e. there
should not be any entries in J_2IACCBAL table. If they are exists you can delete them and
make the following transaction and then Extract (J2I5) again.

Please do note that this is purely manual transaction system does not have any control or
validations in this i.e. system will cross check with any other entry.

Prerequisites
All CIN customization must have completed.

Procedure
1. Access the transaction choosing one of the following navigation options:
SAP R/3 menu Tools → ABAP Workbench → Development → ABAP Dictionary
Transaction code SE11
SAP Best Practices Excise Opening Balance Uploading: BPP

2. On the ABAP Directory: Initial Screen, make the following entries.

3. Choose J_2IACCBAL against Database Table filed and choose Display (F7) icon to enter into
table.

4. On Dictionary: Display Table screen, choose Utilities → Table contents → Create Entries from
Menu bar and make the following entries:
Field name Description R/ O/ C User action and Comment
values
MANDT Client O Leave it blank Grayed out by system, sys
will give client number.
EXGRP Excise Group O 10 Choose appropriate excise
group
REGISTER Data element for O RG23ABED for You can choose the
Register n RG23A BED appropriate register listed
register at the bottom.
DATUM Date O <Enter month For example if you are
end date> going live from
30.04.2004 01.01.2004, then you must
enter the last day of
previous month i.e. 31.12.
2003. When you extract
register the date range
should be from 01.01.2004
to 31.01.2004.
WERKS Plant O Leave it blank
OP BAL Basic duty (OP BAL) O Leave it blank
CL BAL Basic duty (CL BAL) O 9999.99 Enter the closing balance
for example INR as on 31.12.2003

EXAMT Basic duty (EXAMT) O Leave it blank


EXIND Extract Indicator O Leave it blank
USNAM User name O Enter you user ID
CPUDT Entry Date O Entry date Date on which you are
31.12.2003 making entry

CPUTM Entry time O Enter time

The following are Data elements for Registers:

RG23ABED, RG23ASED, RG23AAED, RG23CBED, RG23CSED, RG23CAED, PLABED, PLASED,


PLAAED, PLACESS.

5. After making table entries save the entries by choosing Save icon or Ctrl + S.
SAP Best Practices Excise Opening Balance Uploading: BPP

Please do remember that this is only a direct table entry of opening balance, system does not
check the actual FI entries. You need to make an appropriate FI entry to suitable to above
transaction. An example is give below for your reference:

You can use F-02 transaction code to pass the following FI entry:

RG23A Part II Account DR

To Initial balances clearing a/c

Or

PLA BED Account DR

To Initial balances clearing a/c

You can choose any appropriate accounting entry which is suitable to client.

6. After making table entry if you want to see you can extract register by using J2I5 transaction
code (as explained 1.2.1 and 1.2.2). But you need to remember the extraction date should be
01.01.2004 to 31.01.2004 as you have given closing balance as on 31.12.2003.

7. Extraction is possible only if there are some transactions (actual incoming excise invoices). That
is to say you can extract register only after your first actual CIN transaction in system (other than
opening balance).

The same process can be followed for PLA register also.

Result
Table entry for RG23A Part II is made.

RG23C Part II
Use
To upload the opening balance in RG23C Part II.

This transaction involves Direct Table Entries so, please be careful when you are doing this
transaction. You have to do this activity before Extracting (J2I5) transaction i.e. there
should not be any entries in J_2IACCBAL table, except the balances of RG23A Part II and
PLA balance as mentioned above. If they are exists you can delete them and make the
following transaction and then Extract (J2I5) again.

Please do note that this is purely manual transaction system does not have any control or
validations in this i.e. system will cross check with any other entry.
SAP Best Practices Excise Opening Balance Uploading: BPP

The RG23C is for CENVAT credit on capital goods. Hence in this step you upload only the
balance in the RG23C Part II. The RG23C balance on hold will not be uploaded in the table.
The balance will remain in the FI books as a balance in a GL account. When this credit for
the ‘On hold’ balance is due, it will be transferred to RG23C Part II using Excise JV
(transaction code J1IH).

Prerequisites
All CIN customization must have completed.

Procedure
1. Access the transaction choosing one of the following navigation options:
SAP R/3 menu Tools → ABAP Workbench → Development → ABAP Dictionary
Transaction code SE11

2. On the ABAP Directory: Initial Screen, make the following entries.

3. Choose J_2IACCBAL against Database Table filed and choose Display (F7) icon to enter into
table.

4. On Dictionary: Display Table screen, choose Utilities → Table contents → Create Entries from
Menu bar and make the following entries:
Field name Description R/ O/ C User action and Comment
values
MANDT Client O Leave it blank Grayed out by system, sys
will give client number.
EXGRP Excise Group O 10 Choose appropriate excise
group
REGISTER Data element for O RG23CBED for You can choose the
Register n RG23C BED appropriate register listed
register at the bottom.
DATUM Date O <Enter month For example if you are
end date> going live from
30.04.2004 01.01.2004, then you must
enter the last day of
previous month i.e. 31.12.
2003. When you extract
register the date range
should be from 01.01.2004
to 31.01.2004.
WERKS Plant O Leave it blank
OP BAL Basic duty (OP BAL) O Leave it blank
CL BAL Basic duty (CL BAL) O 9999.99 Enter the closing balance
for example INR as on 31.12.2003

EXAMT Basic duty (EXAMT) O Leave it blank


EXIND Extract Indicator O Leave it blank
SAP Best Practices Excise Opening Balance Uploading: BPP

USNAM User name O Enter you user ID


CPUDT Entry Date O Entry date Date on which you are
31.12.2003 making entry

CPUTM Entry time O Enter time

The following are Data elements for Registers is available for RG23C Part II.

RG23CBED, RG23CSED, RG23CAED.

5. After making table entries save the entries by choosing Save icon or Ctrl + S.

Please do remember that this is only a direct table entry of opening balance, system does not
check the actual FI entries. You need to make an appropriate FI entry to suitable to above
transaction. An example is give below for your reference:

You can use F-02 transaction code to pass the following FI entry:

RG23C Part II Account DR

To Initial balances clearing a/c

You can choose any appropriate accounting entry which is suitable to client.

6. After making table entry if you want to see you can extract register by using J2I5 transaction
code (as explained 1.2.1 and 1.2.2). But you need to remember the extraction date should be
01.01.2004 to 31.01.2004 as you have given closing balance as on 31.12.2003.

7. Extraction is possible only if there are some transactions (actual incoming excise invoices). That
is to say you can extract register only after your first actual CIN transaction in system (other than
opening balance).

The same process can be followed for PLA register also.

Result
Table entry for RG23C Part II is made.

RG23C On Hold
Use
When capital purchases are made which are eligible for CENVAT, RG23C(Part II) will be credited
with only 50% of the CENVAT. The balance 50% will be CENVAT on Hold.
SAP Best Practices Excise Opening Balance Uploading: BPP

The CENVAT on hold opening balance is not to be uploaded into Excise Register. It will remain as a
balance in GL A/c for CENVAT on hold (Account No. 24930000 in chart of Accounts CAIN).

In the new year when the credit for the CENVAT on hold is due the credit is taken using excise JV.
The procedure for this is as follows, assuming CENVAT on Hold credit to be taken into RG23C
(BED) is to be taken for Rs. 100.00

Procedure
1. Access the transaction choosing one of the following navigation options:
SAP R/3 Menu Indirect Taxes → Excise JV → Create
Transaction code J1IH

2. On the Excise JV – Main Menu screen choose Additional Excise.

3. On the Create Excise JV – Initial Screen (Diff Excise Posting) screen make the following entries:
Field name Description User action and Comment
values
Document Number A Enter any dummy entry
Document year Current year Example 2004
Company Code BP01
Plant BP01
Excise group 10
Sub-transaction OH
Modvat Account RG23C
Selection

4. Choose Enter to continue.

5. On the Create Excise JV – Details wrt to exc inv A 2004 for diff exc post Screen make the
following entries:
Field name Description User action and Comment
values
Document Date Today’s date
Posting date Date on which to
Post
BED Amount 200.00 Enter twice the amount of
credit to be taken

6. Choose Determine GL accounts.

System determines the GL accounts automatically in the dialog box Excise JV – G/L Account
Determination. No changes to be made. Choose Enter.

7. Choose Save or Crtl+S.


SAP Best Practices Excise Opening Balance Uploading: BPP

Result
System issues a message successfully created with reference of the documents created. Following
Accounting entry is pass
Account short
Itm PK Account text Assignment Tax code Amount
1 50 24930000 CENVAT hold V0 -200
2 40 24930000 CENVAT hold V0 100
3 40 24850000 CENVAT CapBED 20040603 V0 100

RG23C (Part II) is credited for Rs. 100.00